Technology that Transforms - etouches Study @ Tuticorin Port, South India ... ERP Systems SAP/Oracle...

Technology that Transforms

© Copyright. 2017. Kale Logistics Solutions Private Limited

Accelerating Trade Processes through a Multimodal Logistics Single Window


Today’s presentation covers

Maritime Industry : Port Stakeholders & Systems

Case Study @ Tuticorin Port, South India

The current processes and challenges

Air Cargo Stakeholders : Current processes and challenges

GMAX: A case study @ Mumbai Airport, India

Evolution of Single Windows: The UN guideline

About Kale

UN Guideline on SW: 5 Stages


UN Guideline for Creating a Single Window for Trade Facilitation

Electronic Customs declaration systems uses only electronic

documents through secure Value Added Networks (VANs)

without requiring physical visit and without submitting

physical papers at a later stage.

Traders submit data only once to SW,

which communicates with several

authorities to get permits & certificates.

Interconnection & integration of

NSWs > Regional cross-border e-

info exchange platform for

increased security, trust.

Interconnection between airports, airlines,

forwarders and further this single window is

linked to regulatory SW and Paperless

Customs

Extends SW to serve entire trade and

logistics communities within airports,

seaports and/or dry ports.

Also links pvt sector: banks, custom

brokers, insurance cos., freight

forwarders & other logistics service

providers. May not link with ports (

Stakeholders in the Port Ecosystem


Port Stakeholders

Customs

CFS/ICD 1

Rail

Operations

2

Warehouse

Operations

3

C& F

Agents

4 Transport

Operations

5

Transport

Managem

ent

5

Gate

Operations

6

Yard

Management

7

Port/Terminal

Operations

8

Vessel

Operations

9

NVOCC

Equipment

Management

10

Exporters &

Importers

18

Shipping

Line

Operations

11

Liner

Agent

12

Survey

Agency

13 Stevedoring

Agency

14

15

Bulk

Storage

16

Pilotage

17

Chamber of

Commerce 19


Port Stakeholders

Customs

CFS/ICD 1

Rail

Operations

2

Warehouse

Operations

3

C& F

Agents

4 Transport

Operations

5

Transport

Managem

ent

5

Gate

Operations

6

Yard

Management

7

Port/Terminal

Operations

8

Vessel

Operations

9

NVOCC

Equipment

Management

10

Exporters &

Importers

18

Shipping

Line

Operations

11

Liner

Agent

12

Survey

Agency

13 Stevedoring

Agency

14

15

Bulk

Storage

16

Pilotage

17

Chamber of

Commerce 19

Existing PCS community


Port Stakeholders

Customs

CFS/ICD 1

Rail

Operations

2

Warehouse

Operations

3

C& F

Agents

4 Transport

Operations

5

Transport

Managem

ent

5

Gate

Operations

6

Yard

Management

7

Port/Terminal

Operations

8

Vessel

Operations

9

NVOCC

Equipment

Management

10

Exporters &

Importers

18

Shipping

Line

Operations

11

Liner

Agent

12

Survey

Agency

13 Stevedoring

Agency

14

15

Bulk

Storage

16

Pilotage

17

Chamber of

Commerce 19

Existing PCS community

Port User Community

Stakeholder Engagement: Tedious and

Complex


Current Scenario with Port Users

SB, LEO

Invoice Packing

List Status update

Shipping

Agent

SMTP, Placement

Report

Ba

y P

lan

A

dvan

ce L

ist

Co

nta

ine

r

Mo

ve

me

nt R

ep

ort


Key Stakeholders interaction for Shipping Logistics

Stakeholders Transactions / documents

Exporters/Importers – Forwarder/Broker Freight booking, Invoice, Packing List, SLI, pre-alerts

Forwarder – Customs Broker Job information, job status, Consol DO

Forwarder – Shipping Line e-booking, SI, e-BL, e-House Manifest, Tracking

Customs Broker-Customs Customs Documents, Acknowledgements, Status

Forwarder – Customs Consol Manifest, Acknowledgements

Customs Broker – Container Depot Carting Order, Depot charges, Gate Pass

Forwarder/Broker/Exporter – Chamber of Commerce Certificate of Origin

Container Depot – Port/Terminal Operator Equipment Interchange Report, Bay area allocation, Status

Terminal Operator- Shipping Line Container List, Stowage Plans

Terminal Operator – Customs AFS, Cargo Declaration, Release Order,

Shipping Line - Customs Manifest

Port User Community


63 Payment Confirmation

64. Gate Out

Shipping

Line

Customs 48. IGM

48. IGM

16. HBL

Ocean Cargo Stakeholders in EXIM operations

2. L/C Application Importer’s Bank Exporter’s Bank 3. L/C Application 4. L/C Notification

5. Invoice & Packing List 6. Invoice & Packing List

1. Purchase Order/Sales Contract

Exporter Importer 17. HBL

18. Credit Note 19. Debit Note

CB/FF 10. Invoice & Packing List

11. Letter of Instruction

12. L/C Instruction

20. Invoice & Packing List

21. Debit Note

7. Certification Request


9. Certificate of

Conformity

Shipping

Line

13. Booking

14. SLI 15. MBL

Insurance

22.Invoice & Packing List

23. MBL

26. Shipping Bill No.

24. Certificate of Insurance

25. Shipping Bill

Customs

28. Transport

Order Transporter

29. Receipt

30. Gate In

31. Container Weighment

32. De-stuffing + Carting Tally

27. Carting Request

ICD/CFS

37. CLP

38. Movement

Request

39. Forwarding Note

40.Pre Load List

41. WTR

42. Train Summary

43. Payment Confirmation

44. Gate Out

Warehouse

33. Storage of Cargo

34. Allocation of

Empty Container

Port

46. Cargo Manifest

47. CAN 49. Via

Rail 49. Via

Road

-TJO -Train Summary

-WTR

ICD/CFS 53.Container Inspection

54. Gate In

55.Weighment

56. Seal Cutting 56.1 FCL

56.2 LCL

CB/FF

45. Pre- Arrival Notice

50. Clearing Payment

51.DO

Warehouse

58. Customs

Examination

-Stored in Bonded Area

59. Out of Charge

57. De-stuffing

62. Receipt

65. Receipt

Transporter

61. Transport

Order

52. BOE

Port

44.1 Port wise Document

35. Stuffing 36. Inspection & LEO

60. Loaded/Re-stuffing Delivery

66. Consignee

Receipt

67. MBL

68. Handling

Fees


Presenting Container Digital Exchange :CODEX Overview

Web Portal

Customs Exporter/Importer Forwarder/CHA Transporter

Container Digital Exchange

Customs Single

Window

Bu

reau

Service

Inte

rnal

Sys

tem

Ad

apte

r

CODEX – Container Digital Exchange

Port Authority

Bank

Container Depots/

Empty Yards

Shipping

Line

Web services

Container Depots/

Empty Yards

Terminal

Operator

Transporter

Forwarder/Customs Broker

Exporter/Importer

Container Depots/

Empty Yards

CODEX- Time Movement Overview @

Tuticorin Port


Key Figures

12 Carriers

400+ Agents

2 Terminal Operators

14 Container Depots

Port Security

Port Trust

30+Transporters

2500+ Exporters/Importers

Customs

Transactions

Export- 500 TEU/day

Import- 800 TEU/day

150+ Port Pass/day

1900+ Customs Filings/day

1 2

CODEX @ work @ Tuticorin Port

CODEX – A joint Initiative of Kale Logistics & Tuticorin Logistics Association

Customs Officer

2 3

Vehicle & Driver Details Recorded

Vehicle Pass Issued

1

Container Depot

Gate Out Pass

Vehicle No. , Container No. & EIR is checked

Security @ Port

Time Taken: 15 Min

4

Broker Submits EIR

Copy

Time Taken: 15 Min

Port Authority

EIR is Verified

and Copy

Broker Submits EIR

Copy

Time Taken: 20 Min Time Taken: 15 Min

Broker Submits EIR & SB Copy

Export Declaration & EIR is Verified

Broker Submits EIR

Copy

Customs Seal / Line Seal &

Container # is verified

Time Taken: 20 Min

5 6

Yard Operator

Broker Submits EIR

Copy

7

Gate In: EIR is Verified &

Location Allotted

Time Taken: 25 Min

Yard Operator

Gate Out: Yard Block updated

Time Taken: 10 Min

Total Time to Check, approve and stamp~ 2 hrs

Pass Section @ Port Container Depot

Preventive Officer

8

PRE CODEX EXPORT PROCESS

Improved Process with CODEX

1 Container Depot

CODEX

Gate Out Pass Vehicle Details

EIR Details SBill Details

Brokers Shows CODEX Pass

CODEX Pass

Security

Gate Pass

OK | Reject

Brokers Shows CODEX Pass

Port EIR

OK | Reject

Customs S-Bill

OK | Reject

Preventive

Officer

Seal

OK | Reject

Total Time Taken: 10 Min

Yard Operator Brokers Shows

CODEX Pass

2

3

Gate In: Location Allotted

Gate Out: Location Updated

Total Time Taken: 15 Min

Total Time to check Documents~ 25 Minutes

CODEX BASED EXPORT PROCESS

CODEX: Endorsed by Indian Customs


Indian Customs Public Order


Indian Customs- Journey towards Excellence

CODEX: Actual Screen Shots


CFS View


CFS – Container Tracker


Toll Gate In - View


Customs View – Seal Verification


Terminal View - Dashboard

Vessel Name Titanic

Voyage O98

Cut Off Date & Time 15-10-2015 @ 15:30

Sailing Date & Time 16-10-2015 @ 02:00

Auto Approve

Approve Count Approve 20

Vessel Name Alabama

Voyage DG767

Cut Off Date & Time 16-10-2015 @ 22:00

Sailing Date & Time 17-10-2015 @ 11:00

Auto Approve

Approve Count Approve

48 42 Terminal Inventory Approve Approve EIR Count

EIRGenerated

Approved Inventory ApprovalPending

Toll Gate In On Vessel

80

30

10

50

15 7

EIRGenerated

Approved Inventory ApprovalPending

Toll Gate In On Vessel

340

140 80

200

70 20


Terminal Gate - In


Terminal View – Vessel Onboarding


CODEX Tracker


Air Cargo Stakeholders – Challenges & Opportunities

01

ERP Systems

SAP/Oracle

Manufacturer Freight

Forwarder/

3PL Provider

Documentation

System

Customs

GHA

Airline

3rd Party

DEO

Airline System

Invoice

Packing List

SLI

SDDG

MAWB

House Manifest

Other shipment

docs MAWB

House Manifest

Flight Manifest

Estimated 118 copies, 258

signatures, 22 hours of

key-punching during

exports clearance process Source: IATA

Pre-alerts

for Overseas

Agents

House

Manifests,

Invoice, Packing

Lists

Carting Order ,

Charges receipts,

MAWB, Booking

Lists, Manifests

EGM, SB, CGM CARR,

LEO,BAG, TDG

An example of the Current Documentation and Information flow in Exports

CR, TSP


Air Cargo:End to End Export and Import Process Flow

48. Pouch

49. Air Waybill FWB

54. Customs Fees

55. Customs

Release Imports

13. Air Waybill

2. L/C Application Importer’s Bank

Exporter’s Bank

3. L/C Application 4. L/C Notification

5. Invoice & Packing List 6. Invoice & Packing List

1. Purchase Order/Sales Contract

Exporter

43. Air Waybill FWB

44. House Waybill FHL

45. Flight Manifest FFM

Importer

Transporter Transporter

Insurance

Airline

Airport Authority

Airport Authority

Customs

Customs

CB/FF

CB/FF

CTO

CTO

14. Air Waybill 15. Credit Note 16. Debit Note

28. Receipt

27. Transport Order


25. Air Waybill

26. Certificate of Insurance


11. Letter of Instruction

12. L/C Instruction

64. Handling Fees

19. Booking

20. Air Waybill FWB

21. House Waybill FHL 38. MRN 36. ACI

37. MRN 35. Flight

Manifest

50. Invoice

51. Air Waybill

52. House waybill

53. Import Goods

Declaration 56. Custom Release Import

46. Freight Arrival Notice

47. Handling Forwarder

60. Consignee

Receipt

58. Receipt

61. Air Waybill

62. Customs Fees

63. Handling Fees

59. Receipt

22. Air Waybill FWB

23. House Waybill FHL

30. Export Goods Declaration. 31. Customs Release Exports

29. Cargo Receipt FOH 32. Pouch

33. Customs Rel. Exp.

Pouch Content:

• House Waybill(Paper)

• Invoice

• Packing List

• Certificate of Origin

• Regulatory Documents

34. Cargo Acceptance


18. Debit Note

57. Transport Order

7. Certification Request

8. Invoice & Packing List 9. Certificate of

Conformity

39. Pouch

40. Air Waybill FWB

41.House Waybill FHL

42. Flight Manifest FFM


GMAX- A pioneering Air Cargo Trade Single Window


What is GMAX?

This platform lays the digital foundation for:

Eliminating paperwork at the airport

Faster processing of cargo

Making information available to airport prior to cargo reaching the airport thereby enhancing security

Better planning processes which further reduces dwell times at the airport

Help comply with global regulatory and industry requirements such as o e-trade (Govt. of India)

o Advanced Air Cargo Screening (ACAS) initiative of US CBP/TSA, PRECISE initiative of EU, PACT initiative of Canada

o Advanced security declaration requirements of countries that have signed up for WCO SAFE framework

o e-AWB, e-CSD, e-freight initiatives

Bringing in more transparency and visibility in supply chain to reduce overall transaction costs

To aid India in improving its ranking in Doing Business initiative of World Bank

GMAX is an airport cargo platform which is an electronic platform for digital interactions between airport

stakeholders viz. Importer / Exporters, Forwarders, Customs Brokers, Carriers, Customs, GHAs at

Mumbai Airport


Key Figures

115+ Airlines

1800 Agents

13 Statutory Bodies

2 Handlers

500+ truckers

Transactions

Export- 1500 AWBs/day

Import- 2500 AWBs/day

6000+ receipts

100 Mn USD payments processed

2000+ ASIs

Entities Connected

Customs

GHAs

Truckers

Bombay Municipal

Corporation

Shippers

Agents

Modes of payment

Cash

Cheque

PDA

Online

Payment Gateway

Document Submission

Portal

EDI

Interfaces

App

Bureau

Tracking

App

Web

SMS

Email

IVRS (Roadmap)

1

2

3

4

5

6


Data Exchange Scenario- Pre GMAX @ Mumbai

Cargo Terminal Operator Processes:

Receipt of Cargo, Weightment, Screening, Storage, Palletization,

Customs Inspection, Airside movement, Aircraft Loading

Landside

Area Cargo

Terminal

Airside

Area

Regulated

Cargo

Services

Exporter

CHA

Forwarder

Chamber of

Commerce

Customs and

Allied regulators

Airline

Banks

Booking / Transport / tracking

Documentation /

Clearance Booking / Documentation

/tracking

Loading instructions,

Manifest

Payments

Duty Payments

Certificates

Octroi docs Payments

Job info

Unregulated

Cargo

Operators


Data Exchange Scenario with GMAX

GMAX: Empowering unregulated operators to transact digitally E-booking, e-AWB, e-Customs, e—Chamber of Commerce etc.

Cargo Terminal Operator Processes:

Receipt of Cargo, Weightment, Screening, Storage, Palletization,

Customs Inspection, Airside movement, Aircraft Loading

Landside

Area Cargo

Terminal

Airside

Area

Regulated

Cargo

Services

Exporter

CHA

Forwarder

Chamber of

Commerce

Customs and

Allied regulators

Airline

Banks

Unregulated

Cargo

Operators


Document handled ( including copies)

Parameter

Avg Queue Time for document/payments

Airport Counters

Average time per export doc handling

Average time per import doc handling

Accuracy of data

Waiting time for Export Trucks

Availability of data to stake holders

128

Pre GMAX

1 hr 20 minutes

9

28 minutes

22 minutes

85%

2 hours+

Through Mail, calls and in person

24

Post GMAX

Nil

1

6 minutes

8 minutes

94% +

Average 6 minutes

Portal, EDI, App, On Demand

100% adoption in a year’s time

Pre and Post GMAX :Benefits Comparison


GMAX - Benefits to Cargo Community

In a nutshell, GMAX has helped Trade Facilitation by

Simplifying the processes at the airport through a single window of digital documentation.

• This is a key requirement in WTO trade facilitation implementation.

Giving complete visibility of exports/imports operations for better supply chain planning

Reduction in malpractices / errors at the airport which results in loss to exchequer

Better productivity of trade/airport staff at the airport

Digital records of events for audits

Faster document processing

Better security for the airport

Possibility of reduced dwell times

Reduced impact on trade of impending global security regulations

GMAX also helped

Mumbai to become the

first airport in the world

to have 100% FWB (EDI

for e-AWB)


National Trade Single Window


National Trade Single Window

Web Portal

Liner Agent/GSA Exporter/Importer Forwarder/Customs Broker Transporter

Customs Single

Window

Bu

reau

Service

Inte

rnal

Sys

tem

Ad

apte

r

Multimodal Logistics Single Window + Customs Single Window = National Trade Single Window

Port Authority

Bank

Container Depot/

Empty Yards

Shipping

Line

Web services/EDI

Container Depot/

Empty Yards

Airport/Port Terminal

Operator

Transporter

Forwarder/Customs Broker

Exporter/Importer

Container Depot/

Empty Yards

Airline

Multi Modal

Logistics

Single Window


Kale Logistics : Overview


About Kale Group

500+

Customers

15

Countries 3000+

Professionals

LEADING PROVIDER OF FINANCIAL, OPERATIONAL AND BUSINESS INTELLIGENCE

SOLUTIONS TO THE AIRLINE AND LOGISTICS INDUSTRY

30+ years


Kale Logistics – A Bird’s eye view

Kale provides “Technology that Transforms” the way information is exchanged across the Logistics value chain

Kale Logistics focuses on providing IT solutions to:

• Multi Modal Logistics- Asset and Non Asset Based

• Airports and Ports

• Warehouses

• Carrier & Transporters & Fleet Operators

Business Focus

Solution Categories

We primarily provide two types of systems:

• Systems automating internal business processes of Logistics

Service Providers

• Community solutions helping various players in the logistics value

chain to communicate and transact with each other electronically

1

2


Kale Logistics – A Bird’s eye view

First and Only

Indian IT products

company to have a

global industry

platforms

A company recognized

as the “Best IT solution

provider to logistics

industry” consistently

for last 7 years

Covered in publications

of KPMG as top 10

innovations in Indian

Logistics Industry and in

the book written by

professors of Kellogg’s

business school for its

innovations for Logistics

industry

Widest range of

solution offerings for

the industry

Recognized partners

of industry

associations of FIEO,

NACFS,FIATA, IATA,

TIACA, ACAAI, ASA,

CII, TIFFA and WCO

Experience of working

with leading carriers,

terminal, freight and

shipping

management

companies globally

Background


Our Offerings

Air Ocean Rail Road

Freight Management System

Custodian Management System

GHA Management System

Warehouse Management System

Shipping Line Agency

Stevedoring Agency

Survey Agency

Equipment Management

CFS/ICD Management System

Warehouse Management System

Rail Management System Transportation Management System

Fleet Management System

En

terp

rise

So

luti

on

s

Customs Clearance Management Customs Clearance Management


Our Offerings

Container Digital Exchange

Global Cargo Exchange

Connecting the Cargo Community

e-Certificate of Origin (e-CoO)

Airport Community System

Global Cargo Exchange

Co

mm

un

ity

Pla

tfo

rms

Air Ocean


Accolades: Best IT Solutions Provider YoY

Sumeet Nadkar receiving the

‘Best IT Solutions Provider-2010’ award

Vipul Jain and Sumeet Nadkar receiving the

‘Emerging IT Solutions Provider-2009’ award


‘Best SCM Solutions Provider -2012’ award


‘Best SCM IT Solutions Provider -2011’ award


‘Best Technology Service Provider -2012’ award


‘Supply Chain IT Solutions Provider -2014’ award

Vipul Jain receiving the

‘Best IT Solutions Provider-2015’ award

Amar More receiving the

‘Payload Asia 2014’ award

Vipul Jain receiving the

‘Asia Pacific Entrepreneurship - 2016’ award

© 2016, All Rights Reserved. Data from industry publications has been used for this presentation.

This material was used during an oral presentation; it is not a complete record of the discussion. This work may not be used, sold, transferred, adapted, abridged, copied or reproduced in whole on or in part in any manner or form or in any media without the prior written consent. All product

names and company names and logos mentioned herein are the trademarks or registered trademarks of their respective owners.

Corporate Office

12th Floor, MBC InfoTech Park,

Near Hyper City, Kasarvadavali, Ghodbunder Road,

Thane - (W) 400615, (Mumbai Area) Maharashtra, INDIA

Tel: +91 22 4113 4113 | Fax: +91 22 4113 4123

Kale Logistics Solutions Private Limited

Channel Network

• Africa

• Middle East

• South-East Asia

Thank You

For more information please contact:

Technology that Transforms - etouches Study @ Tuticorin Port, South India ... ERP Systems SAP/Oracle...

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Transcript of Technology that Transforms - etouches Study @ Tuticorin Port, South India ... ERP Systems SAP/Oracle...