Tender Document for Linen items - Gujarat · SIGNATURE & STAMP OF TENDERER 2 TENDER BRIEF Supply of...

SIGNATURE & STAMP OF TENDERER

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GUJARAT MEDICAL SERVICES CORPORATION LIMITED

(A Government of Gujarat Undertaking)

Tender Document for

Linen items


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TENDER BRIEF

Supply of Linen on rate contract and Quantity basis as mentioned in the tender details section from reputed manufacturers / direct importers or authorized dealer are invited online (internet)

INSTRUCTION TO BIDDERS FOR ONLINE TENDER PARTICIPATION [1] All tender documents can be downloaded free from the website

https://GMSCL.nprocure.com [2] All bids should be submitted online from the website https://GMSCL.nprocure.com [3] All bids should be digitally signed, for details regarding digital signature certificate and

related training involved the below mentioned address should be contacted (n)Code solutions A division of GNFC

301, GNFC Infotower, Bodakdev, Ahmedabad- 380 054 ( India ) Tel : +91 79 26857316/17/18, Fax: +91 79 26857321.

www.ncodesolutions.com [4] The user can get a copy of instructions to online participation from the website

https://GMSCL.nprocure.com [5] The suppliers should register on the website though the “New Supplier” link provided at

the home page, the registration on the site should not be taken as registration or empanelment or any other form of registration with the tendering authority

[6] The application for training and issue of digital signature certificates should be made at least 72 hours in advance to the due date and time of tender submission.

[7] For all queries regarding use of digital signature certificate should be addressed to personnel in M/s (n) Code Solutions.

[8] For all queries regarding tender specifications and any other clauses included in tender document should be addressed to personnel in tendering office address provided below

CONTACT DETAILS Managing Director, Gujarat Medical Services Corporation Limited,Regd. Office: Block No.

“14”, Ist Floor, Dr. Jivraj Mehta Bhavan, Sector No. 10, Gandhinagar-382 010. Tel: 079-232-50767. 50766, 57696 Fax: 079-23257586

KEY DATES Duration of Downloading Tender Document (On Line) : ……../2016 to ……/2016 upto 15.55

hrs.

Due date and Time of Submission (On Line) : ……./2016 16.00 hrs.

Date and Time of Technical bid Opening (On Line) : ……../2016 12.30 hrs.

Envelopes containing the “Technical Supporting Documents”, inclusive of the “Document Fee”, “EMD Fee” to be submitted physically on or before ……./2016 12.00 hrs. at the below mentioned address:

VENUE:

https://GMSCL.nprocure.com

Managing Director, Gujarat Medical Services Corporation Ltd., Regd. Office: Block No. “14”, Ist Floor, Dr. Jivraj Mehta Bhavan, Sector No. 10, Gandhinagar-382 010

http://www.nprocure.com/



https://cgmgujaratcmso.nprocure.com/


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II. GENERAL TERMS AND CONDITIONS

[1] The tenderer should invariably submit his tender in three sealed covers separately namely [1] Tender Fee, [2] E.M.D. covers [3] Technical Supporting Documents Cover

[2] Tender Fee and EMD COVER (a) Payment should be made by DD Only, payable at Gandhinagar at any Nationalized /

schedule bank. (b) Payment should be made in favour of “Gujarat Medical Services Corporation Ltd."

Gandhinagar, Gujarat, India. (c) Payment made toward tender fee will not be refunded (d) Non-payment of the tender fee will make the tenderer liable for disqualifications. (e) Payment made towards EMD will not be refunded unless bid is accepted. (f) Non- payment of the EMD will make the tenderer liable for disqualifications. (g) Wrong/ Fraudulent data submission may lead to disqualification / debar. Please ensure

that you furnish correct data. [3] Those tenderers who are exempted for payment of Tender Fee and EMD must enclosed

necessary documents like SSI Registration [Gujarat State] alongwith NSIC/DGS&D/CSPO Registration.

"The bidder belonging to SSI (Small, Tiny and Cottage Industry as per GR No. SPO/1095/2636(97)-CH dated 23/9/1997 issued by Industries & Mines Department, Govt. of Gujarat and as may be amended from time to time) category desirous of availing benefits of price preference / price matching as well as EMD, Tender fee Exemption and other such benefits being SSI as per Government of Gujarat Policy, shall have to submit certified / notarized copy of their valid Small Scale Industry Registration as well as submit certificate from Practicing Chartered Accountant or Practicing company Secretary that the unit / bidder still continues to be Small Scale, Tiny/ Cottage Industry as on last date of submission of bid, along with latest audited annual balance sheet and investment in plant and machinery to be certified by the same professional".

[4] Those firms registered under small scale industries of Gujarat State and holding subsequent registration with CSPO/NSIC for the item under tender will be eligible for exemption from payment of Tender Fee and EMD on submission of attested copies of their SSI & CSPO/NSIC/DGS&D registration certificates in namely [1] Tender Fee & [2] EMD cover. Participants not covered under this category shall have to pay Tender Fee and EMD compulsorily as prescribed, failing which the tender will be treated as rejected at the time of opening of Bid in such cases. Technical Bid as well as Commercial Bid will be ignored. Any basic document with regards to Tender Fee and EMD will not be acceptable after closing time of tender.

[5] Technical Bid Submission (a) The envelope should be marked as "Technical Supporting Documents". It should be noted

that no physical submission of technical bid and financial bid should be done. (b) If the suppliers fail to submit the supporting documents offline within time limit, the bidder

is entitled for immediate disqualification. (c) The bids should be submitted on or before the time stipulated in Tender notice at the

website https://GMSCL.nprocure.com (d) The technical supporting documents in physical form may be submitted at the following

address: Managing Directorate of Gujarat Medical Services Corporation Ltd., Regd. Office: Block

No. “14”, Ist Floor, Dr. Jivraj Mehta Bhavan, Sector No. 10, Gandhinagar-382 010, Tel:- 079-232-50767. 50766, 57696, Fax:- 079-23257586

[6] Commercial Bid Submission (a) The commercial bid submission should be done on the website only

https://cgmgujarat.nprocure.com/


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https://GMSCL.nprocure.com (b) The bids should be submitted on or before the time stipulated in tender notice at the

website https://GMSCL.nprocure.com [7] No tender will be accepted after prescribed closing time for submission of the same. The

delay will not be condoned for any reason whatsoever including postal/transit delay. However, if the last date of submission of tenders is declared as a holiday by the Government, the last date of submission of tenders will be extended to the next working day.

[8] The tenderer should read this document very carefully and comply with the instructions / terms / conditions therein. Any tender which does not confirm with the instruction / terms / conditions therein is liable to be rejected without any reference.

TECHNICAL & COMMERCIAL OFFERS IN PARTS I & II [9] (i) No modification should be done by the tenderer in the name of item, and in the

specifications / grade / quality / packing of the item given in the enquiry document. In Part-I (Technical Bid) all information asked / required including specification available in offered models should be mentioned clearly. Additional specifications / features if any available in the offered models shall be provided in additional sheet. In Part-II, the rates, with break up shown in the formats provided with the tender documents to be quoted. For INDIGENOUS ARTICLES rates to be quoted in prescribed format of Commercial Bid Part-II (A) and for IMPORTED ARTICLES rates to be quoted in prescribed format of Commercial Bid Part-II (B). Nothing else should be written or filled in either Part I/II.

(ii) As per Govt.’s prevailing purchase policy, a order / price preference shall be available to Gujarat based SSI / TINY / COTTAGE Industries registered for quoted items subject to providing required documents like respective registration certificate issued by concerned authority. For this purpose, a guide lines given by the Govt. of Gujarat, Industries and Mines Dept., resolution No.SPO/1095/2636 (97)/CH dated 23/09/1997 amended from time to time will be followed. In such a case the decision of Purchase Committee shall be final and implemented forthwith.

10% price preference as well as 5% Quality based price selection shall be given to Gujarat base unit having SSI & CSPO/NSIC/DGS&D registration certificates.

Quality based price selection shall be given to the goods having mark given by the I.S.I./ I.S.O./Quality mark or any other mark given by the Central or State Government to or by the institutions authorized by the Central/State Government to maintain the quality of goods without any time limit.

While considering price selection as above, price selection for more than 15% shall not be admissible.

[10] The rates should be quoted in Part-II (A or B as applicable) should be F.O.R. delivery with installation per unit basis mentioned in the enquiry document and should be comprehensive incorporating the cost of the instrument / goods and accessories required as part of the goods and shown as such in the enquiry document. In case any item is required as an essential accessory for operating the goods, it must be mentioned clearly in Part-I and its rates must be included in the rates for the goods in Part-II. If not mention of such essential accessories is made in Part-I or if its rates are not shown in Part-II, it will be presumed that the cost of essential accessories is included in Part-II and no separate payment for the same will be made thereafter under any circumstances. If any accessory is demanded as mandatory in the tender enquiry, under no circumstances it should be shown




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as an optional accessory and quoted separately. The price of the product offered must include the accessories required for operation of the instrument and no separate payment will be made even if such an accessory is not included in the quotation. Only those accessories which are specifically recommended by the manufacturer of the instrument / goods should be offered as part of the goods and under no circumstances a cheaper variety of an accessory not approved / recommended by the manufacturer should be offered.

[11] The rates shown in Part-II (Commercial Bid) shall be presumed, in all cases, as the net price inclusive of all duties and sundries. No payment against any duty / delivery charges etc. will be considered under any separate heading under any circumstances. Octroi exemption certificate / C.S.T. / VAT as applicable for, as application will be provided by the consignees, on such request from the tenderer, after the order has been placed by this office subsequent to acceptance of the tender / quotation.

P A R T –I: GENERAL [12] IN NO CASE, RATES SHOULD BE QUOTED IN ANYWHERE EXCEPT ONLINE IN PART-II I.E.

COMMERCIAL BID. [13] (i) The detailed required specifications of the goods to be purchased are shown in Technical

Bid. The tenderer should either confirm whether the items offered are conforming to these specifications clearly OR specifications available in offer product should shown against each specification along with name of manufacturers, Brand / Model only in the format provided in technical bid. Please note that tenderer should not write 'As per Literature enclosed'. In such a case, offer shall not be considered. Offers with minor deviation in non-critical specification shall be considered subject to overall acceptability of products in terms of its utility, but offer which does not comply to critical specifications shall not be considered.

(ii) No conditional offer/ quotation will be accepted. Quotations with errors will be, rejected. No variation in the terms and conditions of the tender, including major deviation from standards / specifications / terms of supply will be accepted.

[14] The quoted rates will be valid for six months from the date of opening of technical bid. Rates once quoted will be final and will not be allowed to be increased during the validity period under any circumstances and for any reason whatsoever.

[15] The legible and certified copies of the following Technical supporting documents MUST be submitted physically.

(a) Manufacturing license (P.M.T. SSI No. / Industrial license / I.S.I. Certificate / Factory Inspectors license) / Product permission. {if applicable}/ Registration certificate with C.S.P.O./ S.S.I./K.V.I.C./N.S.I.C./D.G.S.&D {which ever is applicable}

(b) Copy of the Partnership deed (if manufacturer) / Memorandum of Articles {whichever is applicable}.

(c) I.S.O. certificate along with the declaration of manufacture of the item in the location certified by I.S.O. in the prescribed format {I.S.O. Certificate & Declaration is mandatory if asked in Technical Specification}.

(d) Original Product literature / Photograph mentioning all technical specifications & service Manual if the unit price exceeds Rs.10,000/-

(e) I.S.I. Certificate (mandatory if asked in Technical Specification). (f) Higher / Lower price certificate. (g) Valid Tax clearance certificate or returns of last 4 quarters. (h) Names & addresses of actual users of the goods / item quoted. (i) List of essential accessories required to operate the goods {if any}.


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(j) Chartered Accountant’s certificate in original for showing year wise production and sales for quoted product for last three financial years proceeding of opening of technical bid. {Please refer Con. No.15 (j) & 17 (iii)}.

(k) Turnover Certificate: Bidder firm has to submit Turnover certificate of CA for last three years [i.e. (i) 2012-13, 2013-14, 2014-15 for tender floated on or before 30th September, 2016 and (ii) 2013-14, 2014-15, 2015-16 for tender floated after 30th September, 2016]. {Please see Con. No.66}.

(l) (i) Certified / notarized copy of valid Small Scale Industry Registration. Pl. see Condition No.(3)

(ii) Certified / notarized copy of Certificate from Practicing Chartered Accountant or Practicing company Secretary that the unit / bidder still continues to be Small Scale, Tiny/ Cottage Industry as on last date of submission of bid.

(iii) Certified / notarized copy of latest audited annual balance sheet and investment in plant and machinery to be certified by the same professional.

CERTIFICATE / DOCUMENTS MENTIONED IN {L - ii & iii} SHOULD BE SUBMITTED SAME PROFESSIONAL.

(m) ALL XEROX COPIES MUST BE SUBMITTED DULY CERTIFIED TRUE COPY / NOTORISED. (n) Chartered Engineer’s certificate in original certifying that the bidder possesses requisite

production capacity as sought in tender.(Critical) [16] The enclosures shown at {c}-(declaration part), and {f} above MUST be in the prescribed

format attached in Part-I. If these certificates are submitted but in a format different than that prescribed in Part-I, they are liable to be rejected without further reference. Those shown at {a}, {b}, {c}-{certificate part}, {e}, {g} and {j} above should be in the format prescribed by the authorities competent to issue these certificate.

[17] (i) The tender should be submitted only by textile manufactures and should have with in-house weaving / processing / stitching unit (at least one of the three) with / without spinning facility.

(iii) The manufactures quoting items should have experience of manufacturing and selling of quoted products for three financial years preceding the date of opening of technical bid. For this purpose, they have to submit Chartered Accountant’s certificate in original showing year wise production and sales for quoted product for last three years. [i.e. 2013-14, 2014-15, 2015-16].

(iv) In case where item is required with ISI Mark, manufacturing and selling experience of product having ISI mark will only be considered. But, in such a case, certified copies of licences to use ISI mark for last one year as well as latest and valid licence are to be submitted with tender. The licence should be valid during the period of rate contract. It will be the sole responsibility of R.C. Holder to ensure that necessary certificate and permission must be valid till the expiry of the Rate Contract.

[18] In no case the certificate should be dated earlier than one year {unless otherwise specified} and should be in force and valid on the last date of the submission of the tender / signing of the agreement {as the case may be}. In case, the certificates / licenses / permission are outdated or the validity period is over, the proof of applying for renewal should also be attached. Such certificates will be considered if the renewal has been applied for within the time limit prescribed for the renewal of that permission / license / certificate under the relevant rules and further if such application for renewal is not specifically rejected by the competent authorities. In case any certificate is still awaited from the competent authority, the proof of making the application should also be attached which will be


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considered if the application is not specifically rejected by the competent authorities. [19] The tenderer must satisfy that they are in possession of the requisite permissions / licenses

/ permits required for the supply of the items for which the offer is made. FAILURE TO ENTER INTO CONTRACT IF SELECTED OR TO EXECUTE THE PURCHASE ORDERS AFTER ENTERING INTO CONTRACT FOR WANT OF PERMISSION / LICENSE OR DUE TO NON-SYUPPLY OF CERTIFICATES / DOCUMENTS WILL BE VIEWED SERIOUSLY AND WILL INVITE FORFEITURE OF E.M.D. / RISK PURCHASE / DISQUALIFICATION FOR APPROPRIATE PERIOD WITHOUT ANY FURTHER REFERENCE.

[20] THE TENDERER HAS TO SUBMIT ALL THE REQUIRED DETAILS / DOCUMENTS AND SAMPLE ETC. WITH THE TENDER. NO COMPLIANCE WILL BE ACCEPTED AND CONSIDERED AFTER DUE DATE I.E. OPENING OF TECHNICAL BID.

[21] The on-line Technical bid, sealed cover of physical documents and on-line Commercial bid of the tenders will be opened online / physical on the date, time & venue specified in tender notice. Tenderer or his authorized representative or dealer has the liberty to be present at that time.

[22] (a) In the first instance, only "technical bid" will be opened online on the date of opening the tender and taken into consideration for finalization. Subsequently, the "commercial bid" will be opened online only of those tenderers whose quotations satisfy the technical requirement of the indenter and are otherwise acceptable. The date of opening of commercial bid will be intimated to the qualified bidder.

(b) Back out from tender at any interim level during tender processing : Once the tenders are submitted it will be the responsibility of the tenderer not to escape halfway directly or indirectly by way of raising any problems.

[23] (a) The technical scrutiny of the items will be carried out by a committee of experts nominated by the Managing Director which may also include demonstration / sample testing and the report of the scrutiny committee shall be final and binding upon the tenderer, however Managing Director, G.M.S.C.L. Gandhinagar reserves the right to undertake re-technical scrutiny and re-demonstration of the goods as and when required as per the merits of the case as per Board of Director's resolution dtd. 11th February, 2014.

(b) In case there is a discrepancy in the claim made by the tenderer and the specifications shown in the product literature / circuit diagram / photograph, reliance will be placed on the specifications shown in the product literature / circuit diagram photograph, ignoring the claim of the tenderer. Any change or alteration in the product literature / circuit diagram/ photograph must be authenticated by the manufacturer and an affidavit from the manufacturer for supplying the item as altered or changed should also be submitted failing which such changes / alterations will be ignored.

EARNEST MONEY DEPOSIT

[24] All tenders must be accompanied by Earnest Money Deposit as specified in the schedule otherwise tender will be ignored.

[25] (a) The E.M.D. is payable by all tenderers except Govt. of Gujarat undertaking / Corporations duly exempted by Govt. of Gujarat and manufacturers belongs to Gujarat State and having valid SSI / TINY / COTTAGE registration alongwith NSIC/CSPO/DGS & D registration for item under tender enquiry. For getting exemption from paying EMD, tenderers have to furnish valid and certified documents alongwith tender. Otherwise tender will be rejected.

(b) EMD should be paid in form of Demand Draft in favour of Gujarat Medical Services Corporation Limited, Gandhinagar drawn on any bank in Gandhinagar OR irrevocable Bank


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Guarantee issued by Nationalized Bank including the Public Sector Bank/ Private Sector Banks authorized by RBI to undertake State Government Business /Commercial Bank/Regional Rural Bank of Gujarat/ Co-operative Bank of Gujarat mentioned in G.R.No. EMD/10/2015/508/DMO, dated 27/04/2016 of Finance Department, Govt. of Gujarat as amended from time to time will be followed. The Demand Draft should be issued by above bank only, after date of advertisement of tender enquiry. Bank Guarantee will be accepted in case where amount of EMD exceeds Rs.5000/- B.G. should be valid up to 6 (Six) months from the date of its issuance. E.M.D. in any other forms will not be accepted.

[26] The E.M.D. / Security Deposit shall liable to be forfeited in the following circumstance when the:

(a) tender is rejected due to failure to supply the requisite documents in the proper format or giving any misleading statement or submission of false affidavit or fabricated documents.

(b) party fails to sign the agreement for entering into contract in case the offer is accepted due to any reason whatsoever

(c) party fails to supply the goods / items as per the orders placed by either this organization or by direct demanding officers within the delivery period so stipulated.

(d) party fails to replace the goods declared to be not of standard quality or not conforming to acceptable standards or found to be decayed / spoilt before the date of expiry or to refund the cost of such goods.

ACCEPTANCE OF TENDER

[27] The tender is liable for rejection due to any of the reasons mentioned below: (1) Non-Submission of tender within stipulated time online. (2) Submission of tender without Tender Fee. (3) Tender is unsigned OR not initialed on each page or with unauthenticated corrections. (4) Submission of tender documents in unsealed envelop. (5) Tender not submitted in separate envelopes as per conditions and the envelopes are not

superscribed with details of the tender enquiry and part enclosed. (6) Non-payment of Earnest Money Deposit {if not exempted.} (7) Non-submission of required documents as shown in para 15 above. (8) Conditional and / or vague offers (9) Unsatisfactory past performance of the tenderer. (10) Rates have been shown elsewhere than Part-II except Condition No. 54 (v). (11) Items with major changes / deviations in the specifications / standard / grade / packing /

quality are offered in Part-I. (Please see condition No.13 (i)). (12) Offering a cheaper accessory not approved / recommended by the manufacturer. (13) Offering an accessory as optional even though it is required to operate the instrument. (14) Submission of misleading / contradictory / false statement or information and fabricated /

invalid documents. (15) Tenders not filled up properly. (16) Non-submission of IEC Certificate for imported items. (17) Non-submission of C.A. Certificate in case of Indian manufacturer. (18) Non -submission of Turnover Certificate (pl. see Condition No. 15(k) & 66). (19) (i) Non submission of Certified / notarized copy of valid Small Scale Industry

Registration. Please see Condition No. (3)


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(ii) Non submission of Certified / notarized copy of Certificate from Practicing Chartered Accountant or Practicing company Secretary that the unit / bidder still continues to be Small Scale, Tiny/ Cottage Industry as on last date of submission of bid.

(iii) Non submission of Certified / notarized copy of latest audited annual balance sheet and investment in plant and machinery.

NON SUBMISSION OF CERTIFICATE / DOCUMENTS MENTIONED IN SR.NO. {21} –( ii & iii) FROM SAME PROFESSIONAL.

[28] Any conditional discount given by the bidder such as discount applicable on total order value, minimum order value on certain group of items etc. will not be considered for evaluation purpose. However, for ordering purpose, such discount shall be considered.

[29] Discount offered after price bid opening shall also be not considered for evaluation. However in a case tenderer happens to be selected bidder (without considering discount) such discount shall be considered while placing the order.

[30] The consolidated rates will be taken in to account for preparing price statement. However, the tender which found technically acceptable as well as lowest in terms of evaluated rates only be considered for placing the order but, order will be placed at quoted or mutually agreed price.

[31] The Managing Director may seek any clarification / explanation / documentary evidence related to offer at any stage from tenderers if required. However any clarification / explanation or documentary evidence leads to implication on quoted price shall be considered only for placing the order but not for price evaluation.

[32] (i) Managing Director, G.M.S.C.L. Gandhinagar reserves the right to consider or reject any or all tenders or close the tender enquiry without assigning any reason at any time at any stage.

(ii) Main / Parallel / Substitute R.C. for procurement of stores will be fixed as per G.R. No.MSP-102004-3342-Z, Dtd.06-11-2003. & 04/10/2006 of Health & Family Welfare Dept., Gandhinagar.

[33] The Managing Director, G.M.S.C.L. Gandhinagar does not pledge himself to accept the lowest or any tender and also reserves the right to accept the whole or any part of the tender against any item at his discretion. The tender will be accepted if Managing Director, G.M.S.C.L., is satisfied about the production, sale, quoted price technical details, utility of products and past performances of tenderer.

[34] Successful tenderers have to pay security deposit as specified by the organization in the agreement letter in the form of Treasury Challan Deposit under revenue deposit / Demand Draft in the name of Gujarat Medical Services Corporation Ltd., Gandhinagar drawn on any bank in Gandhinagar / irrevocable bank guarantee issued by Nationalized Bank including the Public Sector Bank / Private Sector Banks authorized by RBI to undertake State Government Business / Commercial Bank / Regional Rural Bank of Gujarat / Co-operative Bank of Gujarat mentioned in G.R.No. EMD/10/2015/508/DMO, dated 27/04/2016 of Finance Department, Govt. of Gujarat as amended from time to time will be followed. Bank Guarantee valid for a period not less than warranty period required at the time of entering into agreement for the performance of the contract and same to be extended by contractor as and when desired by GMSCL. Failure to pay security deposit and to execute the agreement within stipulated period shall invite disqualification of the tenderer for future quotations apart from forfeiture of E.M.D. and being liable for penalty as deemed fit by Managing Director in relation to the tender under process. Security


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deposit is payable by all the parties except by the undertakings and corporations of the government of Gujarat which are exempted by Government. The security deposits submitted in connection with the earlier contracts and which are locked with those contracts and which have not been released till date will not be considered and fresh security deposit separately for each item, must be submitted in such cases. The security deposit shall be refunded only after satisfactory execution of the contract and recovery of dues, if any. Moreover, "Bank Guarantee valid for a period not less than warranty and CMC period combined is required at the time of entering into agreement for the performance of the contract and same to be extended by contractor as and when desired by GMSCL".

[35] Successful tenderers have to enter into agreement for due performance of the contract. The agreement form sent by this corporation should be stamped with the adhesive stamp for the requisite amount, and signed before any Gazetted Officer of this corporation or before a I Class Magistrate or Justice of peace or Notary Public.

[36] The Accepted Tender (A.T.) holder / Rate Contract (R.C.) holder should supply the, goodss / items in fresh and sound condition meeting with the specification and packing approved by the Managing Director. Refurbished or second-hand goods / stores will not be allowed under any circumstances. If such case is noticed, than the store will be rejected outrightly and penal action will be taken against the A.T./R.C. holder. All supply orders issued by the indenting officers on or before the last date of the currency of the R.C. will have to be accepted by the R.C. holder and the delivery for all such orders will have to be effected as per the schedule specified in the order, even though the date of actual supply may fall beyond the last date of the R.C.

TERMS OF SUPPLY:

[37] The packing and the labels of all the items to be supplied under the order shall be marked with the words ‘FOR THE USE OF GOVT. OF GUJARAT – NOT FOR SALE’. If the items are packed in packets which are then placed or repacked within a box / carton / bottle / foil, these words swill be printed/marked on both the internal / external packs and labels. The retail price must not be printed or shown anywhere, either on external or internal pack / box / carton / foil.

[38] The A.T./R.C. holder should have to supply the material in the Original Company’s packing which shall indicate packing details and other particulars as required under the statutory provisions. Inner and outer packing of boxes / cartons should be of standard design as prescribed by the Managing Director from time to time. The final packing of cartons of corrugated boxes shall be complying with ISS 9313 : 1979 of November, 1980. Corrugated boxes having double wall 5 ply with maximum combined length 1275 mm or triple wall 7 ply with maximum combined length 1275 mm or triple wall 7 ply with maximum combined length 1525 mm shall contain maximum gross contents 15 kg. & 20 kg. respectively. A packing slip of 10" x 8" shall indicate clearly and legibly the name of the product, batch number, quantity, date of manufacture, date of expiry gross & net weight, and consignee’s name & address and other particulars as required.

[39] In the event of breakages or loss of stores during transit against requisition order the said quantity will have to be replaced by the A.T. / R.C. holder. The purchaser will not pay separately for transit insurance and the supplier will be responsible for the stores as soon as possible, but not later than 15 days from the date of arrival of stores at destinations notify the A.T. / R.C. holder of any loss or damages to the stores that might / should have


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occurred during the transit. [40] Inspection: Inspection shall normally be carried out in the premises of the consignee. If

goods are offered for inspection in the factory premises all expenditure shall be borne by the A.T. / R.C. holder. The entire store ordered shall have to be offered for inspection in open condition if required and the same shall be repacked in presence of inspecting team. All packing should be sealed and signed by inspecting authority and sent to the consignee without any extra cost within three days from the date of receipt of inspection note. Inspection charges, including the expenses for the experts, will be payable by the party as prescribed in the letter of agreement and as determined by the Purchase Committee from time to time or as mentioned in special terms & conditions.

[41] No guarantee can be given as to the minimum quantity which will be drawn against the Rate Contract but the contractor will supply such quantities as may be ordered by Direct Demanding Officers or by this corporation during the currency of the contract, from time to time.

[42] Delivery Period: As stated in special terms & conditions. The installation of goods is also to be completed within 30 days from the date of receipt of

certificate of site readiness for installation of goods from the concerned consignee. If the tenderer fails to supply the goods specified in the A.T. and/ or installation within the stipulated period, an amount equivalent to ½ % {subject to maximum of 10%} of the value of the stores not supplied/installed within the stipulated period per week shall be recovered as liquidated damages unless the penalty is waived by the Managing Director. Such recovery of the liquidated damages will not stop the Managing Director from carrying out risk purchase described elsewhere and the amount recovered will be in addition to the difference of the risk purchase

[43] The bills / invoices are required to be submitted by tenderers specifying the following details in the appropriate place of the invoices:

(a) No. and date of bills or invoice. (b) No. and date of A.T. / R.C. (c) No. and date of order. (d) Name and specification of item. (e) Name of manufacturer & Model / Make / Brand (f) Quantity; and (g) Total cost. [44] The A.T. / R.C. holder shall not charge VAT / C.S.T. if they have been exempted by

concerned authority. Further they cannot charge excess amount of C.S.T. what applicable. An amount of Sales Tax as applicable to be shown separately in the bill/invoice raised. Further, an amount of Sales Tax so collected should be remitted to the Govt. within prescribed time limit, otherwise strict action will be taken against defaulters.

[45] The A.T. / R.C. holder will not charge any Octroi and he should obtain Octroi exemption certificate from the indenter / consignee.

[46] Payment Terms: {A} The payment shall be made to the A.T. / R.C. holder as under: (I) For goods requiring installation: (a) 75% of the invoice amount will be paid within 30 days of the receipt of the goods

conforming to the required specifications and the balance 25% within 30 days of satisfactory trial and installation of the goods at the destination; or alternatively.

(b) 100% of the invoice amount will be paid within 30 days of the satisfactory trial and


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installation of the goods at the destination. (c) 75% of the invoice amount will be paid within 30 days of the receipt of the goods

conforming to the required specifications and 90% of the invoice amount will be paid within 60 days of the delivery in good condition if the item requires installation but the installation cannot be carried out due to the reasons not associated with the tenderer and balance 10% within 30 days of satisfactory trial and installation of the goods at the destination. In all case warranty / guarantee shall commence from successful date of installation.

(d) In case where payment through letter of credit is considered by the purchasing authority, letter of credit shall be opened subject to 75% amount shall be released by bank on confirmation of dispatch of goods by foreign supplier and rest of amount shall be released by bank on receipt of such advice from Managing Director.

(II) For goods not requiring installation (a) 100% of the invoice amount will be paid within 30 days of the delivery of the goods

at the destination in good condition. (b) No interest will be chargeable by the A.T. / R.C. holder, if the payment is delayed. [47] The payment of the bill shall be made after deducting Government dues, if any. [48] The payment of the bills shall be withheld in the following circumstances: (a) The goods are found sub-standard or in non-acceptable condition. (b) Breach of condition of any contract by the A.T. / R.C. holder. (c) Previous Government dues of A.T. / R.C. holder. [49] The price escalation clause will not be allowed under any circumstances except statutory

taxes / duties imposed / withdrawn / Increased / decreased on quoted items by the State or Central Govt. during the period between opening of technical bid and stipulated date of delivery. The statutory price variation will not be allowed in the cases where:

(i) Stores offered on ex-stock basis. (ii) Store to be purchased on emergency basis. (iii) Statutory variation not communicated within seven days of its announcement by the

contractor (iv) Price break up and prevailing rate as well as amount of taxes / duties not clearly mentioned

in Commercial Bid. (v) Duties / Taxes applicable due to mere crossing the limit of production / sales. (vi) Duties / Taxes imposed / increased by the Govt. after stipulated delivery period shown in

the contract. RISK PURCHASE

[50] The risk purchase of the items ordered at the cost and risk of the party will be carried out when the party fails to:

(a) sign the agreement for entering into contract due to any reason whatsoever in case the offer is accepted.

(b) supply the goods / items as per the orders placed by either this corporation or by direct demanding officers within the delivery period stipulated above;

(c) party fails to replace the goods declared to be not of standard quality or not conforming to acceptable standards or found to be decayed / infected / spoilt before the date of expiry or to refund the cost of such goods.

Provided however that in cases of {b} and {c} above, the risk purchase will be limited to the


13

quantity so specified therein. [51] The Risk Purchase will be done at anytime after the delivery period is over. (a) The Risk Purchase will be done from Main / Parallel or Substitute R.C. holder for

undelivered quantity of the Stores & the Contractor shall be penalized to the extend of 10% or difference whichever is higher.

(b) When both parallel & substitute A.T. / R.C. are not available, from the next higher acceptable offer in the respective tender;

Provided that if the risk purchase cannot be carried out on the basis of either of {a}, {b} above, then it will be carried out from the market after following the prescribed procedure.

[52] Any monetary claim arising due to any of the terms and conditions of the tender / supply, including the difference arising due to risk purchase, will be recovered in the following manner:

(a) From any pending bills of the party; (b) From any E.M.D./ Security Deposits of the party; (c) If amounts at {a} & {b} above are not sufficient to meet the demand of risk purchase

amount as "LAND REVENUE DUES". [53] Standard Breach Clause: The Managing Director shall, in addition to his powers under

other clauses to terminate the contract, have powers to terminate his liability there under of the time by giving one month’s (or such shorter period as may be mutually agreed) notice in writing to A.T. / R.C. holder of his desire to do so and upon expiry of the notice, the contract shall be terminated without prejudice to the right accrued to the date of the termination. However, if the Government decided to put an end to the business relations on breach of any conditions of the contract no such notice shall be necessary and on event of Government decided to put an end to the business relations on breach of any conditions of the contract no such notice shall be necessary and on event of Government deciding to terminate the business, and the A.T. / R.C. shall stand terminated with immediate affect.

[54] (i) Warranty Clause: The A.T/ R.C holder Shall be subjected to the following warranty clause that the goods/stores/articles sold to the buyer under this contract shall be of the best quality and workmanship and shall be strictly in with the specifications and particulars contained / mentioned in the acceptance of tender notwithstanding the fact that the purchaser may have inspected and / or approved the said goods / stores / articles a priori and shall operate and function as specified for a period not less than 12 months from the date of installation. The decision of the purchaser in that behalf will be final and conclusive and he will be entitled to reject the said goods / stores / articles or such portion there as may be discovered not to confirm to the said description and quality. On such rejections the goods / stores / articles will be at the seller’s risk and all the provisions here in contained relating rejection of goods etc. shall apply. The contractor / seller shall if, so called upon to do replace within a period of month of such further period as may be extended from time to time by the purchaser in its discretion on an application made thereof by the contractor / seller the goods / stores / articles or such portion thereof is its rejected in by the purchaser and it such on even above mentioned warranty period shall be pay to purchaser such damages as may arise by reasons for the breach of the conditions herein contained. Nothing herein contained shall prejudice any other right of the purchaser in that behalf under this contract or otherwise.

[55] Tenderer are required to impart training to operate goods at the place of installation within seven days of its installation.


14

[56] Sample Testing: Sample of the material shall be collected by an officer empowered by the Managing Director in the manner approved by the Managing Director, and will be sent for testing to an approved laboratory / institution. In case where the order is placed by Managing Director Demanding Officer, the samples will be collected an officer empowered by him and will be sent for testing. Testing fee will be recovered from the A.T. / R.C. holder. The decision of the testing authority will be conclusive and final and binding the A.T./ R.C. holder. In all supplies 1% of the supply value shall be deducted towards handling & testing charges from the invoice.

[57] Replacement Clause: If any stores supplied against the A.T. / R.C. are found to be of not of standard quality on inspection and / or analysis by the competent authority, the contractor shall be liable to replace the entire quantity of the relevant order within the period as applicable under clause 39 supra or make full payment of the entire consignment against the particular invoice, irrespective of the fact that part or full quantity of the store supplied, may have been consumed. The decision of the Managing Director taken on the basis of the report of the competent laboratory regarding goods not of standard quality will be final and binding. The stock of any item which has been declared not of standard quality shall be withdrawn from all the indenters and will not be returned to the contractor but will be destroyed by the corporation and the contractor shall have no claim over such stores. If the replacement or payment as specified is not made by the contractor, the procedure for risk purchase as shown above will be initiated without any further reference or intimation to the contractor, however, the Managing Director may ask for supply of 20% of the original consignment to meet any exigency of the situation. Neither Claim for relaxation of replacement for return of goods declared to be not of standard quality nor any request for acceptance of the replacement goods delayed after the delivery period, due to any reason whatsoever, will be entertained.

[58] In case of the rate contract, the period of the rate contract shall be two years from the date of its issuance of Rate Contract. However, the Managing Director reserves the right to terminate the contract by giving one moth notice at any time at any stage and without any reason. The rate contract will be operated by GMSCL only. If a RC holder supplying goods upon direct purchase order from district level officer without approval of GMSCL, it would be considered as a breach of contractual obligation and would attract penal action which may extend upto debarment of firm.

[59] In case of the rate contract, the Managing Director may extend the rate contract subject to the same terms of conditions, if found necessary to do so for a period not exceeding six months to which the contractor will have to abide. However, the extension for a period more than six months can be granted on mutual agreement by both parties. In case of the quantity purchase, the Managing Director, if found expedient, may place within prescribed period from the date of A.T. a repeat order for the quantity not exceeding the quantity specified in the A.T. on the same terms and conditions as per the A.T. which the contractor will have to supply. However, the repeat order for the quantity more than the quantity of the original A.T. or after a prescribed period from the date of A.T. can be placed on mutual agreement by both parties and subject to approval of concerned authority.

[60] The A.T. / R.C. can also be terminated by the Managing Director in the following circumstances:

(1) If the firm is debarred or disqualified or ceases to exist or convicted of any offence. (2) If the quality of the item to be supplied is found not upto the standard and multiple


15

samples are found to be not of standard quality. (3) If supply position of the firm is not satisfactory [61] Whenever under this contract any sum of money is recoverable from the contractor &

payable by the contractor to the Managing Director of Gujarat Medical Services Corporation Ltd., Gandhinagar, or an officer empowered by him shall be entitled to recover such sum by appropriating in part of whole the Security Deposit paid by the Contractor, if a security being insufficient or if no security has been taken from contractor, then the balance of the total sum recoverable as the case may be deducted from the sum due to the contractor under this or any other contract (with the Managing Director of Gujarat Medical Services Corporation Ltd., Gandhinagar) and remaining balance due will be recovered as arrears of "LAND REVENUE DUES".

[62] Deleted [63] For any clarification on any of the above conditions, tenderers may contact the Managing

Director or General Manager (Logistic, Procurement & Quality Control) or Deputy General Manager (Procurement) during 3 – 4 p.m. on any working day.

[64] The jurisdiction of any dispute will be Gandhinagar or Ahmedabad. [65] Deleted [66] Turnover Certificate: (i) Bidder firm has to submit Turnover certificate of CA for last three years [i.e. (i) 2012-13,

2013-14, 2014-15 for tender floated on or before 30th September, 2016 and (ii) 2013-14, 2014-15, 2015-16 for tender floated after 30th September, 2016].

(ii) The average annual Turnover of the last three years should not be less than 2 Crores. (iii) C.A. Certificate in original / Notarized showing year wise Turnover for the last three

years. The bidder is required to give turnover certificate based on audited account only. Thus, any tender issued on or before 30th September, the bidder will have to submit turnover certificate of the three preceding Financial year e.g. Tender issued on 1st September, 2016, the bidder will have to submit turnover certificate based on audited account for financial year 2012-13, 2013-14 and 2014-15.

(iv) Relaxation in Condition No. 66 (ii): The average annual Turnover of the last three years should not be less than 75 lac for items: Plastic Bag, Digital Thermometer, Westergen Tube for ESR Estimation, Dreyer tube for Widal, WBC pipette, Glass Capillary Tube, ECG Jelly, Test tube Glass, Microslide, Cover Slip, Vials, Improved Newbauer Chamber / Hemocytometer, Test Tube Racks, ESR Plastic Vials.

[67] Tender currencies: The tenderer supplying indigenous goods or already imported goods shall quote only in Indian Rupees. Only for imported goods if supplied directly from abroad, prices shall be quoted in any freely convertible currencies say USD, Euro, GBP or Yen. As regards price(s) for allied services, if any required with the goods, the same shall be quoted in Indian Rupees only if such services are to be performed /undertaken in India.

Conversion of Tender Currency to Indian Rupees: In case tenderers quote their prices in different currencies, all such quoted prices of the

responsive tenderers will be converted to a single currency viz., Indian Rupees for the purpose of equitable comparison and evaluation, as per the exchange rates established by the Reserve Bank of India, as on the date of ‘Commercial bid opening of the said Tender’.

[68] BIDDER FIRM HAS TO SUBMIT DETAILS OF THEIR BANK ACCOUNT IN PRESCRIBED FORMATE FOR THE PAYMENT OF BILLS, EARNEST MONEY DEPOSIT AND SECURITY DEPOSIT THROUGH RTGS ( PL. SEE CONDITION NO. 68 ).


16

[69] Please see Annexure-II for "Important Point to be verified before submission of tender", which is also available on GMSCL website.

[70] If any tenderer wishes to lodge any complaint against the other tenderer regarding submission of false documents, information etc, The tenderer has to submit the complaint before price bid opening along with deposit of Rs. 1,00,000 (Rupees One Lac only). The amount so deposited shall be refunded if after scrutiny the complaint is found to be true by the Managing Director. However, if the complaint is found to be false and malafide the deposit will be forfeited. No interest shall be paid against this deposit. Any complaint received after price bid opening will not be entertained. The facts relating to all such complaints as well as action taken thereof have to be produced before the respective purchase committee for its consideration.

[71] Appointment of Authorized Officer: (1) The manufacturer / authorized distributor would be free to appoint authorized officer for

the purpose of liaisoning with GMSCL for the tender related activity. In such cases, it should be mandatory for the manufacturer / authorized distributor to provide name, full address, company name, address of the company, PAN number, photo, Email ID and I.D. proof of the appointed authorized officer along with tender documents. No person except the person so authorized by the company would be allowed for transaction of work, and no information would be shared with any other person regarding the tender process.

(2) For all practical purpose GMSCL would continue to allow only manufacturer / authorized representatives / distributors (as the case may be) for bidding process. The GMSCL would have no contractual obligation or business relation with authorized officer and all such liability and conduct of authorized officer and any wrongful activity would be sole responsibility of the manufacturer / authorized distributor.

The authorized officer should satisfy following criteria: (1) He should be an official directly connected with the company in question. (2) In no case more than one company having a particular person / agency acting as a

authorized officer should participate in a single tender inquiry. If it comes to the notice of GMSCL that, a particular person / agency has acted as

authorized officer indirectly or directly for more than one company, who have participated in particular tender inquiry, the bids of such companies are liable to be rejected & the EMD / SD (as the case may be) would be forfeited.

72 SUPPLY OF SAMPLES: The tenderer will be required to submit 5 samples with testing report from NABL approved laboratory to Gujarat Medical Services Corporation Ltd., Gandhinagar within 4 weeks after last date of the submission of the tender. Quality of Fabric of sample should as per specifications wherever as specified (Specification given in Tender documents). Non submission of the sample will lead to rejection of the tender. The sample of successful tenderer shall be retained in the office of the GMSCL, Gandhinagar till the supply against the order is complete.

The Test reports in respect to all parameters submitted by bidder with sample should be from a single NABL approved laboratory only.


17

VERFICATION, UNDERTAKING, CHECK LIST & DOCUMENTS

From: M/s.________________________ No.:_________________________ ________________________ ________________________ ________________________ To, The Managing Director, Gujarat Medical Services Corporation Ltd., Regd. Office: Block No. “14”, Ist Floor, Dr. Jivraj Mehta Bhavan, Sector No. 10, Gandhinagar-382 010

Sub : Supply of Instruments / Goodss / Miscellaneous Items, etc.

Ref : Tender Enquiry #____________________ Sir,

I/We enclose necessary documents as shown in Annexure “A” are enclosed herewith (in order in which they are mentioned). The rates quoted against each item are inclusive of excise duties and other charges. I/We have carefully read and understood the terms and the conditions stated in the tenders form and I/We shall abide by all these conditions. I/We further endorse that in particular, the terms and conditions of Delivery Period, Payment Terms, Place of Delivery, etc. are acceptable to me/us and no representation will be made by me/us afterwards for altering the same. I/We further undertake to supply the goods to the consignees as per the terms of the A.T. / R.C.

I/We verify that the copies of the certificates / documents attached herewith are authentic true copies of the original certificates / documents for verification on demand. I/We undertake to supply the attested copies of certificates / documents required at the time of signing the letter of agreement if my/our offer is accepted.

I/We verify that I/We are in possession of the requisite licenses / permits required for the manufacture / supply / sale / distribution of the items and further verify that the said licenses / permits have not been revoked / cancelled by the issuing authorities and are valid as on date. I/We also verify that I/We have not been declared defaulter, blacklisted or debarred by any state or Central Government or Constitutional authority or Financial institution or Judicial Court or any Government undertakings.

I/We also take cognizance of the fact that providing misleading or questionable information or failure to furnish correct or true information to you or any other Direct Demand Officer or failure to comply with any contractual requirement laid down by you / them will be considered as a serious breach of the terms and conditions of the tender and will invite disqualification and other penal action as deemed fit by the Government / Purchase Committee, G.M.S.C.L.

Thanking you,

Yours faithfully Date:_____________


18

ANNEXURE “A”: SCHEDULE OF DOCUMENTS ATTACHED TO T.E. #____________

Document / Certificate Attached Your page No. 1. C.A. Certificate for the manufacturing showing year wise production sell of the

quoted item for 3 financial years for Indian manufacturers only. {Pl. see condition No.15 (j) & 17(iii)}

Yes / No

2. Manufacturing License / Product Permission / Registration Certificate with C.S.P.O./ G.M.S.C.L. / S.S.I./ K.V.I.C./N.S.I.C./ D.G.S.& D. Yes / No

3. List of Installations / Users / Customers Yes / No 4. Higher / Lower Price Certificate Yes / No 5. Valid Tax Clearance Certificate OR Returns of last 4 quarters. Yes / No 6. E.M.D. Yes / No 7. Confirmation of Delivery Period Yes / No 8. IEC Certificate for imported items. Yes/ No 9. Whether Page Number is Given On Each Page of Tender? Yes / No

10. Partnership deed / Memorandum of article / Registration of firm etc. Yes / No 11. Confirmation of Place of Delivery Yes / No 12. Confirmation of Payment. Yes / No 13. A.E.R.B. Certificate {if applicable} Yes / No / Not

Applicable

14. I.S.O. Certificate (mandatory if asked in Technical Specification). Yes / No / Not Applicable

15. I.S.I. Certificate (mandatory if asked in Technical Specification). Yes / No / Not Applicable

16. Original Product Literature / Photograph Yes / No / Not Applicable

17. Warranty. 2 Years. Yes / No / Not Applicable

18. Copy of valid import license for imported items. Yes / No / Not Applicable

19. Turnover certificate of CA for last three years [i.e. (i) 2012-13, 2013-14, 2014-15 for tender floated on or before 30th September, 2016 and (ii) 2013-14, 2014-15, 2015-16 for tender floated after 30th September, 2016]. {Please see Con. No.66}

Yes / No

20. (i) Certified / notarized copy of valid Small Scale Industry Registration. Pl. see Condition No.(3)

Yes / No / Not Applicable

(ii) Certified / notarized copy of Certificate from Practicing Chartered accountant or Practicing company Secretary that the unit / bidder still continues to be Small Scale, Tiny/ Cottage Industry as on last date of submission of bid.


(iii) Certified / notarized copy of latest audited annual balance sheet and investment in plant and machinery.


(iv) CERTIFICATE / DOCUMENTS MENTIONED IN Sr. No. {L23 - ii & iii} (SAME PROFESSIONAL)


21. Details of bank account in prescribed format for the payment through RTGS Yes / No

22. Certificate from Chartered Engineer Yes/No

It is verified that all the certificates / permissions / documents are valid and current as on date and have not been withdrawn / cancelled by the issuing authority. It is further verified that the certificates at Sr. No.4 (Page No.23), 8 (Page No.32) & 17 Declaration Part (Page No.22) are as per the format prescribed by the G.M.S.C.L. and it is clearly and distinctly understood by me / us that the tender is liable to be rejected if on scrutiny and of these certificates is found to be not as per the prescribed format of G.M.S.C.L.

I/We further undertake to produce on demand the original certificate / permission / document for verification at any stage during the processing of the tender. Date: Place :


19

ANNEXURE "B"

Bidding Schedules

Tender Fee Furnish the Payment Details of Tender Document

Sr. No Description Supplier Response

1. Amount (Rs.)

2. Bank Name

3. DD No.

4. Branch Name

5. If Exempted, fill details of exemption

• Payment made toward tender fee will not be refunded • Non payment of the tender fee will be make the supplier liable for disqualifications • Wrong/ Fraudulent data submission may lead to disqualification, please ensure that you furnish

correct data • Payment should be made in favour of “Gujarat Medical Services Corporation Limited,”

Gandhinagar, Gujarat, India.


20

EMD Furnish the Payment Details of EMD

Sr. No Description Supplier Response

1. Amount (Rs.)

2. Bank Name

3. DD No.

4. Branch Name

5. If Exempted, fill details of exemption

Payment should be made by DD/BG , DD should be payable at Gandhinagar at any schedule bank. Payment should be made in favour of “Gujarat Medical Services Corporation Limited,”

Gandhinagar, Gujarat, India. Payment made towards EMD will not be refunded unless bid is accepted. Non Payment of the EMD or insufficient amount of EMD will be make the supplier liable for

disqualifications. Wrong/Fraudulent date submission may lead to disqualification, please ensure that you furnish

correct data.


21

DECLARATION OF OWNERSHIP

1. I/We certify that the tenderer is sole proprietorship / partnership firm / private limited company / public limited company of which the registered office is located in__________________in the state of____________________

2. The name, designation and address of the authorized signatory who is authorized to negotiate / sign / execute on behalf of the tenderer is as under: Name______________________________________________Designation:____________________ Address:__________________________________________________________________________

___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________

e Mail: ___________________Telephone : (O) ________________ (R) _________________

Fax :_____________________ (Mobile) ______________________

3. The name, address and telephone numbers of the sole proprietor / all the partners / all the Managing Directors of the tenderer are as under; # Name Address Telephone® Fax e Mail

(O) (R) (M)

Date: ______________


22

DECLARATION OF I.S.O. MARKED GOODS

I/We_________________________________________________________________ hereby certify that:

{1} The following items which form part of Tender Enquiry #__________are manufactured by us at

__________________________________plant/s which has been awarded

ISO________________*certificate vide #_____________Dt._____________:

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

______________________________________________________________________________

{2} The following items which form part of Tender Enquiry #________above are manufactured by us / licenses at_________________________plant/s which has not been awarded any ISO certificate:

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

Date:

* Mention the category of I.S.O. certificate {i.e. 9000 / 14000, etc.}


23

HIGHER PRICE / LOWER PRICE CERTIFICATE

1. I/We________________________________________________________hereby certify that the

prices quoted by us in Tender Enquiry #______are not higher than the prices:

{a} Charged by us to wholesalers or for institutional supplies;

2. I/We further certify that I/We have not supplied or quoted for any item in Tender Enquiry

# ______at prices lower than those quoted for the relevant items to any Government /

Semi Government / Public / Charitable Trust Organization / Institution within the period

of 180 days preceding the last date of submission of the tender.

3. I/We hereby undertake that I/We will not supply or quote for any item in Tender Enquiry #

______at prices lower than those quoted for the relevant items to any Government / Semi

Government / Public / Charitable Trust Organization / Institution within the period of validity of

the offer / rate contract.

4. I/We also undertake to bring to the attention of the Managing Director any incidence of breach of

any of the above paras within 30 days from the occurrence of the breach and further undertake

to refund / reimburse the difference which may arise due to breach of any of the above paras and

I/We also understand that the decision of the Managing Director with regards to the

determination of quantum payable shall be final.

Date:


24

COMMERCIAL BID FOR INDIGENOUS ARTICLES

T.E. NO. GMSCL/GOODS PURCHASE/

Due date: _________

ITEM: _________

Name of Manufacturer: _________

Brand: Model: _________

Sr. No. Details Price in Rupees (Per Unit)

A.

(i) Ex-factory price Main goods with

standard accessories.

(ii) Optional Items

(a)

(b)

(c)

B. Total Ex Factory prices (i) + (ii)

C. Excise and other duties (if applicable)

@ %.

D. Packing Forwarding, Insurance, Transport charges from factory to place of Consignees, Installation.

E. Total price excluding VAT (B + C + D)

F. VAT / C.S.T.

(i) VAT @ % OR

(ii) C.S.T. @ %

G. Service Tax @ %. (if applicable)

H Total F.O.R.D. price.

I. Total Price in words Rs.

Note:-

(1) Price must be quoted in above format with breakup. (2) Optional item shown in Technical Bid should be quoted separately. (3) All terms and conditions of supply shall be applicable as per tender terms. Any terms and

condition enclosed with Commercial Bid shall be ignored or in such a case offer is liable to be rejected.


25

[B] COMMERICAL BID FOR IMPORTED ARTICLES

T.E. NO.GMSCL/GOODS PURCHASE/ Due date: ITEM: Name of Manufacturer Brand: Model: Sr. No.

DETAILS Price in Foreign currency per unit.

Price in Indian currency per unit.

A. C.I.F. Port Price (i) Main Goods with standard accessories

shown in tender documents.

(ii) Optional Items: (a) (b) (c)

B. Total C.I.F. Prices (A + B)

C. *

Custom Duty / CVD etc. @. %.

Price in Indian currency per unit.

D. * Transport charges from port to place of

Consignees, Transit Insurance within India, Installation Charges.

E. * Bank/Custom Clearance charges F. Service Tax @ %. (if applicable) G. Total F.O.R.D. Price B + C + D + E. C.I.F. PRICE IN

FOREIGN CURRENCY

C + D + E in Indian

CURRENCY

H. Total Price in Words.

Note: (1) (a) The tenderer supplying indigenous goods or already imported goods shall quote only in Indian Rupees. Only for imported

goods if supplied directly from abroad, prices shall be quoted in any freely convertible currencies say USD, Euro, GBP or Yen. As regards price (s) for allied services, if any required with the goods, the same shall be quoted in Indian Rupees only if such services are to be performed /undertaken in India.

(b) Conversion of Tender Currency to Indian Rupees: In case tenderers quote their prices in different currencies, all such quoted prices of the responsive tenderers will be converted

to a single currency viz., Indian Rupees for the purpose of equitable comparison and evaluation, as per the exchange rates established by the Reserve Bank of India, as on the date of “Commercial bid opening”.

(2) Price must be quoted in above format with breakup. Quoting of consolidated price without breakup will not be considered. (3) Optional item shown in Technical Bid should be quoted separately. (4) If the rates are quoted in foreign currency, local agency commission will not be allowed for local agents / dealer. (5) If required, custom exemption certificate shall be provided by consignees if it is allowed under relevant act and issued by

authority concerned. (6) All terms and conditions of supply shall be applicable as per tender terms. Any terms and condition enclosed with Commercial

Bid shall be ignored or in such a case offer is liable to be rejected. (7) THE RATES OF THE MAIN GOODS WITH ACCESSORIES AND OPTIONAL ITEMS SHOULD BE QUOTED IN FOREIGN CURRENCY

ONLY. (8)* THE RATES OF CUSTOM DUTY / C.V.D., TRANSPORT CHARGES FROM PORT TO PLACE OF CONSIGNEES, TRANSIT INSURANCE

WITHIN INDIA, INSTALLATION CHARGES, BANK / CUSTOM CLEARANCE CHARGES SHOULD BE QUOTED IN INDIAN CURRENCY ONLY.

(9) For R.C. item: Rates should be quoted in Indian Currency even though the item is imported.


26

Bank Details for RTGS

Sr. No.

Details Bank Detail

1 Beneficiary Name & Postal Address 2 Name of Bank

Branch Name & Address Branch Code no. Branch manager Mobile No. Branch Telephone No. Branch E-Mail Id.

3 P Digit code number of bank and branch appearing on the MICR cheque issued by the bank.

4 IFSC Code of the Branch 5 Type of Account 6 Account Number 7 Name of Owner 8 Mobile Number 9 E-Mail ID

We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or not effected at all for reasons of incomplete or incorrect information, we would not hold institution responsible. Date: Sign. with stamp Place:

B a n k C e r t i f i c a t e

We certified that .................................................................................. has account

No.................................... with us and we confirm that the bank details given above are correct as per our

records.

Date: Place: Signature & Seal of Bank


27

ANNEXURE -I Government of Gujarat, Finance Department, GR. No.

EMD/10/2015/508/DMO

Date 27/04/2016

{A} Guarantees issued by following banks will be accepted as SD/EMD on permanent basis

(1) All Nationalized Banks including the Public Sector Bank – IDBI Ltd. (2) Private Sector Banks – AXIS Bank, ICICI Bank and HDFC Bank.

{B} Guarantee issued by following Banks will be accepted as SD/EMD for period up to March 31, 2017. The validity cut-off date in GR is with respect to date of issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.

1) Kotak Mahindra Bank 2) RBL Bank ( The Ratnakar Bank Ltd.) 3) Induslnd Bank 4) Karur Vysya Bank 5) DCB Bank 6) FEDERAL Bank 7) SOUTH INDIAN Bank 8) The Kalupur Commercial Co-operative Bank Ltd 9) Rajkot Nagarik Sahakari Bank ltd. 10) The Mehsana Urban Co-operative Bank Ltd 11) Nutan Nagarik Sahakari Bank Ltd. 12) Dena Gujarat Gramin Bank 13) Saurashtra Gramina Bank

All the eligible banks are instructed to collect the original documents / papers of guarantee from the concerned tendering authority. Sd/-

(Roopwant Singh) Addl. Secretary (Budget) Finance Department.


28

ANNEXURE –II Important Point to be verified before submission of tender

(1) If you are participating in the tender as an Indian manufacturer than kindly attach below document. - SSI (Gujarat Based) with CSPO/NSIC/DGS&D registration certificate for exemption in Tender Fee &

EMD. (Refer TE Cond. No. 4)

OR

If you are participating in the tender as an Authorized representative than kindly attach below document. - Authority letter, which should clarify that you are a supplier of quoted product of that manufacturer

(Refer TE Cond. No. 17) - Submitted authority letter should be notarized. (Refer TE Cond. No.27(16)) - Notarized copy of the agreement between manufacturer and bidder authorizing the bidder to be

the authorized distributor of the manufacturer. (Refer TE Cond. No. 17) - Notarized copies of at least 3 supply orders and satisfaction reports from the users for any of the

product of the manufacturer company (whose product has been quoted) supplied by the bidder during past 3 years. (Refer TE Cond. No. 17)

- Notarized certificate from manufacturer that its subsidiary company is not participating directly in any tender across the country. (Refer TE Cond. No. 17

- OR

If you are participating in the tender as a Subsidiary Company than kindly attach below document. - Documents that you are 100% subsidiary company of your foreign manufacture. (Refer TE Cond. No.

17) - If such Subsidiary company is not participating directly in the tender than Indian subsidiary

Company can give authority to Indian Authorized Distributor (Refer TE Cond. No. 17 & subsidiary company has to produce an affidavit that they are not participating directly. (Refer TE Cond. No. 17)

(2) EMD & Tender fee for non SSI & CSPO/NSIC/DGS&S UNIT (Refer TE Cond. No. 4)

(3) Exemption in EMD & Tender Fee for only Gujarat Based SSI & CSPO/NSIC/DGS&S Unit (Refer TE Cond. No. 4)

(4) Original / Notarized Turnover Certificate issued by Charted Accountant for Last Three Years and average annual Turnover of the last three years should not be less than 2 Crores. (Refer TE Cond. No. 66)


29

Common deficiency observed in the Primary Scrutiny of the Tender document - Non submission of Online Tender. - Non submission of Physical document before stipulated time & date. - Non submission of EMD & Tender Fee or submission of less EMD or Tender fee. - Non submission of EMD & Tender Fee for non-Gujarat based SSI-CSPO/NSCI/DGS&D Unit. - Non submission of CA certificate for Last financial year. - Non submission of CA certificate with Production & Sales data. - Non submission of letter issued by foreign manufacturer saying that particular Indian company is

our Subsidiary Company. - Non submission of authority letter clearly indicating that the bidder possesses two year experience

as authorized distributors. - Non submission of authority letter without notary. - Non submission of notarized copy of the agreement between manufacturer and bidder authorizing

the bidder to be the authorized distributor of the manufacturer. - Non submission of notarized copies of at least 3 supply orders and satisfaction reports from the

users for any of the product of the manufacturer company (whose product has been quoted) supplied by the bidder during past 3 years.

- Non submission of notarized authorisation from the manufacturer that the bidder is authorized to provide after sales services and spare parts / consumable support for the entire duration of the contract including Warranty and CMC of the product.

- Non submission of notarized certificate from manufacturer that its subsidiary company is not participating directly in any tender across the country.

- Non submission of Turnover certificate for Last financial year. - Non submission of Turnover Certificate issued by CA that indicate last three years’ average turnover

is below Rs.2.00 crores. Please see Condition No. 66. - Unaudited Turnover data will be acceptable for last year if the company can undertake to provide

the audited data before award of contract. - Non submission of Higher Price - Lower Price certificate. - Non submission of Literature for quoted model. - Non submission of Marketing Data. - Non submission of Valid Sales Tax Clearance Certificate / Challans of last four quarters. - Non submission of ISI certificate if asked with ISI product.

- Non submission of AERB certificate for quoted model. (where applicable) - Non submission of IEC certificate. (where applicable)

Special Terms & Conditions

• The tenderer who has been Black-listed or his/her tenders/supply order have ever been cancelled or any legal proceedings have ever been initiated/pending or any penalty has ever been levied on account of delay or non completion of supply order by any State/UT/Central Government, his/her tender will be out rightly rejected.

• Multiple bids from a same company in different names is not allowed and if proved, such bids will be rejected

• Sample: The tenderer will be required to submit 5 sampleswith testing report from NABL approved laboratory to Gujarat Medical Services Corporation Ltd., Gandhinagar within 4 weeks after last date of the submission of the tender. Quality of Fabric of sample should as per specifications wherever as specified (Specification given in Tender documents). Non submission of the sample will lead to rejection of the tender. The sample of successful tenderer shall be retained in the office of the GMSCL,Gandhinagar till the supply against the order is complete. The Test reports in respect to all parameters submitted by bidder with sample should be from a single NABL approved laboratory only.

• Testing: The competent authority (GMSCL) reserves the right to draw and testitem supplied by the tenderer at the cost of tenderer from any NABL Accredited laboratory (Like ATIRA) for testing of textile products. The submitted samples may be retested at any NABL approved lab as decided by GMSCL and the test report received from such lab would be final and binding, and the bid may be rejected if test reports are negative. Delivery: The acceptance of the tender will have binding effect on the said tenderer and he/she has to supply the tendered items/ordered items within the period within 6 months. 30 % of the supply has to be Made within 4 months, 60 % by the end of 5 months and 100% supply has to be made by the end of the 6 months.

• Inspection: Upon production of stipulated order quantity, item should be categorized in to lots of minimum 1000 quantity of samples. The Committee of the corporation will inspect the Goods supplied by the tenderer in response to the order/intent at the stores of GSMCL or at any other designated place within Gandhinagar. GMSCL reserves all rights to reject the goods supplied if same are not found in accordance with the required description/specifications For inspection,random sampling will be done from each lot for inspection and testing for compliance to the specifications. In case of any discrepancies, the penalty will be imposed as per terms & conditions of the tender document and the earnest money/security deposit will be forfeited and the supply order will be cancelled.Samples would be got tested from any NABL accredited laboratory for testing textile items; as decided by GMSCL. A testing charge of 1 % would be levied for this purpose. Site verification will be done under videography before giving order.

Variations and Corrections: In case, there is any variation in the specifications/samples approved vis-à-vis the supply received, then that portion of supply will be rejected and the tenderers shall be liable to supply the goods as per specification within a period of 15 days alongwith the penalty as imposed by the competent authority. Timely Delivery and Payment: in the event of finding the goods in order by the Committee after inspection, the payment will released in the manner as decided by the competent authority. The timely delivery/dispatch as stipulated in the supply order has to be strictly adhered to by the tenderer and in case of any request for extension of time made by the said tenderer, in writing the same will be considered by the competent authority subject to the payment of penalty as provided in the terms & conditions of the tender. Lifting of Defective supply: In case of defective supply, the supplier will be informed to lift the said supply within 10 days from the date of issuance of a letter by the competent authority at his own cost. In the event of non lifting of said defective goods within the specified period by the tenderer, the competent authority will not be responsible in any manner for the loss or damage if any, caused to the said goods. The competent authority also reserves a right to impose any penalty as deem fit in case the said goods are released after the expiry of specified period. PENALTY:The competent authority reserves the right to impose penalties in the following exigencies :

(a) In case the tenderer fails to submit the samples as per the above clause then Penalty @ 1% of the total value of supply order will be levied. Further 15 days will be given to the tenderer, failing which, the earnest money/security deposit will be forfeited & the supply order will be cancelled.

(b) In case tenderer fails to complete the supply within time period as per clause above then late penalty @ 0.1 % per day of delay of supply for the remaining goods will be levied.

Force Majeure: If the performance in whole/part by the party is prevented/delayed by any one or more of the force majeure events including but not limited to war, hostilities, civic commotion, acts of public enemy, sabotage, fire, floods and other natural causes, explosion, epidemics or non–availability of government controlled raw material under order/instruction of Central/State Govt. regulations, strikes, lockouts, agitations, embargo, act of civic or military authorities, the party shall not be made liable for the loss of damage due to delay or failure to perform during the currency of force majeure event provided that the happening is notified in writing (with documentary proof) within 7 days from the date of occurrence. The work shall be resumed as soon as practicable after the force majeure event ceases to exist.

• The bidder should be a textile manufacturer with in-house weaving / processing / stitching unit (at least one of these three) with / without spinning facility.

• The bidder should submit Certificate from Chartered Engineer certifying that the production capacity is in tune with the required amount of goods as sought in the tender.

A table for some testing related Indian Standards from our report is given below, for your ready reference. The parameters specified are to be tested as per the tables given below, which are as per IS 158521:2010. It would be appropriate to refer this information for appropriate detailing of the tender notice.

Testing Specifications

ITEM STANDARD

CONSTRUCTION PARAMETERS 1 Fibre Composition

IS 1564 IS 1889 IS 2005 IS 2176 IS 2177 IS 3416 IS 3421

2 Count of Yarns, Ne IS 3442 3 No. of Threads in unit length IS 1963 4 Weight per Sq. Mt. IS1964 5 Width / Length IS 1954 FUNCTIONAL PARAMETERS

6 Tensile Strength (breaking strength), N IS 1969 7 Dimensional Change to dry heat at 150 °± 2°C, % IS 12170 8 Dimensional change on washing, % IS 1299 9 pH IS 1390

10 Scouring Loss, % IS 1398 11 Colour Fastness Rating

a. Light IS 2454 or IS 686 b. Washing IS 3361 c. Rubbing IS 766 d. Perspiration IS 971 e. Hot Pressing IS 689

12 Pilling Resistance IS 10971 13 FibreMicronaire value

1

GUJARAT MEDICAL SERVICES CORPORATION LIMITED (A Government of Gujarat Undertaking)

Regd. Office: Block No.14, 1st Floor, Dr. Jivraj Mehta Bhavan Sector No.10, Gandhinagar.

IMPORTANT INSTRUCTIONS / TERMS / CONDITIONS TO TENDERERS

FORMING PART & PARCEL OF ENQUIRY DOCUMENT:

TENDER ENQUIRY # GMSCL/EQUIPMENT PURCHASE/F-75/RC/2016-17

ITEM : SHOWN AS UNDER

TENDER FEE : Rs.5000/- (Rs.Five thousand only)

SERIAL # OF P.T.F. : ___________________________

NAME & ADDRESS OF TENDERER :

C.S.P.O. REGISTRATION GROUP NO. : 14 MISC INDUSTRIAL PRODUCTS

THIS TENDER ENQUIRY IS FOR ON BI-ANNUAL RATE CONTRACT BASIS OF ITEM AS UNDER: DETAIL SPECIFICATIONS ARE GIVEN IN PART-I i.e. TECHNICAL BID.

Sr. No.

ITEM CODE NAME OF ITEM QTY.

PLACE OF FREE DELIVERY &

INSTALLATION

E.M.D. (3% OF TOTAL

ESTIMATED VALUE ) (RS.)

TOTAL ESTIMATED VALUE (RS.)

1 75.01 Bed Sheets 56 inch x 90 inch

On R.C.Basis

Anywhere in Gujarat 15,00,000/- 5,00,00,000/-

NOTE: (1) THE TENDER SHOULD BE SUBMITTED ONLY BY MANUFACTURES.

(PL. SEE CONDITION NO. 17). (2) THE TENDERER HAS TO SUBMIT ALL THE REQUIRED DETAILS / DOCUMENTS WITH THE TENDER. NO

COMPILANCE WILL BE ACCEPTED AND CONSIDERED AFTER DUE DATE I.E OPENING OF THE TECHNICAL BID. (3) BIDDER FIRM HAS TO SUBMIT TURNOVER CERTIFICATE OF CA FOR LAST THREE YEARS [i.e. (i) 2012-13, 2013-

14, 2014-15 FOR TENDER FLOATED ON OR BEFORE 30TH SEPTEMBER, 2016 AND (ii) 2013-14, 2014-15, 2015-16 FOR TENDER FLOATED AFTER 30TH SEPTEMBER, 2016]. THE AVERAGE ANNUAL TURNOVER OF THE LAST THREE YEARS SHOULD NOT BE LESS THAN 2 CRORES. C.A. CERTIFICATE IN ORIGINAL/ NOTARIZED SHOWING YEAR WISE TURNOVER FOR THE LAST THREE YEARS. PLEASE SEE GENERAL TERMS & CONDITION NO.66 FOR DETAILS AND RELAXATION.

(4) BIDDER FIRM HAS TO SUBMIT DETAILS OF THEIR BANK ACCOUNT IN PRESCRIBED FORMATE FOR THE PAYMENT OF BILLS, EARNEST MONEY DEPOSIT AND SECURITY DEPOSIT THROUGH RTGS ( PL. SEE CONDITION NO. 68 ).

(5) SUPPLY OF SAMPLES: THE TENDERER WILL BE REQUIRED TO SUBMIT 5 SETS OF SAMPLE WITH ALL TESTING REPORT FROM NABL APPROVED LABORATORY TO GUJARAT MEDICAL SERVICES CORPORATION LTD., GANDHINAGAR WITHIN 6 WEEKS AFTER LAST DATE OF SUBMISSION OF THE ONLINE TENDER.


2

PART-I TECHNICAL BID

T.E. NO.: GMSCL/EQUIPMENT PURCHASE/F-75/RC/2016-17

Name of Item : # 75.01 Bed Sheets 56 inch x 90 inch Manufacture________________ Brand______________ Model__________________

[A] Required Specifications Specifications

available in offered Model

ITEM VALUE TOLERANCE LIMIT

CRITERIA

Based on IS:188:2004- 3

1 Fibre Composition

Polyester, % 0 0 Critical Cotton, % 100 0 Critical

3 Count of Yarns, Ne

Warp 40 ±5% Non Critical Weft 40 ±5% Non Critical

4 No. of Threads per inch

Warp 138 +/- 5 % Critical Weft 72 +/- 5 % Critical

5 Weight per Sq. Mt.

120 Minimum Critical

6 Weave of fabric Plain Critical 7 Size 56’’ * 90’’ Ready Size ±0.5 Non Critical

8 Tensile Strength, N

Warp 550 Minimum Critical Weft 300 Minimum Critical

9 Dimensional Change, %

Warp 3 Maximum Critical Weft 3 Maximum Critical

10 pH value 6 to 8 Critical

11 Scouring loss, %

2 Maximum Critical

12 Colour Fastness Rating

Light: Change in colour

5 Minimum Critical

Washing:

-Change in colour

4 Minimum Critical

-Staining 4 Minimum Critical Perspiration:

-Change in colour

4 Minimum Critical

-Staining 4 Minimum Critical Rubbing: -Dry 4 Minimum Critical -Wet 4 Minimum Critical

Bleaching, hypochlorite, if

4 Minimum Critical

3



Name of Item : # 75.01 Bed Sheets 56 inch x 90 inch Manufacture________________ Brand______________ Model__________________



white

13

Color (if otherwise not specified) :- Sky blue Color, Border- Navy Blue. The color combination may be chosen by the authority from various pastel colors as per need and the bidder would be under an obligation to provide the same at the same rates.

14 Note 2: The colour of material will be based on selected sample. The colour code (L, a, b, Delta E) of selected sample will be analyzed and same colour code has to be maintained by supplier at the final supply.

15 All edges of the beds sheet should be finished with folded in of fabric of at least 2 cm length with proper sewing threads (IS 1720: 1978) and stitch density minimum 14 per inch.

16

The bed sheet vertical Borders should have printed “GMSCL - GOVERNMENT OF GUJARAT”. Color : Navy blue (Final shade of the above color will be given at the time of final order)

(a) Print fastness should be as per specification No. 12.

(b) Bed sheet Color : Sky blue (Final shade of the above color will be given at the time of final order)

(c) Delta E value should be less than 1 %

(d)

Bed sheet should be printed “GMSCL – GOVT OF GUJARAT” continuously horizontally (lengthwise direction) in Navy Blue color, 3 inch width on both side of the bed sheet. Position of the logo should be 9 inch from both the selvedge.

SUPPLY OF SAMPLES: THE TENDERER WILL BE REQUIRED TO SUBMIT 5 SETS OF SAMPLE WITH ALL TESTING REPORT FROM NABL APPROVED LABORATORY TO GUJARAT MEDICAL SERVICES CORPORATION LTD., GANDHINAGAR WITHIN 6 WEEKS AFTER LAST DATE OF SUBMISSION OF THE ONLINE TENDER.

NOTE:

1. The specifications available in the offered shall be mentioned clearly against each tender specification.

2. Details specifications chart, design drawing etc. for offered are to be provided along with original literature if rates exceeds Rs.10,000/-.

3. For any imported item, valid documentary evidence regarding foreign make as well as import of goods is to be provided by the Tenderer along with consignment.


1








SERIAL # OF P.T.F. : ___________________________




Sr. No.



INSTALLATION

E.M.D. (3% OF TOTAL



1 76.01 Blankets- cotton 60 inch x 90 inch

On R.C.Basis









2



Name of Item : # 76.01 Blankets- cotton 60 inch x 90 inch Manufacture________________ Brand______________ Model__________________




CRITERIA

Extra warp, jacquard fabric known as “Chorsa” Design of design will be given later. extra warp colours sky blue and nevy blue. ground colour white.

1 Fibre Composition

Cotton , % 100 0 Critical


Warp Ground 18/2 extra warp 7

± 5% Non Critical

Weft 10/2 ± 5% Non Critical


Warp 60 (Ground threads minimum 32)

± 5% Critical

Weft 30 ± 5% Critical


330 ± 5% Critical

5 Weave of fabric Jacquard with Plain ground weave

Critical

6 Size, Inches 60 x 90 ± 0.5 Non Critical



8

Dimensional Change to dry heat at 150°± 2°C, %

Warpway 3 Maximum Critical Weftway 3 Maximum Critical

9 Dimensional change on washing, %

Warpway 3 Maximum Critical Weftway 3 Maximum Critical

9 Scouring Loss, %

3 Maximum Critical

10 pH 6 to 8 Critical



5 Minimum Critical

Washing: -Change in 4 Minimum Critical

3



Name of Item : # 76.01 Blankets- cotton 60 inch x 90 inch Manufacture________________ Brand______________ Model__________________



colour -Staining* 4 Minimum Critical Rubbing: -Dry 4 Minimum Critical -Wet 4 Minimum Critical

Two width-wise edges of the bedsheets should be finished with folded in of fabric of at least 2 cm. length with proper sewing threads (IS 1720: 1978) and stitch density - minimum 14 per inch.

The selvedge should contain 3 inch broad text of "GMSC - Govt of Guj." The text should be part of extra warp design at selvedges as 3 inches wide text, 9 inches away from either selvedge. Sky blue colour Navy blue colour (Final shade of the above color will be given at the time of final order) Delta E value should be less than 1 %


NOTE:





1








SERIAL # OF P.T.F. : ___________________________




Sr. No.



INSTALLATION

E.M.D. (3% OF TOTAL



1 77.01 Blankets- Woolen

60 inch x 90 inch

On R.C.Basis









2



Name of Item : # 77.01 Blankets- Woolen 60 inch x 90 inch Manufacture________________ Brand______________ Model__________________




CRITERIA

1 Fibre Composition Based on IS : 1681:1998,2

Virgin Wool , % 80 ± 3 Critical Polyester % 20 ± 3 Critical

2 Count of Yarns, Ne ± 5%

Warp 3.4 to 2.5,

single or double

Non Critical

Weft 3.4 to 2.5,

single or double

Non Critical


Warp 24 to 36 Critical Weft 24 to 36 Critical

4 Weight per Sq. Mt. 500 minimum ± 5% Critical

5 Fineness grade of wool

64s Critical

6 Weave of fabric 2/2 twill Critical 7 Size, inches 60 x 90 ± 5% Non Critical 8 Tensile Strength, N Warp 880 Minimum Critical Weft 640 Minimum Critical

9 Dimensional Change to dry heat at 150 °± 2°C, %


10 Dimensional change on washing, %

Warp way 3 Maximum Critical Weft way 3 Maximum Critical

11 pH value 6 to 8 Critical 12 Scouring loss 2 Maximum Critical


Minimum

Light: Change in colour 4 Minimum Critical Washing: Change in colour 4 Minimum Critical Staining* 4 Minimum Critical Rubbing: Dry 4 Minimum Critical Wet 4 Minimum Critical

14 Thickness 3.5mm ± 0.5mm Non Critical

3



Name of Item : # 77.01 Blankets- Woolen 60 inch x 90 inch Manufacture________________ Brand______________ Model__________________



15 Pilling resistance 3 or better Critical

16 Color : Camel (Final shade of the above color will be given at the time of final order)

17 Delta E value should be less than 1 %

18 Method of dying Stock dying / Top dying

Non Critical

19 Specifications for Satin Piping : (Non Critical) 1 Composition : 100% Polyester 2 Ends per Dm : 872 3 Picks per dm : 336 4 Mass per linear meter (gm) : 8.5 5 Weave : Satin 6 Colour of piping : Matching to color of the blanket 7 Stitches per inch : with 3 to 5 thread over locking stitch 8 Type of sewing thread : 6 ply Filament Yarn 9 Colour fastness to light : 5 or better

10 Colour fastness to washing Shade Change : 4 or better Staining : 4 or better

20 Other Requirements:

1 The blankets should be milled, raised and treated with mothproofing & soil repellant agent

2 The blanket should be soft. 3 Double stitched satin piping along all four sides. 4 Wool mark certification is required

5 Blanket shall also be affixed with wool blend logo as per the certification by Wool/Mark India.

6 Wool Blend Logo 7 20 units of blankets to be placed one over other with HDPE wrapped. 8 Suitable Care label should be stitched at suitable corner with piping.

21 The piping shall be securely sewn to the blanket with 6 ply polyester sewing threads (IS 1720: 1978) with required stitching type and stitch density minimum 14 per inch. piping should be at least 2.5 cm wide.

22

“GMSCL – GOVT OF GUJARAT” embroidered in golden yellow color and 5 x 2.5 cm in size on the single end of blanket. (9 inches away from nearest edges) Color fastness of the embroidery threat should be 4 or above


NOTE:



4



1







TENDER FEE : Rs.5000/- (Rs.Five Thousand only)

SERIAL # OF P.T.F. : ___________________________




Sr. No.



INSTALLATION

E.M.D. (3% OF TOTAL



1 78.01 Large Mattresses –

10 kg. and Mattress Cover

On R.C.Basis









2



Name of Item : # 78.01 Large Mattresses – 10 kg. and Mattress Cover Manufacture________________ Brand______________ Model__________________




CRITERIA

Large Mattresses (Box Type) – 10 kg. (Fabric for filling and filling material)

Cover Fabric 1 Fibre Composition Cotton , % 100 0 Critical

2 Count of Yarns, Ne Warp 10 ± 5% Non-Critical Weft 10 ± 5% Non Critical


Warp 38 ± 5% Critical Weft 20 ± 5% Critical

4 Weight per Sq. Mt 150 Minimum Critical

5

Weave of fabric Plain with dyed yarn stripes,

Repeat size and color pattern -

Navy blue / White / Sky blue / White - 50/2/10/2 mm

Critical

6 Size, Inches 72” * 36’’ ±0.5 Critical 7 Tensile Strength, N Warp 350 Minimum Critical Weft 250 Minimum Critical

9 Scouring Loss, % 3 Maximum Critical 10 pH 6 to 8 Critical

Filling Samples received from market

1 Fibre Composition Cotton , % 100 0 Critical

2 Micronaire 4.5-6 Critical 3 Trash % 4 % Maximum Critical

11 Weight of the mattress should not be less than 10kgs and dimensions as specified.

12 The open edge of the cover, used for filling cotton, should be finished by tucking the edges inside, in such way that fibres do not come out.

13 Appropriate threads and stitches should be used.

14 Middle Knot Should be kept at a distance of approximately 4 inches. Should be done with thick cotton thread.

15


3






Mattress Cover:


CRITERIA

Mattresses Cover (ticking) (Fabric for Ticking)

Green Colour Fabric (Can be procured from Jail or handloom fabric supplier)

Based on IS:745:2003, 13

1 Fiber Composition



Warp 40/2 ± 5% Critical Weft 40/2 ± 5% Critical




165 ± 5% Critical

6 Weave of fabric

Plain Critical

7 Size One inch more

than mattresses’ size

Critical



8 Dimensional Change,%




Minimum Minimum

a Light:

Change in colour

5 Minimum Critical

b Washing:

4






Change in colour

4 Minimum Critical

Staining* 4 Minimum Critical d Rubbing: Dry 4 Minimum Critical Wet 4 Minimum Critical

11 Scouring loss, %

2 Maximum Critical

12 Mattress cover should be stitched with lock stitches and appropriate sewing threads (IS 1720:1978) and stitch density (minimum 14 per inches).

13 Mattress cover should be box type (suitable with mattress) and it should have suitable lock strip.

14 Open edge of the cover should be properly finished.

15 The opening should have overlapping of layers by about 6 inches. (+/- 5%)

16 Wash Durable Logo of GMSCL ( 12’’* 12’’) should be printed in the center of the cover.


NOTE:





1








SERIAL # OF P.T.F. : ___________________________




Sr. No.



INSTALLATION

E.M.D. (3% OF TOTAL



1 79.01 Small Mattresses –

7 kg. & Mattress Cover

On R.C.Ba

sis









2



Name of Item : # 79.01 Small Mattresses – 7 kg. & Mattress Cover Manufacture________________ Brand______________ Model__________________




CRITERIA

Cover Fabric

Small Mattresses (Box Type) – 7 kg. (Fabric for filling and filling material)

1 Fibre Composition



Warp 10 ± 5% Non Critical Weft 10 ± 5% Non Critical



4 Weight per Sq. Mt


5

Weave of fabric

Plain with dyed yarn stripes,


Navy blue / White / Sky blue

/ White - 50/2/10/2 mm

Critical

6 Size, Inches 56” * 36” ±0.5 Non Critical



9 Scouring Loss, %

3 Maximum Critical

10 pH 6 to 8 Critical

Filling Samples

received from market

1 Fibre Composition

Cotton , % 100 0 Critical 2 Micronaire 4.5-6 Critical 3 Trash % 4 % Maximum Critical

11 Weight of the mattress should not be less than 7 kgs and dimensions as specified.

12 The open edge of the cover, used for filling cotton, should be finished by tucking the edges inside, in such way that fibres do not come out.

13 Appropriate threads and stitches should be used. 14 Middle Knot Should be kept at a distance of approximately 4 inches.

3






Should be done with thick cotton thread.


Mattress Cover


CRITERIA

Mattresses Cover (ticking) (Fabric for Ticking)

Green Colour Fabric (Can be procured from Jail or handloom fabric supplier)

Based on IS:745:2003, 13

1 Fiber Composition



Warp 40/2 ± 5% Critical Weft 40/2 ± 5% Critical




165 ± 5% Critical

6 Weave of fabric

Plain Critical

7 Size One inch more

than mattresses’ size

Critical







Minimum Minimum

4






a Light:

Change in colour

5 Minimum Critical

b Washing:

Change in colour

4 Minimum Critical

Staining* 4 Minimum Critical d Rubbing: Dry 4 Minimum Critical Wet 4 Minimum Critical

11 Scouring loss, %

2 Maximum Critical

12 Mattress cover should be stitched with lock stitches and appropriate sewing threads (IS 1720:1978) and stitch density (minimum 14 per inches).

13 Mattress cover should be box type (suitable with mattress) and it should have suitable lock strip.

14 Open edge of the cover should be properly finished.

15 The opening should have overlapping of layers by about 6 inches. (+/- 5%)

16 Wash Durable Logo of GMSCL ( 12’’ x 12’’) should be printed in the center of the cover.


NOTE:





1







TENDER FEE : Rs.2000/- (Rs.Two thousand only)

SERIAL # OF P.T.F. : ___________________________




Sr. No.



INSTALLATION

E.M.D. (3% OF TOTAL



1 80.01 Pilow & Pilow Cover

On R.C.Basis









2



Name of Item : # 80.01 Pilow & Pilow Cover Manufacture________________ Brand______________ Model__________________




CRITERIA

Pillow (Fabric for filling and filling material) – Suggested Cover Fabric


2 Count of Yarns, Ne Warp 10 ± 5% Non Critical Weft 10 ± 5% Non Critical



4 Weight per Sq. Mt. 150 Minimum Critical

5

Weave of fabric Plain with dyed yarn stripes,


Navy blue / White / Sky blue / White -

50/2/10/2 mm

Critical

6 Size, Inches 12” x 20” for 1 Kg 16” x 24” for 1.5 Kg

±0.5 Critical

7 Tensile Strength, N Warp 350 Minimum Critical Weft 250 Minimum Critical

9 Scouring Loss, % 3 Maximum Critical 10 pH 6 to 8 Critical

Filling Samples received from market


2 Micronaire 4.5-6 Critical 3 Trash % 4 Maximum Critical

11 Weight of the Pillow should be 1.0kgs and size as specified. 12 Weight of the Pillow should be 1.5kgs and size as specified.

13 Vendor should quote separately both weighted and sizes pillows in commercial bid only

14 The open edge of the pillow, used for filling cotton, should be finished by tucking the edges inside, in such way that fibers do not come out.

15 Permanent logo of GMSCL, Government of Gujarat should be inscribed in the center clearly on both side. Dimension should be 5” ×5”. Appropriate Polyester threads and stitches should be used.

SUPPLY OF SAMPLES: THE TENDERER WILL BE REQUIRED TO SUBMIT 5 SETS OF SAMPLE WITH ALL TESTING REPORT FROM NABL APPROVED LABORATORY TO GUJARAT MEDICAL SERVICES CORPORATION LTD., GANDHINAGAR WITHIN 6 WEEKS AFTER LAST DATE OF SUBMISSION OF THE TENDER.

3






Pilow Cover:


CRITERIA

Pillow cover – Fabric for Cover

Based on IS:188:2004- 3

1 Fibre Composition

Polyester, % 0 0 Critical Cotton, % 100 0 Critical


Warp 40 ±5% Non Critical Weft 40 ±5% Non Critical





6 Weave of fabric

Plain Critical






10 Scouring loss, %

2 Maximum Critical



5 Minimum Critical

Washing:

-Change in colour

4 Minimum Critical

-Staining 4 Minimum Critical Perspiration:

-Change in colour

4 Minimum Critical

-Staining 4 Minimum Critical Rubbing: -Dry 4 Minimum Critical

4






-Wet 4 Minimum Critical

Bleaching, Hypochlorite

4 Minimum Critical

12 The edge border surrounding the pillow cover should be 1’’. 13 Appropriate Polyester threads and stitches should be used. 14 Pillow Covers should have at least minimum 14 Stitches per inches. 15 Pillow Covers should be suitable with pillow’s size.

16

GMSCL - Govt. of Gujarat Logo should be printed at the centre. Dimension 6’’ x 6 ’’ Color : Navy blue (Final shade of the above color will be given at the time of final order)

17

Pillow cover’s Color (if otherwise not specified) :- Sky blue, Border- Navy Blue. (same as color of Bedsheet) The color combination may be chosen by the authority from various pastel colors as per need and the bidder would be under an obligation to provide the same at the same rates (Final shade of the above color will be given at the time of final order)


NOTE:





Tender Document for Linen items - Gujarat · SIGNATURE & STAMP OF TENDERER 2 TENDER BRIEF Supply of...

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Transcript of Tender Document for Linen items - Gujarat · SIGNATURE & STAMP OF TENDERER 2 TENDER BRIEF Supply of...