TENDER DOCUMENT - Bharat Petroleum...c) All your testing equipments, apparatus etc. shall be...

TENDER DOCUMENT

SCG.Coolant.590 Friday, September 18, 2009

PROCUREMENT OF COOLANT - TENDER No. SCG/COOLENT/590/2009-10

We wish to purchase the below mentioned Coolants to be supplied to our various

installations during the period of 2 years. Please submit your lowest quotation for

supply for the following Quantities of Coolants (rounded to nearest Hundred) at the

above locations. [All figures in Liters]

MATERIAL DESCRIPTION TENDER QUANTITY IN LITERS

RECEIVING LOCATIONS (BPCL Plants)

Wadilube

Mumbai

Loni

Delhi

BGB

Kolkatta

TNP

Chennai TOTAL

MAK REDI KOOL - 1 LTR CASE 265500 73100 58300 185000 581900

MAK REDI KOOL - 500 ML CASE 144800 36600 19400 166500 367300

MAK REDI KOOL - BARREL 72500 73100 19400 18500 183500

SUB TOTAL 1132700

MAK SUPER KOOL - 1 LTR CASE 259400 163500 185100 103900 711900

MAK SUPER KOOL - 500 ML CASE 216200 46700 28500 69300 360700

MAK SUPER KOOL - BARREL 389100 257000 71200 173100 890400

SUB TOTAL 1963000

OEM SUPER KOOL- 1L CASE 1000 12000 - 5000 18000

OEM SUPER KOOL- 500ML CASE 1000 12000 - 5000 18000

OEM SUPER KOOL- BARREL 21000 211000 - 83000 315000

SUB TOTAL 351000

OEM REDI KOOL - 1L CASE 100 100 100 100 400

OEM REDI KOOL - 500ML CASE 100 100 100 100 400

OEM REDI KOOL - BARREL 2000 2000 2000 2000 8000

SUB TOTAL 8800

# OEM – Name of the OEM product will be advised to successful BIDDER only.

The tender quantity as indicated above is our TWO YEAR requirement. You are

requested to quote your firm prices accordingly.

Please note that the quantity as mentioned above is only a likely indication of our

requirement and is in no way binding on us. The procurement might vary depending on

the actual demand.

Please submit your Technical Bid and Price Bid separately in separate envelopes

clearly super scribing the bids and put them in one envelope mentioning the Tender

number and last day of opening. Your quotation in response to this tender enquiry shall

be strictly in line with the following terms & conditions:

1. TECHNICAL BID: Details required enclosed as per Annexure - I (Vendor Data

for Registration for Radiator Coolants). Please also submit copies of all relevant

certificates / licenses as proof. Kindly note that your price bid against this tender will

be considered only in the event of your technical Bid being accepted by us.

Applicants shall be short-listed for further consideration, after evaluation of facilities

by the Technical Team from BPCL, whose decision would be final. The eligibility

criteria for acceptance of your Technical Bid are enclosed at Annexure - II

(Eligibility Criteria for Suppliers).

2. PRICE BID: Please submit Commercial Bid in a separate envelope clearly super

scribing the name of the bid should be put in the bigger envelope along with

technical bid mentioning the Tender number and last day of opening.

Interested parties shall quote as per the formats attached (Annexure - III –A, B, C &

D) and submit to us in sealed envelope super-scribed as “PRICE BID FOR SUPPLY OF

RADIATOR COOLANTS”.

3. SPECIFICATIONS: The specifications for coolant shall meet the JIS-K-2234/94.

The specification of coolant & distilled water to be used is enclosed as Annexure –

IV (A, B, C, D & E). The specification of Tata Motor Super kool is equivalent to Mak

super kool.

4. VALIDITY OF RATES: Rates should remain valid for at least 120 days from the last

date of submission of tender. The rates shall be firm for the entire contract period.

No upward revision will be allowed during the contract period mentioned above and

after communication of the acceptance of the tender during the validity period

/except on the variation in the MEG as given in item No. 6 below.

5. PACKAGING: BPCL will arrange for packaging materials (only small Packs) such as

containers, labels, caps, cartons, tapes etc. and you shall exercise strict quality

control while receiving such packaging materials. You shall arrange to supply HDBF

Barrels. (210 Ltr) as required at your cost for supplying coolants in Barrels. Labeling

shall be done by you at your cost for all small pack containers. Also you shall

arrange to stencil the barrels supplied by you as per our advice. The packaging

materials shall be uplifted by you on our behalf from our supplier nearest to our

plant at your cost.

6. PRICE ESCALATION / DE-ESCALATION: Your basic rate shall remain firm for the

entire contracted quantity except for revision in the delivery price (NET OF MODVAT)

of Mono Ethylene Glycol (MEG) as per the formula given below:

[{Revised price of MEG (Rs/Kg) - Pre-Revised price of MEG (Rs/Kg)}/1.1] x 0.9 +

Pre-Revised basic rate of Coolant.

Provided such revision is in the delivered price of MEG (net of Modvat) is not less

than Rs.2.00 per kg. The rate change shall apply from 7 days after the actual

revision in MEG rates.

The delivered price of MEG from M/s. India Glycol Ltd. / M/s. Reliance India Ltd.

at the time of quote will form the base.

As regards to the price escalation of Mak Redi kool & Tata Motors Redi kool, it will

be worked out in proportion to the quantity of Mak Super Kool in Redi kools as

per the formulation.

7. PERIOD OF CONTRACT: Contract period will be 2 years from the date of LOI.

8. SAMPLE: As per the sample duly approved by our R&D Centre. You shall supply one

sample (1 Liter / 500 ML) to the respective plants against each consignment/batch

at your cost.

9. DELIVERY SCHEDULE: The estimated requirement will be intimated to you from

time to time through call-ups by our respective Plants. You will be required to

adhere to the delivery schedule. It is emphasized here that strict adherence to the

delivery schedule is of utmost importance to us or otherwise our distribution

program may get adversely affected.

In the event of our inability to accept in line with delivery schedule due to

circumstances beyond our control, we will not be responsible for any losses that you

may sustain.

10. LIQUIDATED DAMAGES CLAUSE: The material is to be supplied as per the

schedule given in the call off issued by our plants. The tenderer will have to pay to

the Corporation by way of liquidated damages and not as penalty, an Amount equal

to 1/2% (one half percent) of the contracted price of the Material so delayed for

each week of such delay in delivery subject to a maximum of 5% (as applicable) of

such price.

11. RISK PURCHASE: In case of supplier’s failure to deliver the quantity as stipulated

in the delivery schedule, we reserve the right to procure the same or equivalent

from any other sources at the defaulting supplier’s risk, responsibility and cost. We

may also withdraw his name from the approved list of suppliers.

12. TESTING FACILITIES:

a) You will have adequate facilities for blending/filling of Coolants meeting JIS-K-

2234 Class II (LLC)-1994, to our satisfaction.

b) You will have appropriate electronic weighing system as per the statutory

requirement so as to ensure filling of exact quantity of Coolant at 29.5°C in each

container. Any short filling will be considered as breach of contract and may lead

to termination of the contract.

c) All your testing equipments, apparatus etc. shall be calibrated by NPL accredited

laboratories, to the extent possible and to our satisfaction.

d) You shall carry out all tests as per our instructions and shall furnish test results

in format desired by us, as and when required, completely at your cost.

13. REIMBURSEMENT OF EXCISE DUTY / SALES TAX / OCTROI: Excise duty, sales

tax/Vat etc. will be reimbursed against proof of documents only.

14. The products are to be supplied to our plants at Wadilube-Mumbai, Budge-Budge-

Kolkata, Tondiarpet-Chennai and Loni-Delhi against their call-offs. The materials are

to be supplied to our locations on F.O.R. Door Delivery Basis, inclusive of Transit

Insurance. You shall arrange for transportation and transit insurance. Also you shall

directly pay the applicable service tax (if any) on transportation of goods/materials

to BPCL locations, to the respective authorities (Govt; Excise, etc).

15. INSPECTION AND REPALCEMENT: We shall at times be entitled to employ

Inspector/s (including Inspector/s of Third Party Agencies) of our selection at your

factory premises to check manufacturing process and to take rectifying actions as

we deem fit. Such inspector/s shall also have free access to all parts of your factory

or premises where the said goods are manufactured and to inspect and test the

same. We shall have the right, whenever it appears from such inspection or

otherwise that you are not able to produce or may fail to produce the goods

complying in all respects with specifications, to direct such changes in complying

with our specifications / requirements. Prior inspection will not prejudice our right

to demand replacement of defective goods.

All rejected goods, which in our opinion are not rectifiable, shall be defaced

appropriately at our end before returning to you. All such rejected goods shall be

collected by you from the place of delivery and replaced by new goods within a

fortnight, at the same location at entirely your cost.

In case of your failure to comply with above, we will have option to procure

equivalent material from any other source. The cost of such procurement shall be

debited to your account.

A sealed sample of each batch (1/2 Liter) will be kept for a period of one year for

reference and records to be maintained. Representative samples of 1 Liter or ½ Liter

as the case may be kept for 3 months after the consignment is dispatched.

You shall furnish test reports for every batch.

16. TERMINATION CLAUSE: As per Annexure - V

17. ARBITRATION CLAUSE: As per Annexure - VI

15. SUB-LEASING & CENVAT CLAUSE: As per Annexure – VII

16. SECURITY DEPOSIT: On placement of order, supplier shall be required to give us

a security deposit to the extent of 5% of the value of the total order subject to a

maximum of Rs. 1,00,000/- (Rs. One Lac). The security deposit can be given by

way of demand draft / in the form of Bank Guarantee (as per format attached at

Annexure – VIII) favouring Bharat Petroleum Corporation Ltd. However,

payment in cash/ cheque is not acceptable. The Bank Guarantee towards security

deposit should remain valid till 6th months after the expiry of the contract.

Please note that no interest shall be payable on such security Deposit. The same

will be refunded on the completion of the supplies to our satisfaction.

However, security deposits will not be taken from SSI units, fulfilling the under-

mentioned criteria:

a. The unit should be registered with National Small Scale Industrial Corporation

Ltd., (NSIC).

b. The unit should be registered for manufacturing radiator coolant.

c. The monetary limit indicated in NSIC registration certificate should cover the

value of Purchase Order.

d. Registration Certificate should be valid as on date of placement of Purchase

Order.

Photostat copy of valid NSIC registration certificate should be submitted along with

tender.

17. FORCE MAJEURE CLAUSE: If at anytime during the continuance of the contract

the performance in whole or part by either party of any obligation under the

contract shall be prevented or delayed by reason of any war, hostility, act of public

enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine

restrictions, strikes, lockouts or Acts of God (hereinafter referred as event) then

provided notice of the happening of any such event is given by either party to the

other within twenty one days from the date of occurrences thereof, neither party

shall by reasons of such event be entitled to terminate this contract nor shall either

party have any claim for damage against the other in respect of such non-

performance.

Deliveries under the contract shall be resumed as soon as practicable after such

event has come to an end or ceased to exist and decision of Head Lubes SBU,

Bharat Petroleum Corporation Ltd., as to whether the deliveries have been so

resumed or not, shall be final and conclusive. Provided further hat the performance

in whole or part of any obligation under the contract is prevented/ delayed by

reason of any such event specified above for period exceeding sixty days, either

party may at their option terminate the Purchase Order.

18. INTEGRITY PACT PROGRAM: A proforma of the Integrity Pact document is

enclosed separately. Please note:

a) Proforma of Integrity Pact (enclosed one) shall be returned by the bidder/s

along with the bid documents (technical bid in case of 2 part bids), duly

signed by the same signatory who is authorized to sign the bid documents.

All the pages of the Integrity Pact shall be duly signed. Bidder’s failure to

return the IP document duly signed along with the bid documents shall result

in the bid not being considered for further evaluation.

b) If the bidder has been disqualified from the tender process prior to the award

of the contract in accordance with the provisions of the Integrity Pact, BPCL

shall be entitled to demand and recover from the bidder Liquidated damages

amount by forfeiting the EMD/Bid security as per provisions of the Integrity

Pact.

c) If the contract has been terminated according to the provisions of the

Integrity Pact, or if BPCL is entitled to terminate the contract according to the

provisions of the Integrity Pact, BPCL shall be entitled to demand and recover

from the contractor, Liquidated Damages amount by forfeiting the Security

Deposit ./ Performance Bank Guarantee as per provisions of the Integrity

Pact.

d) Bidders may raise disputes / complaints, if any, with the nominated

Independent External Monitor whose name/ address / contact numbers are as

given below:

Shri T.S. Krishnamurthy

Flat No. 9, Gokul Tower, Next to Mookambika Complex,

No. 7, C P Ramaswamy Road, Alwarpet,

Chennai 600018

Tel: 044- 24993077/24993079/ Mobile: 9444999555

19. PAYMENT: Payment shall be made 30 days after the date of receipt of delivery /

submission of Invoice / Bills.

20. GENERAL: Please submit your Technical Bid and Price Bid in separate envelopes

clearly super scribing the Technical or Price Bid and put them in one envelope

mentioning the Tender number and last day of opening.

a. The envelop containing the quotation should be marked as: “QUOTATION FOR

SUPPLY OF COOLANT”

b. All entries in the tender should be neatly typewritten or hand written. There

should be no erasing or overwriting.

c. We reserve the right to accept / reject the whole or part of any tender without

assigning any reason.

d. Tenders not conforming to the terms and conditions prescribed in the tender

documents will be rejected.

e. Any new terms and conditions included by the tenderer shall not be considered

and will not be binding on the corporation.

f. Details of tenderer’s relationship with BPCL’s directors should accompany the

offer in the format enclosed (refer Annexure - IX).

g. We shall evaluate the process capability, manufacturing capacity and quality

systems at the vendor’s unit at any time during the contract and would take

appropriate action including termination if it is found that the process / systems

are not as per our requirement.

h. Performance of the vendor during the contract would be a criterion for issuing

future tenders.

21. Your quotation should be either posted to us in sealed envelope and addressed to:

BHARAT PETROLEUM CORPN. LTD

Head SCM, Lubes

2nd floor, A installation,

Sewree-Fort Road,

Sewree (East),

Mumbai 400015

Or the sealed envelope may be dropped in the tender box kept at the above

address.

22. The last date for submission of quotation completed in all respect is 29th

September 2009 at 1500 Hrs. Offer received late after the due date / time will

be rejected.

23. Technical Bid with commercial terms without price shall be opened at SCM

office at above mentioned address on due date i.e. 29th September 2009 at

15.00 hrs (IST) in the presence of all the bidders. You or your authorized

representative may be present at the time of opening of technical bid. No

separate Intimation will be sent in this regard, unless there is a change in the

date/time/place of opening of tender. The date of opening of price bid of technically

qualified tenderers shall be intimated separately.

24. Kindly return duly signed duplicate copy of this tender enquiry [with all enclosures],

along with your quotation as token of acceptance of terms and conditions stipulated

therein.

Thanking you,

Yours faithfully,

For Bharat Petroleum Corporation Ltd.,

________________

HEAD SCM (Lubes)

Encl.: As above.

Kindly certify:

We have carefully read and understood the above Tender Enquiry and hereby agree to

all the Tender terms and conditions stipulated above.

SIGNATURE OF TENDERER :

PLACE :

DATE : SEAL :

ANNEXURE - I

Bharat Petroleum Corporation Limited Supply Chain Group (Lubricants)

Mumbai

VENDOR DATA FOR REGISTRATION FOR RADIATOR

COOLANTS

1 Registered Name of the Firm

2

Legal Status of the firm

- Proprietor / Partnership /

Public / Private.

3 Year of Establishment:

Registration No / date:

1. Under Companies Act

2. Small Scale Industries Act

3. D.G.T.D.

4 HO / Registered Office

- Contact Person

- Address

- Phone No. (office)

- Phone No. (Residence)

- Mobile No.

- Fax No.

- E Mail

5 Address of the Factory

Please give location wise-

details, if more than one.

Location 1

Location 2

Contact Person

Phone Number

Fax Number

E Mail

6 Year of Commencement of

Production

7 Capital Investment

8 Details of Past Performance : Annual Turnover (Rs. Crores) & Qty of material processed (KL)

Year Annual Turnover:

Rs. Cr.

Material processed: KL

Coolants Other Products

2008-2009

2006-2007

2005-2006

9 Financial Position

- Name of Bankers

- BG Limit

- Fund based limits with Banks

- Proposed Funds & source

10 Income tax Details [Attach sheet if required]

- PAN No.

- Last Assessment Order- year

11 Sales Tax Registration Details

S T No.

CST No.

VAT No.

12 Details of the facilities available at your plant.

- Machinery Installed

(Please attach separate list giving full list of machinery)

- QA/QC Lab & Testing

Facilities

(Please provide details of QC system and procedure

followed in your unit)

- Quality Policy / System if

any (ISO or similar )

- Have you received any

quality system certification?

Yes / No (If yes, please attach the certificate copy)

13 No. of Persons Employed Factory- Office-

14 Associate Companies [Attach sheet if required]

- Name

- Address

- Contact Person

- Telephone No.

- Fax No.

- E Mail

15 Sources of Raw Material

(Name & Location)

16 Annual Production Capacity

Radiator Coolants:

Other Products:

17 Power Availability (HP)

18 Mention total area of storage shed

for Raw materials and finished

products:

Raw material:

Finished goods:

19 Are you supplying to IOC/

HPC/ Castrol / BSL or any

other oil company?

Yes/No

(If Yes, Please mention the following)

1) Details of Current Contract:

2) Total Quantity:

3) Value of latest contract:

4) Period of Contract

5) Vendor ratings for past 3 years (enclose

copies)

20 Please specify the Licences

applicable / obtained for your unit

(copies to be enclosed)

Please provide references of at least three customers served in the states that you are quoting for:

21

(a)

Customer Reference

- Name

- Address

- Contact Person

- Telephone No.

- Fax No.

- E Mail

- Approximate billing range

- Year from which the

customer is being serviced

21

(b)

Customer Reference

- Name

- Address

- Contact Person

- Telephone No.

- Fax No.

- E Mail




21

(c)

Customer Reference

- Name

- Address

- Contact Person

- Telephone No.

- Fax No.

- E Mail




22 Details of latest ARAI test

report for Radiator Coolant.

Copy to be enclosed.

I certify that the above information is correct.

Signature & seal of the authorized person

Name :

Place :

Date :

_______________________________________________________________________

For BPCL use only

ANNEXURE - II

ELIGIBILITY CRITERIA FOR SUPPLIERS FOR RADIATOR COOLANTS

1. Vendor shall have a spare capacity to process and fill minimum 150 KLs of coolants per

month. You should have processed at least 800 KL/year of radiator coolants or Other Product or both in past 2 years.

2. Vendor should have approved test certificate from ARAI, Pune for Coolant manufactured by

them as per specification IS - 5759-2006 Plus JIS K-2234 – 1994 Class II (LLC Type) Plus OEM.

3. Vendor should be in a position to process radiator coolant as per BPCL specification and obtain certification from ARAI, Pune for the same at their cost. The test sample will be

drawn in the presence of BPCL team. Test sample as per BPCL specification should be ready with the vendor at the time of visit of the technical team from BPCL.

4. Quality control equipments: The vendor should have all the testing equipment for

testing of coolants as per specifications mentioned in point 2 above.

5. Warehouse: sufficient covered, dust-free space to store finished goods minimum qty: Barrels– 50 and filled cartons – 1500.

6. Tanks and storage space for storing raw material for at least 30 days of production

requirement at the vendor’s plant.

7. FIFO system for input / output material.

8. Adequate HSE (Health, Safety and Environment) policy and its implementation.

9. The unit should have valid licenses and approvals required as per law and shall conform to applicable rules & regulations.

10. The vendor shall be ready to submit copies of PAN certificates, copies of balance sheet and

other documents as the corporation may require for assessment.

11. Vendor should have suitable filling and weighing machines for filling small packages and barrels. Filling and weighing machines should be duly stamped by the Weights & Measures Dept.

Note: Corporation reserves the right to reject applications which are incomplete or not

meeting the above specified criteria.

ANNEXURE – III – A (price-bid to be submitted in a separate envelope)

PROCURMENT OF MAK SUPER KOOL (1 LTR PACKS) 2 years from date of LOI (Qty in Ltr)

Particulars Wadilube Mumbai

Budge-budge Kolkatta Toindarpet

Chennai

Loni Delhi

Estd. Qty. 259400 185100 103900 163500 Offered Qty.

Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %

Sale Tax/Vat @ … %

Freight

Any Other Charges

Total Delivered Rate

PROCURMENT OF MAK SUPER KOOL (1/2 LTR PACKS) 2 years from date of LOI (Qty in Ltr)


Budge-budge Kolkatta

Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


PROCURMENT OF MAK SUPER KOOL (Brl) 2 years from date of LOI (Qty in Ltr)



Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


ANNEXURE – III – B (price-bid to be submitted in a separate envelope)

PROCURMENT OF MAK REDI KOOL (1 LTR PACKS)

2 years from date of LOI (Qty in Ltr)



Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


PROCURMENT OF MAK REDI KOOL (1/2 LTR PACKS) 2 years from date of LOI (Qty in Ltr)



Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


PROCURMENT OF MAK REDI KOOL (Brl) 2 years from date of LOI (Qty in Ltr)



Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


ANNEXURE – III – C (price-bid to be submitted in a separate envelope)

PROCURMENT OF MAK OEM SUPER KOOL (1 LTR PACKS)




Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


PROCURMENT OF MAK OEM SUPER KOOL (1/2 LTR PACKS) 2 years from date of LOI (Qty in Ltr)



Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


PROCURMENT OF MAK OEM SUPER KOOL (Brl) 2 years from date of LOI (Qty in Ltr)



Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


ANNEXURE – III – D (price-bid to be submitted in a separate envelope)

PROCURMENT OF MAK OEM REDI KOOL (1 LTR PACKS)




Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


PROCURMENT OF MAK OEM REDI KOOL (1/2 LTR PACKS) 2 years from date of LOI (Qty in Ltr)



Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


PROCURMENT OF MAK OEM REDI KOOL (Brl) 2 years from date of LOI (Qty in Ltr)



Toindarpet Chennai

Loni Delhi


Basic Rate

Packaging Cost

Filling Cost

Excise duty @ … %


Freight

Any Other Charges


ANNEXURE – IV - (A)

COOLANT SPECIFICATION (JISK 2234 + OEM REQUIREMENTS)

1. Coolant should be free from Amines, Borates, Phosphates and Silicate.

2. Coolant should be tested for hard water compatibility test :

The coolant needs to be tested or hard water compatibility with 800

ppm hard water .

The procedure gives the steps to be carried out for testing the coolant

for hard water compatibility.

Preparation of Hard Water : Dissolve 1.376 gm of CaSo42H2O in the

one distilled water, Test for hardness as per procedure IS:1448 P-98

Appendix-A.

a. To take about 30 ml of coolant and 70 ml of hard water (800

ppm) in a measuring cylinder.

b. Upon addition of hard water to the coolant there should not be

suspension of particles or any precipitation in the coolant even

after one week.

ANNEXURE – IV - (B)

SPECIFICATION FOR MAK SUPER KOOL / OEM KOOL

(As per JISK 2234-94 Class – II + OEM Spec.)

Sr.No. Tests (as per JIS K-2234/94) Required value

1 Colour Dark Green

2 Density at 20°C, Min 1.112

3 Boiling point °C, Min 155.0

4 Foaming property ml, 30% vol. aqueous solution,

Max

4

5 Water content, % by mass, Max 5.0

6 pH of 30% (v/v), aqueous solution 7.0 to 11.0

7 Reserved alkalinity ml Report

8 Freezing point of water solution °C, max

a) 50% aqueous solution

b) 30% aqueous solution

-34.0 max

-14.5 max

9 Metal corrosion property (20% Coolant

diluted with 80% hard water of 700ppm

(as CaCO3 ) v/v at 88 + 2 for 336 + 2 hrs)

a) Metal specimen weight change, mg/cm2

(max)

- Aluminium casting

- Cast iron

- Steel

- Brass

- Solder

- Copper

± 0.15

± 0.15

± 0.15

± 0.15

± 0.15

± 0.15

b) Appearance for specimens after test

There shall be no

visually noticeable

corrosion on the test

piece, excluding the

part in contacting

with spacer but

change in colour is

permissible

c) Foaming during test

No foam flooding out

of the cooler.

d) Properties of the coolant after test

- pH

- Change in pH

- Rate of change of reserved alkalinity, percent

6.5 to 11.0

+ 1.0

To be reported

2

Sr.No. Tests (as per JIS K-2234/94 + OEM Spec.) Required value

- Liquid phase

No significant change

of colour, no

significant change of

liquid such as

separation,

generation of gel

- Amount of precipitation % vol. 0.5 max

10 Circulating corrosion property 20% Coolant


( as CaCO3 ) v/v at 88 + 3 for 1000 + 2 hrs.

a) Metal test piece, change of mass mg / cm2

(max)

- Aluminium casting

- Cast iron

- Steel

- Brass

- Solder

- Copper

± 0.15

± 0.30

± 0.30

± 0.30

± 0.30

± 0.30

b) Appearance There shall be no

visually noticeable

corrosion on the test

piece, excluding the

part in contacting

with spacer but

change in colour is

permissible

c) Properties of the solution after test

- pH Value

- Change of pH value

- Rate of change of reserve alkalinity

6.5 to 11.0

+ 1.0

To be reported

- Liquid Phase No significant change

of colour. No

significant change in

liquor such as

separation,

generation of gel

3


d) Condition of parts

- Sealing part of pump

- Internal surface of pump casting and vanes of

pump

No failure during

operation. No liquid

leakage nor unusual

sound

No serious corrosion

11 Corrosion property of cast aluminium at heat

transfer surface ((20 % coolant diluted with 80%

hard water of 700ppm

(as CaCO3 v/v at 135+ 3oC and 180 kpa to 200

pressure for168 + 2 hrs)

Loss in weight mg/cm2

1.0 max

12 Compatibility with cooling system

Non- metals - Rubber components

(50:50 solution in 700 ppm Ca CO3 hard water

,pH between 6&7,temp 90 +/- 2°C,time 72

hrs,volume change %)

a. Appearance of Rubber

No deteriorating

effect on Rubber

parts shall

be observed viz.

Disintegration,

carbon deposits etc

b. Change of volume swell %

1. Natural Rubber

2. EPDM Rubber

3. Nitrite Rubber

4. Chloroprene Rubber

5. Silicone Rubber

6. Poly acrylic Rubber

Max 5%

13 Effect on painted finishes ( 50% volume solution

in 700 ppm Ca CO3 hard water)

No discoloration, loss

of gloss or swelling of

film or other visible

effects shall be

observed.

ANNEXURE – IV - (C)

SPECIFICATION FOR DISTILLED WATER USED FOR

MAK REDI KOOL AND OEM KOOL

Sr.

No.

Characteristics Specification Test Method

1. Appearance

Clear and free from

suspended matter

Visual

2. pH

6.0 – 8.0 IS: 3025

3. Total Solids, ppm

20 max. IS: 3025

4. Total hardness, ppm

10 max. ASTM D-1126

5. Chlorides, ppm

5 max. IS: 3025

6. Sulphates, ppm

15 max. IS: 3025

ANNEXURE – IV - (D)

SPECIFICATION FOR MAK REDIKOOL


1. Colour Dark Green

2. Boiling Point, °C, min 106

3. Density at 20°C, min 1.050

4. pH 7.5 – 11.0

5. Freezing Temperature, °C , max -15

6. Reserve Alkalinity To be reported

7. Foaming Property 3 max.

8. Water content (%) 71.5 max.

9. Metal corrosion property (20% Coolant diluted with

80% hard water of 700ppm


(This test is carried out on concentrated coolant,

which is used for making Redikool)

a) Aluminium casting

b) Cast Iron

c) Steel

d) Brass

e) Solder

f) Copper

Appearance of the strip

± 0.15

± 0.15

± 0.15

± 0.15

± 0.15

± 0.15

There shall be no

visually noticeable

corrosion on the

test pieces

excluding the part

in contact with the

Spacer, but change

in colour is

permissible.

Foaming Property during the test No foam flooding

out of the cooler

Properties of solution after the test

a) pH value

b) Change of pH value

c) Rate of change of reserve alkalinity

d) Liquid phase

e) Amount of precipitate vol. %

7.0 – 11.0

± 1.0

To be reported

No significant

change of colour.

No significant

change in liquor

such as separation,

generation of gel.

0.5 max.

10. Circulating corrosion property 20% Coolant


( as CaCO3 ) v/v at 88 + 3 for 1000 + 2 hrs)

(This test is carried out on concentrated

coolant, which is used for making Redikool)


b) Cast Iron

c) Steel

d) Brass

e) Solder

f) Copper


±0.15

±0.30

±0.30

±0.30

±0.30

±0.30

There shall be no visually

noticeable corrosion on the

test pieces excluding the

part in contact with spacer

but change in colour is

permissible.


a) pH value

b) Change of pH value

c) Rate of change of reserve alkalinity

d) Liquid phase

7.0 – 11.0

±1

To be reported

No significant change of

colour. No significant

change in liquor such as

separation, generation of

gel.

Condition of Parts

a) Sealing part of pump

b) Internal surface of pump casting & vanes

of pump.

No failure during


leakage or unusual sound.


11. Corrosion property of cast aluminium at

heat transfer surface ((20 % coolant diluted

with 80% hard water of 700ppm

(as CaCO3 v/v at 135+ 3oC and 180 kpa to

200 pressure for168 + 2 hrs)


coolant, which is used for making Redikool)

1.0 max

ANNEXURE – IV - (E)

SPECIFICATION FOR OEM REDIKOOL

Sr.No. Tests (as per JIS K-2234/94 + OEM Spec) Required value

1. Colour Dark Green

2. Boiling Point, °C, min 110

3. Density at 20°C, min 1.080

4. pH 7.5 – 11.0

5. Freezing Temperature, °C, max -34

6. Reserve Alkalinity To be reported

7. Foaming Property 3 ml . max.

8. Water content (%) 52.5 max.

9. Metal corrosion property (20% Coolant diluted with

80% hard water of 700ppm


(This test is carried out on concentrated coolant,

which is used for making Telco Redikool)

g) Aluminium casting

h) Cast Iron

i) Steel

j) Brass

k) Solder

l) Copper


± 0.15

± 0.15

± 0.15

± 0.15

± 0.15

± 0.15

There shall be no

visually noticeable

corrosion on the

test pieces

excluding the part

in contact with the

Spacer, but change

in colour is

permissible.

Foaming Property during the test No foam flooding

out of the cooler


b) pH value

c) Change of pH value

d) Rate of change of reserve alkalinity

e) Liquid phase

e) Amount of precipitate vol. %

7.0 – 11.0

± 1.0

To be reported

No significant

change of colour.

No significant

change in liquor

such as separation,

generation of gel.

0.5 max.

10. Circulating corrosion property 20% Coolant


( as CaCO3 ) v/v at 88 + 3 for 1000 + 2 hrs)


coolant, which is used for making Telco

Redikool)


b) Cast Iron

c) Steel

d) Brass

e) Solder

f) Copper


±0.15

±0.30

±0.30

±0.30

±0.30

±0.30

There shall be no visually

noticeable corrosion on the

test pieces excluding the

part in contact with spacer

but change in colour is

permissible.


a) pH value

e) Change of pH value

f) Rate of change of reserve alkalinity

g) Liquid phase

7.0 – 11.0

±1

To be reported

No significant change of

colour. No significant

change in liquor such as

separation, generation of

gel.

Condition of Parts

c) Sealing part of pump

d) Internal surface of pump casting & vanes

of pump.

No failure during


leakage or unusual sound.


11. Corrosion property of cast aluminium at

heat transfer surface ((20 % coolant diluted

with 80% hard water of 700ppm

(as CaCO3 v/v at 135+ 3oC and 180 kpa to

200 pressure for168 + 2 hrs)


coolant, which is used for making Telco

Redikool)

1.0 max

ANNEXURE- V

TERMINATION CLAUSE Not withstanding anything to the contrary herein contained, BPCL shall also be at liberty

at its entire discretion to terminate this agreement forthwith upon or at any time after

the happening of any of the following events namely:

a) If you commit a delay, breach or default of any of the terms, conditions, covenants

and stipulations contained herein.

b) Upon death or adjudication as insolvent if you are individual (this clause is to be

suitably modified if business is carried on by partnership or by limited company or

by a co-operative society.)

c) If any attachment is levied and continued to be levied for a period of seven days

upon your effects.

d) If you are involved in any criminal offence relating to Moral Turpitude.

e) If a receiver is appointed of any of your property or assets.

f) If the license issued to you by the relevant statutory authorities is cancelled or

revoked.

g) If you have made default in payment of any money of the BPCL without formal

approval of the BPCL in writing.

h) If you fail to adhere to the instructions issued to you by the BPCL from time to time

in respect of the business condition herein.

i) If you contaminate or tamper with the quality of BPCL's product given in you.

j) If the ownership / tenancy of the premises from which you are carrying on the

business if transferred/terminated for any reason whatsoever.

k) If you, yourself or to your servant or agents commit or suffer to committed any act

which in the opinion of the Executive Director (Lubes) of the BPCL is prejudicial to

the interest or good name of BPCL or its product. Executive Director (Lubes) shall

not be bound to give reasons to such decisions.

l) The BPCL's right to terminate the contractual obligations under this clause shall be

without prejudice to and without affecting any of its rights and remedies against

you.

In the event of BPCL terminating this agreement under the provisions of this clause it

shall not be liable to pay for any loss or compensation in respect of such termination.

Without prejudice to the foregoing provisions or anything to the contrary herein

contained, BPCL shall be entitled to terminate this agreement on giving 90 days written

notice to the other parties without assigning any reasons for such termination.

ANNEXURE- VI

ARBITRATION CLAUSE a) Any dispute or difference of any nature whatsoever any claim, cross-claim, counter-

claim or set off of the Company against the contractor or regarding any right,

liability, act omission or account of any of the parties hereto arising out of or in

relation to this agreement shall be referred to the Sole Arbitration of the Director

(Marketing) of the Company or of some Officer of the Company who may be

nominated by the Director (Marketing). The Contractor will not be entitled to raise

any objection to any such arbitrator on the ground that the arbitrator is an Officer of

the Company or that he had dealt with the matters to which the contract relates or

that in the course of his duties as an Officer of the Company he had expressed views

on all or any other matters in dispute or difference. In the event of the arbitrator to

whom the matter is originally referred being transferred or vacating his office or

being unable to act for any reason, the Director (Marketing) as aforesaid at the time

of such transfer, vacation of office or inability to act may in the discretion of the

Director (Marketing) designate another person to act as arbitrator in accordance with

the terms of the agreement to the end and intent that the original Arbitrator shall be

entitled to continue the arbitration proceedings notwithstanding his transfer or

vacation of office as an Officer of the Company if the Director (Marketing) does not

designate another person to act as arbitrator on such transfer, vacation of office or

inability of original arbitrator. Such persons shall be entitled to proceed with the

reference from the point at which it was left by his predecessor. It is also a term of

this contract that no person other than the Director (Marketing) or a person

nominated by such Director (Marketing) or the Company as aforesaid shall act as

arbitrator hereunder. The award of the arbitrator so appointed shall be final

conclusive and binding on all parties to the agreement subject to the provisions of

the Arbitration Act, 1940 or any statutory modification or re-enactment thereof and

the rules made thereunder for the time being in force shall apply to the arbitration

proceedings under this clause.

b) The award shall be made in writing and published by the Arbitrator within two years

after entering upon the reference or within such extended time not exceeding further

twelve months as the Sole Arbitrator shall by a writing under his own hands appoint.

The parties hereto shall be deemed to have irrevocably given their consent to the

Arbitrator to make and publish the award within the period referred to hereinabove

and shall not be entitled to raise any objection or protest thereto under any

circumstances whatsoever.

c) The arbitrator shall have power to order and direct either of the parties to abide by,

observe and perform all such directors as the arbitrator may think fit having regard

to the matters in difference i.e. dispute before him. The arbitrator shall have all

summary powers and may take such evidence oral and / or documentary, as the

arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all

powers under the Arbitration Act 1940 including admission of any affidavit as

evidence concerning the matter in difference i.e. dispute before him.

d) The parties against whom the arbitration proceedings have been initiated, that is to

say, the Respondents in he proceeding, shall be entitled to prefer a cross-claim,

counter-claim or set off before the Arbitrator in respect of any matter an issue arising

out of or in relation to the Agreement without seeking a formal reference of

arbitration to the Director (Marketing) for such counter-claim, cross-claim or set off

and the Arbitrator shall be entitled to consider and deal with the same as if the

matters arising therefrom has been referred to him originally and deemed to form

part of the reference made by the Director (Marketing).

e) The arbitrator shall be at liberty to appoint, if necessary any accountant or

engineering or other technical person to assist him, and to act by the opinion so

taken.

f) The arbitrator shall have powers to make one or more awards whether interim or

otherwise in respect of the dispute and difference and in particular will be entitled to

make separate awards in respect of claims or cross-claims of the parties.

g) The arbitrator shall be entitled to direct any one of the parties to pay the costs of the

other party in such manner and to such extent as the arbitrator may in his discretion

determine and shall also be entitled to require on or both the parties to deposit funds

in such proportion to meet the arbitrators expenses whenever called upon to do so.

h) The parties hereby agree that the courts in the city of Mumbai alone shall have

jurisdiction to entertain any application or other proceedings in respect of anything

arising under this agreement and any award or awards made by the Sole Arbitrator

hereunder shall be filed in the concerned courts in the city of Mumbai only.

ANNEXURE-VII

SUB-LEASING & CENVAT CLAUSE

SUB-LEASING: You shall not be allowed to sublet or assign any part of the order

without our prior written consent.

CENVAT: Kindly indicate whether you are availing CENVAT. If so.

a) The price to be quoted by you should take into account the entire credit on inputs

available under the CENVAT Scheme.

b) In the event of CENVAT credit being extended by the Government of India to more

items than already covered, you should advise us about the additional benefits

accrued through a letter containing the following certificate of any variation thereof

as may be considered necessary by us.

" We hereby declare that we can avail additional duty set offs as per latest CENVAT

Scheme in force now and we hereby give a reduction of ______ per unit and agree to

revise the prices indicated in the order. The current excise duty of ______ payable

on this reduced price. Therefore, we request you to amend the order accordingly.

ANNEXURE- VIII

(To be executed by Bank on Stamp Paper of appropriate value)

FORMAT OF BANK GUARANTEE FOR SECURITY DEPOSIT

1. In consideration of the BHARAT PETROLEUM CORPN. LTD., having its Registered office

at 'BHARAT BHAWAN, 4&6, CURRIMBHOY ROAD, BALLARD ESTATE, MUMBAI-400

001. (hereinafter called "the Corporation") having agreed to exempt

_____________________________________________________having its office at

______________________________________

_____________________________________________________ (hereinafter called

"the said contractor"/ "the said suppliers" / "the said sellers" / "the said buyers")

from the demand under the terms and conditions of an Agreement/ Purchase Order /

Letter of Intent ref.____________dated_________ made between the Corporation

and M/s _____________________________________________ (hereinafter

called "the said agreement" / "the said purchase order"/ "the said letter of intent/

"the said contract") of security deposit for the due fulfillment by "the said

contractors" / "the said suppliers" / the said sellers" / "the said buyers* of the terms

and conditions contained in "the said agreement / purchase order / letter of intent /

Contract *on production of a bank guarantee of Rs.________________(Rupees

___________________________

__________________________________________________only.

We,________________________________________ hereinafter

( indicate the name of the bank)

referred to as the bank (at the request of _____________________________ do

hereby undertake to pay to

( name of contractors/supplies/sellers/buyers*)

the Corporation an amount not exceeding Rs.___________against any loss or

damages caused to or suffered or would be caused to or suffered by the Corporation

by reason of any breach by the said contractors/suppliers/sellers/buyers if any of the

terms and conditions contained in the said agreement/purchase order/letter of

intent/contract.

2. We, _________________________________do hereby undertake

(indicate the name of the bank)

to pay the amounts due and payable under this guarantee without any demur,

merely on a demand from the Corporation stating that the amount claimed is due by

way of loss or damaged caused to or would be caused to or suffered by the

Corporation by reason of breach by the said

contractors/suppliers/sellers/agreement/buyers, failure to perform the said

agreement/purchase order/letter of intent/contract. Any such demand made on the

bank shall be conclusive as regards the amount due and payable by the bank under

this guarantee. However, our liability under this guarantee shall be restricted to an

amount not exceeding Rs._______________________________.

3. We undertake to pay to the Corporation any amount so demanded notwithstanding

any dispute or disputes raised by the contractors/suppliers/sellers/buyers *in any

suit or proceeding pending before any court or tribunal or Arbitrator relating there to

our liability under this present being absolute and unequivocal).

The payment so made by us under this bond shall be valid discharge of our liability

for payment there under and the contractors/suppliers/sellers/buyers shall have no

claim against us for making such payment.

4. We,_________________________________further agree that the

(Indicate the name of the bank)

guarantee herein contained shall remain in full force and effect during the period that

would be taken for the performance of the said agreement/purchase order/letter of

intent/contract and it shall contain to be enforceable till all the dues of the

Corporation under or by virtue of " the said agreement/purchase order/letter of

intent/contract *have been fully paid and its claims satisfied or discharged or till the

Corporation certifies that the terms and conditions of the said agreement/purchase

order/letter of intent/contract *have been full and properly carried out by the said

contractors/suppliers/sellers/buyers * and accordingly discharge this guarantee.

Unless a demand or claim under this guarantee is made to us in writing on or before

__________, we shall be discharged for all liabilities under this guarantee thereafter.

5. We, ______________________further agree with the Corporation that the

Corporation shall have the fullest liberty without our consent and without affecting in

any manner our obligations hereunder to vary any of the terms and conditions of the

said agreement/purchase order/letter of intent/contract * or to extend time of

performance by the said contractors/suppliers/sellers/buyers from time to time or to

postpone for any time or from time to time any of the powers exercisable by the

Corporation against the said contractors/suppliers/sellers/ buyers and forbear or

enforce any of the terms and conditions relating to the said agreement/purchase

order/letter of intent / contract * and shall not be relieved from our liability by

reason of any such variation, or extension being granted to the said

contractors/suppliers/sellers/buyers * or for any forbearance act or omission on the

part of the Corporation or any indulgence by the Corporation to the said

contractors/suppliers/sellers/buyers or by any such matter or thing whatsoever

which under the law relating to sureties would but for this provisions have effect of

so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the

Bank or the contractors/sellers/buyer *.

7. We, ___________________________________ lastly undertake

(indicate name of the Bank)

not to revoke this guarantee during its currency except with previous consent of the

Corporation in writing.

Dated the_________day of______________200__.

For _____________________________________.

(Indicate the name and address of the bank)

*Strike out words not applicable.

ANNEXURE - IX

Certificate

I certify that –

a. I am not related to any of the Directors of BPCL.

b. I am not a partner of a firm in which BPCL Director is also a partner.

c. I am not a partner of a firm in which any other partner is related to BPCL

Director.

I also certify that M/s. ____________________________________________

[name of the firm with which contract is being entered into]

does not have a partner, who is a Director of BPCL or his relative.

Signature

Seal

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