TECHNICAL ADVISORY COMMITTEE AGENDA 10:00 a.m. 12:00 p.m. · 2015. 5. 22. · ICTC TAC MEETING...

T: Projects\ICTC TAC\2015\May\A052815

TECHNICAL ADVISORY COMMITTEE

AGENDA

DATE: Thursday, May 28, 2015

TIME: 10:00 a.m. – 12:00 p.m.

LOCATION: ICTC Offices

1405 N. Imperial Ave., Suite 1

El Centro, CA 92243

Chairperson: Bill Brunet, County of Imperial Vice-Chair: City of Imperial

Individuals wishing accessibility accommodations at this meeting, under the Americans with Disabilities Act (ADA), may

request such accommodations to aid hearing, visual, or mobility impairment by contacting ICTC offices at (760) 592-4494.

Please note that 48 hours advance notice will be necessary to honor your request.

PUBLIC COMMENTS

Any member of the public may address the Committee for a period not to exceed three minutes on any item of

interest not on the agenda within the jurisdiction of the Committee. The Committee will listen to all

communication, but in compliance with the Brown Act, will not take any actions on items that are not on the

agenda.

DISCUSSION/ACTION ITEMS

1. Introductions

2. Adoption of the minutes for February 26, 2015 ACTION

Requesting a motion to adopt

3. Active Transportation Program (ATP) Regional Guidelines ACTION

4. ICTC Updates / Announcements DISCUSSION

Presented by ICTC Staff

a. RFA Submittal Update

b. Transit Updates (IVT Ride, TDA Claims

and Planning Studies Updates)

c. LTA Updates

d. Tiger VII Grant Update

e. Other

5. Cities and County Planning / Public Works Updates DISCUSSION

All

6. SCAG Updates / Announcements DISCUSSION

Presented by SCAG staff

7. Caltrans Updates / Announcements DISCUSSION

Presented by Caltrans Staff

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ICTC TAC MEETING AGENDA (2) MAY 28, 2015

8. General Discussion / New Business DISCUSSION

All

9. Adjournment

The next meeting of the ICTC TAC will on June 25, 2015 at the ICTC offices at 10:00 a.m.

For questions you may call Cristi Lerma at (760) 592-4494 or contact by email at

[email protected].

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mailto:[email protected]

ICTC TAC minutes 2/26/15

T: Projects\ICTC TAC\2015\February\M022615

1405 N. IMPERIAL AVE., SUITE 1

EL CENTRO, CA 92243-2875

PHONE: (760) 592-4494

FAX: (760) 592-4497

TECHNICAL ADVISORY COMMITTEE

DRAFT MINUTES

February 26, 2015

Present:

Yazmin Arellano City of Brawley

Gordon Gaste City of Brawley

Abraham Campos City of El Centro

Gracie Hauvermale City of Imperial

Joel Hamby City of Westmorland

William Brunet County of Imperial

John Gay County of Imperial

Others:

Mark Baza ICTC

Virginia Mendoza ICTC

Kathi Williams ICTC

Cristi Lerma ICTC

David Salgado ICTC

Luis Medina Caltrans

Rob Owen Caltrans

Tomas Oliva SCAG

Carlos Flores The Holt Group

Phil Kern NV5

Jianhong Xiong NV5

1. The meeting was called to order by Chair Brunet at 10:10 a.m. A quorum was present at that

time. Introductions were made. A quorum was present at 10:15 a.m.

2. A motion was made to adopt the minutes for January 22, 2015. (Arellano/Hamby) Motion

Carried.

3. ICTC Updates / Announcements

a. CMAQ and RSTP Obligation Updates

- Ms. Mendoza reviewed CMAQ and RSTP projects for FY 2014-15 and FY

2015-16 with city staff at the meeting.

b. Transit Updates

- Mr. Salgado stated that the ADA Certification and Eligibility Study was

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approved by the Commission in February.

- The FTA 5311 grant application was submitted to Caltrans in January for fixed

route services in Brawley.

- The Safe Routes to School Master Plan will be having a kick off meeting soon.

- Article 3 projects can now be submitted; the Commission approved the item in

at the February meeting.

- Seven of the nice new low floor buses for IVT Ride have been delivered.

- Ms. Williams stated that the bus stop inventory RFP will be released later this

year. This project will require participation from city engineers.

c. LTA Updates

- For the LTA Bond agencies only, the issuance of the bond was May 1, 2012

and the bond indicates that 85% of projects should be in construction by the 3rd

year. For agencies that will not be achieving that, please document the reasons

why. There are no penalties; however it may have a negative effect for future

bonding opportunities. More information will be forthcoming at the meeting in

April.

- The LTA FY 2013-14 Audit is being finalized and staff will post the draft on

the website as soon as it is available.

d. Other

- The Bike and Ped Study was approved by the Commission in February.

- We will be submitting an application for nomination for the El Centro

Transit Center as a project to the California Transportation Foundation.

- Day 3 of the Renewable Energy Summit will feature ICTC and SCAG

presentations. If interested in attending, it will only cost $100 for the

day. An email will be sent to the City Managers/County CEO.

- Mr. Baza stated that he met with State Legislature regarding a 6 year

transportation bill. If it is not possible, resolutions will be made to the

current bill until a new bill is adopted.

- An ICTC/IVEDC General Assembly and Economic Summit will be

taking place on April 30th

and May 1st.

4. Cities and County Planning / Public Works Updates:

- Mr. Brunet stated that the County of Imperial is currently working on the following projects:

1. SR 86 / S22 signal is under construction and should be done by July.

2. Several LTA Bond projects are under construction including Drew Rd

and Evan Hewes Hwy.

3. Working on an RFP for a Hydrology Manual for the County

- The City of Imperial will have road closures and possible detours due to the following

projects:

1. Dogwood/Aten Roads 30 day closure

2. Hwy 86/Neckel stoplight

5. SCAG Updates / Announcements

- The SCAG Regional Conference and General Assembly will be held at the JW Marriott in

Palm Desert on May 7-8, 2015 where Council Member Cheryl Viegas-Walker (El Centro)

will be sworn in as the new SCAG President.

6. Caltrans Updates / Announcements

- Mr. Medina provided the following Caltrans updates:

o ATP Program deadline to Caltrans is March 30, 2015 for the May27-28,

2015 CTC meeting in Fresno.

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o It is anticipated that the ATP Cycle 2 “Call for Projects” will begin March

26, 2015 and will be due on June 1, 2015.

o The HSIP Cycle 7 “Call for Projects” is scheduled to begin in April 2015 and

the applications will be due late July 2015. High Risk Rural Road (HRRR)

federal funding for eligible projects is also included in the Cycle 7 HSIP call.

o Please “SAVE THE DATE” for the upcoming SCLAMM March 19, 2015 in

D8. The meeting will be held at Caltrans District 8 Office from 9am-3pm. An

agenda will be provided in the near future.

o Chapter 10 of the LAPM has been updated, as recommended in the findings

from the Division of Local Assistance’s (DLA) “Process Review of the Local

Agency A&E Consultant Selection and Procurement” dated July 7, 2014.

The updated chapter incorporates process flow charts; clarifies and provides

added guidance; provides a more comprehensive and simplified checklist

(Exhibit 10-C); improves exhibits; and removes duplicate exhibits. The link

to Chapter 10 of LAPM is provided below:

http://www.dot.ca.gov/hq/LocalPrograms/lam/prog_p/ch10.pdf

o Chapter 5 of the LAPM has been updated to incorporate the new invoice

review procedures as documented in Division of Local Assistance Office

Bulletin (DLA-OB) 14-05 Risk Based Invoicing; pro rata or lump sum

method as described in DLA-OB 13-01 Establishment of Pro Rata/Lump

Sum and the risk-based Indirect Cost Allocation Plan (ICAP) procedures

introduced by Caltrans Audit and Investigations (A&I) in 2012. Clarity,

additional information, and other refinements are added to the accounting,

audits and invoicing portions of Chapter 5 as well. The link to Chapter 5 of

LAPM is provided below:


o The new policy, as dictated in OB 14-08, requires that local agencies shall

now submit a copy of their notice of contract award, Notice to Proceed letter,

or equivalent, to their respective DLAE concurrent with its issuance to the

contractor, for ALL Federal-aid projects. Please transmit the relevant

document(s) to the following:

Erwin Gojuangco – DLAE, [email protected]

Anna Alonso – COE, [email protected]

Anh-Vu Pham – Imperial Region Area Engineer,

[email protected]

o FHWA released the NPRM on National Highway System (NHS) Pavement

and Bridge Performance Measures as required by MAP-21. This NPRM

proposes rules for assessing pavement and bridge condition, target

establishment, and reporting. These Performance Measures will have a

significant impact on how Federal-aid Highway Programs will be conducted.

Comments are due to FHWA by May 8, 2015.

o The Federal Highway Administration (FHWA) released the Notice of

Proposed Rule Making (NPRM) on developing asset management plans as

required by MAP-21. This proposed rule would require statewide evaluations

to determine reasonable alternatives to roads, highways, or bridges that

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repeatedly require repair and reconstruction activities from emergency

events. Comments are due to FHWA by April 21, 2015.

o Upcoming trainings:

Cycle 7 Local HSIP Webinar - February 26, 2015 – 9:00am to 11:30am.

https://connectdot.connectsolutions.com/cahsip/

Procuring A&E Contracts - March 10, 2015 - 8:00am to 5:00pm, located

at Caltrans District 11 offices, in the Garcia Auditorium, rooms 125A

and 125B. Video Conference accommodations available from ICTC.

ATP Training: Cycle 2 Call for Projects – TENTATIVE DATE/TIME -

April 21, 2015 - 8:00am to 5:00pm, located at Caltrans District 11

offices, in the Gallegos Room 134. Video Conference accommodations

available from ICTC.

Federal Aid Series – May 18 - May 22, 2015. Located in Caltrans

District 11 San Diego region. Specific times and location to be

announced at a later date.

For questions and to register for an upcoming training, please contact the

District 11 Local Assistance Training Coordinator, Debora Ledesma-

Ribera at [email protected] or by calling 619-278-

3766.

o The Local Assistance Obligation Plan was reviewed. He stated that

obligation authority (OA) as of January 31, 2015 is 0%.

o Mr. Owen stated that the Cities of Brawley, Calexico and the County of

Imperial all have incomplete Demo projects. He also said that Demo projects

have their own OA. He recommended that if those agencies have a project

that fits the description of the legislation, the funds can be used. Ms.

Mendoza requested that she be cc’d on any communication regarding the

specified Demo projects.

7. General Discussion / New Business

- Ms. Arellano stated that there is a public works institute at the same day as the March TAC

meeting and suggested to cancel or change the date.

- There is a tentative date for the next Caltrans External Meeting for April 23, 2015. A possible

TAC meeting may be scheduled in April before the Caltrans meeting to follow up with the

FY 2014-15 programming and the FY 2015-16 projects.

- Mr. Campos suggested that an email reminder of obligations be sent to all in March.

8. Meeting adjourned at 11:56 a.m. (Hamby/Campos) Motion carried.

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https://connectdot.connectsolutions.com/cahsip/

T:\projects\ICTC\ATP Guidelines_2015_TAC

1405 N. IMPERIAL AVE., SUITE 1

EL CENTRO, CA 92243-2875

PHONE: (760) 592-4494

FAX: (760) 592-4497

May 22, 2015

ICTC Technical Advisory Committee

Imperial County Transportation Commission

1405 N. Imperial Ave., Suite 1

El Centro, CA 92243

SUBJECT: 2015 Active Transportation Program Regional Guidelines

Dear Committee Members:

Imperial County Transportation Commission (ICTC) staff has been working with staff from the Southern

California Association of Governments (SCAG) in the review of the Active Transportation Program (ATP)

guidelines. The ATP is funded from various federal and state funds including the federal Transportation

Alternatives Program (TAP), the Highway Safety Improvement Program (HSIP), State Highway Account,

and Safe Routes to Schools (SR2S).

Per the 2015 guidelines issued by the California Transportation Commission (CTC), the program is divided

into state and regional shares. Project applications that are not selected for funding from the state’s share of

the funds will be passed on to the other Metropolitan Planning Organizations (MPOs) for consideration for

regional share funding.

Program funding is segregated into three components and is distributed as follows:

50% to the state for a statewide competitive program

10% to small urban and rural regions with populations of 200,000 or less for the small urban and

rural area competitive program

40% to Metropolitan Planning Organizations (MPO) in urban areas with populations greater than

200,000 for the larger urbanized area competitive program

In this second call for projects of ATP funds, SCAG does not intend to host a separate Call for Projects.

Caltrans will instead forward grant proposals from the SCAG region that were note awarded funding at the

statewide selection round for consideration in the Regional Program. Therefore, all project applications must

meet the state’s criteria and be submitted to Caltrans first.

ICTC is responsible for scoring from within Imperial County for their consistency with plans adopted by

local and regional governments within the county. In this round of funding, there is an emphasis on projects

that are ready to go.

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T:\projects\ICTC\ATP Guidelines_2015_TAC

ICTC Technical Advisory Committee (2) May 22, 2015

Assigning a methodology for assigning the ten (10) points needs to be completed by ICTC. In April 2014,

ICTC was required to establish the same scoring methodology. Previously, if a project was determined to be

consistent with plans adopted by local and regional governments within the county, ICTC could add up to 10

points. In 2014 ICTC adopted the following scoring methodology: 10 points for projects that have been

identified in an adopted local and/or regional plan; zero points for projects that have not been identified in an

adopted local and/or regional plan.

This item was presented to the Management Committee on May 13, 2015 as an informational item. ICTC

Staff forwards this item to the Technical Advisory Committee for their discussion and recommendation after

public comments, if any:

1. Approve the following methodology for assigning points of the Active Transportation Program

Regional Guidelines:

a. 10 points for projects that have been identified in an adopted local and/or regional plan; and

b. Zero points for projects that have not been identified in an adopted local and/or regional

plan.

Sincerely,

MARK BAZA

Executive Director

MB/vm

Attachment

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5/22/2015

1

LTA UpdatesFY2013/2014Presentation by ICTCMay 2015

LTA Revenues FY 2012-13, FY 2013-14 and FY 2014-15

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

FY 2012‐13 FY 2013‐14 FY 2014‐15

FY 2012-13 FY 2013-14 FY 2014-15Jul $878,700.00 $878,700.00 $1,359,700.00Aug $1,138,400.00 $1,132,000.00 $1,207,270.00Sept $914,039.00 $2,861,553.00 $94,567.00Oct $894,600.00 $901,300.00 $1,006,000.00Nov $2,257,400.00 $1,201,800.00 $1,301,300.00Dec $1,186,838.00 $2,600,326.00 $865,365.00Jan $982,600.00 $1,203,900.00 $1,182,500.00Feb $1,307,600.00 $1,594,900.00 $1,576,600.00Mar $1,721,071.00 $2,023,355.00 $2,738,320.56Apr $906,200.00 $1,381,400.00 $1,308,800.00May $1,133,600.00 $1,841,900.00 $1,745,000.00 FY 2014-15Jun $2,866,244.00 $1,446,699.00 Annualized Estimate

$16,187,292.00 $19,067,833.00 $14,385,422.56 $15,693,188

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5/22/2015

2

5% Regional Highway Set-AsideCurrent Fund Cash Balance $4,746,853

Completed Projects:

• Westmorland – SR-86/South Main Street Traffic Signal & Bus Stop $373,000(LTA) – total cost $870,000

Committed Projects:

• County – SR-86/S-22 Salton City Traffic Signal $438,858 (LTA) – total cost $1.6M

• ICTC – SR-86 Heber Bus Stop & Pedestrian Access Improvements $707,000 (LTA) – total cost $800,000

2% Regional Transit Set-Aside

The Regional Transit Set Aside funds have been used as an additional subsidy to offset costs of five Dial-A-Ride operations, for seniors and persons with disabilities

• For Fiscal Years 2010-11 thru 2014-15, up to $200,000 was set aside for all five Dial-A-Rides (Brawley, Calexico, El Centro, Imperial, & West Shores)

• For Fiscal Year 2015-16, $300,000 will be set aside to offset the cost of the new IVT Ride system and City of El Centro Dial-A-Ride

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5/22/2015

3

Local Transportation Authority Bond Update

• $53,975,000

• Imperial County Local Transportation Authority

• The Bank of New York Mellon Trust Co.

• Indenture dated May 1, 2012

Participating Agencies

• City of Brawley - $8,155,000

• City of Calexico - $15,410,000

• City of Calipatria - $2,305,000

• City of Imperial - $6,170,000

• County of Imperial - $21,935,000

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4

Reimbursement Process

Fiscal Year 2013-20144 LTA Bond Projects Total – $7,395,998.24

ProcessedDate

Receipt of funds

Agency Project Description Requisition Number

Total Request Amount

8/14/13 8/29/13 County of Imperial

Phase 1 of 3 anticipated phases of road rehabilitation projects that will improve approximately 18.7 miles of roads in the County

1 of 1 $2,823,570.07

1/02/14 1/13/14 City of Calipatria

Street rehabilitation of Lake Avenue – between Elder Street to Bowles Road

1 of 1 $148,890.50

4/30/14 5/27/14 City of Calexico

Reconstruction and widening of 2nd

Street – between the New River bridge and the Calexico International Airport

1 of 1 $3,000,000


Street rehabilitation of Imperial Street, Brown Street, and Fern Street

1 of 3 $389,156.22



2 of 3 $453,383.95



3 of 3 $580,997.50

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5/22/2015

5

Summary of Agency Funds FY2013-2014

Original Bond Funds Remaining Bond Funds*

• Brawley - $8,155,000

• Calexico - $15,410,000

• Calipatria - $2,305,000

• Imperial - $6,170,000

• County - $21,935,000

• Brawley - $8,155,000

• Calexico - $12,410,000

• Calipatria - $1,313,569.33

• Imperial - $6,170,000

• County - $19,111,429.93

*Remaining Bond funds do NOT include accumulated interest

Projects in Fiscal Year 2014-2015

ProcessedDate

Receipt of funds

Agency Project Description Requisition Number

Total Request Amount


2014 Street Improvement Project 1 of 2 $1,315,425.04

11/06/14 12/09/14 City of Brawley

A Street Rehabilitation Project 1 of 2 $49,256.01

11/06/14 12/09/14 City of Brawley

Asphalt Rehabilitation Project of River Drive

1 of 2 $22,052.98

11/06/14 12/09/14 City of Brawley

Eastern Avenue Rehabilitation Project 1 of 2 $530,935.02

11/06/14 12/08/14 City of Brawley

Re-advertisement of Streets Rehabilitation Phase IX

1 of 2 $1,784,142.90

1/05/15 1/06/15 City of Imperial

South N Street Project 1 of 1 $551,655.79


Street Improvement Project Asphalt Rubber Composite Layer on Designated Streets

1 of 10 $731,342.77


Street Improvement Project Asphalt Rubber Composite Layer on Designated Streets

2 of 10 $59,350.00


2014 Street Improvement Project 2 of 2 $1,560,371.86

9 LTA Bond Projects Completed/Underway Total –$6,604,532.37

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6

Summary of Agency Funds FY2014-2015

Original Bond Funds Remaining Bond Project Funds*

• Brawley - $8,155,000

• Calexico - $15,410,000

• Calipatria - $2,305,000

• Imperial - $6,170,000

• County - $21,935,000

• Brawley - $5,355,745.52

• Calexico - $8,228,561.31

• Calipatria - $592,457.73

• Imperial - $4,510,127.57

• County - $17,227,392.16

*Remaining Project Bond funds according to bank statements dated 4/30/2015

Summary

A. Total LTA Bond – $53.9M

B. FY2013-2014 – $7,395,998.24

C. FY2014-2015 – $6,604,532.37

D. Summer/Fall 2015 – Pending Project Submittals +/- $10M

E. Remaining funds – $29M

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Summary of Recommendations Remaining Bond Project Funds*

• Brawley - $5,355,745.52

• Calexico - $8,228,561.31

• Calipatria - $592,457.73

• Imperial - $4,510,127.57

• County - $17,227,392.16

*Remaining Project Bond funds according to bank statements dated 4/30/2015

Recommendation:

• Agencies need to develop an accelerated Project Delivery Plan

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TECHNICAL ADVISORY COMMITTEE AGENDA 10:00 a.m. 12:00 p.m. · 2015. 5. 22. · ICTC TAC MEETING...

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