Temporary Labor - Richardson ISD

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RICHARDSON INDEPENDENT SCHOOL DISTRICT

400 S. GREENVILLE AVENUE RICHARDSON, TEXAS 75081

REQUEST FOR SEALED PROPOSAL

FOR TEMPORARY LABOR SERVICES

RFP #1286 The Richardson Independent School District (RISD) is soliciting sealed proposals for Temporary Labor Services as per specifications stated in this solicitation document. Sealed proposals shall be submitted in an envelope marked on the outside with the bidder’s name, address and bid number (RFP # 1286 – Temporary Labor Services Proposal) to: Richardson Independent School District

Purchasing Department 970 Security Row Richardson, Texas 75081

Proposals will be received at the above address until 1:30 PM CST - THURSDAY – August 29, 2013. Proposals will be publicly opened at 2:30 PM CST the same day. Only the names of participants will be read out loud that day. Proposals must be submitted in sufficient time to be received and time-stamped at the above location on or before the published proposal date and time shown on the RFP. Richardson Independent School District will not be responsible for delivering mail from the post office. Proposals received after the published time and date may not be considered. FAX proposals will not be accepted. The proposal name and number must be identified on the outside envelope being delivered (i.e. Federal Express, UPS, US Postal Service, and Hand Delivery.) The bidder shall quote prices F.O.B. delivered to the Richardson I.S.D. location to be determined by project. Bidders must submit sealed proposals and (2) copies in the form of the executed Proposal Form together with any material required by any addendum to this RFP by the time and date specified. This is a compliance RFP to establish vendors and cost which will allow for the legal acquisition of Temporary Labor Services. Bid prices must remain firm for one-year from date of award for proposal to be considered. This proposal is also renewable for a second and third year in one-year increments provided all prices remain firm, the District’s minimum background check requirements are met, and both parties agree. RISD’s contact for this proposal is Renée Long. Contact between solicited vendors and user departments during the request for sealed proposal process or evaluation process is prohibited. Any attempt by a solicited vendor to contact the departments will result in disqualification. All questions regarding proposals must be submitted in writing no later than close of business August 21, 2013 to Renée Long, email [email protected].

mailto:[email protected]

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REQUEST FOR SEALED PROPOSAL #1286 TEMPORARY LABOR SERVICES

The Richardson Independent School District (RISD) is seeking sealed proposals to furnish temporary labor for Cafeteria Workers, Custodial Services, Lawn and Grounds, General Maintenance, Warehouse, Accounting, and General Office Clerical. The agreement period covers the period from December 1, 2013 to November 30, 2014. SCOPE It will be the responsibility of the selected vendor(s) to supply reliable skilled temporary labor personnel as described in the RISD proposal specifications and minimum requirements. Responses will only be considered from companies whose primary business is in providing temporary labor force services which include staffing personnel listed directly above in the seven (7) different areas of RISD. RFP # 1286 – TEMPORARY LABOR SERVICES TIMETABLE

Release RFP August 13, 2013 Deadline for Questions 9:00 AM CST, August 21, 2013 RISD Response to Questions 4:00 PM CST, August 23, 2013 Deadline for Submittal of Sealed Proposal 1:30 PM CST, August 29, 2013 Recommendation to Board October 7, 2013 Contract Start Date December 1, 2013 Contract End Date November 30, 2014 As provided by Texas Education Code 44.031 Subchapter B, in determining to whom to award a contract. The District shall consider: AWARD CRITERIA

♦ Purchase Price ♦ Reputation of the vendor and the vendor’s goods or services ♦ Quality of the vendor’s goods or services ♦ Extent to which the goods or services meet the district’s needs ♦ Vendor’s past relationship with the district ♦ Impact on the ability of the district to comply with laws and rules relating to historically

underutilized businesses ♦ Total long-term cost to the district to acquire the vendor’s goods or services ♦ Whether the vendor or the vendor’s ultimate parent company or majority owner:

a.) Has its principal place of business in this state; or b.) Employs at least 500 persons in this state

♦ Other relevant factor(s) per Section 44.031(b) of the Texas Education Code Conversion factor based on total time position is filled

Multiple vendors may share in the award of this Proposal. Any temporary worker working for the RISD upon the expiration of the present contract shall be allowed to continue their employment under the terms of the contract from which their employment originated.

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Richardson ISD reserves the right to accept or reject any or all proposals and to waive any formalities in the RFP process. GENERAL 1. Vendor(s) agrees to provide the RISD with 24 hour, year round service. During the term

of the agreement for temporary labor services, the successful vendor(s) will have qualified personnel on the Richardson Independent School District’s premises within four (4) hours of the initial contact by RISD personnel.

2. Successful vendor(s) agrees to provide RISD personnel with home, pager and mobile (if available) telephone numbers of company representatives who are available to dispatch personnel on a 24-hour basis.

3. Richardson ISD and vendor(s) agree that the conduct of service personnel is to be guided by a set of rules agreed upon by the RISD and the vendor(s) and any special instructions deemed applicable by Richardson ISD. It shall be agreed that the service personnel’s personal grooming habits will be subject to standards set by the Richardson Independent School District.

4. Vendor(s) agree that services performed by this contract shall be performed by qualified, responsible, trained employees, in the strictest conformity with the best business practices and standards as may be prescribed by Richardson ISD.

5. Vendor(s) further agree that upon request by Richardson ISD they will immediately remove from service any employee who, in the opinion of Richardson ISD, is guilty of improper conduct, is not qualified or needed to perform the work assigned, or by reason of being in the best interest of the Richardson ISD.

6. The term of this agreement shall begin on or around December 1, 2013 and extend for one year from award date. All prices must remain firm for one year. Richardson ISD reserves the right to extend this agreement for two one-year terms if prices remain the same and both parties are agreeable to all terms and conditions set forth in the final agreement.

7. The Richardson ISD in accordance with this provision may terminate the performance of work under this contract in whole or part. Termination of work hereunder shall be effected by the delivery to the seller of “Notice of Termination” specifying the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective.

8. All service personnel must be able to communicate both verbally and in writing. Certain positions must be able to read and write in English because of job requirements. Personnel must project a professional image and deal with all people in a courteous and positive manner.

9. Richardson ISD may make such investigations as deemed necessary to determine the ability of the vendor(s) to provide the services according to the job requirements and the vendor(s) shall furnish to the RISD all such information and data for the purpose as the RISD may request.

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10. Richardson ISD reserves the right to reject any proposal or any part of a proposal if the

evidence submitted by, or investigation of said proposer, fail to satisfy the RISD that the proposer is qualified to carry out the obligations of the contract and to complete the work stipulated therein.

VENDOR RESPONSIBILITY: Vendor(s) warrants to Richardson Independent School District (hereafter known as RISD or Richardson ISD) that they will provide personnel that have been adequately trained and who possess the knowledge necessary to perform assigned tasks in a manner that meets industry standards. Vendor(s) employees shall be neat and clean, as determined by RISD. Vendor(s)’ employees will wear furnished identification badges bearing employees picture, name and name of company, at all times while on RISD property. Vendor(s) shall insure that all of its personnel abide by all safety rules and regulations set by the RISD Board of Trustees and administrative guidelines, and Federal, State or Local governments. Vendor(s) shall indemnify, and hold harmless, the RISD against all claims, judgments, awards, legal fees or costs resulting from death, injury, loss of employment or loss of wages arising out of this contract or from their employees assigned to work for the Richardson ISD. BACKGROUND CHECKS: Vendor(s) warrants to the RISD that all of their employees assigned to work for the RISD have been properly screened, within the past year, to insure that none have been convicted, or are at present under indictment, have pending charges or investigations of any criminal conduct excepting minor traffic violations. In the event of a conviction, all relevant circumstances, such as how long ago the conviction occurred and the crime involved, will be considered in relation to specific job requirements. It is the responsibility of the vendor(s) to obtain a waiver from each employee that allows a check of his or her criminal history prior to assignment to the RISD. The vendor(s) is responsible for performing a state wide criminal history check on each employee prior to assigning them to the Richardson ISD. ALL CRIMINAL HISTORY CHECKS MUST BE FORWARDED TO THE RISD HUMAN RESOURCES DEPARTMENT PRIOR TO EMPLOYEE ASSIGNMENT. You may fax them to Monica Porter at 469-593-0271. Should the successful vendor(s) of this awarded contract agree to renew this contract when and if the District exercises the renewal options available in the agreement; the awarded firm’s workers that may be in the District at that time will be re-screened through RISD’s background check process. Proper screening of employees shall occur per renewal year option(s). Vendor(s) agrees to make available the personnel file of any employee when requested by the Richardson ISD. Vendor(s) must supply their Temp-to-Hire Conversion formula for each labor category that they propose to supply. This formula may be an integral part of proposal award.

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All questions pertaining to this Request for Proposal should be emailed to:

Renée Long RISD Buyer/Contract Administrator

[email protected]

INVOICING: Awarded vendor(s) shall supply the RISD with the contracted hourly rate of pay for each individual that will be working for the RISD. Invoicing should be submitted separately to RISD and invoices submitted will be paid within 30 days of receipt. All invoices should be submitted to:

Richardson ISD Accounts Payable 970 Security Row

Richardson, TX 75081

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SCOPE OF WORK CAFETERIA WORKERS

♦ Employee must be able to stand at least six (6) hours per day with one fifteen (15) minute break and one thirty (30) minute lunch break. Hours are usually from 8:00 AM to 2:00 PM.

♦ Employee must be able to lift thirty- (30) to forty- (40) pounds.

♦ Employee must be able to stoop, walk, climb stairs and ladder, crouch, kneel, pull, push,

reach, perform repetitive hand motions, have hearing, speech and visual acuity, and be able to distinguish colors.

♦ Employee must be able to read and follow menus and production sheets printed in English.

♦ Employees’ attire is black slacks, white shirt, cap or visor, and black leather shoes.

♦ Richardson ISD will run additional criminal checks after employee starts to work. Note: This is in addition to a pre-employment criminal check by vendor(s).

♦ Employee must have reliable transportation to and from the job assignment.

♦ Employee must be a legal resident of the United States.

♦ Employee should be available for full time employment after thirty- (30) days if so desired by the Richardson ISD.

♦ Employee must be able to pass a physical examination prior to being employed.

♦ Current RISD pay rate for Cafeteria workers is $8.26 per hour.

PRICE PER MAN FOR CAFETERIA WORKERS

Pay Rate: $ ____________ Bill Rate: $____________

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TEMP-TO-HIRE CONVERSION FACTOR FOR CAFETERIA WORKERS AFTER THIRTY (30) DAYS: ________________________________________________________________________________________________________________________________________________________________________________________________________________________

COMMENTS: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ COMPANY_________________________________________DATE________________________ PRINTED NAME________________________________________TITLE_____________________________ SIGNATURE ____________________________________________

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SCOPE OF WORK CUSTODIAL AND GENERAL MAINTENANCE WORKERS: ♦ Employee must be able to lift fifty- (50) pounds. ♦ Employees are required to work an 8-hour shift. From 6:00 AM to 2:30 PM or 2:30 PM to

11:00 PM. ♦ Employee must be able to pass a physical examination prior to being employed. ♦ Employee should be able to read and communicate in English for safety and security

reasons. ♦ Employee should be able to operate basic custodial and maintenance equipment, or

demonstrate an ability to learn how to operate. ♦ Richardson ISD will run additional criminal checks after employee starts to work. Note: This

is in addition to a pre-employment criminal check by vendor(s). ♦ Employee should be available for full time employment after thirty- (30) days if so desired

by the Richardson ISD. ♦ Employee must be capable of working in outside conditions during inclement weather. ♦ Employee must have a valid State of Texas Driver’s License. ♦ Employee must be a legal resident of the United States. ♦ Employee must have reliable transportation to and from the job assignment. ♦ RISD pay rate per man hour:

Custodial workers $8.50 General Maintenance workers $10.28 – 11.56

PRICE PER MAN HOUR FOR CUSTODIAL WORKERS

Pay Rate: $____________ Bill Rate: $____________ PRICE PER MAN HOUR FOR GENERAL MAINTENANCE WORKERS

Pay Rate: $____________ Bill Rate: $____________

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TEMP-TO-HIRE CONVERSION FACTOR FOR CUSTODIAL WORKERS AND OR GENERAL MAINTENANCE WORKERS AFTER THIRTY (30) DAYS: ________________________________________________________________________________________________________________________________________________________________________________________________________________________


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SCOPE OF WORK WAREHOUSE WORKERS: ♦ Employee must be able to lift fifty- (50) pounds and perform duties assigned. ♦ Employees will be required to work an 8-hour day. During the school year hours are 7:30

AM to 4:00 PM. During the summer hours are from 7:00 AM to 3:30 PM. ♦ Employee must be able to read, write, and speak English. ♦ Employee must be able to pass a physical examination prior to being employed. ♦ Employee must be a legal resident of the United States. ♦ Employee must have reliable transportation to and from the work assignment. ♦ Employee must have a valid State of Texas driver’s license. ♦ Richardson ISD will run additional criminal checks after employee starts to work. Note: This

is in addition to a pre-employment criminal check by vendor(s). ♦ Employee should be available for full time employment after thirty- (30) days if so desired

by the Richardson ISD. ♦ Employee must be capable of working in outside conditions during inclement weather. ♦ Current RISD pay rate per man hour:

Warehouse Employees $11.82 - $12.18 Warehouse Assistant Physical Inventory $12.90 - $14.35 Fixed Asset Warehouse Assistant $14.32 - $14.73

PRICE PER MAN HOUR FOR WAREHOUSE EMPLOYEES


PRICE PER MAN HOUR FOR WAREHOUSE PHYSICAL INVENTORY

Pay Rate: $____________ Bill Rate: $____________ PRICE PER MAN HOUR FOR FIXED ASSET WAREHOUSE ASSISTANT


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REQUEST FOR SEALED PROPOSAL #1286

TEMPORARY LABOR SERVICES

TEMP-TO-HIRE CONVERSION FACTOR FOR WAREHOUSE WORKERS AFTER THIRTY (30) DAYS: ________________________________________________________________________________________________________________________________________________________________________________________________________________________


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SCOPE OF WORK

ACCOUNTING:

♦ Employee must have accounting experience. Educational background and certifications should correspond with the level of position being filled.

♦ Employee’s normal workday consists of 8-hours. Flex time may be available. ♦ Employee must be computer proficient with a basic knowledge of spreadsheets in Excel, and

competent in Word and Oracle. Proficiency should correspond with the level of the position being filled.

♦ Employee must be able to maintain confidentiality when working with employee/student

data. ♦ Employee must be able to maneuver a 10 Key, keypad by touch. ♦ Employee must be able to read, write, and speak English. ♦ Employee must be a legal resident of the United States. ♦ Employee must have reliable transportation to and from the work assignment. ♦ Richardson ISD will run additional criminal checks after employee starts to work. Note: This

is in addition to a pre-employment criminal check by vendor(s). ♦ Vendor must provide Temp-to Hire conversion factor, including time-line, in the event RISD

wishes to employ worker(s) full time. ♦ Current RISD Pay Rates per man hour:

Accounts Receivable $18.62 - $19.19 Accounts Payable $17.24 - $17.75 Administrative Assistant $18.62 - $20.64 Fixed Assets Specialist $15.32 - $15.58 Accounting Specialists $23.54 - $24.02 Account Managers $31.11 - $40.28 Accounting / ERP Consultants $34.29 – $48.93

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PRICE PER MAN HOUR FOR ACCOUNTS RECEIVABLE CLERKS Pay Rate: ____________ Bill Rate: ____________

PRICE PER MAN HOUR FOR ACCOUNTS PAYABLE CLERKS

Pay Rate: ____________ Bill Rate: ____________

PRICE PER MAN HOUR FOR ADMINISTRATIVE ASSISTANT

Pay Rate: ____________ Bill Rate: ____________ PRICE PER MAN HOUR FOR FIXED ASSETS SPECIALIST


PRICE PER MAN HOUR FOR ACCOUNTING SPECIALISTS

Pay Rate: ____________ Bill Rate: ____________ PRICE PER MAN HOUR FOR ACCOUNTING MANAGERS

Pay Rate: ____________ Bill Rate: ____________ PRICE PER MAN HOUR FOR ACCOUNTING/ERP CONSULTANTS


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TEMP-TO-HIRE CONVERSION FACTOR FOR ACCOUNTING WORKERS: (Explain in detail) ________________________________________________________________________________________________________________________________________________________________________________________________________________________


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TEMPORARY LABOR SERVICES SCOPE OF WORK GENERAL OFFICE-CLERICAL /DATA -ENTRY: ♦ Employee must possess general office skills including typing, filing, and data-entry. ♦ Employees normal workday consists of 8-hours, from 8:00 AM to 4:30 PM. Flex time may be

available. ♦ Employee must read, write, and speak English. ♦ Employee must be a legal resident of the United States. ♦ Employee must have reliable transportation to and from the work assignment. ♦ Employee must be able to lift fifty- (50) pounds. ♦ Richardson ISD will run additional criminal checks after employee starts to work. Note: This

is in addition to a pre-employment criminal check by vendor(s). ♦ Vendor must provide Temp-to-Hire conversion factor, including time-line, in the event RISD

wishes to employ worker(s) full time. ♦ Current RISD pay rate per man hour:

Office Clerk $15.32 - $15.58 File Clerks $ 9.41 - $10.65 Data Entry – Limited $10.00 - $13.00

PRICE PER MAN HOUR FOR GENERAL OFFICE CLERICAL

Pay Rate: $____________ Bill Rate: $ ____________

PRICE PER MAN HOUR FOR FILE CLERKS

Pay Rate: ____________ Bill Rate: ____________ PRICE PER MAN HOUR FOR DATA ENTRY – LIMITED


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TEMP-TO-HIRE CONVERSION FACTOR FOR GENERAL OFFICE WORKERS: (Explain in detail) ________________________________________________________________________________________________________________________________________________________________________________________________________________________


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TEMPORARY LABOR SERVICES SCOPE OF WORK LAWN AND GROUNDS MAINTENANCE WORKERS: ♦ Employee must be able to lift at least fifty- (50) pounds and perform duties assigned. ♦ Employee must be able to pass a physical examination prior to being employed. ♦ Employees will be required to work an 8-hour day. During the school year hours are from

7:00 AM to 3:30 PM. Summer hours are from 6:00 AM to 2:30 PM. ♦ Employee should be able to operate lawn equipment such as mowers, weed eaters, and

edgers. ♦ Employees must report to work in a clean, plain solid shirt or t-shirt, long slacks, and closed

toe shoes such as leather sneakers. ♦ Richardson ISD will run additional criminal checks after employee starts to work. Note: This

is in addition to a pre-employment criminal check by vendor(s). ♦ Employee must have reliable transportation to the RISD Grounds Department Offices at the

specified time. ♦ Employee should be available for full time employment after thirty- (30) days if so desired

by the Richardson ISD. ♦ Employee must be capable of working in outside conditions during inclement weather. ♦ Employee must be a legal resident of the United States. ♦ Current pay rate for Lawn and Grounds Maintenance Workers is: $9.50 per hour.

PRICE PER MAN HOUR FOR LAWN AND GROUNDS MAINTENANCE WORKER


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TEMP-TO-HIRE CONVERSION FACTOR FOR LAWN AND GROUNDS MAINTENANCE WORKERS AFTER THIRTY (30) DAYS: ________________________________________________________________________________________________________________________________________________________________________________________________________________________


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CERTIFICATION

REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

I. DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

(a) In accordance with the provisions of Appendix A to 49 CFR (Code of Federal Regulations), Part

29, the offeror certifies to the best of the offeror’s knowledge and belief, that it and its principals:

(1) are not presently debarred, suspended, proposed for debarment, declared

ineligible, or voluntarily excluded from covered transactions by any Federal, State or

Local Government department or agency;

(2) have not within a three (3) year period preceding this offer been convicted of or

had a civil judgment rendered against them for the commission of fraud or a criminal

offense in connection with obtaining, attempting to obtain, or performing a public

(Federal, State, or local) transaction or contract under a public transaction; violation of

Federal or State antitrust statutes, or commission of embezzlement, theft, forgery,

bribery, falsification or destruction of records, making false statements, or receiving

stolen property;

(3) are not presently indicted for or otherwise criminally or civilly charged by a

governmental entity (Federal, State, or local with commission of any of the offenses

enumerated in (a)(2) above; and

(4) have not within a three (3) year period preceding this offer had one or more

public transactions (Federal, State, or local) terminated for cause or default.

(b) Where the offeror is unable to certify to any of the statements above, the offeror shall attach a full

explanation to this offer.

(c) For any subcontract at any tier expected to equal or exceed $25,000:

(1) In accordance with the provisions of Appendix B to 49 CFR, Part 29, the

prospective lower tier subcontractor certifies, by submission of this offer, that

neither it nor its principals is presently debarred, suspended, proposed for

debarment, declared ineligible, or voluntarily excluded from participation in this

transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to the statement,

above, an explanation shall be attached to the offer.

(3) This certification (specified in paragraphs (c)(1) and (c) (2), above, shall be

included in all applicable subcontracts and a copy kept on file by the prime

contractor. The prime contractor shall be required to furnish copies of the

certifications to the Authority upon request.

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II. FELONY CONVICTION NOTIFICATION AND CRIMINAL

BACKGROUND CHECK

(a) Offeror must give advance notice to the Owner if the person or an owner or operator of the

business entity has been convicted of a felony. The notice must include a general description of

the conduct resulting in the conviction of a felony. The District may terminate any Agreement or

if the Owner determines that the person or business entity failed to give notice as required by this

paragraph or misrepresented the conduct resulting in the conviction. This paragraph requiring

advance notice does not apply to a publicly held corporation. :

(b) Offeror will obtain criminal history record information that relates to an employee, applicant for

employment, or agent of the Offeror if the employee, applicant, or agent has or will have

continuing duties related to the contracted services; and the duties are or will be performed on

school property or at another location where students are regularly present. The Offeror certifies

to the Owner before beginning work and at no less than an annual basis thereafter that criminal

history record information has been obtained. Offeror shall assume all expenses associated with

the background checks, and shall immediately remove any employee or agent who was convicted

of a felony, or misdemeanor involving moral turpitude, as defined by Texas law, from Owner

property or other location where students are regularly present. District shall be the final decider

of what constitutes a “location where students are regularly present.” Offeror’s violation of this

section shall constitute a substantial failure.

(c) If the Offeror is the person or owner or operator of the business entity, that individual may not

self-certify regarding the criminal history record information and its review, and must submit

original evidence acceptable to the District with this Agreement showing compliance.

Signature below acknowledges compliance with Section I. DEBARMENT,

SUSPENSION, INELIGILITY AND VOLUNTARY EXCLUSION and Section II.

FELONY CONVICTION NOTIFICATION AND CRIMINAL BACKGROUND

CHECK. SIGNATURE OF OFFEROR: DATE: __________________ PRINTED/TYPED NAME OF OFFEROR:____________________________________ COMPANY NAME: ______________________________________ TEL#: ______________________

Complete and return with RFP #1286

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RICHARDSON INDEPENDENT SCHOOL DISTRICT CRIMINAL HISTORY CONTRACTOR CERTIFICATION - CONTRACTOR EMPLOYEES

INTRODUCTION: Texas Education Code Chapter 22 requires entities that contract with school districts to provide services to obtain criminal history record information regarding covered employees. Contractors and Subcontractors must certify to the district that they have complied. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. DEFINITIONS: Covered employees: Employees of a contractor or subcontractor who have or will have continuing duties related to the service to be performed at the District and have or will have direct contact with students. The District will be the final arbiter of what constitutes direct contact with students. Disqualifying criminal history: Any conviction or other criminal history information designated by the District, or one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law or the laws of another state.

CERTIFICATION: On behalf of I certify that (check one): C o n t r a c t o r / S u b c o n t r a c t o r

None of the employees of Contractor and any subcontractors are covered employees, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that the employees of Contractor and any subcontractor will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided.

Or

Some or all of the employees of Contractor and any subcontractor are covered employees. If this box is checked, I further certify that:

(1) Contractor has obtained all required criminal history record information regarding its

covered employees. None of the covered employees has a disqualifying criminal history.

(2) If Contractor receives information that a covered employee subsequently has a

reported criminal history, Contractor will immediately remove the covered employee from contract duties and notify the District in writing within 3 business days.

(3) Upon request, Contractor will provide the District with the name and any other

requested information of covered employees so that the District may obtain criminal history record information on the covered employees.

(4) If the District objects to the assignment of a covered employee on the basis of the

covered employee’s criminal history record information, Contractor agrees to discontinue using that covered employee to provide services at the District.

We request RISD ID badges for the attached list of employees. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination. Signature Date

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STATEMENT OF EQUAL OPPORTUNITY AND NON-DISCRIMINATION

The Richardson Independent School District is committed to fair and equal competition among all vendors. It is the policy of the Richardson ISD to encourage participation in the competitive bid process by all interested parties. The Richardson ISD does not discriminate against any otherwise qualified vendor because of the vendor’s race, color, national origin, age, religion, sex, or disability.

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RICHARDSON INDEPENDENT SCHOOL DISTRICT PURCHASING DEPARTMENT

Notice to Vendors: Conflict of Interest Questionnaire Required by Chapter 176 of the

Texas Local Government Code Effective January 1, 2006, any person or entity who contracts or seeks to contract with RISD for the sale or purchase of property, goods, or services (as well as agents of such persons) (hereafter referred to as Vendors) are required to file a Conflict of Interest Questionnaire with the District. Each covered person or entity who seeks to or who contracts with RISD is responsible for complying with any applicable disclosure requirements. RISD will post the completed questionnaires on its website. The Conflict of Interest Questionnaire must be filed:

♦ No later than the seventh business day after the date that the Vendor begins contract discussions or negotiations with the government entity, or submits to the entity an application, response to a request for proposal or bid, correspondence, or other writing related to a potential agreement with the entity.

♦ The Vendor also shall file an updated questionnaire not later than September 1 of each year in

which a covered transaction is pending, and the seventh business day after the date of an event that would make a statement in the questionnaire incomplete or inaccurate.

Note: A Vendor is not required to file an updated questionnaire if the person had filed an updated statement on or after June 1, but before September 1 of the year. Please sign and return the following Conflict of Interest Questionnaire from the Texas Ethics Commission with your bid/proposal to the following address: Richardson Independent School District Attn: Purchasing Department 970 Security Row Richardson, Texas 75081 The Local Government Officers of the Richardson Independent School District are: Board of Trustees: Kim Quirk

Karen Ellis Kim Caston Lanet Greenhaw Karen Holburn Kris Oliver Adam Meierhofer

Superintendent: Kay Waggoner, Ph.D.

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RICHARDSON INDEPENDENT SCHOOL DISTRICT INTERLOCAL AGREEMENT CLAUSE

FOR – RFP 1286 TEMPORARY LABOR SERVICES

Richardson ISD is a participating member of the Collin County Governmental Purchasers Forum (CCGPF) and Educational Purchasing Cooperative of North Texas (EPCNT). As such the Richardson ISD has executed Interlocal Agreements, as permitted under Chapter 791 of the Government Code with certain other governmental entities in CCGPF and EPCNT authorizing participation in a cooperative purchasing program. Several governmental entities in proximity to the Richardson Independent School District have indicated an interest in being included in this contract. Should these governmental entities decide to participate in this contract, would you, (the vendor) agree that all terms, conditions, specifications, and pricing apply?

_____ Yes _____ No

If you (the Vendor) checked yes, the following will apply. Governmental entities utilizing Internal Governmental contracts with the Richardson Independent School District will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases made by a governmental entity other than Richardson Independent School District will be billed directly to that governmental its own material/service as needed.

PLEASE RESPOND AND RETURN WITH BID/PROPOSAL

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BIDDER SHALL SUPPLY INSURANCE COVERAGE AS FOLLOWS: TYPE OF COVERAGE LIMITS OF LIABILITY 1. Workers’ Compensation Statutory 2. Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee 3. Commercial General Liability $1,000,000 combined single limit Policy aggregate $500,000 combined single limit Each occurrence (Property damage deductible not to exceed $500 per occurrence) 4. Business Auto Liability $1,000,000 combined single limit Each occurrence (Hired/non-owned coverage must also be provided). The immunity of the owner shall not be a defense from the carrier. The selected vendor will be required to supply insurance certificate naming Richardson ISD as an additional insured prior to the start of the contract. ALL BIDDERS MUST FRUNISH CERTIFICATE OF INSURANCE WITH THEIR BID OR THE BID WILL NOT BE CONSIDERED. ONLY THE SELECTED BIDDER IS REQUIRED TO NAME RICHARDSON ISD AS ADDITIONAL INSURED.

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Richardson, Texas 75081

GENERAL STIPULATIONS AND CONDITIONS OF REQUEST FOR SEALED PROPOSAL #1286


IF THERE ARE CONTRADICTIONS BETWEEN THE GENERAL STIPULATIONS AND CONDITIONS OF BID/ PROPOSAL AND THE SPECIFICATIONS, WRITTEN OR VERBAL, THE GENERAL STIPULATIONS AND CONDITIONS OF BID/ PROPOSAL SHALL CONTROL.

I. INVITATION TO BID:

A. Richardson Independent School District invites all interested and qualified Bidders to bid on all proposals in accordance with directions available in the Purchasing Department, 970 Security Row, Richardson, Texas. 75081.

B. For the purpose and clarity of this document only, the word “District” will herein mean the

Richardson Independent School District and/or the Board of Trustees of Richardson, Dallas County, Texas. As used herein, the word “Bidder” means any reliable person, entity, broker, vendor, contractor, and/or manufacturer who wants to bid this contract or submit a proposal in response to a request for catalog offer or request for proposal. The term “Bid” refers to all bids, responses, proposals submitted hereunder.

C. Cash discount will be taken into consideration in determining a contract award. All Bid responses

must be quoted with net pricing.

D. The District will receive sealed proposals until date and time indicated on the Bid cover. Bids must be delivered to the RISD Purchasing office. Whenever the specifications indicate a product of a particular manufacturer, model or brand in the absence of any statement to the contrary by the Bidder, the Bid will be interpreted as being for the exact brand, model, or manufacturer specified, together with all accessories, qualities, etc., enumerated in the detailed specifications.

E. Where a lump sum Bid is provided for, unit prices for each item shall be included for accounting

purposes. If quantities are increased or decreased as provided for in the “Annulments and Reservations” section, the unit prices inserted in a lump sum Bid should be consistent with the total amount quoted for the lumps sum Bid, since the lump sum Bid total will be increased or decreased by the product of the quantity of the increases or decreases multiplied by the unit prices for the item affected.

F. All materials, supplies, copyrighted materials, furniture, and equipment for the District shall be

delivered F.O.B. Destination.

G. RISD will give preference to materials, supplies, and provisions produced, manufactured, or grown locally, provided such items are equal to articles offered by competitors outside of the local area.

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II. ANNULMENTS AND RESERVATIONS:

A. The District reserves the right to reject Bids for any and all of the items, and/or to waive technical defects, if in its judgment, the interest of the District shall so require.

B. The Director of Purchasing reserves the right to increase or decrease the given quantity plus or

minus fifteen percent (15%). In the event quantities are increased or decreased, the amount added or deducted shall be based upon unit prices quoted.

C. The District also reserves the right to annul any contract, if it determines at its sole discretion that

the Bidder has failed at any time, to perform faithfully any contract requirements or, in the case of any willful attempt to impose upon the District, materials, products, and/or work inferior to that required by District, and any action taken in pursuance of this latter stipulation shall not affect or impair any rights or claims of the District to the damages for the breach of any covenant of the contract by the Bidder.

III. BID PREPARATION, SPECIFICATIONS SHEET, AND BID OPENING:

A. An authorized representative of the Bidder must sign all Bids. It is the intent of this bid offer that should a given bid/bids be accepted, it will automatically become a part of a binding contract. Bidders shall list their bids on the appropriate attached sheets, which show the schedule of items to be purchased. Each Bidder may attach a letter of explanation to their bid to explain any information pertaining to the Bid/Bids.

B. At the time of the Bid opening (as specified on the front cover and newspaper ad), the Director of

Purchasing, or his/her designee, shall open and record all Bids received. Sufficient time will be allotted to analyze all Bids received and the final recommendations shall be prepared for District review and approval. Upon District approval, the Bidders shall be notified either by mail, telephone, or purchase order of any award/awards.

C. Wherever the District indicates the unit of measure required for bidding purposes, the District may

not recalculate the vendor’s price if it is based on a different unit of measure than that indicated in any contract.

IV. BILLING AND PAYMENT/DISCOUNTING:

A. All invoices shall be submitted in duplicate and mailed in accordance with instructions as shown

on purchase order (unless otherwise noted). All invoices shall be forwarded to: RICHARDSON INDEPENDENT SCHOOL DISTRICT

ATTENTION ACCOUNTS PAYABLE DEPARTMENT 970 SECURITY ROW RICHARDSON, TEXAS 75081

B. Invoices will be returned for correction unless they contain the following information: Item numbers; Description of Item; Quantity; RISD Purchase Order Number. The original and one copy of the invoice shall be forwarded to the office listed above.

C. Payment in full will be made only upon final acceptance of items as shown on Purchase Order.

Partial payments may be made if partial shipments have been received.

D. The Bidders that request prompt payment of bills shall send signed delivery tickets with the invoice to facilitate expedited payment.

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E. Delivery shall be F.O.B. to each individual location as noted on the Purchase Order. The District will not pay freight bills sent collect.

F. Terms for payment, Net 30 days from receipt of complete/correct invoice. All discounts, including prompt payment, shall be included in bid price.

V. BONDING:

Certain formal Bids will require bonding with the District and shall be indicated in the specifications sheet.

VI. COLLUSION:

All Bidders shall sign the appropriate certification as provided on the signature sheet. The District may reject any Bid that does not include the required certification.

VII. COMPLIANCE WITH SPECIFICATIONS AND PURCHASER’S RIGHT OF SELECTION:

A. The Bidder shall abide and comply with the true intent of the specifications and not take advantage of any unintentional error or omission.

B. The District reserves the right to reject any or all Bids that comply with these specifications, or to

accept a higher bid that complies, when, in the judgment of the District, such Bid offers additional value or function, which justifies the difference in price.

VIII. DEVIATIONS FROM SPECIFICATIONS:

All deviations from the specifications must be specified in writing by the Bidder, at the time the formal bid is submitted. The absence of a written list of requested deviations or exceptions when the Bid is submitted will hold the Bidder strictly accountable to the District to the specification or requirement as written. Any deviation from the specifications as written not previously submitted, as required by the above, will be grounds for rejection of the material and/or equipment when delivered. The District reserves the right to reject or modify any requested exception or deviation. Excessive exceptions may result in disqualification of a bid.

IX. ERRORS IN BIDS: RELIEF OF BIDS:

Bidders or their authorized representatives shall fully inform themselves as to the conditions, requirements, and specifications before submitting Bids. Failure to do so will be at the Bidder’s own risk. If a Bidder makes errors in extension of prices in a Bid, the unit price shall govern at the discretion of the Director of Purchasing.

All deviations from the specifications must be specified in writing by the Bidder, at the time the formal bid is submitted. The absence of a written list of requested deviations or exceptions when the Bid is submitted will hold the Bidder strictly accountable to the District to the specification or requirement as written. Any deviation from the specifications as written not previously submitted, as required by the above, will be grounds for rejection of the material and/or equipment when delivered. The District reserves the right to reject or modify any requested exception or deviation. Excessive exceptions may result in disqualification of a bid.

X. GUARANTEE:

The Bidder shall unconditionally guarantee the materials and workmanship of all merchandise furnished under Bid for a period of one year or longer from date of acceptance of the items delivered and installed unless a different time period is required under the Bid specifications. If, within the guarantee period, any defects or signs of deterioration are noted, which, in the opinion of the District is due to the faulty design and installation, workmanship or materials, upon notification, the contractor, at its expense, shall repair or adjust the equipment or parts to correct the condition, or replace the part or entire unit to the complete

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satisfaction of the District. These repairs, replacements or adjustments shall be made only at such times as will be designated by the District to cause the least disruption to the instructional programs.

XI. INTENT AND LIMIT OF CONTRACT

A. These specifications are intended to cover the various types of purchases of said materials, supplies, or services as hereinafter shown to any or to each of the various public schools, administrative facilities, or to any designated warehouse or warehouses in Richardson Independent School District, whichever if specified, in quantities to be determined subsequent to the bid opening. There are approximately 120 schools and offices in this District.

B. It is understood that under the terms and conditions of this bid offer, the District reserves the right

to purchase any of the listed materials, supplies or services at bid prices submitted provided that it shall be optional on the part of either party to terminate this contract at the expiration of twelve months from the beginning date of any contract period upon notice in writing to the other party to any contract no less than 30 days prior to the expiration of the twelve month period. This will be the only opportunity for cancellation of this contract, except for extenuating causes.

XII. “OR EQUAL” INTERPRETATION CLAUSE:

A. Any time a particular manufacturer’s name or brand may be specified, it shall mean any product of

equal quality. Bids shall be considered on all other brands submitted and on the equal quality product of other manufacturers. On all such Bids, the Bidder shall indicate clearly the product on which it is bidding, and shall supply sufficient data, on its own letterhead, to enable an intelligent comparison to be made with the particular brand or manufacturer specified.

B. Catalog cuts and descriptive data shall be attached to the original copy of the Bid, where

applicable. Whenever the specifications indicate a product of a particular manufacturer, model, or brand, and in the absence of any written statement to the contrary by the Bidder, the Bid shall be interpreted as being for the exact brand, model or manufacturer specified, together with all the accessories, qualities, etc., enumerated in detailed specifications. (See VIII A.)

Failure to submit the above information may result in rejection of bid.

XIII. PACKING AND DELIVERY:

A. All materials must be securely packed for proper protection and in quantities to be determined by

the Director of Purchasing for the District. B. All materials delivered pursuant to this bid offer shall be packed in a substantial manner in

accordance with accepted trade practice. No charges may be made over and above the Bid price for packaging. Complete deliveries must be made by the successful vendor to the designated location as indicated on Bid cover and/or purchase order after issuance of purchase orders by the District. A packing slip and/or delivery ticket shall be included in each shipment. Each ticket shall contain the following information for each item delivered: Purchase Order Number, Name of the Article, Item Number, Quantity, and the Name of the Contractor.

Failure to comply with this condition shall be considered sufficient reason for refusal to accept the goods or services awarded and ordered.

C. All package materials shall be clearly and plainly marked. Example:

To: Richardson Independent School District, Department: [state department] Address: [address of department] Purchase Order Number: [PO #]

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XIV. SAFETY REQUIREMENTS:

The Bidder/vendor shall provide all equipment, machinery and chemicals furnished and delivered to the District complying in compliance of Safety Regulations as required by OSHA.

XV. SAMPLES: CATALOGS: CATALOG CUTS:

A. Whenever asked for, a sample, properly tagged, shall be submitted by each Bidder before the time of the Bid opening. The tag on the sample shall indicate the item number, the name of the company submitting the sample, and the Bid number.

B. The District will not be responsible for any samples that a Bidder has not picked up within 30 days

after being notified that the sample is no longer needed. Samples may be retained by the District until Bidders are notified to remove them. Bidders agree that the District will incur no liability for samples that are damaged, destroyed or consumed in the testing processes. Samples requested are to be delivered to the Director of Purchasing, 970 Security Row, Richardson, Texas. 75081.

XVI. SIGNATURE TO BIDS:

Each Bid must show the full business address and telephone number of the Bidder and be signed by the person or persons legally authorized to sign contacts. All correspondence concerning the Bid and contract, including Notice of Award, and Purchase Order, will be mailed or delivered to the address shown on the Bid in the absence of written instructions from the Bidder to the contrary.

XVII. TAXES:

A. The District is exempt from the payment of the Texas Sales Tax. Exemption Certificates for the Federal Excise Tax may be furnished, if such should apply to any item purchased.

B. Prices quoted shall not include federal excise or state sales and use taxes. Exemption certificates

will be furnished upon request. C. The District’s Tax Identification Number is 1-75-6002311-5.

XVIII. DELIVERY:

A. All deliveries shall be made during the hours of 8:00 a.m. and 3:00 p.m. on all regularly scheduled school days, except where otherwise noted by Purchasing Department.

B. All deliveries shall be made inside school buildings, warehouse, offices, etc., and special

instruction for date of delivery shall be included in the general specifications. C. Special instructions shall be indicated by District in the specifications for exact time, date and

locations of equipment and machinery delivery for items, which are to be erected, set-up and installed. For heavy equipment, materials or machinery requiring special handling, detailed instructions shall be written in the specifications.

D. Delivery of materials received centrally will be accepted by motor freight.

SIGNATURE SHEET – TEMPORARY LABOR SERVICES RFP #1286 My/our signature below confirms that I/we: 1. propose to furnish, package, mark, and deliver to the Richardson Independent School District, the

supplies, materials or equipment as required in the accompanying specifications, and at the unit price indicated;

2. certify that this Bid is made without any previous understanding, agreement, or connection with any

person, firm, or corporation making a bid for the same supplies, material and equipment, and is in all respects fair and without collusion or fraud;

3. certify that this firm is an equal opportunity employer and that all employment decisions are made

without regard to the color, race, sex, national origin, religion, age, or disability status of otherwise qualified individuals; and

4. certify that all material and equipment Bid by this firm and to be supplied to the Richardson Independent

School District meets all safety and health standards as prescribed by the rules and regulations of the Occupational Safety and Health Act.

COMPANY NAME: SIGNATURE:

By: __________________________________________ Title: ________________________________________

DATE SIGNED: ________________________________________________________________ ADDRESS: TELEPHONE: FAX: E-MAIL: ________________________________________________________________ TERMS:

Complete and return with RFP #1286

Temporary Labor - Richardson ISD

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