Telework Tips + Brainstorm...Agenda 1. Telework Considerations (40 mins) • Benefits •...
Transcript of Telework Tips + Brainstorm...Agenda 1. Telework Considerations (40 mins) • Benefits •...
March 23, 2020
Telework Tips + Brainstorm
Agenda
1. Telework Considerations (40 mins)
• Benefits
• Organizational
• Employees and Managers
• Routine + Home Office
• Technology (Long and short term)
• Flexwork
• Lessons learned from COVID-19
• Resources
2. Brainstorm (15-20 min)
Quick Poll
Telework Benefits for Employer and
Employees
Organizational Considerations
Telework Considerations for your Organization
• Technology
• Policies
• Eligibility
• Pilot and Troubleshoot
Teleworkers Considerations
Routine Tips
• Employees:
• Set a work schedule and calendars to indicate the times they plan to be working and the times they plan to be offline
• Keep a regular routine - get dressed every day as if you are going to an actual office in order to get you in the mindset for work
• Amplify communication – written and phone
• Circumvent distractions – identify and come up with solutions
• Managers:
• Communicate clear expectations
• Manage by results vs sight
• View this as a time to develop trust and communication with your team
Home Office Considerations - Ergonomics
• Monitors
• Raise monitor to eye level
• Use books to raise your monitor if needed. When using a laptop consider using an external keyboard so the monitor can be raised
• Chairs
• Choose a chair that has a back to provide support
• Sit all the way back in the chair, if you are short put a pillow behind you to take up some of the space
• Raise/choose a chair that allows your elbows to be slightly higher than your keyboard to keep your forearms from being ”pinched” on the edge of the table, potentially restricting blood flow
• Alternate between sitting at a table and standing at an island/elevated station. Hack: try a ironing board!
Get up and move! Try to move around every hourto increase blood flow and keep your body limberand loose.
Technology
Considerations
Technology Tips
• Include a conference line or video conferencing link in each meeting that you schedule
• Consider video conferencing or web conferencing services (examples include: Zoom, GoToMeeting, Webex, Google Hangouts, Skype)
• Consider options such as Slack, Skype, or Zoom to allow employees to easily collaborate and check in with each other about work throughout the day
• Set up call forwarding from your office line to cell phones
• Ensure you can access voicemails from your office phone online or remotely
Flexwork
Flexwork Considerations
• Flexible Scheduling: Employees shift commute trips out of peak commuting hours (aka rush hour) to avoid congestion on transit and roads.
• Compressed Workweek (CWW): Allows employees to work a traditional 35-40-hour week in less than the traditional number of workdays.
• Satellite Office: Establishes a work location that is physically separate from an employer’s main office, shortening or simplifying commute trips for a nearby concentration of employees.
Lessons Learned from COVID-19 forced Telework
Resources
Resources
• Harvard Business Review How to Actually Work...When You’re Working from Home Short Video (3 minutes)
• LinkedIn Learning has 16 courses available for free including tips on how to: stay productive, build relationships when you’re not face-to-face, use virtual meeting tools (Microsoft Teams, Skype, BlueJeans, Cisco Webex and Zoom), and balance family and work dynamics in a healthy way.
• 60 Online Collaboration Tools to Help Your Team Be More Productive
• TransitScreen DIALING IN: HOW TO CREATE A PRODUCTIVE, HAPPY REMOTE WORKFORCE blog post
• Virtual Team Building:
• 13 Creative Virtual Team Building Activities For Remote Teams
• 18 Easy Virtual Team Building Activities for Remote Teams
• Scott Kelly, I Spent a Year in Space, and I Have Tips on Isolation to Share
• The Science Behind Why We Should Never Work From Bed
• Office ergonomics: Your how-to guide
Brainstorm
Thanks and stay healthy!