TENDER DOCUMENT FOR AMC AC’s Contracts TENDER DOCUMENT-BALCO/COMM/CONTRACT/ AC… ·...

BALCO COMMERCIAL AMC AC’s Contracts of 34 Year 2018

TENDER DOCUMENT FOR AMC AC’s Contracts

TENDER DOCUMENT-BALCO/COMM/CONTRACT/ AC’s Contracts /2018

Head Commercial Bharat Aluminium Company Ltd. Commercial Office Admin Building BALCO NAGAR Korba – 495684 E-mail: [email protected]

mailto:[email protected]


TENDER REF. NO:- BALCO/COMM/CONTRACT/ AC’s Contracts /2018

INDEX

1. Instruction to the Bidder

2. Offer Letter

3. Scope of work;

4. Period of Contract

5. Payment Terms

6. Contract Performance Evaluation

7. Balco's General Terms & Conditions

8. Price Format


1) INSTRUCTION TO THE BIDDER

Vedanta Resources plc (“Vedanta”) is a LSE listed FTSE 100 Company with a market cap including that of its listed subsidiaries of about $ 50 billion. We operate across the following core business sectors: Zinc-Lead-Silver, Copper, Aluminum, Iron Ore and Energy, with operation located in geographies spanning India, Australia, UAE, Zambia, South Africa, Namibia and Ireland. Over the past 5 years the group has displayed exemplary appetite for organic and inorganic growth-with an industry leading organic growth program of $ 20 billion nearing completion. Bharat Aluminium Company Limited (BALCO), a Member of Vedanta India is a fully integrated Aluminium producer with an installed capacity of 245 ktpa aluminium and 810 MW of power. We are currently implementing expansion projects, which includes a 650 ktpa capacity Aluminium smelter (1st phase 3.25 ktpa) and 1200 MW Power Plant. With the completion of these projects, BALCO will have a total installed metal capacity of 1 mtpa and 2010 MW of power. Our metal business currently produces 75 ktpa rolled products & 200 ktpa wire rods & with completion of 1st phase metal expansion, rolled products & wire rods capacity shall increase to 80 ktpa & 500 ktpa respectively. Our businesses also include a coal mines and operating Bauxite mines. What BALCO is looking forward with this contract:

• High Level of Service quality. • 100% adherence to all the deliverables. • Zero accidents environment. • 100% reporting of all the near miss incidents and corrective measures for all

to ensure no accident due to the unsafe conditions. • Increased availability of all the equipments and the total system to ensure

better efficiency and higher levels of productivity. • Ensuring higher productivity per man hour by introducing better Operating

Procedures. • Introduction of innovative ideas which can save in terms of time or money.


Information / Credential of Service Providers / Bidder The following information is Compulsory and should be furnished completed in all aspects along with your offer.

I. Brief history of organization, along with organization chart, mentioning the Name, Designation & Tel. Nos of the contact persons in your company holding all key positions.

II. Client list, with copies Contracts of your Top 5 clients. III. Banker’s name and your Company’s annual audited report / Balance Sheet for last 2

years. IV. The details of Machinery and Equipment available with you which are in working

condition are to be furnished. V. If the space provided in the registration form is not sufficient, please attach separate

VI. Sheets and give Annexure reference number on the attached sheet. VII. Registration Details

VIII. Registration No. and date (Kindly attach a photocopy of registration certificate) IX. Membership to any body X. Any other Statutory Registration.

XI. Registration details with taxation authorities: a. Permanent Income Tax A/c No. b. Service tax Registration

XII. For any new agency participating first time in BALCO tendering, must register their company as new service vendor on our SRM Portal at www.Balcoindia.com/vendorzone

For Clarifications: Commercial: Mr. Durgesh Kashyap (Mob. 8349201185) Technical: Mr. Kishan Yadav (9755000825)

http://www.balcoindia.com/vendorzone


2) FORMAT FOR OFFER LETTER To, Head Commercial Contract Cell Bharat Aluminium Company Ltd. Commercial Office Admin Building BALCO NAGAR Korba – 495684 Offer reference N.: /…………..dt. ……….2018 Sir, 1. We hereby undertake to perform the scope of work as defined in the condition of Bharat Aluminium Co. Ltd., Tender Ref no: , dated . .2014 at the prices and within the period stated in the attached schedules & in conformity with all the conditions are included therein. 2. This offer is valid for a minimum period of 90 days. 3. We agree that any Contract placed as result of this offer will be in accordance with the terms & conditions in the said offer. We declare that any other terms or conditions of the contract or any general reservations which may be printed on any correspondence of documents emanating from us in connection with tender shall not form part of any resulting contract unless specifically agreed to by BALCO and included in this contract. 4. We also enclose herewith the following documents: Schedule of compliance with Acceptance of contract conditions. Schedule of prices (Price Formats to be completed) The offer should contain all the details like Service Tax Reg. No. etc. Documents required by BALCO as mentioned in “Instructions to Bidders”. M/s (Name and Address of the Company) Signature of the authorized Signatories of the company.


3) SCOPE OF WORK,

AMC AC’s Contracts

Scope of work,

The Scope of Contract shall be Installation & Commissioning of Machine. Spot Breakdown/ Maintenance of machine, Preventive Maintenance of machine. Servicing/Overhauling of machine. Repairing of machines, with adequate technically sound skilled, un skilled work force. (Machine means Package AC, tower AC, Window AC, Split AC, Water Cooler, Fridge and Deep Freezer). Maintenance of Tower AC, Window AC, Split AC, Water Coolers & Fridge etc. The Contract shall be executed, all in Service & Maintenance Contract for all the Window/Split / Water Coolers, Refrigerators, and Air Coolers, It will be the responsibility of the Contractor to keep the machines Air Conditioners, Water Coolers, Refrigerator & Air Coolers, in proper working condition round the clock. The Contractor shall ensure that the running equipment’s are available at our rated parameters & capacity. The healthiness of above machines shall be ensured with no water leakage, No abnormal sound, proper setting of thermostats and their tripping etc… Package AC The Contract shall be executed all in Service & Maintenance for all the Package AC’s, It will be the responsibility of the Contractor to keep the machines (Package AC’s & their accessories like cooling tower fan etc. in proper working condition round the clock.)


The Contractor shall ensure that the running equipment’s are available at our rated parameters & capacity. The healthiness of above machines shall be ensured with no water leakage, No abnormal sound, proper setting of thermostats and their tripping etc.. Crane AC The Contract shall be executed all in Service & Maintenance Contract for 2 No Crane AC’s, It will be the responsibility of the Contractor to keep the machine in proper working condition round the clock. The Contractor shall ensure that the running equipment’s are available at our rated parameters & capacity. The healthiness of above machines shall be ensured with no water leakage, No abnormal sound, proper setting of thermostats and their tripping etc.. Quantity of Machine: The contract cover the following areas Equipment/Machine:

1. Administrative & BLC Building. 2. Complete Metal areas.

Following quantity shall be mention by the contractor, throughout the contract period.

1. Air conditioners (Window, Split) 896 2. Water Coolers 096 3. Package AC’s Plant 002 4. Fridge / Deep fridge 009

Note: The quantities mentioned in the schedule of qualities are indicative and subject to variation of ± 20% depending upon actual requirement at the same rate, terms and conditions. Any further variation beyond ±20% during the period of Contract shall be done with mutual consent. Special instructions:

1. The Contractor is required to attend any breakdown at any time within a short notice from Engineer in charge.


2. Following activities will be in regular work for NCRM & Strip Caster Package AC Plant & Air Conditioners.

a. Cleaning of Tanks of Water Pump, Louvers & Checking & cleaning of spray Nozzle & other equipment as per the direction of EIC, Required Spares will be supplied by BALCO.

b. Lubrication and greasing, etc. in various parts of M/c’s c. General Checking of Package A/c’s twice in a day. d. Pressure cleaning by air / water, & General cleaning etc. or

any other related work as per direction of EIC. e. Transportation of Defective Compressor, Pumps of Package A/c’s, from location to ERS for repairing & ERS to location after repairing as per instruction of ERS in charge. f. Over hauling of AC Units once in every 3 Months. g. Over hauling of compressor as per requirement with strict supervision and direction of EIC,

3. Minor Nature of Complaints & Spot Breakdown Maintenance:

1. Replacement of Motors (all type) in AC Unit and Water Coolers. 2. Replacement of Capacitors, Relay and Overload in AC and Water

Coolers. 3. Rectification of Electric Circuits in AC’s, Water Coolers, Air

Coolers, Refrigerators 4. Replacement & Cleanings of Khus Pads, Tanks, Pump Motors, Fan

Motors in Air Coolers. 5. Servicing of Air Conditioner: Cleaning of filter, Cleaning of Cooling

Coil, Pressure cleaning by air/water, & General cleaning. 6. Cleaning of Tanks of Water Coolers, condenser coil, & complete

machine. 7. Lubrication and greasing, etc. in various parts of Machines.

4. Major Nature of Complaints:

a. Installation of Air Conditioners (Window, Split, Tower & Cassette

AC) b. Over hauling of Air Conditioners (Window/Split, Tower & Cassette

AC) once in every 3 Months. c. Gas filling/Welding /Brazing/Compressor Changing etc.

The Contractor shall ensure to attend the breakdown within 2 hours in case of Minor / Major complaints (Round the clock) from the time the job order is handed over to the Contractor’s representative. In case Contractor fails to attend the job within stipulated time, the same shall be carried out by BALCO and the cost incurred shall be recovered from the Contractor’s bills. Materials.


1. All the Spare parts of Air conditioners, package AC’s shall be supply by the

Balco. Like Spares, Lubricants, Refrigerant gas etc.

2. All the consumable material shall be arranged by the contractor. 3. All tools, and tackles including ladder etc. shall be arranged by the

Contractor. However, for loading/unloading of machine in the shop floor of ERS, the Crane facility will be provided, if available, by BALCO without any charges.

4. All Civil works, Plumbing and Carpentry work for installations shall be done by BALCO.

5. As requirement and the decision of Engineer-In-Charge, the Contractor may be required to remove and shift defective/healthy/new machines or their spares from one location to another location within the plant of BALCO.

6. The Contractor shall not use the parts of one machine as spares in another machine, or change the location of any machine without consent of, or such instruction from BALCO Engineer in Charge.

7. In case of non-availability of any BALCO supply item, the Contractor shall have to arrange the same on cost payment basis at the rate given by the contractor & approved by Balco.

Penalty:- The Following condition, penalty imposed.

1. Any machine breakdown more than a 24 hour @ 200/- hour. 2. Any machine breakdown more than a 48 hour @ 400/- hour. 3. Any of the machines under breakdown should be repaired and put back in

service within 24 hours (where compressor repair is not involved) & 48 (Forty Eight) hours (where compressor repair is involved) from the time of reporting defect.

4. In sensitive production control rooms and VIP’s chambers the equipment should be repaired within 24 hours (where compressor repair/replacement is involved).

5. If total mandays availability will be less than 425 nos (17x25) in a month penalty will be imposed @ 1000/- each shortfall manpower.

Note: The Contractor shall ensure that the equipment/machines are transported/ handled carefully without any damage. In case any damage occurs due to poor handling the same has to be made rectify by the Contractor without any extra cost to BALCO failing which the same shall be carried by BALCO and cost incurred will be recovered from the Contractor’s bills. Manpower The Contractor shall deploy adequate number of experienced personnel, well acquainted with the up keep and repair work of the machines. BALCO reserves the right to have a check on the qualification, work experience, job knowledge and conduct of any person deployed by the Contractor. In case,


the Engineer-In-Charge is not satisfied with the work / knowledge / performance/conduct of any person, the same shall be replaced by the Contractor with a suitable person without any extra cost. Required following manpower for execution of job:

1. Skilled manpower : 08 2. Unskilled manpower : 08 3. Site Engineer / Supervisor : 01

The Contractor’s representative shall be in continuous contact with the Engineer-In-Charge and shall meet daily with the BALCO’s representative to collect all the complaints from concerned departments of BALCO. Transportation & Man lift Machine: The Contractor shall provide a Pickup / Camper van daily 8.30 am to 6.00 pm for Transportation of Defective or New Air Conditioners, Water Coolers from location to ERS for repairing & ERS to various locations after repairing.

4) PERIOD OF CONTRACT:

1. Mobilization Period: Immediate after receipt of Service Order. 2. Contract Period: 3 Year

5)PAYMENT-TERMS 1. Payment Terms:

Subject to any deductions / adjustments from the Contract Price as per the Contract, the Contractor shall be entitled to receive the Contract Price, from the Owner, in the following manner: a) 100 % of the contract value shall be paid against monthly running bills if

Performance Bank Guarantee (PBG) of 10 % of the contract value is submitted by Contractor or 90 % of the contract value shall be paid against monthly running bills.

b) Payment shall be done month-wise. c) All the bills should be duly certified by Engineer In Charge. d) Security deposit (SD)– Performance Bank Guarantee (PBG) of 10 % of the

contract value will be submitted within 15 days of Contract and the validity of the same will be till closure of the contract plus a claim period of 3 months.


In case the vendor fails to submit the PBG before the said time line the deduction of Security deposit (SD) and retention amount will be done as per BALCO standard terms which are as follows :

Security deposit will be 5% of the contract value as under 1. This amount shall be calculated on yearly contract value and the

same will be either deducted or SDBG will be submitted. 2. From Second Year onwards Amount /PBG will increase by additional

amount to match the Revised Annual Contract Value for subsequent years of contract tenure.

3. Final amount/PBG shall be released on final settlement on certification of EIC.

e) Labour Liability : Reimbursement against labour liabilities, 15 % deducted from monthly billing: 1 .While paying RA bills to contractor 15% of gross wages payable to labour shall be kept under hold in account of final settlement of liabilities. 2. Amount against leave encashment shall be paid to contractors after successful completion of one year of the contract after certification from EIC and HR department of Balco. 3. The contractor will pay to its employees bonus on the occasion of Diwali and Dussehra every year and the same will be reimbursed to the said contractor from above amount (w.r.t the point 1) after they pay bonus to their employees, on certification of HR . 4. Retrenchment benefit shall be given on completion of successful contract period on certification of HR. 6) CONTRACT PERFORMANCE EVALUATION: CONTRACT PERFORMANCE EVALUATION shall be done on the basis of work standard . 7) GENERAL TERMS & CONDITIONS OF CONTRACT: I. STATUTORY COMPLIANCES The Contractor shall be solely liable for Statutory Compliance in respect of all applicable laws of land which interalia includes Central/State Labour laws and Regulations/Rules made there under including but not limited to Compliance of provisions of Contract Labour (Regulation and Abolition) Act, 1970, Employees State Insurance Act, 1948, Employees


Provident Funds and Miscellaneous Provisions Act, 1952, Minimum Wages Act, 1948, Payment of Bonus Act, 1965, Payment of Gratuity Act, 1972, Payment of Wages Act, 1936, Workmen’s Compensation Act, 1923, Interstate Migrant Workmen (regulation of Employment and Conditions of Service) Act, 1979. The Contractor shall also be solely responsible for maintenance of records and filing of various forms/ returns prescribed under all applicable Central/State Labour laws and Regulations/Rules made there under in respect of Workmen employed by it. Other than consequent to increase in the notified statutory minimum wages, the contractor shall communicate its intention to increase the wages/ salaries and other benefits, during the period of the contract. The contractor irrevocably agrees that any increase in wages/ salaries and other benefits to its employees shall be borne exclusively by the contractor and there shall no enhancement of the contract value on this account. II. WELFARE You shall pay an amount of Rs. 20/- per employee per day of attendance against canteen allowance. III. FORCE MAEJURE a) If any time during the continuance of this Service Order the performance in whole or in part by either Party or any obligation under this Agreement shall be prevented or delayed by reason of governmental decision, war, hostilities, act of the public enemy, civil commotion, sabotage, fire, lightening, flood, explosion, epidemics, quarantine restrictions or any other event beyond the reasonable control of the Party concerned (hereinafter referred to as “the eventuality”), then notice of such eventuality shall be given by the affected Party to the other within fifteen (15) days from the date of occurrence thereof. b) If the performance in whole or part of any obligation under this Service Order is delayed by reason of any such eventuality for a period exceeding one (1) months, the parties shall meet and review in good faith the desirability and conditions of terminating this Service Order. IV. TERMINATION This Service Order shall be terminated by BALCO without any prior notice and without any compensation under the following Circumstances: a) Contractor has becomes insolvent; or b) Contractor has been convicted of any crime which in BALCO’s reasonable judgment is likely to adversely affect the goodwill of BALCO; or c) Any failure by the Contractor to comply with any of the provisions of the Service Order; or d) Failure of Contractor to provide services/deliverables as per agreed time schedule; or Contractor assigns the Service Order to any third party without the consent in writing of BALCO; or If any of the representations of the statements etc. made by the Contractor in connection with this Service Order are incorrect or are found to be incorrect. e) The termination by BALCO for reason stated above shall be without prejudice to other remedies that are available to BALCO under this Service Order and/or Law. V. Exit Clause: The contract can be terminated with 3 months of prior notice.


1 VI. SAFETY: The contractor shall be responsible to take all precautions to ensure safety of the labours / workers at work. The contractor will supply his labours / workers safety equipment as per rules. The following requirement is to be fulfilled prior to safety clearance: a. Driving licence of the all individuals of contractors whoever are using 2/4 wheeler of technological vehicles. Declaration certificate for individual in Balco’s format b. The contractor shall apply for the safety clearance through Execution In charge & H.R Deptt. of the company Detailed list of PPEs(Personal Protection Equipment’s) required for the individual contracts inside the plant will be made available by BALCO’s SAFETY Deptt and the same will have to be provided to all individual workmen before getting the safety clearance . c. The contractor shall provide to BALCO a duly acknowledged receipt of the employees having been given the PPEs both mandatory and specific to the contract,, without which no payments shall be released to the contractor. d. Physical Fitness certificate (Certified by MBBS Doctor)and persons to be working in high risk jobs,as to provide with necessary medical clearance certificate from MBBS doctor as per BALCO’s format. e. Competency certificate has to be produced by the contractor for their workmen engaged for specialized jobs, as per BALCO’s format. f. List of tools & tackles, machine & equipment and pressure vessels along with copies of their Validity certificate issued by competent person as per Chattisgarh State. Factories Rules. Name of the safety officer /supervisor /steward and contact number with E-mail I.D. PENALTY FOR VIOLATION OF SAFETY MEASURES: In case of any violation of safety measures and or on noncompliance of safety PPE by the Contractor or his employee (s) Balco shall penalize the contractor as follows : Rs 500/- First time Rs 1000/- Second time onwards If contractor continue for failing to provide the safety &/ or PPE Balco reserves its right to terminate the contract. At any point of time safety compliance will be checked by BALCO’s SAFETY department. The contractor shall immediately upon knowing of any accident, damage or losses, in which he is involved on the site, should inform the area-in-charge. The contractor shall take all safety precautions and provide adequate supervision by competent persons in order to do the job safely and without damage to plant, personnel, equipment, and the environment. Any accident causing fatal or non-fatal injury to the employee(s) of the contractor shall be the exclusive responsibility of the contractor. In the event BALCO and /or its employee(s) are prosecuted by any other authority under law for accident causing fatal or non-fatal accident, the contractor undertakes to reimburse BALCO all fines, penalties and expenditure incurred in connection with defending such prosecution by BALCO and towards this the contractor irrevocably agrees to BALCO deducting such amounts from its pending bills.


VII. VEHICLE NORMS: The contractor shall comply with legal statutory requirement in respect to Vehicle Emission norms, Permits, Driving License, Registration number, Insurance, Working condition of Rear Lights, Brake Lights, Indictors, Reverse Horn etc., as per Motor Vehicles Act 1988. VIII. OCCUPATIONAL HEALTH & SAFETY (OH & S) : The contractor shall be responsible to take all precautions to ensure safety of the labours / workers at work. The contractor will supply his labours / workers safety equipment as per rules. If you are bringing your own equipment to carryout of job inside the plant such equipment should be subject hazard identifications and risk assessment prior to commencing of work. The persons engaged by you shall be given appropriate awareness on OH&S, those personal who will carry out jobs affecting OH&S shall be properly trained and made competent for the job performed by them. During emergency situation which may be faced in the plant your personal should move to the emergency shelters. They should not spread any rumor. (An OH &S booklet is available in Safety Deptt and is required to be signed by the contractor agreeing to comply with the same ENVIORNMENT: All the scrap generated after execution of the jobs shall be disposed in appropriated identified bins. IX. HOUSE KEEPING: The contractor shall ensure that its employees while on BALCO premises or while carrying out their obligations under this contract, observe the standards of cleanliness, decorum and general discipline laid down by BALCO shall be the sole judge as to whether or not, the contractor and or its employees have observed the same. If any of the above conditions specifically mentioned in the main service order/contract to bring in effectiveness, then the same shall prevail upon as contractual obligation. XI. INSURANCE: The Service Provider shall obtain group accidental Insurance for all its employees deployed at Company’s site. The Service Provider shall obtain Comprehensive Insurance Cover for third party Liabilities. The Service Provider shall obtain Insurance for all its assets/equipment brought at Company’s site. XII. ARBITRATION & JURISDICTION: a) In the event of any dispute arising out of the performance or the interpretation of this Service Order, the Parties hereby agree to make every effort to reach an amicable settlement. b) Any dispute, controversy or claim arising out of or relating to this Service Order, or the breach, termination or invalidity thereof shall be settled by reference of dispute to Sole Arbitrator to be appointed by the Chief Executive Officer or the Managing Director or the President of BALCO. The Arbitration shall be conducted in accordance with the Arbitration and Conciliation Act, 1996. The place of arbitration shall be Korba, Chattisgarh. The language used in arbitral proceedings shall be English.


c) This Service Order shall be construed in accordance with and governed by the laws of India. The parties hereby expressly submit themselves to exclusive jurisdiction of the courts in Korba, Chattisgarh, India. 8) PRICE FORMAT

SN. Description UOM Qty Rate

1 AMC for AC's & Water cooler's -1st Year Month 12

2 AMC for AC's & Water cooler's – 2nd Year Month 12

3 AMC for AC's & Water cooler's – 3rd Year Month 12 EHS-terms & condition for any contract 9. STATUTORY COMPLIANCES & CLEARANCES

9.1 The Service Provider shall be solely liable for Statutory Compliance in respect of all applicable laws of land which inter alia include Central/State Labour laws and Regulations/Rules made thereunder including but not limited to Compliance of provisions of Contract Labour (Regulation and Abolition) Act, 1970, Employees State Insurance Act, 1948, Employees Provident Funds and Miscellaneous Provisions Act, 1952, Child Labor Act, Minimum Wages Act, 1948, Payment of Bonus Act, 1965, Payment of Gratuity Act, 1972, Payment of Wages Act, 1936, Employees Compensation Act, 1923, Interstate Migrant Workmen (regulation of Employment and Conditions of Service) Act, 1979 etc in respect of all employees employed by the Service Provider, directly or indirectly or through any sub-contractor. The Service Provider shall be solely responsible for maintenance of records and filing of various forms/ returns prescribed under all applicable Central/State Labour laws and Regulations/Rules made thereunder in respect of Workmen employed by it.

9.2 Company shall be entitled to deduct/adjust from amount payable to the Service Provider, any dues, wages, compensation on accident or death, expenses incurred for benefits, provision for amenities and amounts paid or payable by the Company in compliance with the applicable laws, in respect of workmen/employees of the Service Provider.

9.3 The Service Provider shall ensure compliance under the Safety Provisions of the applicable State/ Central laws and shall ensure that its employees are trained, competent, physically and mentally fit for the assignment and are not suffering from any chronic or contagious disease.


Service Provider is responsible for the safety and security of all men and materials employed by him. Service Provider should provide all safety equipments (such as tools & tackles, aprons, gloves, safety shoes etc) to all Service Provider team members. Service Provider should provide adequate coverage against any accident met by Service Provider’s team during the period of Contract. Service Provider shall indemnify the Company and its officers against any claim, dispute and litigations arising in this regard. Further no separate consideration shall be payable by Company for the same.

9.4.1 The Service Provider shall take all the required clearances under the applicable laws which includes but is not limited to Environment Protection Act, CG Land Revenue Code, CG Municipal Corporation Act etc.

STATUTORY COMPLIANCE: 1. Payment of minimum wages (notified by labour Department) to labours by 7th working

day of each month in the presence of HR representative & give copy of muster roll in form xviii to HR department for certification.

2. Invariably inform HR department before making the wage payment. 3. Deduction of PF @ 12% even for one days attendance and deposit of the same adding

equal employer subscription and submit copy of challan with HR by 15th day of each month.

4. Distribution of wage slips to the laborers at the time of disbursement of wages. 5. Distribution of employment card to the labours at the start of the contract. 6. Obtain labour license against each work order and cover all labours under ESI. Also obtain

safety clearance from safety officer of the Company. This is a pre-condition for issue of labour permission

7. Maintain all registers in the prescribed formats as per the Contract Labour (Regulation & Abolition) Act, 1970 and submit them quarterly to HR Department of the Company for verification.

8. Payment of bonus @ 8.33% of the gross wage to all labours on the rolls before Deepawali and provide a copy of proof to HR Department of the Company.

10. Retrenchment benefit: 15 days wages (last wage drawn) to labourers who have 240 days attendance in the contract as per the provisions of the Industrial Disputes Act, 1947.

11. EL: 1 day for every 20 days attendance fraction ½ attendances to be rounded off to one 12. Grant of CL when applied by the labour - total entitlement 7 days (1 day for every 35

days) attendance. 13. Payment of Rs. 20/-per day as canteen allowance to each contract labour on actual

attendance. 14. Quality & frequency of safety appliances (PPEs) to all workers would be as per the

recommendation of the Company’s Safety Officer. 15. Compliance to Employees State Insurance Act. 16. Compliance of EDLI. 17. Supply of Soap, Gamchha, Gud & All the necessary safety Appliances including Uniform as per existing practice. 18. Service Provider shall take third party liability insurance, personal accident insurance and

workmen) and such other insurance required as per statute.


19. Service Provider shall be responsible for ensuring safe and disciplined working of your equipment / manpower and shall bear full liability in case of your failure to do so.

20. Service Provider shall be required to obtain No objection certificate from the Company’s Industrial Relations department thereby ensuring compliance to above as well as safety requirements.

21. If there will be abnormal increase in labour wages by government other than the regular April and October Half Yearly escalation the same will e considered on actual attendance basis.

LEGAL COMPLIANCE: Service Provider shall comply with all statutory requirements, related to your equipment / workmen deployed at site, including amongst others, the following: (A) Payment of Wages Act (B) Minimum Wages Act (C) Contract Labour (Regulation and Abolition Act), 1970 (D) Employer’s Liability Act (E) Factories Act, 1948 & MP/CG rules,1962 (F) Payment of Gratuity Act, 1972 (G) Employees’ Compensation Act, 1923 (H) Employees State Insurance Act (I) Apprenticeship Act (J) Employee PF Miscellaneous Provisions Act, 1952 (K) Child Labour Act (L) Other statues applicable to the nature of work. Other Requirements: The following requirements are to be fulfilled prior to Safety Clearance of any new Job. 1. A copy of work order. 2. Service Provider must submit risk assessment study report of the entire job pertaining to

the work order. 3. Driving license of the all individuals of Service Provider whoever are using 2 / 4 wheeler

of all technological vehicles. 4. Declaration certificate for all individuals (format available in safety department of the Company.) 5. A request letter (on the Service Provider’s letter head) for safety clearance routed through

execution in-charge & H.R. department. 6. List of PPEs given to workers with their signature on receipt.

The following PPEs are considered essential for any type of work inside plant. Helmet (yellow), safety shoe [with steel toe] as per area of work / gumboot, goggles, dust mask, gloves (type based on associated hazard), ear plugs. The following ppes to be provided based on particular job requirements. Chemical suit, pvc gloves, full body safety harness, ear plugs or muffs.

7. Physical fitness certificate (ESI/Certifying surgeon) and persons to be working in high-risk jobs, as to provide with necessary medical clearance certificate from MBBS Doctor.


8. All workers wearing with required PPEs must be present for physical verification with a PPE issue register.

9. All workers must undergo the safety induction training which the part of safety clearance system is.

10. Name of the Unit Manager /supervisor / and contact number with e-mail ID. 11.All the vehicle operator must undergone the traffic/road safety training ,which is part of

safety clearance . 19. DISCIPLINE AT WORK AREA: Service Provider has to maintain discipline at work area. He has to keep the area neat and clean after work is over. All the spares, waste material, like oil grease etc has to be kept at designated area and the work place to be cleaned after job is over. In case, maintenance activities are found to be suffering due to non-performance by Service Provider’s employees or job negligence, then suitable punitive action will be taken by Balco for the same. 20. EMERGENCY: The Service Provider shall ensure that its workers follow the following instructions:

1. To contact fire control room on telephone No. 5333, 2666,2334, 5393, 2333, 242033 and inform name, location and brief of the emergency. If telephone is not available, break the glass of nearest manual call point( if available)of fire alarm or use the nearby portable fire extinguisher if you know the operation of the extinguisher.

2. Rush to the location of Emergency and assess the situation Combat the Emergency with the help of the available people using fire hydrant and fire extinguisher. 3. Rush to nearby Assembly Point [displayed in the department] in case of an extreme emergency. 4. As soon as any Emergency calls, the Fire control room operator will immediately ask the Turn out no.1 available at Fire Station plant-I to rush at the emergency spot. 5. He will simultaneously inform to Main Security Gate of respective plants.

21. OCCUPATIONAL HEALTH & SAFETY (OH & S) : The Service Provider shall be responsible to take all precautions to ensure safety of the

labours / workers at work. The Service Provider will supply his labours / workers safety equipment as per rules. If you are bringing your own equipment to carryout of job inside the plant such equipment should be subject to hazard identifications and risk assessment prior to commencement of work.

The person engaged by you shall be given appropriate awareness on OH&S, those personal who will carry out jobs affecting OH&S shall be properly trained and made competent for the job performed by them. Pre-employment Examination certificate to be provided for personal being engaged, Periodic Medical Examination and Special Medical Examination to be carried out as per The Factories Act 1948 & MP/CG factory Rules 1962. The records for all the During emergency situation which may be faced in the plant your personal should move to nearest emergency assembly points. They should not spread any rumor.


(An OH&S booklet is available in Safety Depts. and is required to be signed by the Service Provider agreeing to comply with the same

26.SAFETY:

1. Condition of the bulkers should be in sound and healthy, and a shift checklist to be filled in every shift by operators.

2. Third party inspection certificates of bulkers to be produced in form -9 in every 6 months, issued by competent person of Chhattisgarh state only.(ref. Rule no.-67 of CG factory rules-1962).

3. Eyes of drivers should be healthy & Eye examination record to be produced in form-35, ones in every year if age is less than 45 and once in every 6 months if age is equal or more than 45 years. (ref. CG factory rules-1962).

4. All the employees should be Fit & Medical fitness certificate of all employees to be produced in form-21(ref. CG factory rules-1962).

5. All the drivers must have valid heavy vehicle driving license. 6. Tools used under the contract to be standard. 7. Bulker must have proper stairs to climb over it. 8. All the contract employees must follow Road safety rules, cardinal rules and safety COC. 9. Vehicle movement is not allowed in restricted hours. 10. Diesel storage to be avoided, if diesel transportation is required in bulk, vessel type tanker to

be used. 11. Full body double lanyard safety harness must be used to work over the bulker. 12. All the employees must be provided PPEs on time i.e.

i) Safety helmet (HDPE) Once in a year ii) Safety Goggles 6 months (if (ULPS) / every month (frontier)

iii) Mask (with filter) in every 15 days, Venus iv) Shoes (PU Sole) in every 6 months v) Hand gloves in every 15 days if Leather/ every week if Nitrile

Safety at work: 1.The service provider shall be responsible to take all precautions to ensure safety of the labours / workers at work. 2.It is essential to visit the site by service provider with site in-charge & concern safety officer prior to submit the quotation. 3.Before Starting execution of the job Service provider must attend the kick off meeting with safety department-


Bharat Aluminium Company Ltd.

Safety Department Kick Off Meeting Agenda for Safety Assurance from Agency

Balco: 495684 (C.G.)

Agency : Date :

Scope : Time :

S. N. Agenda Guideline Requirement

Compliance assurance

Remarks, if any

1 Site Specific Safety Plan It includes at minimum the following: Prior Start of Site Work Scope of Work, Work methodology, Generic group risk assessment, Roles & responsibilities of contractor's management & Employees, Site layout, Proposed location of electrical & other services, Identification of High risk activities, Site safety prevention / mitigation employees, Reporting system of accident / incident,

Emergency Rescue Plan

2 Site Specific Risk Assessment of

A

All activity must be covered. Prior Start of Site Work Activity

3 Mobilization of Resources For Manpower:Induction - Photo Gate Pass, Screening, For new deployment

Medical Check up, Mandatory PPEs For Machineries:Fitness & Test certificate at the time of mobilization, Pre start up inspection and identification for "Ready to Use"

4 Electrical Installation Set up Proposal to BALCO with electrical SLD including the Prior to get power supply

details of load-- Selection of cables -- route --Type of DB, Panel -- Presence of licensed electrician, Rain protection of DB -- Use of ELCB of 30 mA sensitivity -- proper earthing including double earth for metal enclosure machines.

5 Deployment of Safety Personnel Qualified and experienced safety officer / Engg. @ 1 : As & When reqd.

250, Safety Stewart @ 1 : 40, Full coverage of work hour.

6 Certification of Lifting Appliances By Local Govt. approved third party competent Prior First Use

authority, Internal inspection and maintain of colour coding as per scheme, ID mark and SWL punching on body, Hydra with run over protection 7 Work Permit System Work permit must be followed with JSA/Lifting Plan Ongoing and tool box talk 8 Inspection & Checking Periodic inspection as per pre approved checklist & Ongoing record keeping

9 Response of advice /

instruction given Written compliance report As & When reqd. by inspecting agency

10 Formation of Safety

Committee Record of MOM to be maintained As & When reqd.

11 Safety Walkdown In presence of high official of contractor Weekly


12 Safety Review Meeting At BALCO office Saturday @ 16:00 Hrs.

13 Safety Clearance From BALCO During submission RA

bill

14 Safety Campaign Display sign board, poster, caution board As & When reqd.

15 Barrication All hazardous locations with suitable measures As & When reqd.

16 Tool Box Meeting & Pre Job Discussion Prior to start of job Everyday

followed by Job Safety Analysis

17 Height Work Special medical check up (As per BALCO), Scaffolding As & When reqd. & Inspection -- As per relevant codes of practices -- Use of Ladder -- Provision of usages of Fall arrest device, Full Body Safety Harness with double lanyard scaffolding hook, Safety Net, Lifeline etc.

18

Suspended Platform / Man bucket

Fabrication as per pre approved plan, Third As & When reqd. Certification, Regular inspection, Marking of ID, SWL on the body

19 Hot Work & Fire Prevention Use of Min. 2 Phase standard welding machine, Only As & When reqd.

lug / Ferrule joint, Crimping tool, Appropriate PPEs Use of Flash Back Arrestor, Cylinder trolley, Standard regulator / gauge etc. Spatter protection from height Deployment of Fire watcher with suitable Fire Extinguisher

20 Chemical Hg Availability of MSDS, Training, Job Specific PPEs Prior to use

21 Material Storage Segregation of material -- Cylinder storage -- During mobilization / as

& when reqd. prevention / permit of storage of flammable material, Separate storage of chemicals

22 Emergency Preparedness Well equipped FA box -- Display of emergency Nos., At beginning & SSSP

Concept of assembly point

23 Housekeeping Removal & Disposal of scrap Daily basis

24 Ambulance Facility As per BALCO As & When reqd.

25 Environmental Protection Dust & Noise, Oil Spillage prevention As & When reqd.

26 Award & Reprimand As per BALCO scheme As & When reqd.

27 Control of multiple activities Proper planning and co ordination As & When reqd.

28 Night Work Proper planning and task lighting As & When reqd.

29 Monthly Safety Performance Reporting As per approved scheme from BALCO Monthly

30 Documentation As per approved list from BALCO As & When reqd.


31 Safety Statistics Board Display sign board As & When reqd.

Sig. with Name of Representative from Balco

Sig. with Name of Representative from Agency

Date : Time : Date :

4 Service provider shall provide all necessary safety like Safety shoes, Goggles,

Helmets, Masks, and PVC Gloves, respirators etc. to his employees (standard of PPEs for contract workmen should be as per BALCO safety guidelines). Neither Service provider nor his employees will be permitted to enter factory premises without safety PPE. The Service provider will ensure strict compliance of safety measure adopted by the BALCO. In case of any violation of safety measures by the Service provider or his employee will be taken seriously and in such situation. BALCO reserves its right to cancel this contract and/or suitably penalize the Service provider.

At BALCO following standards are being used:

S. No

Name of safety appliance Specification Area /

Application

1

Safety Helmet Yellow - for contract Employees Blue - for Balco White - for Visitor

IS- 2925, Material : HDPE, Cradle : 6 point plastic suspension, Weight : 400 gms[approx],Size : 51 cm- 62 cm , Sweat band : Brushed cloth on foam, Chin strap: Adjustable with chin strap

For All Application

2a Safety Shoes(DGMS Approved)

IS-5852,IS -1989, Safety shoes with steel toe cap as per IS -5852 , high ankle, Electrically insulated, with extra protection on tongue with Velcro ISI No. 1989 , PU sole,S3 DIN leather upper stitched with Kevlar thread, complete flame retardant

Mines operation

2b Safety Shoes(Non-Magnetic)

Safety shoes with non-magnetic toe cap as per IS -5852 , high ankle, Electrically insulated, with extra protection on tongue with Velcro ISI No. 1989 , Nitrile rubber sole , to withstand 500 C temperature, Barton printed leather 1.8/ 2.o,Black,

Potroom / Cast House

2c Safety Shoes(General)

Safety shoes with steel toe cap as per IS -5852 , high ankle, Electrically insulated, with extra protection on tongue with Velcro ISI No. 1989 , PU sole,S3 DIN leather upper stitched with Kevlar thread ,complete flame retardant leather

Except Mines / Potroom / Cast house

3a Goggles (Plain glass)

IS:7524, Frameless design, light, all around impact protection, Ratchet temple and adjustable angle for a personalized fit, polycarbonate lens, Lens thickness 2.1mm-2.46mm,9 base spherical, Scratch resistant, Hard coating, 99.9% protection,

General Purpose


3b Goggles (UV)

BIS 5983, Ultra violet protective eye wear, provide excellent protection with deep wrap around side shields, Rugges, flexible, graphite polymer frame. UV scratch/Fog/Static resistant ,light weight and lens approved as per IS

Heat / Radiation

4 Dust Mask (disposable)

EN-149FFPIS approved, CMRI & CLI tested, Light weight, economial and durable with advanced electret media maximizes user protection, with high filtering efficiency and to provide longer period of user comfort.

For General Use

5a Ear plugs (washable)

IS: 6229, Foam ear plugs with a cord that drapes around the neck, It should be washable

For All Application

5b Ear plugs (sponge) IS: 6229, Foam ear plugs with a cord that drapes around the neck

For All Application

6a Working hand gloves with leather palm

Cotton hand gloves with leather palm , Size - 14" Mines/ Material breaking activities

6b Working hand gloves Cotton hand gloves , Size - 14" General Purpose

7 Leather Hand gloves

IS - 2573, Model No. F524 , Natural split welder glove split cuff 15 cm

Welding, Gas Cutting, Sharp Edge Handling, Heat Resistant,

8 Heat resistance hand gloves

IS - 1720, Model No. H044K-Yellow dyed split welder, natural, split cuff 15 cm with Kevlar lining and Kevlar stitched, to with stand temperature of 250 C,

Hot Metal Handling

9 PVC /Rubber hand gloves ISI Marked

Caustic Soda / Acid/Alkali/Other Chemicals

10a Respirators (HF Protection)

NIOSH 42 CFR 84 N95 requirements.TC-84 A-1300, High protection, comfort provided by advanced electra media, Special odour -removing carbon filtering material to give protection against nuisance level acid gases

Fumes/ HF

10b Respirators (Acid fumes & others)

EN-149FFPIS approved,CMRI & CLI tested, Light weight ,economical and durable with advanced electret media maximizes user protection, with high filtering efficiency and to provide longer period of user comfort.

So2 / Pitch Fumes

11 Leather leg guards Chrome leather, soft Hot Metal Handling

12 Leather aprons Chrome leather, soft, Split type Heat / Radiation/ Hot Metal handling

13 Face shields IS - 1179, Poly carbonate FC-48 Blue Eagle ANSI 287-1 8 x 5 1/2" to be fitted in the contour of helmet

Heat / Radiation/ Hot Metal handling


14 Gum Boots

IS-12254, 14" Full size gum boots in yellow color with a non-magnetic toe cap , superior virgin PVC compounds, Single piece with dual density compounds, sweat absorbent hosiery cloth lining, anti skid cleated soles which are acid, alkali, oil resistant &

Acid / Alkali

15 Ear muffs ISI Marked High Noise

16 Boiler suit Cotton based cloth Heat Protection

17 PVC suit ISI Marked, suitable for Acid & Alkali, 3 Piece set Caustic Soda / Acid/Alkali/Other Chemicals

18 Safety Belts (Full Body)

IS:3521,EN 361 CE, Full body harness, Fully adjustable shoulder , thigh straps, single connected back D ring, 1/2" nylon rope or 16 mm polypropylene rope 10 feet long & special electroplated screw hook.

Working at height

19 Face Hood protection against dust & heat

Cotton Face Hood Covering Head to Shoulder Alumina / Bath / Coal dust handling

Note: It is the responsibility of service provider to provide any additional PPE as required to

perform any specific job.

In case of ambiguity our safety department guidelines on the brand &

quality of PPEs will be final. 5 The service provider should provide quantity of PPEs proportionate to the no of

manpower deployed & the Nature of the job at the site .In case of ambiguity our Safety Department Guideline on brand and Quality of PPEs will be final.

6 At any point of operation of contract the service provider shall remain liable to report to the safety department with respect to ensuring Safety at the site.

7 Road Safety norms: All Employees of service provider including the vehicles used by them should strictly follow Road Safety Policy of Balco while working inside the plant premises.

8 Work Permit :

Necessary work permits ( Working at Height, Hot work permit, Working in confined Space, Excavation, Electrical work ,Working on critical equipment cranes, lifts ,Working on dangerous lines etc )should be taken from relevant authority before starting such jobs. All safety guidelines mentioned in these work permits should be strictly adhered to.

9 Height Works: For working at height corporate has published one Guidance note(GN-21) which needs to comply by the service provider to ensure safe execution of the job. Supervisor must be present at site during height jobs or other risky jobs & take Necessary work permits. Suitable scaffolding should be provided for workmen for all works that cannot safely be done from the Ground or from solid construction except such short period work as can be done safely from ladders. When a ladder is used an


extra person shall be engaged for holding the Ladder and if the ladder is used for carrying material as well, suitable footholds and handholds shall be Provided on the ladder and the ladder shall be given an inclination not steeper than 1 in 4 (1 horizontal and 4 vertical). Safety nets conforming to IS5175 should be provided, if required..

10 Electrical Works:

Strict enforcement of Lockout & Tag out system to be ensured & necessary work permits to be taken before starting of the Job. Mandatory use of Arc protection suit for work on electrical system of voltage 6.6KV & above to be ensured.

11 Excavation, trenching & Demolition: Necessary work permits to be taken before any Excavation & Demolition work. All trenches 1.2 meters or more in depth shall at all times be supplied with at least one ladder for each 50 meters length or fraction thereof. Ladder shall be extended from bottom of the trenches to at least 1 meter above the surface of the ground. The sides of the trenches which are 1.5M in depth shall be stepped back to give suitable slope or securely held by timber bracing, so as to avoid the danger of sides to collapse. The excavated materials shall not be placed within 1.5 meters of the edge of the trench or half of the trench width whichever is more. Cutting shall be done from top to bottom. Under no circumstances undermining or under-cutting shall be done.Before any demolition work is commenced and also during the progress of the demolition work - a) All roads and open areas adjacent to the work site shall either be closed or suitably protected b) No electric cable or apparatus which is liable to be a source of danger shall remain electrically charged. c) All practical steps shall be taken to prevent danger to persons employed from risk of fire or explosion or flooding. No floor, roof or other part of the building shall be so overloaded with debris or materials as to render it unsafe. All necessary personal safety equipment as considered adequate by the Engineer -In-Charge should be kept available for the use of the persons employed on the Site and maintained in condition suitable for immediate use, and the contractor shall take adequate steps to ensure proper use of equipment by those concerned.

11 Pressure vessels, Lifting Tools,& Lifting machines :

All Pressure vessels, Lifting tools ,tackles, machines & mobile equipment like

cranes, hydra, forklifts, etc. should comply to Safety Standard & should have valid test certificate as per MP CG Factory Rule 63 and maintained as per the prescribed guidelines . A list of all such Pressure vessels, lifting machines, tools and tackles along with copy of test certificates must be submitted to concern Safety Head before taking into use. All Pressure vessels to have a clear marking of Safe Operating Pressure & to be operated below the Safe Operating pressure at all-time complying to the Guidelines.

Every crane driver or hoisting appliance operator shall be properly qualified and no

person under the age of 21 years should be in charge of any hoisting machine including any scaffolding, winch or give signals to the operator.


The below mentioned things to be ensured. • Record of all lifting tools, tackles, lifting machines, hoists & lifts to be

maintained in a Register as per rule 63 MP CG factory Rule. • All Lifting gears to be marked with Identification No, SWL, Testing date, Due

Date of Testing. • Annual & half yearly inspection as applicable to be carried out for all lifting

machines, chains, ropes, & lifting tackles by competent person as per per MP /CG factory rule factory rule 62 & Record to be maintained as per MP /CG factory Rule 63.

• Half yearly inspection to be carried out for all hoists & lifts by competent Agency. Record of the same to be maintained as per MP CG factory rule 62.

• Quarterly inspection color coding to be carried out by respective Agency /Department. (Q1-Orange;Q2-Blue;Q3-Yellow;Q4;Green, Rejected; Red) for the year 2014-15.

• Physical verification to be done at site for all lifting tools, tackles, Slings & ropes by respective agency as per checklist.

• Periodic maintenance of All Lifting tools & tackles to be covered under Preventive Maintenance schedule of the plant.

• Forklifts /pallet trucks to be tested annually and record to be maintained. • All Lifting machines to be painted, fitted with fluorescent stickers (both front

& back) & maintained in good condition with daily checking register by the drivers.

• EOT cranes should have at least one independent escape route and shall be provided with Warning/alarm devices while in operation.

• Standard hand signals to be displayed and training to be provided to the operators, riggers & signalers.

• All hooks shall be provided with spring retainers/latch. • Hydra is strictly prohibited for shifting the materials .It can only be used for

lifting the loads. Hydra crane shall comply with run over protection as per standard attached. Also all hydras to have clear marking of SWL in bold letter on different height of Boom, a display of load chart, copy of test certificate & board mentioning the details of Equipment no, SWL, Testing Date, Due Date of testing.

• All lifting tools and tackles shall comply to BIS and applicable reference standard number to be quoted for each equipment.

• Any incident of failure/breakdown to be properly investigated and recorded. • Pre-employment & periodic medical examination including Audiometry &

Color blindness test to be carried out for all EOT crane operators & drivers of lifting machines(Hydra, Forklift, Hencon, ATV, PTM, MTV etc.). & record to be maintained.

12 Competency:

All contractors engaging 100 or more workers will have to keep full time qualified & experienced (minimum 5 years) Safety Officers with qualifications as per factory act section 40-B & MP CG factory rule 72A-72E . Other contractors should appoint a safety supervisor/co-coordinator for coordinating safety activities with company safety office. Competency certificates Experience and/ or statutory qualification)


for welders, Riggers, electricians, Heavy earthmoving machine operators/drivers and other such specialist workers, shall be submitted by each contractor to the respective department HODs.

13 Maintenance of Safety Records & Reporting: The Service provider should

maintain applicable legal registers. Apart from the same they should maintain register of PPEs Issue, Training of employees, Accident/Injury register, & Health checkup details LT & Tackles record etc. Following information to be submitted at the end of the every month (before 3rd of next month) to the respective Safety HODs directly with copy to site in charge.

A. Total nos. of employees = Working hrs / days = Duration of contract (in days) =

B. Status of safety - gadgets - Nos. of helmets = issued & stock available at store - Nos. of safety belt = issued & stock available at store - Nos. of goggles = issued & stock available at store Welding Goggles = issued & stock available at store Grinding Goggles = issued & stock available at store General Goggles = issued & stock available at store - Nos. of hand gloves = issued & stock available at store - No. of safety shoe / gum boot = issued & stock available at store - Length of barricading tapes = stock available at store - Status of warning tags (like =radiography, road blocking, no entry etc. use)

C. INCIDENT REPORT Name of safety representative = - Nos. of Incidents (Near miss, Hazards, Environment) reported = - Nos. of minor injuries = - Nos. of man days lost due to injuries = - Nos. of major injuries = - Nos. of fatalities (if any) =

D. INSPECTION RECORD - Technological vehicles= inspected on & by as per safety check list provided - Gas cutting set & welding = machine inspected on & by - List of LT & Tackles updated & certificate issued by competent authority. - Hand tools inspected on & by = - Ladders & lifting tools inspected =on & by - Waste Generation = (Category, Qty) - Office/Storage Area of Service Provider = (Safety, Hygiene)

E. TRAINING RECORD: Training Need Identification Training Calendar No of Training Conducted & Topics Covered- No of People Trained with Details of Trainer-

Signature of Site In charge Name of the Service provider:


Report will be submitted in the format provided by Safety department. Any additional report to be submitted will be decided by our Safety HOD's at the site.

14 Responsibility: Ensuring Safety and prevention of any accident /incident of the employees of the service provider will be the sole responsibility of the service provider.

The service provider shall adopt Balco Vision Mission ,code of conduct sustainability policies & relevant technical & management standards

15 Vehicle Norms :The service provider shall comply with legal statutory requirement in respect to Vehicle Emission Norms, Permits, Driving License, Registration number, Insurance, Working condition of Rear Lights, Brake Lights, Indictors, Reverse Horn etc., as per motor vehicle act 1988. The Service provider shall also comply with prescribed speed limit of 30 Km/Hr within the premises of the Owner.

1. Driver must have always kept driving license with him. 2. Eye test of driver must be completed by ophthalmologist in form 35 in frequency of

every 6 months. 3. Driver must wear Reflective- jacket on duty. 4. No vehicle movement is allowed during safety hours except technological vehicles. 5. Vehicle checklist must be filled by driver and ensure compliance by the site in charge

of the same then only allow driving.

16. Violation & Penalties: In case of any violation of safety measures by the service provider or his employees will be taken seriously and in such situation our plant reserves it's right to cancel this contract and /or suitably penalize the service provider as under

In Balco Safety Code of conduct for all the employees defined in case of violation disciplinary action must be taken against the person/service provider as per norms.

Sr. No. Type of Violation

1 Non use of safety PPEs

2 Using welding machine without proper plug pin, earthing & ELCB

3 Taking power by inserting naked wires instead of appropriate plug

4 Taking electrical supply from DB without ELCB / RCCB & not having single line diagram along with connection

5 Not using earth connection for electrical gadgets like grinder, drilling machines, pump motors, blowers, etc.

6 Non use of welding shield during welding & non use of safety goggles during cutting / grinding / drilling.

7 Not following safety work permit system


Penalty to be imposed:- 1st time -Rs 500, 2nd time onwards: 1st Violation: Rs 1000/.

Note: Any injury causing fatal or non-fatal injury to the employee(s) of the service provider, shall be the exclusive responsibility of the service provider and also liable to pay any additional compensation as directed by legal state authorities. In the event Balco and /or its employee are prosecuted by any other authority under law of accident causing fatal or non fatal accident service provider undertake to reimburse Balco all ,fines ,penalties and expenditure incurred in connections with defending such prosecution by balco and towards this the service provider irrevocably agrees to Balco deducting such amounts from its pending bills.

8 Not following the safety advice/instruction of our safety official

9 Bypassing safety interlocks or removal of safety guards 10 Operating Hydra without Balco Safety Guideline

11 Using chain blocks or lifting tackles which are not tested or not meeting safety standards

12 Rolling of gas cylinders on the ground during transportation from one place to another place

13 Using gas cutters without flash back arrestors, damaged hose, and leaky cylinders

14 Adopting short cut methods (Any Un-safe Act)

15 Violation of Road Safety norms

16 Non availability of Gate passes at site

17 Starting the job without work methodology or risk assessment (HIRADeC)

18 Not posting of qualified safety officer if required to appoint as per existing manpower

19 Non submission of monthly inspection of lifting tools , tackles, pressure vessels, welding machines, portable tools, Cranes, etc.

20 Non compliance to morning tool box talk 21 Any non compliance to SOP's / SMP's

22 Providing & Up keep of First-Aid box / medicines & periodic changing of same.


11) Damages: Charges towards any damage of equipment/material at our site caused due to miss handling by service provider's workers/vehicle shall be deducted from service provider's bill after assessment by our Engineer in Charge .The assessment of our Engineer In charge shall be final and binding on the service provider. All of the service provider's vehicle entering into factory premises must be comprehensively insured.

12) No worker of service provider/contracting farm and the service provider himself shall be allowed to consume alcoholic drinks or any narcotics within the plant premises. If found under the influence of the above, the service provider /contracting firm shall have to change /replace him, failing which we may terminate the contract. 13) Smoking within the plant premises s strictly prohibited as per Supreme court Guidelines.. Violators of the no smoking rules shall be discharged immediately. Handling of flammable materials inside plant premises should be dealt with adequate protection so as to avoid fire & Explosion .Instruction from respective Department and Safety Department should be followed strictly for compliance of the same. 14) The service provider /contracting firm shall not deploy any person suffering from any contagious, loathsome or infectious disease. The service provider should ensure high standard of Hygiene in his workplace to prevent out break /spreading of contagious disease. 15) Reporting of Accidents & Dangerous Occurrences: The service provider shall immediately upon knowing of any accident, damage or losses in which he is involved on the site should inform the area in charge. ENVIORNMENT: All the scrap generated after execution of the jobs shall be disposed in appropriated identified bins. Contractor shall comply with all applicable provisions of Environment Protection Act, 1986 along with Hazardous Wastes (Management, Handling and Transboundary Movement) Rules, 2008 and all other applicable Environmental Laws. Discipline atwork area: Contractor has to maintain discipline at work area. He has tokeep the area neat and clean after work is over .All the spares , waste material ,like oil grease etc has to be kept at designated area and cleaned the work place after job is over.In case, maintenance activities are found to be suffering due to non-performance bycontractor's employees or job negligence, then suitable punitive actionwill be taken by Balco for the same. HOUSEKEEPING: Balco is followed 5S system to enhance the visibility of housekeeping across all the units, in the same manner service provider will maintained their work place as well as office area.The contractor shall ensure that its employees while on BALCO premises or while carrying out their obligations under this contract, observe the standards of cleanliness, decorum and general discipline laid down by BALCO shall be the sole


judge as to whether or not, the contractor and or its employees have observed the same. Immediately after job completion is over the area should be cleaned.

• The cleaning of dust, Oil Spillages, Welding butts, Metal Scraps, used nut bolts & all other scrap removal shall be in contractor's scope.

• Handling of Scrap generated arises on account of activities or any kind of material handling will be in contractor’s scope.

• Contractor shall ensure to discharge scrap only at designated place by his own

• The contractor shall also participate to achieve the 5-S standards along with BALCO. If contractor will not follow the 5S, penalty may be put by BALCO up to 1% of the total value.

WORK TIMINGS: • The Contractor shall ensure that no employee of the Contractor will enter to remain on BALCO premises unless necessary for fulfilling Contractor's obligations under this contract. In order to maintain proper co-ordination at the plant the workmen deployed by the Contractor shall adhere to the work timings mutually agreed by the parties. These timings may change and when required by BALCO.

• Contractor shall ensure proper leave planning (if any) of workmen with prior intimation to EIC, Balco.

OCCUPATIONAL HEALTH & SAFETY (OH & S) : The contractor shall be responsible to take all precautions to ensure safety of the labours / workers at work. The contractor will supply his labours / workers safety equipment as per rules. If you are bringing your own equipment to carryout of job in side the plant such equipment should be subject to hazard identifications and risk assessment prior to commencing of work. The persons engaged by you shall be given appropriate awareness on OH&S; those personal who will carry out jobs affecting OH&S shall be properly trained and made competent for the job performed by them. During emergency situation which may be faced in the plant your personal should move to the emergency shelters. They should not spread any rumor. (An OH &S booklet is available in Safety Deptt and is required to be signed by the contractor agreeing to comply with the same) Vendor’s RESPONSIBILITY

• The vendor has to make his own arrangement for skilled / semi-skilled labour, tools, tackle, & any other equipment etc.

• Vendor will make in triplicate list of tools, tackles, equipment's etc. required for completing this job inside our premises. The list will be certified by our Security In charge at Factory Main gate before the materials are


allowed inside our works. The first Copy of this material pass will be given to the Security Incharge, 2nd Copy to the Officer responsible for the execution of work and 3rd copy to be retained by the contractor.

• Whenever, the vendor wishes to take out his any of the material brought inside by him earlier, he shall have to get item checked by the area engineer incharge as per the details certified at the time of entry. Gate Passes for outgoing Material will be issued by competent authority of BALCO.

• Withdrawal of all the materials to be supplied by BALCO either from our main stores or any other places within the BALCO premises, transportation to work site and returning of all scrap to scrap yard will be in the vendor's scope.

• For electrical connection of the vendor's equipment, vendor shall have to arrange his own switch boards with fuses etc. for full care and safety as per regulations of Electrical safety.

• Vendor shall submit materials reconciliation statement for the materials to be issued by BALCO free of cost after completing the work.

• During shut-down or to meet exigencies, extra manpower free of cost , if required, shall be arranged by the vendor and the work will have to be carried out on round the clock to complete the jobs within time period allotted by our Engineers Incharge.

• All rubbish, Wastage, debris generated is to be collected and dumped in the nearest Vat/Pit or after completion of the job / or the place as indicated by Engineer Incharge. Area to be made clean & neat with necessary brooming etc. at vendor's area of works.

• All works are to be carried out in running condition of plant. Work is to be carried out as per the requirement & BALCO does not guarantee continuous work.

• All tools, tackles, lifting tools should be load tested for which photocopy of test certificate is to be produced by the party before starting of job. The vendor shall strictly follow the rules specified by BALCO while carrying out operations under the work contract.

• While carrying out operations under the contract, the vendor shall strictly adhere to the security and safety norms. The speed of the vehicles while inside the factory should not exceed the limit prescribed by BALCO.

• The vendor shall arrange to deploy the requisite skilled manpower in each shift as may be required for the smooth functioning and maintenance of the equipment and vehicles and also for discharging of other responsibilities.

• Ensuring safety and prevention of any accident / incident of the employees of the vendor will be the sole responsibility of the vendor.

• The vendor shall provide all safety PPEs to all his workers, supervisors, site in-charge & managerial staff and shall comply with all safety and statutory rules and regulations.

• The vendor should have a valid contract license. • UNIFORM: The contractor shall provide appropriate safety dress to all

the labor/staff personnel engaged by him for fulfilling contractual obligation. The uniform shall prominently carry the contractor's name &logo and all of contractor's personnel shall remain in uniform during duty period.


• The contractor shall particularly take care of all liaisoning required with local civic and Government authorities only to the extent it is related to the execution of the contractor's scope of work for ensuring smooth progress of work.

• Contractor shall prepare a Quality Assurance Plan and get approval by the Engineer in-charge, which will form the basis for stage wise inspections and final inspections. The contractor shall comply and ensure that its Sub- Supplier/ contractor and Consultants comply with the provisions of the Technical Specifications in connection with quality assurance and quality control arrangements in the carrying out of the Works. Contractor should maintain separate log book for recording the work done with hours of engagement and adherence to quality standards. The same will be verified by BALCO engineers every day / shift. The contractor shall also maintain log sheet to record maintenance activities, spares consumption and repairs etc. wherever applicable. Contractor's staff daily attendances should be maintained regularly wherever applicable. All such records maintained by the Contractor, its Consultants and/or its Sub-Supplier/ contractor's pursuant to such quality assurance and quality control obligations shall be made available for our inspection upon notice.

26. LABOUR LAWS: The contractor shall be fully responsible for observing all

statutory laws in respect of the contract labour engaged by him as applicable under payment of wage, minimum wages act. Contract Labour engaged by him as applicable under payment of wage minimum wages act. Contract Labour (Regulation Abolition Act 1970) FACTORIES Act 1965, Payment of Gratuity Act 1972, Maternity benefit Act 1961, retrenchment benefit, Industries employment (standing order) act CG Industrial relation act and amendment thereof. The contractor will discharge various liabilities relating to employee PF, Misc. provisions act 1952 contract labours as per procedure of Balco enforce. Contractor having valid labour license for 20 or more than 20 workers shall be considered for award for which contractor are required to submit photocopy of Labour license along with the tender.

27. OTHER LAWS OF THE LAND: The contractor shall observe all laws of the land

including those of Local, State and Central Government.

28. ASSINGNMENT OR SUBLETTING: The contractor shall not assign or sublet the contract or any part thereof, without prior permission of Balco in writing.

29. INDEMINITY: The contractor shall keep Balco indemnified from and against all

actions, suits, proceedings, losses, costs, damage, claim and demands of every nature and descriptions due to any acts of the contractor.

30. INSURANCE: The contractor will taken workmen compensation insurance policy

from the Insurance Company so as to enable him to discharge various liabilities under workmen compensation act and submit documents within seven days of its start of work. The contractor shall be required to obtain Group Insurance Policy for the labours to be engaged in the work.


31. ILLEGAL GRATIFICATION: This contract can be terminated if any bribe, commission, gift or advantage given, promised or offered by the contractor to any employee of Balco.

32. FORCE MAJURE: For failure of execution of any work due to war, restraint,

imposed by government, earthquake, fire, explosion, riot, lockout, etc, beyond human control directly interfering with the work, Balco shall only allow such additional time as may be considered justified by the circumstances of the case. No claim whatsoever of compensation from the contractor for loss etc. on this account shall be entertained. Direct or indirect loss, if any, to Balco due to negligence of the contractor during this period, on this account can however be recovered from the contractor.

33. TERMINATION: Balco reserves the right to terminate the contract at any time with or without notice if the work is found unsatisfactory and also get the work done through any other any agency at the risk and cost of the contractor. Violation of any of the above terms may also lead to cancellation of the contract and liabilities of the contractor, if any, shall be deducted from his pending bills.

34. OBSTRUCTION OF WORK: Contractor shall ensure all timely payment of dues

to their workmen. In case contractors staff or workmen or are found obstructing the normal working of Balco, the same shall be viewed seriously and shall make this contract liable for termination.

35. JURISDICTION: The competent courts in Korba, Chhattisgarh, India only shall

have jurisdiction with regard to any question or matter arising out of this contract and any other document that may be executed by the parties hereto or any of them in pursuance hereof or arising here from.

36. Grievance: The service provider can submit their grievances through SRM and will maintained a register in the department in which their employees can register their grievances .

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