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Transcript of Technical and Financial Proposal-Consultancy Services for the Preparation of Bakerganj Upazilla...
Consultancy Services for the Preparation of
Bakerganj Upazila Master Plan
Technical and Financial Proposal
i
Course No: PLAN 402
Course Title: Project Planning Studio
Consultancy Services for the Preparation of
Bakerganj Upazilla Master Plan
“Technical and Financial Proposal”
Submitted to:
Dr. Mohammad Shakil Akther
Associate Professor
Department of Urban and Regional Planning, BUET
Suman Kumar Mitra
Assistant Professor
Department of Urban and Regional Planning, BUET
Submitted by:
Group: 06
Afia Sultana Shanta (0615002)
Nabila Nur Kuhu (0615009)
Tazrina Habib Ananya (0615019)
Shahadat Hossain Shakil (0615020)
Khalid Bin Abdul Quader (0615030)
Level-4, Term-2
Date of Submission: 20th
December, 2011
Department of Urban and Regional Planning
Bangladesh University of Engineering and Technology
ii
Contents Page No.
Titile Page i
Table of Contents ii
List of Illustrations iv
Part One: Technical Proposal 1-31
Section 01: Introduction and Comments on ToR 1-2
1.1 Introduction 1
1.2 Objectives 1
1.3 Comments on ToR 2
Section 02: Consultant’s General Understanding 3-5
2.1 Background 3
2.2 Location 3
2.3 Brief Socio-Economic Profile 4
2.4 Constraints and Potentials of the Area 5
Section 03: Planning Approach 6-12
3.1 General 6
3.2 Steps in Plan Preparation 8
Section 04: Technical Approach and Methodology 13-22
4.1 Collection and Review of Database, Information, Maps and
Reports
13
4.2 Reconnaissance Field Survey 13
4.3 Methodology of Base Map Preparation 14
4.4 Methodology of Physical Feature Survey 16
4.5 Methodology of Topographic Survey 19
4.6 Methodology of Land Use Survey 19
4.7 Methodology of Socio-Economic Survey 20
4.8 Methodology of Traffic and Transportation Survey 21
4.9 Methodology of Environmental Feature Survey 22
Section 05: Work Program and Project Team 23-31
5.1 Work Schedule 23
5.2 Network Diagram (CPM) of Principal Activities 24
5.3 Staffing Schedule 25
5.4 Project Team 26
Table of Contents
iii
5.5 Organogram 30
5.6 Responsibility Linkage 31
Part Two: Financial Proposal 32-35
1. Analysis of Projects Reimbursable Cost 32
2. Analysis of Project Staff Remuneration 33
3. Summary of Costs 33
4. Breakdown of Local Taxes 34
5. Cost Schedule Per Month 35
References
Appendices I-IV
iv
List of Illustrations
List of Figures
Figures Page No.
Figure-1: Map of Bakerganj Upazila 3
Figure-2: Diagram explaining relationship among components of Master Plan for
Upazilla
7
Figure-3: Steps in Plan Preparation 12
Figure-4: Work Schedule 24
Figure-5: Network Diagram (CPM) of Principal Activities 25
Figure-6: Staffing Schedule 26
Figure-7: Organogram of the Project Team 30
List of Tables
Tables Page No.
Table-1: Project Area Population by Administrative Units 4
Table-2: Relationship among the plans as specified in the ToR 6
Table-3: Format of the point attribute table in ArcGIS 9.2 15
Table-4: Format of the Polygon attribute table in ArcGIS 9.2 15
Table-5: Format of the Arc attribute table in ArcGIS 9.2 16
Table-6: Physical Features 17
Table-7: Physical Infrastructure 18
Table-8: Land Use Survey Sheet 20
Table-9: Socio-Economic Survey Format 21
Table-10: Project Team 27
Table-11: Professional Personnel Responsibility Linkage 31
Technical Proposal
Plan 402: Project Planning Studio
1
Section 01: Introduction and Comments on ToR
1.1 Introduction
The cities and towns of Bangladesh are growing largely in an unplanned manner. Planned spatial
and socio-economic development is essential for living and environmental quality of spaces. To
ensure such quality of space for better living environment planned growth of Bakerganj region
can hardly be over emphasized. The project titled 'Preparation of Bakerganj Upazilla Master
Plan' comprises a small area in the south east region of the country. The approach &
methodology, and work task to be performed to accomplish the stated objectives and activities
stated in the Terms of Reference (ToR) are presented in this section. Before deciding our
approach to the works and developing methodologies, the consultants visited the study area and
had valuable discussion with Project Director & Planning Officer along with other Officials of
UDD, concerned officials of Bakerganj Upazilla, and community, etc. Structured discussion with
concerned officials and persons regarding a rapid assessment of problems and development
issues of the project area helped to prepare the methodologies. Before presenting the
methodologies in the light of ToR, the consultants’ understanding regarding the major plan
documents are discussed.
1.2 Objectives
To identify the development issues and potential of the upazilla and make a long term
development vision for the upazilla and to prepare a Master Plan in accordance with the
vision for the development.
To ensure and promote growth of the city in line with the guiding principles of the Master
Plan and control any unplanned growth by any private and public organization.
Plan 402: Project Planning Studio
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1.3 Comments on ToR
For the preparation of Master Plan of Bakerganj, a Terms of Reference (ToR) has been enclosed
with the Request For Proposal (RFP) document. The points to which attention has to be drawn
are as follows:
Lack of Detail and Specific Description
Detail and specific description of each and every issue lacks in this ToR, though this ToR
covers many important issues broadly.
Stakeholder Analysis
Stakeholders of the project have to be identified for the successful implementation of the
project. Antagonistic stakeholders and their perception have to be done and considered for
planning and design.
Sample Size
Detail specification about the sample size of Socio-Economic Survey is absent in the ToR.
Detail guidance about the sample population is not also described in the ToR.
Population Projection
Detail procedure of population projection system during the Structure Plan and Master Plan
preparation is not mentioned in ToR.
Plan 402: Project Planning Studio
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Section 02: Consultant’s General Understanding
2.1 Background
The first task will be to identify and demark the areas. The “Preparation of Bakerganj Upazilla
Master Plan” will be formulated through domestic consultants under the jurisdiction of Urban
Development Directorate (UDD).
2.2 Location
Bakerganj Upazilla (Barisal District) with an area of 417.21 sq. km. is bounded by Barisal Sadar
Upazilla on the North, Patuakhali Sadar, Mirzaganj and Bauphal Upazilla on the South, Bauphal
and Bhola Sadar Upazilla on the East, Nalchity, Betagi and Rajapur on the West. Notable rivers
are Tentulia, Barisal, Khairabad, Karkhana, Pando, Pandab, Chara Muddi. Bakerganj town is
now a municipality with an area of 14.01 sq km (Banglapedia, 2006).
Figure-1: Map of Bakerganj Upazilla (Banglapedia, 2006)
Plan 402: Project Planning Studio
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2.3 Brief Socio-Economic Profile
2.3.1 Population
Total population of the project area according to 2001 census is 3,36,706 persons indicating a
density of about 807 persons per sq. km. The Following Table provides details of population
distribution according to administrative unit.
Table-1: Project Area Population by Administrative Units.
Source: (BBS, 2001)
List of the Unions of Bakerganj Upazilla:
Charamondi Kabai
Charadi Nalua
Darial Kaloshkathi
Dudhal Gaduria
Durgapasha Bharpasha
Faridpur Rangosree
Charamondi Padrishibpur
2.3.2 Occupation
Agriculture continues to be the main economic activity of the area and naturally it is the main
occupation of the people of Bakerganj Upazilla. Almost 36.5% people of this upazilla earn their
livelihood from agriculture. Among other occupations agricultural laborer, commerce, service,
wage laborer are important. A large number of people are engaged in trading in the project area.
Some traditional economic activity like small scale manufacturing and weaving is almost extinct.
However, fishing in and around the project area is expected to enhance employment in this sector
and boost the economy of the area.
Thana Union Mauza Total Area Population
(BBS 2001)
Bakerganj Upazilla 14 156 417.21 sq. km 3,36,706
Plan 402: Project Planning Studio
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2.4 Constraints and Potentials of the Area
2.4.1 Constraints
The project area comprises Bakerganj Upazilla of Barisal district. The project area heavily
suffers from lack of physical infrastructures. On the other hand, the Pourashava area has
developed in a haphazard manner characterized by narrow and ill drawn road network. The area
generally suffers from following problems -
The entire area heavily suffers from shortage of potable water. The river and canal water
are saline and there is inadequate extractible ground water. Naturally, drinking water has
to be brought from far flung areas making the living of the people a little hazardous.
A significant part of the project area suffers heavily from the shortage of essential
services like electricity, telephone, health services, gas, cyclone center, educational
institutions, etc.
Unplanned and haphazard development of residential houses.
2.4.2 Potentials
The major potential for the project area's development lies in its prospect for development of a
strong economic base on the basis of some factors.
Lots of rivers go through into Bakerganj Upazilla. It may improve the inland water
transport system. Moreover, these rivers create great possibilities for cultivating fishes.
Land of this upazilla is very fertile as it consists of silt comes from the rivers. It may
increase the production rate of rice which creates great opportunity of employment.
Coconut & Battle Nut are two main agricultural products of Bakerganj Upazilla. So there
is a great scope of exporting these products and earn foreign exchange.
Plan 402: Project Planning Studio
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Section 03: Planning Approach
3.1 General
As specified in the ToR a 3-level plan has to be prepared under the Master Plan project for
Upazialla. These are namely- Structural Plan, Master Plan/Urban Area Plan and Local Action
Plan. There are other three separate plans that have to be prepared in support of the Master Plan.
They are Land Use Plan, Transportation and Traffic Management Plan, Drainage and
Environmental Management Plan. According to the ToR, the consultants figured out the
relationships among all plans and their major characteristics, which are depicted in following
table.
Table-2: Relationship among the plans as specified in the ToR
Sl.No. Type of Plan
Coverage
Time Frame
Purpose
1. Structure Plan
Whole study area
20 years
To determine overall strategy of urban
development in the area
2. Master Plan/ Urban Area
Plan
Whole study area 20 years
To provide development guidance for
area where most of the urban development
activities will take place. Development
control, land reservation for infrastructure
and essential purposes.
(i) Land Use Plan Whole study area 20 years
To provide guidance about the future land use of
the area and suggest best possible zoning system
considering all the factors.
(ii) Transportation and
Traffic Management Plan
Whole study area 20 years
To provide suggestion and enforcement
measures for transportation management.
(iii) Drainage and
Environmental
Management Plan
Whole study area 20 years
Guidelines and controls to protect unplanned
physical development in urban environment.
3. Local Action Plan
Individual area of the
upazilla where
priority action is
needed.
Short Term
(possibly 5
Years)
Guidance for development where action is
expected in the short term.
The basic requirements for various planning approaches that would be followed by the
Consultants are common to above 5 (five) desired plans and are discussed in the following
section.
Plan 402: Project Planning Studio
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Structure Plan
- Overall Strategies
- Policy Framework
Master Plan/Urban Area Plan
- Details of Structure Plan’s
Goals and Objects
Transportation and Traffic
Management Plan
- Output of Master
Plan/Urban Area Plan’s
Goals and Objectives
Drainage and Environmental
Management Plan
- Output of Master
Plan/Urban Area Plan’s
Goals and Objectives
Land use Plan
- Output of Master
Plan/Urban Area
Plan’s Goals and
Objectives
Local Action Plan
- Specific Programs,
Schemes in the Light of
Master Plan /Urban Area
Plan’s Goals and
Objectives
Figure-2: Diagram explaining relationship among components of Master Plan for Upazilla
Plan 402: Project Planning Studio
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3.2 Steps in Plan Preparation
A purpose-oriented approach will be considered (flexible to accommodate any future changes)
by the consultants for the preparation of Master plan/Urban Area Plan at the Upazilla level.
3.2.1 Planning Parameters Assessment
Basic data will be needed on population, employment, land use, infrastructure, environmental
conditions etc. for plan preparation. Most of this information will be collected from existing
studies, plans and programs, government publications, public authorities, statistical previous year
book, the records of upazilla and other development agencies working in the concerned upazilla
area. Reference will be made to relevant national reports, plans etc.
Population Projection: Population will be projected for 2030 (plans lifetime) following the age
cohort wise projection system. In that case age cohort structure and growth rate of BBS will be
used. Base population year will be 2001.
3.2.2 Identification of Problems
A rapid scanning survey of problems affecting different groups and having different impacts will
be carried out by the consultants. This will be done through discussions with different interest
groups at a preliminary stage. The exact nature and quantification of the problems will be
identified by collecting required data from secondary sources as well as from the inputs of the
supporting studies to be carried out under this project or already carried out by other agencies.
Problems will also be classified to identify complementarities and existing or potential
responsibility at local or national government level.
3.2.3 Review of Current Development Initiatives
Sectoral projects planned or under construction in the study area by different organizations will
be identified. As required in the ToR, projects will be mapped using thematic overlays.
Information will be obtained as necessary from public agencies as well as from private formal
and informal sources.
The consultants will review current urban and sectoral policies and programs, design standards,
the institutional arrangements to carryout development in the study area, regulatory and other
Plan 402: Project Planning Studio
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control tools available and their effectiveness and new initiatives concerning land development
and management etc. The consultants will also review the inadequate administrative and
organizational structures for effective planning and management at upazilla level.
3.2.4 Assessment of Constraints & Opportunities
Hazardous areas will be identified with the help of government agencies, field inspection, and
verification with the local residents. Key outputs of this task will include identification of critical
areas where, for example, infrastructure costs per capita rise steeply because of natural factors,
distance from main services, dependence on major new transport linkage etc.
3.3.5 Resource Assessment
For funding and implementing priority development projects the consultants will make an
assessment of resources expected to be available with upazilla authority and other development
agencies operating in the area. Accordingly, the consultants will undertake a financial analysis of
the past 5 years of upazilla and other major agencies involved in service provision in the study
area. The major purpose of analysis of local resource potentials will be to address the following
questions:
Availability of technical and physical resources like base map, construction equipment,
other physical resources including land
Availability of funds in the short term
Human resource availability
Commitment of development agencies to respond to the problems and short-terms
development objects identified.
For the purpose of those analyses, detailed information will be collected from upazilla authority
and other public private agencies including NGOs operating in the area. For projection purpose,
the consultant would draw on the work of other municipal finance projects.
3.3.6 Consultations
The process of planning approach will be carried out through the stages consultations involving
the concerned agencies and community representatives including potential beneficiaries, project
Plan 402: Project Planning Studio
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affected people as per requirement of the respective consultation processes. The People's
Participatory Planning Approach will be applied in the formulating the Structure Plan and Master
Plan/Urban Area Plan and Local Action Plan. The potential participants of the stakeholders for
the consultation process would include the following:
A. Parties to be consulted with
(i) The Government/Public Agencies (ii) Local Communities/Beneficiaries
(iii) Private Sectors (iv) Non-Government Organizations (NGOs)
B. Stages of Consultation
In accordance with the ToR the consultants will have to carry out at least 2(two) consultations
during the planning process. They are:
a. First Consultation: The purpose of the first consultation is to involve concerned upazilla
Chairman, Ward Commissioners, local communities, beneficiaries, and other
agencies/interested stakeholders in the process of planning. All the opinion and
suggestion that come out from the participants will be recorded and discussed in the
meetings so that a consensus planning criteria can be developed and make ready for the
second consultation incorporating all findings based on the input-output mix of detailed
survey/investigation.
b. Second Consultation: The second consultation will be designed for analyzing the
outputs of First Consultation in order to develop and adopt development strategies,
proposals, approaches and standards appropriate to the of upazilla. Attempts will be taken
to meet location/area specific demand so that the implementation of the Master Plan can
achieve higher level of community acceptance. During second consultation the consultant
will present detail planning proposals with alternative development options. This session
will be carried out carefully through firstly, the submission of Draft Master Plan Report
and secondly, taking notes and suggestions derived from the consultation with interested
stakeholders. Finally according to ToR Final Master Plan Report will be made available.
Plan 402: Project Planning Studio
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3.3.7 Plan Preparation
Finalizing preparation of the plans is the last stage of the planning process. The Consultants will
prepare the Plan Packages comprising of a) Structure plan, b) Master Plan/Urban Area Plan, b-1)
Land Use Plan, b-2) Drainage and Environmental Management Plan, b-3)Transportation Plan, c)
Local Action Plan. These plans will be supported by the review of the database and information,
assessment of the existing functional structure, problems in developing process, formulation of
conceptual plan, formulation of planning principles, analysis of alternative plans, integration of
optimum plans, priority phasing, development control, zoning, financial-economic, social,
environmental impact assessment, legal support, etc. Scale of all plans will be 1:1980 (1"=165').
3.3.8 Formulation of Bankable Projects
Prioritization of Project: Project selection will be needed based on the areas of the upazilla as
specified in the probable contents of Local Action Plan. Priority projects for different areas will
include development and up gradation. The projects may also be non-physical in nature. In
carrying out the identification of priority project, certain selection criteria need to be fixed. These
could be:
Compatibility with other projects Acceptability to all parties concerned
Equity consideration Sustainability
Whether self financing or not Environmental impacts
Issues Considered: The projects that are economically and financially feasible will be
considered as bankable projects. To develop the inventory of Bankable Projects a list of the
projects that are essential to implement the plan will first be prepared. In the case of our present
study the projects will be drawn from followings:
Low Cost Housing Telephone
New Construction Gas
Upgrading of Old ones Private Electricity Generation
Employment Generation Projects Services
Utility Services Projects Market and Shops
Water Supply and Sanitation Education
Flood Control Embankment Religious
Drainage Infrastructure Recreation
Plan 402: Project Planning Studio
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The whole process is depicted in the following figure:
Assessment of Planning
Parameter
Identification of Goals and
Objectives
Identification of Problem,
Constraints,
Opportunities/Potentials
Resource and Need Assessment
Plan Formulation
Project/Schemes Identification,
Feasibility, and Prioritization
Development of Alternative
Options
Plan Finalization
People’s Consultation
Review of Current Development
Initiatives
Figure-3: Steps in Plan Preparation (modified version adopted from: SCPL-DPM, 2008)
Plan 402: Project Planning Studio
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Section 04: Technical Approach and Methodology
4.1 Collection and Review of Database, Information, Maps and Reports
Collection of available secondary sources information, data, maps, photographs, satellite images,
reports, etc. and their review and identification of shortcomings and gaps, and assessment of real
data requirement and survey of both primary and secondary sources will be made by the study
team. The database and information will include mainly- i) Mouza Maps, ii) Geo-Physical Maps,
iii) Topographical Maps, iv) Basic Statistics;
The sources of available data and information and maps are:
Directorate of Land Records and Survey (DLR) for Mouza Maps,
Geological Survey of Bangladesh (BGS) for Geo-Physical Maps,
Local Government Engineering Department (LGED) for Topographical Maps,
Bangladesh Water Development Board (BWDB) for Hydrological Data,
Rural Electrification Board (REB) for Electric Supply,
Gas Supply Company for Gas Supply Network,
Department of Environment and Forest (DEF) for Environmental Guideline and Information,
Roads and Highway Department (RHD) for Road Network and Transportation,
Inland Water Transport Authority (IWTA) for River Transportation Network,
Bakerganj Upazilla Office for Upazilla based information
After review of all database additional data requirements will be identified and assessed, and
detailed survey & study program with timing and manning schedule will be prepared.
4.2 Reconnaissance Field Survey
After preliminary assessment the members of the study team professionals will carry out
reconnaissance survey of the study area and form firsthand idea and general knowledge of the
project area with respect to physical features, facilities, socio-political-economic-characteristics
with a view to carrying out in-depth review of the available database and assessment of additional
data and information requirements from the primary and secondary sources relating to planning
process.
Plan 402: Project Planning Studio
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4.3 Methodology of Base Map Preparation
A base map of the study area will be prepared at first that would govern the survey works to be
carried out further for Master Plan preparation of the area. Relational database of the survey
results will also be prepared according to the base map in GIS. Methodology that would be
followed for preparation of the base map is briefly discussed below;
Collection of RS and CS Mouza Maps: Both RS and CS mouza sheets/maps will be
collected from DLR/ DC office covering the entire project area. The mouza sheets having
distortion due to rapping or pasting cloths/tape in the mouza maps will be avoided.
Scanning of Mouza Maps: To minimize the distortion and deviations, scanning of
mouza maps will be carried out using drum scanner. Extra care will be taken for
maintaining the proper rotation and alignment of mouza sheets during scanning.
Selection of Ground Control Point (GCP): At least 4 numbers of Ground Control
Points (GCP) will be selected on each mouza sheets identical with the real field
condition. For accuracy and quality work maximum efforts will be given to identify as
many as GCP for each mouza sheets. Geo-referenced (x, y, z) permanent Bench Mark
(BM) pillars uniformly distributed covering the mouza area have to be established to
carry out the total topographic, physical feature and land use survey.
GCP Survey: 4 Ground Control Points for each of mouza sheets that would be used as 4
tic points on the digitized maps for geo-referencing. These GCPs will be selected in such
a manner that the location of these GCPs can be easily located on the mouza maps.
Ground Control Point (GCP) Survey will be conducted using high precession Real Time
Kinematic Global Positioning System (RTK-GPS). Places where GPS survey could not
be possible for signal interruption, Total Station Survey will be conducted.
Digitization of Mouza Maps: On screen digitization method will be used for digitization
of mouza maps. GIS based ArcGIS 9.2 software will be used for this purpose. Feature
wise manuscripts will be developed for digitizing the mouza maps and all features will be
Plan 402: Project Planning Studio
15
stored as layer coverage with a separate ID or code number of respective features in the
GIS database.
Manuscript-1: Point Features: This manuscript will contain all point features like
boundary and other reference pillars, traverse stations, GT stations, bench marks etc.
Every point will be stored with a numeric user ID representing feature type.
Table-3: Format of the point attribute table in ArcGIS 9.2
Shape User
ID
SPZ_no. Location
_no.
Mahallah Mouza Sheet no. Name Use Remarks
Point
Point
Point
Source: (Kashem, Shabnam, Jahan, & Zaman, 2005)
Manuscript-2: Polygon Features: This manuscript will contain all polygon type or
closed boundary features like pond, water bodies, structures, plot and mouza
boundaries etc. All features will be stored as polygon having a numeric user ID
representing feature type.
Table-4: Format of the Polygon attribute table in ArcGIS 9.2
Shape User
ID
Area Perimeter SPZ
_no
.
Locati
on_no.
Maha
llah
Mouza Sheet
no.
Name Use Remark
s
Polyg
on
Source: (Kashem, Shabnam, Jahan, & Zaman, 2005)
Plan 402: Project Planning Studio
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Manuscript-3: Line Features: This manuscript will contain all line type features like
roads, railways, drainage, sewerage line, embankment/flood wall etc. All features will
be stored as line having a numeric user ID representing feature type.
Table-5: Format of the Arc attribute table in ArcGIS 9.2
Shape User
ID
SPZ_no. Fnode Tnode Lpoly Rpoly Use Length Remarks
Poly
line
Source:(Kashem, Shabnam, Jahan, & Zaman, 2005)
Checking/Editing of Maps: After digitization of mouza maps, it will be printed
containing the features in different colors then it will be checked and verified by
superimposing on the original mouza maps using the light table. All possible errors
(missing arcs, dislocation arcs, wrong or missing polygons, labels, tic locations, ID etc.)
will be solved and final digital mouza maps will be prepared.
Joining and Printing of Mouza Maps: After digitizing and geo-referencing of the
mouza maps, all the maps of the study area will be joined together by conducting edge
matching operation in ArcGIS 9.2 .The geo-referenced mouza map containing all the
features (point, line, polygon) will be prepared and printed for the further survey works.
Scale of the mouza map will be 1:1980 (1"=165').
4.4 Methodology of Physical Feature Survey
Physical feature survey would enable the planning team to have adequate information on existing
physical condition of the study area. The physical features map will be prepared on enlarged
cadastral survey mouza maps on 1:1980 (1"=165') scales showing the following features.
Plan 402: Project Planning Studio
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Table-6: Physical Features
Physical Features Illustrated
a. River Indicate direction of flow & width
b. Khal Indicate direction & width
c. Drainage Channels Indicate direction of flow & width
d. Ponds/Tanks/Ditches Indicate them
e. Marshalands/Flood Prone Area Identify and locate land liable to flooding during
monsoon
f. Building / Structures Pucca / semi pucca/ kutcha structures & no. of storey
g. Railway line and ROW Indicate alignment and junction points
h. Railway stations Indicate the place and area
i. Bus/Trucks, launch/steamer
terminals
Indicate the place and area
j. Flood Works Embankments, pumps stations, sluice gates etc. with
location, condition
k. Bridge / Culverts Indicate location, length, width, type of structure,
condition etc.
l. Utility Mains and ROW Electric, gas and telephone
m. Utility Substations Electric and Water supply, waste disposal and
treatment, gas, telephone etc.
n. Deep Tube well Stations Upazilla, DPHE and other deep tube well stations and
output
o. Mouza, Union/Ward, Upazilla,
Thana and District Boundary
Administrative boundaries
Source: Adopted from ToR of Upazilla Town Master Plan Package
The features identified above should be provided in the Base map. Names of settlements, village,
rivers, khals, lakes, roads, markers, etc. must be indicated in the maps.
Plan 402: Project Planning Studio
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Table-7: Physical Infrastructure
Survey Item Illustrated
Physical Infrastructure - All existing structures with position and dimension
- Alignment and crest levels (not exceeding 500m)
of roads, embankments, dykes and other drainage
divides
- Alignment of rivers, lakes, canals and drainage
channels
- Outline of bazaars, water bodies, swamps etc.
- Identification of bridges, culverts on the road, their
dimension, condition of abutments, deck and wing
walls
- Type, size, depth, inlet and outlet location of drain
and canal along with flow direction, place of
encroachment
- Type of sewer system, size, type and location of
sewerage line, location of bins, identification of
any other sewerage system
- Identification of the exposed water supply system,
location of overhead water tank and its capacity,
catchment area of overhead tank
- Identification, location and capacity of electric
substation, telephone exchange, gas supply
substation etc. treatment plant, waste disposal
facilities
Source: Adopted from ToR of Upazilla Town Master Plan Package
Location and dimension of most of the physical infrastructures will be surveyed and stored using
RTK-GPS supported Total Station (TS) survey technique. Data will be recorded in the TS
memory card with separate ID or code number for each structure. Later on the TS data will be
transferred directly to the GIS database where the feature will be kept in separate layer wise as
per specified code or ID.
Plan 402: Project Planning Studio
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Location of point features such as telephone, electricity poles, small hydraulic structures etc. will
be surveyed using Data Logger ProXR DGPS (Differential Global Positioning System). Position
data of such features will be stored in DGPS handheld computer with individual ID or code. Later
on this data will be transferred to GIS database in layer wise after incorporating the differential
correction and necessary processing.
4.5 Methodology of Topographic Survey
The topographic survey will cover the following features:
Land levels/ spot levels at 50m intervals in general cases, with denser intervals for
undulations for generating the contours.
Scale of the topographic map will be 1:1980 (1"=165').
4.6 Methodology of Land Use Survey
Planning is concerned about the location, intensity, and amount of land development required for
various space-using functions of human life. Land use survey us an effective tool in this respect.
Land use survey basically records the use of land by its functional activity such as residential,
industrial, commercial, educational, health, institutional etc.
The land use maps will be prepared on enlarged cadastral survey mouza maps of 1:1980
(1"=165') scales showing the following broad and detailed land uses. Total Station and DGPS
survey technique will be used for land use survey. The land use map will be prepared indicating
the broad categories of land use indicated below:
Land Use Categories are following:
Residential Public administration and Defense
Commercial Roads
Industrial Agricultural use
Open space Water bodies
Institutions Wet land
Community facilities Vacant land
Public services and utilities Brick field
Communication and Transport Railway land
Institutions Urban Reserve
Community facilities Mixed use
Plan 402: Project Planning Studio
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Table-8: Land Use Survey Sheet S
hap
e
Are
a
Per
imet
er
Buil
din
g I
D
Zone
Loca
tion
Shee
t N
o.
Nam
e
Sto
ried
Buil
din
g U
se
Use
tex
t
Org
aniz
atio
n
type
Buil
din
g t
ype
X c
oord
Y c
oord
Poly
Poly
Source: (Kashem, Shabnam, Jahan, & Zaman, 2005)
4.7 Methodology of Socio-Economic Survey
People and their requirements such as housing, shopping, employment, education, and health
services are prime consideration in planning. Detailed information on population is, therefore,
essential for determining land requirement for these needs as well as allocating land between
various competing uses. The study of existing population in terms of its size, structure, socio-
economic characteristics and spatial distribution is needed in this respect.
General information on Demography, Family size, Age, Religion, Education, Employment and
Occupation Pattern, Land Ownership Pattern, Land Value, Land Utilization, Income Level,
Health and Recreation Facilities, etc. will be collected from the primary sources through the
specially designed socio-economic questionnaire survey format provided along with ToR.
Secondary data will be collected from relevant sources.
The sample size from the entire population of Bakerganj Upazilla (3,36,706; BBS-2001) has
been determined 384 at 95% confidence level and 5% confidence interval for the socio-economic
survey.
Case studies will be conducted highlighting the issues like housing for disadvantaged group,
informal economic activity, traffic congestion, drainage, water logging, unauthorized
encroachment, waste disposal. Playground and park, stakeholder’s participation for planning and
development control. The questionnaire will contain a wide variety of information on the basis of
the following format as envisaged by the ToR
Plan 402: Project Planning Studio
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Table-9: Socio-Economic Survey Format
Item Illustrated
1. Demographic information Age, sex, growth rate, household size, migration etc.
2. Socio-economic status of
the population
Educational status, occupational patterns, income levels,
land ownership patterns etc.
3. Land and housing Land value, housing type and condition, slum and
squatter settlements etc.
4. Urban services and
community facilities
Availability of water supply, sanitation, drainage and
waste disposal facilities, availability and status of
educational, recreational, marketing and other socio-
economic facilities
Source: Adopted from ToR of Upazilla Town Master Plan Package
4.8 Methodology of Traffic and Transportation Survey
The consultant will carry out an inventory of the circulation system (roads and waterways) by
functional classification and their capacities, conditions and average daily traffic, following the
guidelines as given in the scope of services for transportation and traffic management plan of the
ToR. A series of volume and O-D surveys will be carried out within the planning area. Survey of
traffic volumes will be carried during the peak hours on specific days. O-D survey will be carried
out within 1 km radius considering the upazilla municipality town office as the center A
pedestrian count will also be conducted as part of the survey activity.
The consultant will summarize the result of the data collected and identify the major
transportation problems of the upazilla along with the factors responsible for such problems.
Activities will be performed are following:
Analysis of the study area
An assessment of the external links
Sectoral programs to address the deficiencies
Examine compatibility of the existing and committed proposals by various agencies
Preparation of realizable proposals for improving the traffic and transportation system.
Plan 402: Project Planning Studio
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4.9 Methodology of Environmental Feature Survey
Consultants will undertake an environmental examination/survey at the upazilla level.
Environmental safety is of great concern, now a day, to the professionals. Preparation of master
plan for the next 20 years for upazilla seeks environmental investigation of development
activities that will be under taken in next 20 years. The issues/aspects that are to be investigated
are as follows:
1) Existing Infrastructures
a) Solid waste management-existing system, location of garbage disposal, management
aspect
b) Water supply(network, coverage)
c) Drainage
i. Man-made (drainage network, gradient, attachment area, out let)
ii. Natural (flow direction, hydrology, usability)
d) Sewerage (location/network, condition)
2) Environmental Hazards
a) Existing mitigation/coping measures, if any
b) Identification and risk assessment of hazards.
c) Past trends
- Identification of environmental protection laws/regulations
- Demand of future environmental infrastructure
The required information on the above aspects will be collected both from primary
questionnaire surveys, field survey and from secondary data and finally will be incorporated
with proposals in the master plan documents.
Plan 402: Project Planning Studio
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Section 05: Work Program and Project Team
5.1 Work Schedule
Detail work schedule of the project has been developed with the help of Microsoft Office
Project- 2007 software. Lifetime of the project has been considered 360 working days. The
whole project has been subdivided in a number of tasks and subtasks. Reports to be submitted in
different stages of the project have been portrayed as milestone in the work schedule. The
starting time of the project is 1st January, 2012 and the finishing time considering 360 working
days is 16th
May, 2013.The work schedule is presented in the following section in Figure-4.
5.2 Network Diagram
Network diagram and critical path of the principal activities has been developed from the work
schedule. The critical path is shown by the red line in the Network Diagram (Figure-5).
5.3 Staffing Schedule
Work duration of the respective professionals during the projects life time has been shown in the
staffing schedule (Figue-6). The number of working days they will be involved is indicated in the
third column. From those working days their monthly involvement will be obtained.
5.4 Project Team
List of professional personnel will be involved in the project is provided in Table-10. Their
educational qualification, experiences and assigned responsibilities is also presented in a tabular
format.
5.5 Organogram
Organogram of the project team has been provided in Figure-7. All the professional personnel
and the supporting staff will be accountable to the Team Leader.
5.6 Responsibility Linkage
Responsibility linkages of the project professionals are described in Table-11. Primary and
Secondary responsibility according to activity is expressed in a tabular format.
Plan 402: Project Planning Studio
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Figure-4: Work Schedule (Page-24)
Plan 402: Project Planning Studio
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Figure-5: Network Diagram (CPM) of Principal Activities (Page-25)
Plan 402: Project Planning Studio
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Figure-6: Staffing Schedule (Page-26)
Plan 402: Project Planning Studio
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Table-10: Project Team (27-29)
Plan 402: Project Planning Studio
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Table-10: Project Team (27-29)
Plan 402: Project Planning Studio
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Table-10: Project Team (27-29)
Plan 402: Project Planning Studio
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Figure-7: Organogram of the Project Team (Page-30)
Plan 402: Project Planning Studio
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Table-11: Professional Personnel Responsibility Linkage (Page- 31)
ID Task Name Duration Start Finish
1 Mobilization of Resources, Reconnaissance Field Survey, Project Design 30 days Sun 1/1/12 Thu 2/9/122 Resource Mobilization 10 days Sun 1/1/12 Thu 1/12/12
3 Reconnaissance Survey 15 days Fri 1/13/12 Thu 2/2/124 Project Design and Report Preparation 20 days Fri 1/13/12 Thu 2/9/12
5 Inception Report 0 days Thu 2/9/12 Thu 2/9/126 Collection and Review of Database, Information, Maps, Reports 80 days Fri 1/13/12 Thu 5/3/127 Preparation of Base Map and Demarcation of Project Area 80 days Fri 1/13/12 Thu 5/3/128 Collection of RS and CS Mouza Maps 14 days Fri 1/13/12 Wed 2/1/129 Scanning of Mouza Maps 10 days Tue 1/24/12 Mon 2/6/1210 Selection of Ground Control Point , GCP Survey 21 days Thu 2/2/12 Thu 3/1/1211 Digitization of Mouza Maps 55 days Thu 1/26/12 Wed 4/11/1212 Checking/Editing of Maps 55 days Mon 2/6/12 Fri 4/20/12
13 Joining and Printing of Mouza Maps 3 days Mon 4/23/12 Wed 4/25/1214 Study Area Report Preparation 15 days Thu 4/12/12 Wed 5/2/12
15 Study Area Report With Maps 0 days Thu 5/3/12 Thu 5/3/1216 Survey Works 140 days Fri 1/13/12 Thu 7/26/1217 Physical and Environmental Feature Survey; Topographic Survey 90 days Wed 3/14/12 Tue 7/17/1218 Mobilization of Manpower and Resources 10 days Wed 3/14/12 Tue 3/27/1219 Field Survey 60 days Wed 3/28/12 Tue 6/19/1220 Updating of Maps and Data 60 days Fri 4/6/12 Thu 6/28/1221 Compilation/Analysis of Data 50 days Tue 4/17/12 Mon 6/25/1222 Preparation of Survey Report and Printing of Maps 16 days Tue 6/26/12 Tue 7/17/1223 Land Use Survey 90 days Wed 3/14/12 Tue 7/17/1224 Mobilization of Manpower and Resources 10 days Wed 3/14/12 Tue 3/27/12
25 Field Survey 60 days Wed 3/28/12 Tue 6/19/1226 Updating of Maps and Data 60 days Fri 4/6/12 Thu 6/28/12
27 Compilation/Analysis of Data 50 days Tue 4/17/12 Mon 6/25/1228 Preparation of Survey Report and Printing of Maps 16 days Tue 6/26/12 Tue 7/17/12
29 Socio-Economic Survey 75 days Fri 1/13/12 Thu 4/26/1230 Mobilization of Manpower and Resources 5 days Fri 1/13/12 Thu 1/19/12
31 Field Survey 40 days Fri 1/20/12 Thu 3/15/1232 Database Preparation 30 days Fri 2/3/12 Thu 3/15/12
33 Compilation/Analysis of Data 15 days Fri 3/16/12 Thu 4/5/1234 Preparation of Survey Report 15 days Fri 4/6/12 Thu 4/26/12
35 Transportation Survey 90 days Wed 3/14/12 Tue 7/17/1236 Mobilization of Manpower and Resources 10 days Wed 3/14/12 Tue 3/27/1237 Determination of Survey Loactions 60 days Wed 3/28/12 Tue 6/19/1238 Field Survey 60 days Fri 4/6/12 Thu 6/28/1239 Compilation/Analysis of Data 50 days Tue 4/17/12 Mon 6/25/1240 Preparation of Survey Report 16 days Tue 6/26/12 Tue 7/17/1241 All Survey Report Compilation 7 days Wed 7/18/12 Thu 7/26/1242 Survey Reports 0 days Thu 7/26/12 Thu 7/26/1243 Draft Structure Plan Preparation 60 days Fri 7/27/12 Thu 10/18/1244 Interim Report 0 days Thu 10/18/12 Thu 10/18/1245 Approval of The Structure Plan 30 days Fri 10/19/12 Thu 11/29/1246 Draft Master Plan and Local Action Plan Preparation 120 days Fri 9/7/12 Thu 2/21/1347 Land Use and Utilities Plan 100 days Fri 9/7/12 Thu 1/24/1348 Transportation and Traffic Management Plan 100 days Fri 9/7/12 Thu 1/24/1349 Drainage and Environmental Management Plan 100 days Fri 9/7/12 Thu 1/24/1350 Local Action Plan 70 days Fri 10/19/12 Thu 1/24/1351 Compilation of All the Plan and Report Preparation 30 days Fri 1/11/13 Thu 2/21/1352 Draft Report 0 days Thu 2/21/13 Thu 2/21/1353 Approval of the Master Plan and Local Action Plan 30 days Fri 2/22/13 Thu 4/4/1354 Final Structure Plan and Master Plan Preparation 30 days Fri 4/5/13 Thu 5/16/1355 Final Report 0 days Thu 5/16/13 Thu 5/16/13
2/9
5/3
7/26
10/18
2/21
5/16
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun JulQtr 1, 2012 Qtr 2, 2012 Qtr 3, 2012 Qtr 4, 2012 Qtr 1, 2013 Qtr 2, 2013
Task
Split
Progress
Milestone
Summary
Project Summary
External Tasks
External Milestone
Deadline
Figure-4: Work Schedule
24
Project: Work ScheduleDate: Mon 12/19/11
Selection of Ground Control Point , GCP SurveyStart: 2/2/12 ID: 10
F inish: 3/1/12 Dur: 21 day s
Res:
Checking/Editing of MapsStart: 2/6/12 ID: 12
F inish: 4/20/12 Dur: 55 day s
Res:
Survey WorksStart: 1/13/12 ID: 16
F inish: 7/26/12 Dur: 140 day s
Res:
Physical and Environmental Feature Survey; Topographic SurveyStart: 3/14/12 ID: 17
F inish: 7/17/12 Dur: 90 day s
Res:
Compilation/Analysis of DataStart: 4/17/12 ID: 21
F inish: 6/25/12 Dur: 50 day s
Res:
Mobilization of Manpower and ResourcesStart: 3/14/12 ID: 24
F inish: 3/27/12 Dur: 10 day s
Res:
Field SurveyStart: 3/28/12 ID: 25
F inish: 6/19/12 Dur: 60 day s
Res:
Updating of Maps and DataStart: 4/6/12 ID: 26
F inish: 6/28/12 Dur: 60 day s
Res:
Compilation/Analysis of DataStart: 4/17/12 ID: 27
F inish: 6/25/12 Dur: 50 day s
Res:
Socio-Economic SurveyStart: 1/13/12 ID: 29
F inish: 4/26/12 Dur: 75 day s
Res:
Field SurveyStart: 1/20/12 ID: 31
F inish: 3/15/12 Dur: 40 day s
Res:
Database PreparationStart: 2/3/12 ID: 32
F inish: 3/15/12 Dur: 30 day s
Res:
Compilation/Analysis of DataStart: 3/16/12 ID: 33
F inish: 4/5/12 Dur: 15 day s
Res:
Preparation of Survey ReportStart: 4/6/12 ID: 34
F inish: 4/26/12 Dur: 15 day s
Res:
Draft Master Plan and Local Action Plan PreparationStart: 9/7/12 ID: 46
F inish: 2/21/13 Dur: 120 day s
Res:
Local Action PlanStart: 10/19/12 ID: 50
F inish: 1/24/13 Dur: 70 day s
Res:
Final Structure Plan and Master Plan PreparationStart: 4/5/13 ID: 54
F inish: 5/16/13 Dur: 30 day s
Res:
Mobilization of Manpower and ResourcesStart: 1/13/12 ID: 30
F inish: 1/19/12 Dur: 5 day s
Res:
Field SurveyStart: 3/28/12 ID: 19
F inish: 6/19/12 Dur: 60 day s
Res:
Transportation SurveyStart: 3/14/12 ID: 35
F inish: 7/17/12 Dur: 90 day s
Res:
Mobilization of Manpower and ResourcesStart: 3/14/12 ID: 36
F inish: 3/27/12 Dur: 10 day s
Res:
Determination of Survey LoactionsStart: 3/28/12 ID: 37
F inish: 6/19/12 Dur: 60 day s
Res:
Field SurveyStart: 4/6/12 ID: 38
F inish: 6/28/12 Dur: 60 day s
Res:
Compilation/Analysis of DataStart: 4/17/12 ID: 39
F inish: 6/25/12 Dur: 50 day s
Res:
Approval of The Structure PlanStart: 10/19/12 ID: 45
F inish: 11/29/12 Dur: 30 day s
Res:
Approval of the Master Plan and Local Action PlanStart: 2/22/13 ID: 53
F inish: 4/4/13 Dur: 30 day s
Res:
Draft Report
Milestone Date: Thu 2/21/13
ID: 52
Final Report
Milestone Date: Thu 5/16/13
ID: 55
Drainage and Environmental Management PlanStart: 9/7/12 ID: 49
F inish: 1/24/13 Dur: 100 day s
Res:
Resource MobilizationStart: 1/1/12 ID: 2
F inish: 1/12/12 Dur: 10 day s
Res:
Reconnaissance SurveyStart: 1/13/12 ID: 3
F inish: 2/2/12 Dur: 15 day s
Res:
Study Area Report PreparationStart: 4/12/12 ID: 14
F inish: 5/2/12 Dur: 15 day s
Res:
Mobilization of Resources, Reconnaissance Field Survey, Project DesignStart: 1/1/12 ID: 1
F inish: 2/9/12 Dur: 30 day s
Res:
Preparation of Survey ReportStart: 6/26/12 ID: 40
F inish: 7/17/12 Dur: 16 day s
Res:
Mobilization of Manpower and ResourcesStart: 3/14/12 ID: 18
F inish: 3/27/12 Dur: 10 day s
Res:
Joining and Printing of Mouza MapsStart: 4/23/12 ID: 13
F inish: 4/25/12 Dur: 3 day s
Res:
Land Use SurveyStart: 3/14/12 ID: 23
F inish: 7/17/12 Dur: 90 day s
Res:
Updating of Maps and DataStart: 4/6/12 ID: 20
F inish: 6/28/12 Dur: 60 day s
Res:
Collection and Review of Database, Information, Maps, ReportsStart: 1/13/12 ID: 6
F inish: 5/3/12 Dur: 80 day s
Res:
Project Design and Report PreparationStart: 1/13/12 ID: 4
F inish: 2/9/12 Dur: 20 day s
Res:
Study Area Report With Maps
Milestone Date: Thu 5/3/12
ID: 15
Survey Reports
Milestone Date: Thu 7/26/12
ID: 42
Interim Report
Milestone Date: Thu 10/18/12
ID: 44
Land Use and Utilities PlanStart: 9/7/12 ID: 47
F inish: 1/24/13 Dur: 100 day s
Res:
Inception Report
Milestone Date: Thu 2/9/12
ID: 5
Compilation of All the Plan and Report PreparationStart: 1/11/13 ID: 51
F inish: 2/21/13 Dur: 30 day s
Res:
Transportation and Traffic Management PlanStart: 9/7/12 ID: 48
F inish: 1/24/13 Dur: 100 day s
Res:
Draft Structure Plan PreparationStart: 7/27/12 ID: 43
F inish: 10/18/12 Dur: 60 day s
Res:
Preparation of Base Map and Demarcation of Project AreaStart: 1/13/12 ID: 7
F inish: 5/3/12 Dur: 80 day s
Res:
Scanning of Mouza MapsStart: 1/24/12 ID: 9
F inish: 2/6/12 Dur: 10 day s
Res:
Collection of RS and CS Mouza MapsStart: 1/13/12 ID: 8
F inish: 2/1/12 Dur: 14 day s
Res:
Digitization of Mouza MapsStart: 1/26/12 ID: 11
F inish: 4/11/12 Dur: 55 day s
Res:
Preparation of Survey Report and Printing of MapsStart: 6/26/12 ID: 28
F inish: 7/17/12 Dur: 16 day s
Res:
All Survey Report CompilationStart: 7/18/12 ID: 41
F inish: 7/26/12 Dur: 7 day s
Res:
Preparation of Survey Report and Printing of MapsStart: 6/26/12 ID: 22
F inish: 7/17/12 Dur: 16 day s
Res:
Critical Noncritical Critical Milestone Milestone Critical Summary Summary Critical Inserted Inserted Critical Marked Marked Critical External External Project Summary Highlighted Critical Highlighted Noncritical
Figure-5: Network Diagram (CPM) of Principal Activities
25
Project: Work ScheduleDate: Mon 12/19/11
ID Task Name Duration Start Finish
1 Team Leader 360 days Sun 1/1/12 Thu 5/16/132 Deputy Team Leader 360 days Sun 1/1/12 Thu 5/16/133 Architect Planner 210 days Fri 7/27/12 Thu 5/16/134 Civil Engineer 307 days Wed 3/14/12 Thu 5/16/135 Urban Planner-1 360 days Sun 1/1/12 Thu 5/16/136 Urban Planner-2 360 days Sun 1/1/12 Thu 5/16/137 GIS Specialist 350 days Fri 1/13/12 Thu 5/16/138 Transport Planning Expert 307 days Wed 3/14/12 Thu 5/16/139 Demographer/Statistician 285 days Fri 1/13/12 Thu 5/16/1310 Urban Development Economist 285 days Fri 1/13/12 Thu 5/16/1311 Municipal Engineer 180 days Fri 9/7/12 Thu 5/16/1312 Hydrologist 180 days Fri 9/7/12 Thu 5/16/1313 Environmental Analyst 307 days Wed 3/14/12 Thu 5/16/1314 Office Manager 360 days Sun 1/1/12 Thu 5/16/1315 Peon 360 days Sun 1/1/12 Thu 5/16/13
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct NoQtr 4, 2006 Qtr 1, 2007 Qtr 2, 2007 Qtr 3, 2007 Qtr 4, 2007 Qtr 1, 2008 Qtr 2, 2008 Qtr 3, 2008 Qtr 4, 2008 Qtr 1, 2009 Qtr 2, 2009 Qtr 3, 2009 Qtr 4, 2009 Qtr 1, 2010 Qtr 2, 2010 Qtr 3, 2010 Qtr 4,
Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline
Figure-6: Staffing Schedule
26
Project: MSProj11Date: Mon 12/19/11
ID Task Name Duration Start Finish
1 Team Leader 360 days Sun 1/1/12 Thu 5/16/132 Deputy Team Leader 360 days Sun 1/1/12 Thu 5/16/133 Architect Planner 210 days Fri 7/27/12 Thu 5/16/134 Civil Engineer 307 days Wed 3/14/12 Thu 5/16/135 Urban Planner-1 360 days Sun 1/1/12 Thu 5/16/136 Urban Planner-2 360 days Sun 1/1/12 Thu 5/16/137 GIS Specialist 350 days Fri 1/13/12 Thu 5/16/138 Transport Planning Expert 307 days Wed 3/14/12 Thu 5/16/139 Demographer/Statistician 285 days Fri 1/13/12 Thu 5/16/1310 Urban Development Economist 285 days Fri 1/13/12 Thu 5/16/1311 Municipal Engineer 180 days Fri 9/7/12 Thu 5/16/1312 Hydrologist 180 days Fri 9/7/12 Thu 5/16/1313 Environmental Analyst 307 days Wed 3/14/12 Thu 5/16/1314 Office Manager 360 days Sun 1/1/12 Thu 5/16/1315 Peon 360 days Sun 1/1/12 Thu 5/16/13
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Decr 4, 2010 Qtr 1, 2011 Qtr 2, 2011 Qtr 3, 2011 Qtr 4, 2011 Qtr 1, 2012 Qtr 2, 2012 Qtr 3, 2012 Qtr 4, 2012 Qtr 1, 2013 Qtr 2, 2013 Qtr 3, 2013 Qtr 4, 2013 Qtr 1, 2014 Qtr 2, 2014 Qtr 3, 2014 Qtr 4, 2014
Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline
Figure-6: Staffing Schedule
26
Project: MSProj11Date: Mon 12/19/11
27
Table-10: Project Team
Serial
No. Key Personnel Qualification
Experience Responsibilities
1. Team leader Ph.D/Master’s
Degree in Urban and
Regional Planning or
equivalent
At least 15 years
experience in urban
planning and
development. The
person must have
extensive experience in
project management,
institutional and urban
policy development and
the administration of
large multi-disciplinary
teams.
To lead the team of experts for
the preparation of the structure
plan. Master Plan and Local
Action Plan and prepare work
program in consultation with
the Project Director.
To function in liaison with the
Paurashava officials and other
involved agencies in public and
private sectors and NGOs.
To ensure the technical quality
of the project, supervise the
substantive inputs of the
experts and co-ordinate the
technical and administrative
inputs of the consulting
firm/consultants together with
the PD.
Any other related jobs.
2. Deputy Team
Leader
Master’s Degree in
Urban and Regional
Planning or
equivalent.
Minimum 10 years
experience in urban
physical planning and
management preferably
at municipal level. The
candidate must have
extensive experience in
project management,
institutional and urban
policy development and
the administration of
large multi-disciplinary
teams.
To work under the overall
guidance of the Team Leader
and in close collaboration with
the Project Director as well as
the involved local agencies.
To assist the Team Leader in
the preparation of Structure
Plan, Master Plan and Local
Action Plan.
Any other related jobs.
3. Urban Planner-
2 person
Bachelor’s\ Master’s
Degree in Urban and
Regional Planning
(Not Mentioned in the
ToR).
To prepare and compile base
maps and other maps in
different layers which need to
be incorporated into the GIS.
To supervise survey activities.
To collect all basic information
regarding plan preparation,
carry out relevant studies and
prepare reports.
Any other planning tasks
assigned by Team Leader as per
ToR.
4. Demographer/
Statistician
Master’s Degree in
Statistics/
Demography
Fifteen years
progressive experience
in demography/
statistics. At least five
years experience of
working in cities is
preferable.
To review and analyze
demographic variables.
To undertake works of
assessment and forecasting of
future demographic trends.
To carry out all other statistical
assignments pertaining to
planning
28
5. Urban
Development
Economist
Master’s Degree in
Economics/ Finance
15 years progressive
experience in urban
financial forecasting/
management. Five years
experience in urban
economics/ urban
financial management is
preferable.
To review and analyze
economic growth variables of
the city and forecast future
trends.
To prepare multi-sectoral
investment program.
To conduct feasibility studies
of urban development project.
Any other assignment
pertaining to urban finance
6. Municipal
Engineer
Bachelor’s Degree in
Civil Engineer
10 to 15 years
experience as Municipal
Engineer.
To prepare inventory of all
types of utilities (electricity,
gas, telecommunications etc.)
and environmental
infrastructure (sewerage, waste
disposal, water supply, drainage
etc.).
To identify projects and
conduct surveys and prepare
design and cost estimation of
these utilities and
infrastructure.
To carry out any other activities
as directed by the team leader.
7. Transport
Planning
Expert
Bachelor’s/Masters’
Degree in Transport
Planning/ Traffic
Engineering.
15 years experience in
urban and regional
transportation planning.
To carry out the transport and
traffic studies.
To prepare project proposals
and detailed designs of
integrated transport network of
the study area.
8. Hydrologist Bachelor’s Degree in
Civil Engineering
with experience in
Hydrology or Water
Resource
Engineering
At least 15 year
progressive experience
in water resource
planning of medium/
large cities.
To review and study existing
water resource and drainage
system with particular emphasis
on sewerage system.
To do detail planning and
design of sewerage and
drainage and other physical
infrastructure based on
anticipated growth and as per
recommendation of the
planners.
To carry out flood/disaster risk
analysis and formulate
flood/disaster mitigation
measures.
All other hydrology related
tasks assigned by the Team
Leader as per ToR.
9. Civil Engineer Bachelor’s Degree in
Civil Engineering
with post graduate
qualifications in soil
and foundation.
15 year progressive
experience in the fields.
To analyze land use and
topographical survey results
including general infrastructure
and soil.
To prepare foundation design
criteria, drainage and flood
control works.
29
Any other works assigned by
consultant’s Team Leader.
10. Architect
Planner
Bachelor’s Degree in
Architecture and
having Master
Degree in Urban and
Regional Planning.
10 years experience in
Urban Planning/Urban
Design/Site
Planning/Development
Control/Environmental
Protection will be
preferred.
To assist consultants in the
preparation of Urban Design,
Site Planning, application of
Building Codes and assist in
revision of existing
development control rules.
To formulate architectural
standards with emphasis on
façade, land scalping and high
rise apartments.
To assist consultants in
formulating recommendation
policy for environmental
protection.
To receive on the job training
and perform tasks assigned on
aspects determined by Project
Director, Project Manager and
consultants.
11. Environmental
Analyst
Masters’ Degree in
Environmental
Engineering/Bachelor
’s Degree in Civil
Engineering with
emphasis on
environmental
aspects.
At least 15 years of
working experience.
To analyze environmental
aspects of the area and
ecological matters.
To assist consultants in the
preparation of environmental
planning.
To carry out any other relevant
tasks relating to the project as
may be assigned by Project
Director and Project Manager.
12. GIS Specialist Bachelor’s/Masters’
Degree in Urban
Planning/Geography/
Civil Engineering or
related field with
specialization in GIS
or Post-Graduate
Degree/Diploma in
GIS.
5 years working
experience as GIS
specialist in national and
international agencies in
urban planning and
related field and have
considerable knowledge
in compilation of basic
data for use in GIS at
the plot level and should
be well conversant with
spatial analysis, design
and preparation of data
using GIS software as
proposed.
To supervise GPS survey, data
processing and all other digital
map production.
To perform spatial analyst,
networking and 3D analysis.
30
Team Leader Deputy Team
Leader
Urban Planner-1
Urban Planner-2
Demographer
/Statistician
Urban Development Economist
Municipal Engineer
Transport Planning Expert
Hydrologist
Civil Engineer
Architect Planner
Environmental Analyst
GIS Expert
1. Office Manager
2. Peon
Figure-7: Organogram of the Project Team
31
Table -11: Professional Personnel Responsibility Linkage
Activity
Tea
m L
ead
er
Dep
uty
Tea
m
Lea
der
Urb
an
Pla
nn
er-1
Urb
an
Pla
nn
er-2
Arc
hit
ect
GIS
Sp
ecia
list
Tra
nsp
ort
Pla
nn
ing E
xp
ert
Civ
il E
ngin
eer
Dem
ogra
ph
er
/Sta
tist
icia
n
En
vir
on
men
tal
An
aly
st
Hyd
rolo
gis
t
Mu
nic
ipal
En
gin
eer
Urb
an
Dev
elop
men
t
Eco
nom
ist
Off
ice
Man
ager
Peo
n
Mobilization, Reconnaissance Survey, Project Design, Submission of
Inception Report
P P P P
Collection and Review of Database, Information, Maps, Reports S S P P
Preparation and Compilation of Base Map, Demarcation of Project Area,
Study Area Report with Map
P P P P P
Physical and Environmental Feature Survey; Topographic Survey S S S P P P P
Land Use Survey S S P P P S S
Socio-Economic Survey S S S P P P
Transportation Survey S S P P P S
All Survey Report Compilation and Submission of Survey Report S S P P S S S S
Draft Structure Plan Preparation and Interim Report P P P P S S S S S S S S S
Draft Master Plan and Local Action Plan Preparation; Draft Report P P P P P P P P P P P P P
Final Structure Plan and Master Plan preparation; Final Report P P P P P P P P P P P P P
Office and Account Management P
Office Maintenance P
N. B. - “P” for Primary Activity and “S” for Secondary Activity
31
Financial Proposal
PLAN 402: Project Planning Studio
32
1. Analysis of Projects Reimbursable Cost
Sl.
No.
Description Unit Unit Cost
in BDT
Quantity Total in
BDT
1. Rental Cost of Office (Including Utility Bill) Month 30,000 17 5,10,000
2. Rental Cost of Office Setup Month 50,000 17 8,50,000
3. Cost of Office Stationary Month 5,000 17 85,000
4. Communication Costs Between "Base Office" and
"Field Office"
Month 1,00,000 17 17,00,000
5. Rental Vehicle Cost for Transport (1 no.) Month 30,000 17 5,10,000
6. Cost of Procurement of Mauza Maps Number 300 780 2,34,000
7. Secondary Data Collection Cost Lump-sum 50,000 1 50,000
8. Cost of Construction and Installation of
Benchmark/Ground Control Point
Number 3,000 156 18,72,000
9. Cost of GIS Database Preparation on the Basis of
Subcontract - Scanning, Digitizing of Maps and
Reproduction
Number 500 780 3,90,000
10 Cost of Survey
i) Physical and Environmental Feature Survey;
Topographic Survey
Acre 350 1,03,097 3,60,83,950
ii) Land Use Survey Acre 150 1,03,097 1,54,64,550
iii) Socio-Economic Survey Per HH 150 460 69,000
iv) Transportation Survey Package 100,000 1 1,00,000
11. Cost of Map Printing
i. Base/Mouza Map Number 500 30 15,000
ii. Survey Maps Number 500 180 90,000
iii. Structure Plan Number 500 30 15,000
iv) Master Plan Number 500 120 60,000
12.
Cost of Reports for the Service (Including Printing, Binding and Photocopy Cost)
i. Inception Report Number 500 25 12,500
ii. Study Area Report Number 750 25 18,750
ii. Survey Report Number 2,000 25 50,000
iii. Interim Report Number 2,000 25 50,000
iv) Draft Report Number 3,000 25 75,000
v) Final Report Number 3,500 25 87,500
Grand Total of Projects Reimbursable Cost
5,67,77,250
PLAN 402: Project Planning Studio
33
2. Analysis of Project Staff Remuneration
Sl. No. Position Monthly Salary
(BDT)
Working
Month
Total (BDT)
Staff
A. Professional Staff
1. Team Leader 1,00,000 17 17,00,000
2. Deputy Team Leader 70,000 17 11,90,000
3. Urban Planner-1 50,000 17 8,50,000
4. Urban Planner-2 50,000 17 8,50,000
5. Architect 50,000 10 5,00,000
6. GIS Specialist 50,000 17 8,50,000
7. Transport Planning Expert 50,000 15 7,50,000
8. Civil Engineer 50,000 15 7,50,000
9. Demographer/Statistician 50,000 14 7,00,000
10. Environmental Analyst 50,000 15 7,50,000
11. Hydrologist 50,000 9 4,50,000
12. Municipal Engineer 50,000 9 4,50,000
13. Urban Development Economist 50,000 14 7,00,000
Sub Total A 1,04,90,000
B. Supporting Staff
14. Office Manger 30,000 17 5,10,000
15. Peon 15,000 17 2,55,000
Sub Total B 7,65,000
Grand Total of Project Staff Remuneration 1,12,55,000
3. Summary of Costs
Cost Component Cost in BDT
A. Reimbursable Expenses 5,67,77,250
B. Staff Remuneration 1,12,55,000
Sub-Total (A+B) 6,54,86,250
C. Miscellaneous Cost [(A+B)*7.5%] 51,02,419
Total Cost (A+B+C) 7,31,34,669
Local Taxes (VAT+IT) 44,16,560
Grand-Total (Total Cost + VAT + IT) 7,75,51,229
PLAN 402: Project Planning Studio
34
4. Breakdown of Local Taxes
Sl.
No.
Description Unit Unit
Cost
Quantity
in Taka
Total in
Taka
Remarks
1. Value Added Tax
(VAT)
Percent 4.50 7,31,34,669
32,91,060
(Reimbursable Cost
+ Staff Salary+
Msc. Cost) * 4.5 %
2. Advance Income Tax
(AIT)
Percent
10.00
1,12,55,000
11,25,500
(Staff
Remuneration) *
10.00%
Total Taxes Cost in Taka
44,16,560
(Local Tax)
PLAN 402: Project Planning Studio
35
5. Cost Schedule Per Month
5. Cost Schedule Per Month
SI. No. Item Year-2012 Year-2013
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
A. Reimbursable Cost
1 Office Rent 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000
2 Setup Rent 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000
3 Office Stationary 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000
4 Communication Cost 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000
5 Vehicle Cost 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000
6 Mouza Map Procurement Cost 2,34,000
7 Secondary Data Cost 10,000 10,000 10,000 10,000 10,000
8 Cost of BM, GCP 18,72,000
9 GIS Database Cost 1,30,000 1,30,000 1,30,000
10 Cost of Surveys
i) Physical& Environmental Feature;
Topographic Survey
72,16,790 72,16,790 72,16,790 72,16,790 72,16,790
ii) Land Use Survey 30,92,910 30,92,910 30,92,910 30,92,910 30,92,910
iii) Socio-Economic Survey 17,250 17,250 17,250 17,250
iv) Transportation Survey 20,000 20,000 20,,000 20,,000 20,000
11 Cost of Map Printing
i. Base/Mouza Map 15,000
ii. Survey Maps 90,000
iii. Structure Plan 5,000 5,000 5,000
iv) Master Plan 30,000 30,000
12 Cost of Reports
i. Inception Report 12,500
ii. Study Area Report 18,750
ii. Survey Report 50,000
iii. Interim Report 50,000
iv) Draft Report 75,000
v) Final Report 87,500
B. Staff Remuneration (Including 10% Income Tax)
1. Team Leader 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000 1,10,000
2. Deputy Team Leader 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000 77,000
3. Urban Planner-1 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
4. Urban Planner-2 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
5. Architect 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
6. GIS Specialist 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
7. Transport Planning Expert 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
8. Civil Engineer 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
9. Demographer/Statistician 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
10. Environmental Analyst 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
11. Hydrologist 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
12. Municipal Engineer 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
13. Urban Development Economist 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000
14. Office Manager 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000 33,000
15. Peon 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500 16,500
C. Miscellaneous Cost 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675
Monthly Total Cost (without VAT) 10,62,712 28,43,212 1,14,78,715 1,14,97,465 1,12,68,435 1,12,58,435 1,14,13,435 9,64,038 10,27,068 10,77,068 10,22,068 10,22,068 10,52,068 11,27,068 10,22,068 10,22,068 11,09,568
Monthly Total Cost (with VAT) 11,10,534 29,71,157 1,19,11,657 1,19,11,657 1,19,11,657 1,19,11,657 1,19,11,657 10,07,420 10,73,286 11,25,536 10,68,061 10,68,061 10,99,411 11,77,786 10,68,061 10,68,061 11,59,499
Grand Total (Project Life Time Cost) (Including VAT, Income Tax, Msc. Cost) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 7,86,76,729
References:
Banglapedia. (2006). Bakerganj Upazilla. Retrieved December 5, 2011, from Banglapedia:
http://www.banglapedia.org/httpdocs/HT/B_0064.HTM
BBS. (2007). Zilla Profile; Zilla: Barishal, Upazilla: Bakerganj. Retrieved 11 15, 2011, from
Bangladesh Bureau of Statistics: http://www.bbs.gov.bd/RptZillaProfile.aspx
DPM, S. (2008). Technical Proposal: Consultancy Services for The Preparation of Master Plan
for the Pourashavas. Dhaka: Sheltech Consultacy Private Limited & Design Planning
Management Consultants.
Kashem, M. S., Shabnam, F., Jahan, I., & Zaman, S. (2005). Consultancy Services for The
Preparation of DAP for DMDP Area. Dhaka: BURP, BUET.
PLAN 402: Project Planning Studio
I
Appendix
1. Office Rent and Utility Bill for One Month
Item Total Cost (Tk)
Rent 20,000
Electricity 3,000
Water 500
Gas 500
Telephone 3,000
Internet 2,000
Others 1,000
Total 30,000
2. Rental Cost of Office Set-up for One Month - 50,000 BDT (Lump-sum)
- Including rent for table, chair, computer table, computer, printer, plotter, scanner etc.
3. Cost of Office Stationary for One Month – 5000 BDT (Lump-sum)
- Including cost of paper, pen, pencil, eraser, stapler, lead holder, fluid, glue etc.
4. Communication Cost between Base Offices (Dhaka) and Field Office (Bakerganj) for One
Month – 1,00,000 BDT (Lump-sum)
- Including cost of travelling between these two offices by the professionals for the project purpose;
TA, DA etc.
5. Rental Vehicle Cost for One Month – 30,000 BDT
- One Microbus will be hired for the Project Lifetime
- Per day contract will be 1000 taka
6. Costs of Mauza Maps Collection
No of Mauza 156
Avg. No of Sheet Per Mauza 5
Total Sheet 780
Per Sheet Purchasing Cost(Taka) 300
Total Cost 2,34,000
7. Cost of Secondary Data Collection – 50,000 BDT
- Approximately 50 organizations should be visited for the project purpose
- 1000 taka for each organization including travel cost; cost of map/report/data from that organization
PLAN 402: Project Planning Studio
II
8. Cost of Construction and Installation of Benchmark/Ground Control Point
9. Cost of GIS Database Preparation on the Basis of Subcontract - Scanning, Digitizing of Maps
and Reproduction
- Part time GIS experts will be assigned for this purpose for digitizing; database preparation and
updating;
- Contract will be Mouza sheet wise
No. of Mauza 156
Avg. No. of Sheet Per Mauza 5
Total Sheet 780
Per Sheet GIS Cost (Taka) 500
Total Cost
3,90,000
10. Survey Cost
- Total Area of the Bakerganj Upazilla 418 sq. km / 103097 acre
- Topographic; Physical and Environmental Feature; Land Use Survey will be conducted by the
second party survey firm as “per acre basis”
- 384 HH will be surveyed (Socio-Economic Survey) by the survey firm which is determined as the
sample population from the entire population. Cost will be per HH basis (150 BDT)
- 20% additional HH survey will be conducted for error mitigation/safety purpose
- Transportation survey will be conducted by another planning/survey firm as per package basis
11. Cost Map Printing
- Required copies of maps as per ToR: 360
(Base Map/Mouza Map, Survey Map, Structure Plan, Master Plan)
- Size of the maps: 30” * 40”
- Color Map will produced by the plotter
- Per map printing cost 500 BDT (approx.) including printing, cutting, packaging etc.
Total Mauza 156
GCP per Mauza (As per ToR) 4
Total Bench Marks 624
Unit Cost per Bench Mark 3,000
Total Cost (Tk) 18,42,000
PLAN 402: Project Planning Studio
III
12. Cost of Reports
- Required copies of reports as per ToR 150 (Inception Report; Study Area Report; Survey Report;
Interim Report; Draft Final Report; Final Report)
- Cost will vary according to type of report
- Cost will include: printing, binding, packaging etc.
13. Seminar/Discussion Meeting with Stake-Holders
- Several meetings/seminars/discussions will be arranged with different group of stakeholders during
the project lifetime
- Per meeting cost 3,000 BDT (approx.) including invitation, venue charge, materials, refreshments
etc.
14. Salary Including Income Tax of the Professionals
Position Salary (Tk) Salary Including Income Tax (10%)
Team Leader 1,00,000 1,10,000
Deputy Team Leader 70,000 77,000
Urban Planner-1 50,000 55,000
Urban Planner-2 50,000 55,000
Architect 50,000 55,000
GIS Specialsit 50,000 55,000
Tansport Planning Expert 50,000 55,000
Civil Engineer 50,000 55,000
Demographer/Statistician 50,000 55,000
Environmental Analyst 50,000 55,000
Hydrologist 50,000 55,000
Municipal Engineer 50,000 55,000
Urban Development
Economist 50,000
55,000
Office Manager 30,000 33,000
Peon 15,000 16,500
PLAN 402: Project Planning Studio
IV
15. Per Month Cost Schedule
0
2000000
4000000
6000000
8000000
10000000
12000000
14000000
Tota
l cost
in
Tak
a
Months
Monthly Total Cost