Technology Update Douglas Bryant-Chief Information Officer Jon Jones-Network Administrator.

Technology UpdateTechnology Update

Douglas Bryant-Chief Douglas Bryant-Chief Information OfficerInformation Officer

Jon Jones-Network Jon Jones-Network AdministratorAdministrator

Technology UpdateTechnology Update

• Overview of Hazard’s TechnologyOverview of Hazard’s Technology• Summer ProgressSummer Progress• Beginning of Year ProjectsBeginning of Year Projects• KETS Offers SummaryKETS Offers Summary• USF-Universal Service Funds SummaryUSF-Universal Service Funds Summary• GrantsGrants• Laptop ProgramLaptop Program• Teacher TrainingTeacher Training• Technology CurriculumTechnology Curriculum• Technology ResourcesTechnology Resources

Overview of Hazard’s Overview of Hazard’s TechnologyTechnology

• Progress on July’s UpdateProgress on July’s Update• Technology In Our Technology In Our DistrictDistrict(Detail List)(Detail List)

– 17 Servers—Updates/Backups/Repairs17 Servers—Updates/Backups/Repairs– 320 Laptops(Approx. 240 Student)320 Laptops(Approx. 240 Student)– 150 Desktop Computers150 Desktop Computers– 470 Total Laptops & Desktops470 Total Laptops & Desktops– 140 Printers140 Printers– Software Programs-Too many to mentionSoftware Programs-Too many to mention

Summer ProgressSummer Progress

• Computer Lab Upgrades-ChangesComputer Lab Upgrades-Changes

• HHS-5 New Tables($1350),Screen($250),HHS-5 New Tables($1350),Screen($250),– Projector/Mount Kit/50ft Cable($2,700),Projector/Mount Kit/50ft Cable($2,700),– Power Strips & CAT Patch Cables($450)Power Strips & CAT Patch Cables($450)– Panduit($200), Harddrives($420), Panduit($200), Harddrives($420), – Memory($200)Memory($200)– Imaged ALL machines, Rearranged entire LabImaged ALL machines, Rearranged entire Lab– Thanks to Jon Jones for extra hours!!!Thanks to Jon Jones for extra hours!!!– Total: $5,370Total: $5,370


• HHS Library—5 Harddrives ($150), HHS Library—5 Harddrives ($150), – Memory($300), A: Drives ($100)Memory($300), A: Drives ($100)– Extra workstations from Jeanette CombsExtra workstations from Jeanette Combs– All machines Imaged/UpdatedAll machines Imaged/Updated– Novell Star purchased $12,000(80 StudentsNovell Star purchased $12,000(80 Students

• Can take up to 31 different courses online/credit Can take up to 31 different courses online/credit recovery—Pre-Algebra—Great Programrecovery—Pre-Algebra—Great Program

• Total at HHS: $5,370 +12,550=$17,920Total at HHS: $5,370 +12,550=$17,920• Wireless Access Points—10 @$55 add $550Wireless Access Points—10 @$55 add $550

– HHS will have wireless access all over buildingHHS will have wireless access all over building


• RGE’s LabRGE’s Lab– Memory upgrades/update($150), Memory upgrades/update($150), – Imaged All Machines, Screen($130),Imaged All Machines, Screen($130),– Projector, Mount, Cable ($2,700)Projector, Mount, Cable ($2,700)– Re-arranged Lab so Aide/Teacher can see all Re-arranged Lab so Aide/Teacher can see all

monitorsmonitors– Teacher LaptopsTeacher Laptops– Total: $2,980Total: $2,980– 10 Wireless Access Points to be installed @ $55 10 Wireless Access Points to be installed @ $55

eacheach

Summer Progress-AugustSummer Progress-August

• New Shelves/Countertops Built($2,100)New Shelves/Countertops Built($2,100)– Tables would have been about $5,300Tables would have been about $5,300– Plus 6-8 week delivery timePlus 6-8 week delivery time

• Order 27 Chairs—School Computer Order 27 Chairs—School Computer Funds($1,060)Funds($1,060)

• Projector, Mount, Screen,Cable ($2,900)Projector, Mount, Screen,Cable ($2,900)• Interwrite Board & Software($1,350)Interwrite Board & Software($1,350)• Total: $7,410 (10 Access Points @ $55 Total: $7,410 (10 Access Points @ $55


• STI-Closeout YearSTI-Closeout Year• STI Rollover ProcessSTI Rollover Process

– Ordered new server(old server out of space Ordered new server(old server out of space and memory—old0and memory—old0

• Laptop Repairs—Jon called in between 20-Laptop Repairs—Jon called in between 20-25 laptops that were damaged toward the 25 laptops that were damaged toward the end of the year.end of the year.

• NECC-Jon attended National Education NECC-Jon attended National Education Computer Conference in PhiladelphiaComputer Conference in Philadelphia


• Lunch Box—Lunchroom Program Lunch Box—Lunchroom Program updatesupdates

• Munis updates, New Printer, folder & Munis updates, New Printer, folder & sealer unit.sealer unit.

• Update District WebsiteUpdate District Website

• KATC-Doug attended in FrankfortKATC-Doug attended in Frankfort

Beginning Year ProjectsBeginning Year Projects

• Walkertown Computer LabWalkertown Computer Lab

• Freshmen Laptops/Novel StarFreshmen Laptops/Novel Star

• Sophomore LaptopsSophomore Laptops

• Juniors LaptopsJuniors Laptops

• 44thth-8-8thth Laptops for Teachers Laptops for Teachers

• Laptops for teachers at high schoolLaptops for teachers at high school

Beginning of YearBeginning of Year

• New Staff TeachersNew Staff Teachers– Setup Accounts, E-mailSetup Accounts, E-mail– Setup Website/Folder, STI AccountsSetup Website/Folder, STI Accounts– Computer and Printer SetupComputer and Printer Setup

• Install new Software and HardwareInstall new Software and Hardware• Novell Star Setup/TrainingNovell Star Setup/Training• Schooldude regular work ordersSchooldude regular work orders• Phones for new staffPhones for new staff


• Laptop RepairsLaptop Repairs

• Student and teacher login issuesStudent and teacher login issues– AUP Signed, passwordsAUP Signed, passwords

• Install New $18,000 Grant—SoftwareInstall New $18,000 Grant—Software

• STLP Projects--$8,000 GrantsSTLP Projects--$8,000 Grants

• KVEC/WYMT Video Clips---S.T.A.R. KVEC/WYMT Video Clips---S.T.A.R. Network—90 second clipsNetwork—90 second clips


• KET Encyclopedia—United StreamingKET Encyclopedia—United Streaming– Training Sept. 20Training Sept. 20thth

– Setup Servers at each schoolSetup Servers at each school– Setup accounts for staff and teachersSetup accounts for staff and teachers– Train teachers on how to use itTrain teachers on how to use it– Paid for 2 years by KET and KDEPaid for 2 years by KET and KDE– Great Resource for TeachersGreat Resource for Teachers– Detail message to StaffDetail message to Staff

KETS Offers SummaryKETS Offers Summary

• 1998—Total Offer was $120 per ADA1998—Total Offer was $120 per ADA• 2004—Total Offer was $13 per ADA2004—Total Offer was $13 per ADA• 2000—Escrow $75,000 board matched2000—Escrow $75,000 board matched

– Bought all Teachers new Computers, Bought all Teachers new Computers, printers, printers,

– MS Office Suite, McAfee, 2 Laser Printers MS Office Suite, McAfee, 2 Laser Printers per school, etc.per school, etc.

• Total Offers Since 98=$101,691.00Total Offers Since 98=$101,691.00• See Spreadsheet detailsSee Spreadsheet details

USF-Universal Service Funds USF-Universal Service Funds

• Telcomm—Internet Service, Phone Telcomm—Internet Service, Phone Service, Cell Phone ServiceService, Cell Phone Service– $206,003.93 Since 1998$206,003.93 Since 1998

• Internal Connections—We rarely Internal Connections—We rarely receive because of Free/Reduced %receive because of Free/Reduced %– Servers, Hardware, Switches, Routers, Servers, Hardware, Switches, Routers,

Wiring, Server Maintenance, etc.Wiring, Server Maintenance, etc.– $374,302.13 (Total USF: $441,876.80)$374,302.13 (Total USF: $441,876.80)

USF Process—Tons of Paper USF Process—Tons of Paper WorkWork

• Currently we have USF of $64,000 unused Currently we have USF of $64,000 unused for Switches (We pay $17,280 and receive for Switches (We pay $17,280 and receive $64,000 worth of equipment)$64,000 worth of equipment)

• Application process begins in August/Sept.Application process begins in August/Sept.• First 3 phases must be complete by First 3 phases must be complete by

Jan/Feb.Jan/Feb.• Follow-up includes 4 Forms if the Follow-up includes 4 Forms if the

application process is not questioned.application process is not questioned.

GrantsGrants

• Many Grants eliminate us because of:Many Grants eliminate us because of:– Free/Reduced % & our Academic SuccessFree/Reduced % & our Academic Success

• E.O. Robinson Grant--$18,000E.O. Robinson Grant--$18,000• TrusJoist Grants/TrusJoist Grants/• Edventures/STLP--$8,000Edventures/STLP--$8,000• $18,000 Computeach Software$18,000 Computeach Software• October—Hopefully, $34,000 October—Hopefully, $34,000

Walkertown computer LabWalkertown computer Lab

Laptop ProgramLaptop Program

• 240 Student Laptops240 Student Laptops• 95 Freshmen Laptops95 Freshmen Laptops• IBM are holding up better than DellsIBM are holding up better than Dells• Dells-JuniorsDells-Juniors• Teachers are beginning to use them more in Teachers are beginning to use them more in

class.class.• Novel Star—All Freshmen are using theirs Novel Star—All Freshmen are using theirs

about 3 classes a day. (Can work at home about 3 classes a day. (Can work at home on Novel Star—take Credit recovery in on Novel Star—take Credit recovery in SummerSummer

Laptop ProgramLaptop Program

• Research on Laptop ProgramsResearch on Laptop Programs– At least 1 of 6 U.S. districts (form of laptop)At least 1 of 6 U.S. districts (form of laptop)– Encourage more project-based learningEncourage more project-based learning– Students and teachers collaborate moreStudents and teachers collaborate more– Teachers share ideas moreTeachers share ideas more– Better organizational skillsBetter organizational skills– 80% of Students say it’s easier to write and revise80% of Students say it’s easier to write and revise– Test results vary-primarily because test don’t test technology skills(0nline Test results vary-primarily because test don’t test technology skills(0nline

Testing –students more engaged)Testing –students more engaged)• Tips for Launching Laptop ProgramTips for Launching Laptop Program

– Wireless Everywhere—will have this yearWireless Everywhere—will have this year– Durable laptop—not always cheapest is bestDurable laptop—not always cheapest is best– Fiber Network eventually necessary—HHS needsFiber Network eventually necessary—HHS needs– Secure Network—Jon does an excellent job at this!Secure Network—Jon does an excellent job at this!– Image machines—Jon doesImage machines—Jon does– PD—We will be offering on-going training again this yearPD—We will be offering on-going training again this year– Charging Batteries—Inform ParentsCharging Batteries—Inform Parents– Staff Buy inStaff Buy in

Tips for Launching Laptop Tips for Launching Laptop ProgramProgram

– Wireless Everywhere—will have this yearWireless Everywhere—will have this year– Durable laptop—not always cheapest is bestDurable laptop—not always cheapest is best– Fiber Network eventually necessary—HHS needsFiber Network eventually necessary—HHS needs– Secure Network—Jon does an excellent job at this!Secure Network—Jon does an excellent job at this!– Image machines—Jon doesImage machines—Jon does– PD—We will be offering on-going training again PD—We will be offering on-going training again

this yearthis year– Charging Batteries—Inform ParentsCharging Batteries—Inform Parents– Staff Buy inStaff Buy in

Arizona—All Digital SchoolArizona—All Digital School

– Students Pay $50 a year Theft InsuranceStudents Pay $50 a year Theft Insurance– 17 minutes to re-image a machine17 minutes to re-image a machine– 2 Days before opening-Waiting list 9-112 Days before opening-Waiting list 9-11thth

– No Books ALL Digital InformationNo Books ALL Digital Information•Laptop or Internet basedLaptop or Internet based

– Vital Source—Text Resources, organize Vital Source—Text Resources, organize lessons, highlight, note takinglessons, highlight, note taking

– Vital Source will work with us to convert Vital Source will work with us to convert textbookstextbooks

Laptop Program ConcernsLaptop Program Concerns

• Student Care—Already 2 new ones Screen Student Care—Already 2 new ones Screen cracked, keys missingcracked, keys missing

• Don’t need to take on Bus Trips—Ballgames—Don’t need to take on Bus Trips—Ballgames—leave on bus(1 stolen this way)leave on bus(1 stolen this way)

• Maintenance—Jon and MeMaintenance—Jon and Me– Jon has been at the high school most of the year so farJon has been at the high school most of the year so far– I’ve been at RGE and Walkertown & helping with I’ve been at RGE and Walkertown & helping with

servers, district office items(Paper work when I can)servers, district office items(Paper work when I can)– Denise is in classroom full-timeDenise is in classroom full-time

• Denise called in laptop repairs last year—3 to 4 Denise called in laptop repairs last year—3 to 4 class periods, taught other periods.class periods, taught other periods.

Laptops--FundingLaptops--Funding

• Juniors--$52,000 (Most Donations—Juniors--$52,000 (Most Donations—Insurance $40 fee per year)Insurance $40 fee per year)

• Sophomore--$53,000($40 fee, mostly Sophomore--$53,000($40 fee, mostly general fund)general fund)

• Freshmen $54,000 ($40 fee, mostly Freshmen $54,000 ($40 fee, mostly general fund)general fund)

• Part of Lease Costs above include new Part of Lease Costs above include new laptops for Teachers in 4laptops for Teachers in 4thth—12—12thth GradesGrades

Laptop FundingLaptop Funding

• It’s really a great program and the board members It’s really a great program and the board members also are starting to see that it is drawing students also are starting to see that it is drawing students in from other districts. For example, this year alone in from other districts. For example, this year alone we gained 35 new students. At around $6,300 or we gained 35 new students. At around $6,300 or more per student, that’s roughly $220,000. We more per student, that’s roughly $220,000. We won’t see this money from state and federal funds won’t see this money from state and federal funds until next year, but if these students stay with until next year, but if these students stay with us….That’s $220,000 we didn’t have coming in us….That’s $220,000 we didn’t have coming in before.before.

• Laptops are not the only thing drawing students in, Laptops are not the only thing drawing students in, but I believe it’s right up there with Test Scores & but I believe it’s right up there with Test Scores & Extra Curricular Activities we offerExtra Curricular Activities we offer

$220,000 X 4 Years= $880,000$220,000 X 4 Years= $880,000See other benefitsSee other benefits

Laptop FundingLaptop Funding

• Also, after next year we can take out our Also, after next year we can take out our Computer Lab at the High School which has Computer Lab at the High School which has 33 machines we don’t have to replace, a 33 machines we don’t have to replace, a Library mini-lab that we have 15 machines, Library mini-lab that we have 15 machines, and a vocational lab of about 30 machines.and a vocational lab of about 30 machines.

• That will be 78 machines that we won’t That will be 78 machines that we won’t have to keep replacing every 4 or 5 years have to keep replacing every 4 or 5 years since all students will have a laptop.since all students will have a laptop.

• Teacher Machines are being Refreshed Also!Teacher Machines are being Refreshed Also!

Technology ResourcesTechnology Resources

• IT StaffIT Staff• IT Staff IllustrationIT Staff Illustration• A good source is the International Society for Technology in A good source is the International Society for Technology in

Education (ISTE). They define the ratio to include staff Education (ISTE). They define the ratio to include staff responsible for troubleshooting, installations, computer responsible for troubleshooting, installations, computer repair, and networking issues. It should NOT include repair, and networking issues. It should NOT include instructional and training staff.instructional and training staff.

• ISTE recommends: Most private industries staff technical ISTE recommends: Most private industries staff technical support with a technician for every 50-100 computers. School support with a technician for every 50-100 computers. School districts, on the other hand, will commonly see ratios of 250:1 districts, on the other hand, will commonly see ratios of 250:1 or greater. It is recommended that technology staffing is or greater. It is recommended that technology staffing is prioritized to ensure that downtime is minimized and that prioritized to ensure that downtime is minimized and that staff and students can readily depend upon the district's staff and students can readily depend upon the district's technology. Certainly the most challenging (and costly) issue technology. Certainly the most challenging (and costly) issue related to technology support in schools is staffing.related to technology support in schools is staffing.

• Technician—Beyond CIO and Network Admin.Technician—Beyond CIO and Network Admin.

Technology CurriculumTechnology Curriculum

• Hazard Independent’s Technology Hazard Independent’s Technology Curriculum-1Curriculum-1stst Rough Draft Rough Draft

• Give guidance to Teachers and staff on Give guidance to Teachers and staff on what technology should be taught at each what technology should be taught at each grade levelgrade level

• Computer Lab Teachers can assist in Computer Lab Teachers can assist in covering the curriculum, but classrooms covering the curriculum, but classrooms teachers need to integrate it into their teachers need to integrate it into their lessonslessons

Technology CurriculumTechnology Curriculum

• Best Practices Rubric-Technology Best Practices Rubric-Technology Integration in the ClassroomIntegration in the Classroom

• Technology Scoring Guide for Principals/ Technology Scoring Guide for Principals/ Scoring Guide InstructionsScoring Guide Instructions

• Best Practices Rubric: Primary through Best Practices Rubric: Primary through Grade 6Grade 6

• Recommend Software: Preschool through Recommend Software: Preschool through High SchoolHigh School

• Teacher Technology SurveyTeacher Technology Survey

Technology ConclusionsTechnology Conclusions

• Purchase—Netspective Blocking SoftwarePurchase—Netspective Blocking Software– Tested for over a month ($2,990)Tested for over a month ($2,990)– Meet CIPA Requirements/Protect StudentsMeet CIPA Requirements/Protect Students

• Purchase-InfoSource Online Training/Assesement Purchase-InfoSource Online Training/Assesement for Teachers/Staff & Freshmen $4,800 149 usersfor Teachers/Staff & Freshmen $4,800 149 users

• Require Teachers to complete Lessons/OngoingRequire Teachers to complete Lessons/Ongoing• Laptop Assistance—More Student Accountability for Laptop Assistance—More Student Accountability for

damages—Field trip restrictions?damages—Field trip restrictions?• Purchase-Switches using Year 6 USF--$64,000Purchase-Switches using Year 6 USF--$64,000

– District Cost=$17,280 USF=$46,720District Cost=$17,280 USF=$46,720– This will prepare us for Fiber Access & currently increase This will prepare us for Fiber Access & currently increase

speedsspeeds

Technology Technology RecommendationsRecommendations• Hire Laptop Aide at Hazard High SchoolHire Laptop Aide at Hazard High School

– Jon and I can train them on day to day problems, call in Jon and I can train them on day to day problems, call in repairs, tracking computersrepairs, tracking computers

– Assist with monthly inspections of laptopsAssist with monthly inspections of laptops– Pay student helper—2 hours a dayPay student helper—2 hours a day

• Revise School CIP to reflect projects integrating Revise School CIP to reflect projects integrating technologytechnology

• Seek more Grants/ donations to assist in funding Seek more Grants/ donations to assist in funding of laptopsof laptops

• Continue Laptop Program next year—4 YearsContinue Laptop Program next year—4 Years– Evaluate Program after 4 Full yearsEvaluate Program after 4 Full years– Evaluate InfoSource Online Training BenefitsEvaluate InfoSource Online Training Benefits

ConclusionConclusion

•HELP!HELP!•Sincerely, Sincerely, –Jon & DougJon & Doug

Technology Update Douglas Bryant-Chief Information Officer Jon Jones-Network Administrator.

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