Technological and Professional Skills Development Sector Project ADB LOAN Number: 1792-INO
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Transcript of Technological and Professional Skills Development Sector Project ADB LOAN Number: 1792-INO
Technological and Professional Skills Development Sector Project
ADB LOANADB LOAN
Number: 1792-INONumber: 1792-INO
Workshop onWorkshop onTPSDP Sub Project Proposal DevelopmentTPSDP Sub Project Proposal Development
Batch IIBatch II
Background
Workshop
ExperienceResources
CapacityProposal
Objectives
Workshop
Scope Mechanism
Objectives
Method & Technique
& scopeMechanismProject Objectives
Method & TechniqueFor proposal
LessonLearned
share information
Project Background HE Institution Development
Language Student Support
GDP
Demand for HE
OtherFunding Sources
Quality of Entering Student
Regional/National
Development
ISSNSP SSP
NSPSSPISS
SSP : Strengthening Study ProgramNSP : New Study ProgramISP : Institutional Support System
TPSDPGrant
Self Ev.Selection
Sub projectProposal Selection
ELIGIBILITY
Evaluation
Evaluation
Next batch
fail
Next batch
fail
Sub projectProposalspass
SiteVisit
pass
Negotiation
failed
SE ReportBatch II
SP Proposals Batch I
Failed from Site Visit
OTHER CONSIDERATION IN SELECTION PROCESSES
Evaluation
5 Study Programs US$ 8 Million(for 3 Batches)
pass
SiteVisit
ISSNSP SSP
NSPSSPISS
Integrated
Sub projectProposals
Revenue Capacity VSProposed Investment
Sub-ProjectProposalSelectionCriteria
New Study Program: No Student Enrolled No DGHE Decree No Acreditation Mark
SELECTION MECHANISM
Batch YearGrants
(D3 + S1)Study Programs
Duration Sub-project effectivedate
I 2001 33 4 years October 2001II 2002 70–80 4 years February 2002III 2003 50-60 4 years January 2003
Grant Distribution
Activities Batch II Batch IIIInvitation for proposal September17, 2001 July 2002
Proposal submission November 15, 2001 September 2002
Site visit January 2002 November 2002
Project implementation plan February 2002 December 2002
Grant Award (contract) February 2002 January 2003
Calendar for Program Preparation
Appraisal & Finalization
PIP Developmentand contract
Negotiation
ADB Approval
Award
Feb
Mar
Mar
Mar
Mar
Site Visit
Reviewer Meeting
ADB - DGHE Approval
Announcement
A
14-31 Jan
8-9 Feb
11-20 Feb
Feb
TENTATIVE SCHEDULEPrelimanary
Screening (SE)
Invitation for Proposal
Workshop for Proposal
Proposal Submission
17 Sep-15 Nop
24 Sep-3 Okt
15 Nop
Proposal Distributionto Reviewer
Reviewer Meeting
Desk Evaluation
Final Desk Evaluation
Announcement
Site Visit Preparation
19-20 Nop
19-20 Nop
20 Nop-21 Des
27-28 Des
1-5 Jan
7-8 Jan
A
II III IV I II III IV I II III IV I II III IV I
1 Contract Duration
2 Implementation Year I Year 2 Year 3 Year 4
3 Annual Disbursement Plan
4 Payments First Payment Second Payment
25% 10%
20062002Y1 Y2 Y3 Y4
50%50%
No. IMPLEMENTATION
35%
50%50%
50%
2003 2004 2005
30%
50%40%
60%
SUBPROJECT IMPLEMENTATION AND DISBURSEMENT SCHEDULETECHNOLOGICAL AND PROFESSIONAL SKILLS DEVELOPMENT SECTOR
PROJECT SUBPROJECT BATCH II
ELIGIBLE COST COMPONENT
Program Description Max (US$)
S1 Program 1.300.000
D3 Program 1.300.000
Strengthening theexisting studyprogram
D3 Program as RRP 1.600.000
S1 1.500.000Establishing newstudy program D3 1.500.000
Institutional Support Each Program 100.000
BUDGET PLAFOND
ELIGIBLE COST COMPONENT
STAFF DEVELOPMENT
DEGREE NON DEGREE
DOMESTIC
OVERSEAS
Staff Development Degree Program
1. Waktu pemberian beasiswa maksimum sbb :
S2 domestic 2,5 tahun, S3 domestic 3,5 tahun (Setelah S2)S2 overseas 2 tahun, S3 overseas 4 tahun (Setelah S2)
Catatan:Pengiriman Program S3 Luar Negeri Batch IIpaling lambat September 2002 untuk selama 4 tahun
Staff Development Degree Program
2. Unit Cost Maksimum:
Overseas:S2/S3 degree: US$ 27000/orang-tahun termasuk tiket pp 1x.
Domestic:S2 degree Rp 18,7 juta/orang-tahunS3 degree Rp. 19,8 juta/orang-tahun belum termasuk tiket pp 1x.
Biaya tiket: at cost.
Staff DevelopmentNon-Degree Program
Seminar internasional ke luar negeri membawakan makalah dengan maksimum US$ 3000/makalah, termasuk tiket pp.
Domestic training/magang industri maksimum 3 bulan, minimum 1 bulan dengan dana maksimum Rp. 7 juta/ orang-bulan belum termasuk tiket pp 1x (at cost)
Overseas short-term training minimum 1 bulan, maksimum 3 bulan dengan dana maksimum US$ 4000/ orang-bulan termasuk tiket pp 1x.
Domestic Degree Training tidak dilakukan di perguruan tingginya sendiri.
MAN-YEAR MAN-YEARA. Master (S-2) Program (2 years)I. Direct Cost
1 Stipends/living allowance/Month 560 600 6,960 875 1,100 11,850 2 Book allowance/Year 160 250 205 500 750 625 3 Arrival and clothing allowance *) 600 700 325 875 1,100 494 4 Postage & Shipping allowance *) - 150 75 5 Tuition and fee - at cost/year 10000 13,000 11,500 8,500 15,000 11,750 6 International airfare - return (at cost)*) 1300 1,500 700 2,500 3,000 1,375 7 Special program *) 500 500 250 650 850 375 8 Thesis/research allowance *) 175 250 106 250 600 213 9 Medical insurance/year - 400 500 450
10 Departure & excess baggage *) 250 250 125 - 11 Home office registration *) 40 50 23 - 12 Visa application/immigration fee *)13 Special course, tutoring - at cost *)14 Pre-accademic program -at cost *)15 University application fee-at cost *)
Total 20,194 27,206 Equivalent to USD 32,027 27,206
DescriptionNo. UK(GBP)UNIT-COST
USA (US$)UNIT-COST
MAN-YEAR MAN-YEARA. Master (S-2) Program (2 years)I. Direct Cost
1 Stipends/living allowance/Month 1,230 1,400 15,780 1,000 1,100 12,600 2 Book allowance/Year 720 800 760 1,200 1,300 1,250 3 Arrival and clothing allowance *) 1,230 1,400 658 1,000 1,100 525 4 Postage & Shipping allowance *) - 250 250 250 5 Tuition and fee - at cost/year 15,000 25,000 20,000 6,500 15,000 10,750 6 International airfare - return (at cost)*) 2,500 3,000 1,375 3,000 4,000 1,750 7 Special program *) 1,300 1,500 700 750 860 403 8 Thesis/research allowance *) 400 600 250 1,500 1,500 750 9 Medical insurance/year 274 350 312 960 1,000 980
10 Departure & excess baggage *) 200 200 100 - 11 Home office registration *) - - 12 Visa application/immigration fee *) 450 450 225 125 125 63 13 Special course, tutoring - at cost *)14 Pre-accademic program -at cost *)15 University application fee-at cost *)
Total 40,160 29,321
Equivalent to USD 21,144 19,222
Australia (AUD)UNIT-COST
DescriptionNo. Canada (CAD)UNIT-COST
MAN-YEAR MAN-YEARA. Master (S-2) Program (2 years)I. Direct Cost
1 Stipends/living allowance/Month 1,700 1,900 21,600 200,000 250,000 2,700,000 2 Book allowance/Year 1,200 1,200 1,200 90,000 90,000 90,000 3 Arrival and clothing allowance *) 425 425 213 200,000 250,000 112,500 4 Postage & Shipping allowance *) 5 Tuition and fee - at cost/year 14,500 20,000 17,250 800,000 1,200,000 1,000,000 6 International airfare - return (at cost)*) 3,750 3,750 1,875 150,000 150,000 75,000 7 Special program *) 960 960 480 8 Thesis/research allowance *) 50,000 50,000 25,000 9 Medical insurance/year 1,020 1,020 1,020 102,000 102,000 102,000
10 Departure & excess baggage *) 250 250 125 25,000 25,000 12,500 11 Home office registration *) - - 12 Visa application/immigration fee *) 125 125 63 13 Special course, tutoring - at cost *)14 Pre-accademic program -at cost *)15 University application fee-at cost *)
Total 43,826 4,117,000
Equivalent to USD 18,217 35,491
DescriptionNo. Japan (Y)UNIT-COST
Netherland(NLG)UNIT-COST
ELIGIBLE COST COMPONENTProgram Development
Program development is aimed to strengthen management capacity and priority disciplines.
To strengthen management capacity will be limited to workshop and laboratory management, maintenance logistics, quality assurance system, and educational technology.
To strengthen priority disciplines will be limited to curriculum review/revision/development, industrial liaison process, entrepreneurship development, and skill development. This component is aimed to facilitate sustainability of project gains at institutional level and to promote the quality of teaching learning process.
Program development should strongly relate to the designed activities and support expected contribution on the improvement of RAISE ++. The frequency and the proposed budget should be rationale and sound
justifiable.
ELIGIBLE COST COMPONENT
CIVIL WORKS
SSP NSP
Renovation-Upgrading
Limited Construction
With strong judgements
CIVIL WORK
1. Renovasi major : perbaikan bangunan yang termasuk berat tapi tidak merubah volume dan tidak merobohkan bangunan lama.
3. Pembangunan Baru: Program Studi Baru dapat membangun gedung baru dengan catatan: 60% dibiayai oleh PT sendiri atau sumber lain.
2. Renovasi minor : perbaikan-perbaikan ringan pada bangunan yang ada.
4. Dana Civil work sebagian harus berasal dari DRK dalam bentuk cash atau in kind
CIVIL WORK
UNIT COST
New Building is Rp. 1.350.000, - per square meterMajor renovation is Rp. 650.000, - per square meterMinor renovation is Rp. 400.000, - per square meter
Unit cost riil dapat disesuaikan dengan harga didaerah masing-masing dengan maksimum seperti petunjuk
sbb: Major renovation = 65% X New Building Cost
Minor renovation= 45% X New Building Cost
ELIGIBLE COST COMPONENT
EQUIPMENT
Teaching Lab
Class Room
Repair-Upgrade
Limited Procurement
ClassUtilities
Improve Teaching Learning Process
4. Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun.
5. Pemaketan tidak boleh di-pecah pecah dan harus dipahami sistem pengadaannya
6. Pengadaan harus memperhatikan program lain yang terkait. Contoh Gedung, kurikulum dll.
Maksimum kebutuhan ± 40 % dari total budget.
EQUIPMENT
1. Teaching dan laboratory equipment untuk S1, bukan untuk research
2. Alat yang diusulkan pada tahun I harus dilengkapi dengan spesifikasi yang jelas
3. Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun.
Name of Laboratory/
Workshop/Units
Name of equipment
Qty
Unit Cost
Estimated
Cost
Remark
I. ……….. 1……….2………3………..
II………….. 1……….2……….3………..
Appendix-15List of Proposed Equipment (Year1 to Year4)
ELIGIBLE COST COMPONENT
FURNITURE
Class Room
Laboratory
Office
InstitutionalSupport
Limited Furniture
FURNITURE
Eligible Furniture to be proposed are limited to classroom and laboratory purposes.
Office furniture’s, including furniture for multi-function halls, are not eligible to be proposed to TPSDP.
Limited furniture for the institutional supports unit may be proposed in this competition.
ELIGIBLE COST COMPONENT
TECHNICAL ASSISTANCE
International
Domestic
Planning & Development
Curriculum Development
Research Activities
Networking- Revenue Generating
Others Academic Act.
Technical AssistanceInternational & National Consultant
Definisi Program technical assistance adalah suatu bantuan tenaga ahli baik internasional maupun nasional untuk membantu program studi dalam meningkatkan atau memperbaiki RAISE++.
(International and domestic consulting services can be proposed to improve the proposed program management, assist planning and strategy development, curriculum development, as external examiners, and other academic activities that directly benefit undergraduate (S-1) education program.)
Prioritas kepakaran menurut menurut Loan Agreement
No Prioritas kepakaran International National
1 Competency based curriculum √ √2 Engineering relevancy specialist √ √3 Laboratory teaching methodology √ √4 Instructional resource development √ √5 Basic science specialist - √6 Agriculture curriculum & instruction
Approach development specialist√ √
7 Business/Management studies specialis √ √
8 Law specialist √ √9 Accounting specialist √ √10 Environmental Eng. Consultant √ √
11 Computer system engineering
√ √
12 Computer science consultant
√ √
13 Specialist training consultant/ visiting professor
√ √
14 Entrepreneurship technical consultant
- √
15 Woman in development specialist
√ √
16 Employer Liaison consultant √ √
Syarat-syarat Konsultan tidak ditugaskan untuk mengajar, seperti
untuk menggantikan staf pengajar yang mendapat tugas belajar, atau hanya sebagai pembicara dalam suatu seminar.
Lama penugasaan minimal satu bulan dan maksimal 3 bulan.
Konsultan harus bekerja penuh (bukan paruh waktu)
Konsultan tidak boleh dari institusi internal.
Beban kerja dan waktu yang rational.
Konsultan internasional hanya diperbolehkan dari negara anggota ADB.
Syarat-syarat TA tahun pertama harus ada kerangka acuannya (TOR)
yang setidak-tidaknya terdiri dari judul kegiatan, latar belakang, tujuan, lingkup kerja, hasil yang diharapkan, pelaporan, beban dan jadwal kerja. Nama, asal negara, institusi dan lama penugasan.
Unit Cost International ConsultantBilling Rate Max:US$ 15,500 per person-month (including
International travel, economic class).
National ConsultantBilling Rate Max Rp. 15.000.000, - per person-month
(excluding Domestic travel)
Besaran biaya harus sudah mencakup:honorarium (remunerasi)transportasi udara (kelas ekonomi), kelebihan bagasi,perjalanan domestikbagasi yang tidak dibawa sendiritempat tinggal sementarabiaya komunikasidokumen perjalanantransport ke bandara tunjangan harianbiaya pelaporan
ELIGIBLE COST COMPONENT
INSTRUCTIONAL MATERIALS
Books
Related Materials
Selected Journal
With strong argument on its benefit to the proposed programs
TEACHING & RESEARCH GRANT
ObjectivesTargetPersonGrant
ImproveTeaching Method StaffTeaching
Support SupervisionStudent Final Project
Staff +StudentResearch
Procedure
Competition
Competition
Topics should be in line with Research Agenda
Support limited number student Project StudentStudent
project Competition
ELIGIBLE COST COMPONENT
TEACHING GRANT
DefinisiTeaching grant merupakan dana hibah yang diberikan kepada staf pengajar program studi untuk memperbaiki kinerja mengajar dan meningkatkan efisiensi dan efektivitas pengajaran.
TujuanUntuk memberikan dorongan kepada staf pengajar dalam upayanya untuk memperbaiki metodologi belajar-mengajar mata kuliah yang diasuhnya
Implementasi dan Persyaratan
Periode pelaksanaan: satu tahun (satu semester perancangan, satu semester implementasi)
Biaya: maksimum Rp 20.000.000,- per grant/tahun Metode: kompetisi murni Cakupan: maksimal 25% dari jumlah staf pengajar
yang eligible selama periode proyek (4 tahun) Staf pengajar yang eligible merupakan pengajar
mata kuliah pada Program Studi, di luar MKU. Seorang staf pengajar hanya mendapat satu grant
selama periode proyek
RESEARCH GRANT
DefinisiResearch grant merupakan dana hibah yang diberikan
untuk memperbaiki kualitas riset staf pengajar program studi dikaitkan dengan pembimbingan skripsi
mahasiswa.
TujuanHibah ini bertujuan untuk memberikan dorongan kepada staf pengajar/ pembimbing skripsi untuk meningkatkan kualitas riset, mempercepat kelulusan mahasiswa, dan
sekaligus mengembangkan budaya meneliti.
Implementasi dan Persyaratan Periode pelaksanaan: satu tahun
Biaya: maksimum Rp 30.000.000,- per grant/tahun
Metode: kompetisi murni
Cakupan: maksimal 30% dari jumlah staf pengajar program studi selama periode proyek (4 tahun)
Pengajuan proposal dapat secara tim dengan jumlah anggota maksimal 3 orang termasuk ketua tim
Setiap grant harus melibatkan minimal 3 mahasiswa
Staf pengajar boleh mendapatkan lebih dari satu grant selama proyek
Student Grant
Definisi
Student grant merupakan dana hibah yang diberikan kepada mahasiswa dalam upaya meningkatkan kualitas
riset dan mempercepat kelulusan mahasiswa.
Tujuan
Hibah ini bertujuan untuk menumbuhkan inisiatif dan budaya meneliti pada mahasiswa yang berhubungan
dengan pelaksanaan tugas akhir/skripsi
Implementasi dan Persyaratan
Periode pelaksanaan: satu semester
Biaya: maksimum Rp 5.000.000,- per grant
Metode: kompetisi murni Cakupan: 10% dari total mahasiswa yang memenuhi
syarat melaksanakan skripsi atau 10 grant per tahun.
Setiap proposal diajukan dengan persetujuan pembimbing skripsi
Setiap mahasiswa hanya boleh mendapatkan satu grant selama periode proyek
PROJECT MANAGEMENT
Provide incentive for limited Number of SPMUAim
5% of Total Proposed InvestmentAmount
ELIGIBLE COST COMPONENT
DRK COMMITMENT
DRKInstitution’s commitment to sustain the developmentAim
Demonstrated by formal statement from Rector
SupportingAuthority
Level of funding at least adequate for Maintenance and Operational cost ( > of total proposed investment)
Amount of Fund
Matching-fund allocated from Self Revenue Generated fund (DRK)Source of fund
DRK COMMITMENT
Sources and Composition of Proposed Budget
Source of Budget Proposed Budget Composition
ADB 80 %
GOI 12 %Investment Min. 95 %
Institution (DRK) Min. 8 % Project Management Max . 5 %
T o t a l 100 % T o t a l 100 %
DRK COMMITMENT
INCENTIVES
Personal involve in managing project
TargetPerson
30% of total 4 years DRKAmount
Maintenance and Operational Cost
Labequip.
Teach.Equip.
Maintenance
Operational
OfficeEquip. Others
IN KIND
Office’s Staff Salary
Office operational Cost
Office Space and Equip.
CIVIL WORKS
SSP NSP
Renovation-Upgrading
Limited Construction
With strong judgements
DRKFUND
Project Management
This component aims to provide incentives for a limited number of Sub-project Management Unit (SPMU) officers and activities such as meetings, office consumables, and coverage of communication costs to maintain Internet connections.
Domestic travel is needed for periodic workshops on implementation conducted between grantees.
Eligible Implementing officers are 1 Executive director, 2 Assistant directors for academic/program affair and administrative/finance affair, and Key person from each study program and institutional support system, and additional support staffs as needed.
The Proposed Budget for this component should not exceed 5% of the total proposed investment.
Implementasi dan Persyaratan
Cost BreakdownStaff Remuneration (per man-month) (Maximum)Director of SPMU : Rp. 1000,000 -Assistant director for academic affairs : Rp. 750,000 -Assistant director for financial affairs : Rp. 750,000 -Representative from awarded programs : Rp. 750,000.-Supporting staff : Rp. 450,000 - Rp 600.000 Consumables (per month) : Rp. 2,000,000.- Tender committee expenses :Rp.6,000,000.-per program
Travel allowance (per trip)Inside Pulau Jawa : Rp. 1,500,000.-Outside Pulau Jawa : Rp. 2,500,000.- Other Expenditures (max. cost)Telephone & internet connection : Rp. 1,500,000.-per monthCourier services : Rp. 500,000.- per monthCopying, printing, etc : Rp. 1,000,000.- per monthRegular internal meeting : Rp. 1,500,000.- per meetingTender committee expenses : Rp. 6,000,000.- per contract.
C. Proposed Budget
First Year
Strengthening SP 1
……… SP n
Establishing New SP 1
Institutional Support 1
……… SP n
……… SP n
Annual DRK
Total Proposed Budget
ProgramTPSDP DRK
Second Year
TPSDP DRK
Third Year
TPSDP DRK
Forth Year
TPSDP DRK
Total SP
TPSDP DRK
in US $
Table 5.1 Summary of 4 years Proposed Budget from All Program
C. Proposed Budget
Staff Development
Civil Work
Equipment
...
Furniture
Total (US $)
DRK (US $)
DRK (%)
1
2
3
4
No.
Table 5.2 Summary of 4 years Budget by Component for All Programs
Civil Work
Equipment
...
Furniture
Total (US $)
DRK (US $)
DRK (%)
NewSP 1 to n
(US $)Staff Development
Civil Work
Equipment
...
Furniture
Total (US $)
DRK (US $)
DRK (%)
Inst. Support1 to n(US $)
Staff Development
Civil Work
Equipment
...
Furniture
Total (US $)
DRK (US $)
DRK (%)
Program
...
Furniture
DRK (%)
Total(US $)
StrengtheningSP 1 to n
(US $)
C. Proposed Budget
Table 5.2 Summary of 4 Years Budget by Component for All Programs
Staff DevelopmentCivil WorkEquipment
Sub-Total SSPEtc
123
No.
Civil WorkEquipment
...Furniture
Quantity
Staff DevelopmentCivil WorkEquipment
...Furniture
Unit Cost(US $)
Staff DevelopmentCivil WorkEquipment
...Furniture
Program
...Furniture
Total Cost(US $)Unit
Strengthening Study Program 1 to n
...Furniture
Total DRK(US $)
Staff DevelopmentCivil Work
Sub-Total NSPEtc
12 Civil Work
...Furniture
Staff DevelopmentCivil Work
...Furniture
Staff DevelopmentCivil Work
...Furniture
...Furniture
New Study Program 1 to n
...Furniture
Staff DevelopmentCivil Work
Sub-Total ISPEtc
12 Civil Work
...Furniture
Staff DevelopmentCivil Work
...Furniture
Staff DevelopmentCivil Work
...Furniture
...Furniture
Institutional Support 1 to n
...Furniture
Total Furniture Furniture Furniture Furniture Furniture
TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK
1.
2.3. 4.5.6.
7.8.
100
Rp. %Year-4
US$ Rp.TPSDP
Year-3US$ Rp.TPSDP
Rp.TPSDP
Sub-PMU OperationTOTAL
Operational support O&M of Facilities
Teaching and Research GrantProject Management
International Domestic
Instructional MaterialsTechnical Assistance
EquipmentProgram Development
Furniture and Equipment Furniture
Overseas non degree trainingCivil Works
Domestic non degree training Overseas degree training
Staff Development Domestic degree training
Eligible Cost ComponentsTotal
US$TPSDP
Year-1US$ Rp.
TPSDP
Year-2US$
Table 7c. Summary Of The Total Proposed Budget
No. Strategic Issues
Activiti-es Year 1 Year 2 Year 3 Year 4
1 RR1
R2
...Etc
2 AA1
A2
…Etc
3 II1
I2
…etc
Etc …etc
Table 7a : Schedule of Activities
No.
Activities
Staff Development
Equip’tCivil Work
Book &
Journal…Etc TotalDegree Non-Degree
Over-seas Dom Over-
seas Dom
($US) (Rp) ($US) (Rp) ($US) (Rp) ($US)
1 R1
2 R2
3 A1
4 A2
5 I1
6 I2
etc
...etc
Total
Table 7b : Project Cost by Activities and Components.