Harvesters Agency Conference

Tech on a Budget WorkshopMatt Quinn, IT Manager

April 27, 2010

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Tech on a Budget

• Agenda Purpose of this workshop is to introduce you to

resources to advance your group’s cause Align technology to your organization’s strategy,

operations, and communications Affordable technology options for your non-profit:

Desktop Software & Shared Network Drive Communications Tools – web sites, social networking Donor management system

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• Introduce yourself and organization• Who do you serve?• Do you have someone who coordinates IT

work?• How do you communicate with agency

clients?• What is working well for your organization?• What do you need help with?

How are you using Tech?

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Desktop Software

• Nonprofits need affordable desktop software Desktop computer with Windows XP/Vista

Browser: Mozilla Firefox with Ad Block Plus Internet security software – Clamwin, Bitdefender

Desktop software options: OpenOffice.org (free…always) Microsoft Office (cheap for 501(c)3 on techsoup.org)

Graphics software options: GIMP2, Inkscape, Scribus (free…and open source) Adobe Design CS4 (pricey)

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Resources – Free Tech Stuff

• Free Software Techsoup.org – Nonprofits with 501(c)3 status

eligible for greatly reduced desktop software SourceForge.net – open source

• Free Hardware Computer Ministry offers FREE computers –

Windows XP with OpenOffice, Network Adapter Call Meridee Jordan, Coord of Community Life at

913-671-2375 or meridee.jordan@villagepres.org

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Resources – More Free Stuff

• More Free Software – Food Pantry Operations http://webpages.charter.net/bobalston/nonprofit_food_pantry.htm Email - BobAlston9@yahoo.com

• Free Experts – KC IT Professionals (3000+)http://www.linkedin.com/groups?home=&gid=56696&trk=anet_ug_hm

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• KC IT Professionals Philanthropy Group leverages the talent and generosity of a

group of IT professionals to benefit non-profits Allows local non-profits to do more with less 3000+ Kansas City area IT professionals

KC IT Professionals

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• Email KCITP2 – Send a brief e-mail introducing your organization and what you need.

• Phone call – Give them 30 minutes of your time on the phone to discuss your situation.

• Meeting – Share with them the best ways for them to help you meet your goals.

• Review a detailed proposal for work.

KC IT Professionals - Process

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• Nick Spalitta – Business Development spallitta@gmail.com

• Joe McLain – Program Manager jmclain61@gmail.com

• Mike Gelphman – Founder/President mikegelphman@hotmail.com

KC IT Professionals - Contacts

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Shared Storage

• Nonprofits need to share key documents within your office and outside What’s required?

Secured wireless or wired office network Technology options:

WD MyBook World Edition ($200; Windows & Mac) Google Docs (free)

Considerations: Security and Backup

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• Jumpstart your group’s communication!• Develop simple, consistent, clear methods of

communicating with your members and supporters through “one-way” methods. Email Lists – Google Groups, Yahoo Groups Web Events - Google Calendars Web Sites

• How much time and money is involved?

Basic Communication

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Resources – Email

• Network for Good: “The Nonprofit Email Marketing Guide,” http://www.fundraising123.org/files/Nonprofit-Email-Marketing-Guide.pdf

• “One Page Guide to Google Groups E-mail,” http://www.timdavies.org.uk/2009/06/09/one-page-guide-to-google-groups-e-mail-lists/

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• Interactive, two-way communication enabling groups to engage supporters. Social Networks – Facebook, Twitter, MySpace Blogs

• “Here Comes Everybody” – don’t be afraid to try and fail

New Communication

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Examples – Social Media

• Twitter – for fundraising Tweetsgiving.org

• Facebook – advocacy, fundraising Causes Facebook Birthdays

• Network for Good Clearinghouse allows groups to receive donations Charity Badges - GO TO SITE

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Twitter- Harvesters

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Facebook - HAIC

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Resources – Social Media

• What is Facebook? “Facebook 101: Ten Things…” http://www.infotoday.com/it/mar08/Krivak.shtml

• What is Twitter? http://jenuinejen.com/2008/04/29/twitter-for-dummies/

• The 3 E’s of Twitter http://www.oldmedianewtricks.com/the-3-e-of-twitter/

• Blogging: An Introduction http://www.learnnc.org/lp/pages/730

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Media

• Don’t wait for the news, make your own news!

• Use Internet tools to publish and distribute your own story or information. Video sites – YouTube, others Photo sites – Flickr, Picasa Audio sites – Libsyn, iTunes Press Releases – NowPublic, KC Star Press Central

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Media - YouTube

• http://www.youtube.com/harvesterskc

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Media - Flickr

• http://flickr.com/photos/austinfoodbank

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Build a Web Site• Nonprofits that communicate with clients,

financial donors, and volunteers need a web site to inform and engage. Develop a communication plan first. Web site options:

Build-your-own using DreamWeaver, FrontPage, or with Content Management System (Joomla, Drupal)

Web as a Service – Wild Apricot, Nonprofit Soapbox Does your web site need to integrate with a Donor System

to track financial donors and volunteers?

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Steps to Build a Web Site

1. Register Your Domain Name2. Evaluate Your Needs3. Pick a Web Development Tool or Service4. Think About How You Will Integrate Your New

Site with Your Existing Tools & Media5. Recruit Web Experts, if Needed

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Resources – Web Sites

• Tips for Designing (or Redesigning) a Nonprofit Web Sitehttp://www.techsoup.org/learningcenter/webbuilding/page11822.cfm

• A Nonprofit’s Guide to Building Simple, Low-Cost Websites http://www.techsoup.org/learningcenter/webbuilding/page11890.cfm

• Idealware: Comparing Lower-Cost Online Integrated Appshttp://www.idealware.org/articles/low_cost_integrated.php

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Donor Management System

• Nonprofits that solicit from individuals, corporations, and foundations need software to manage donors & volunteers Some nonprofits want to manage all

communication with their “constituents” Follow a guide for selecting a donor management

system: Start with an assessment of your organization Work with an expert!

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Resources – Donors

• NPower Seattle “Selecting Donor Management Software” - http://www.npowerseattle.org/resources/selecting-donor-management-software

• Idealware “A Consumers Guide to Low Cost Donor Management Systems” - http://www.idealware.org/low_cost_donor/download.php

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Questions?

• Matt Quinn Phone: 816-929-3030 Email: mquinn@harvesters.org Twitter: twitter.com/jmq0004 Facebook: facebook.com/jmq0004 Blog: http://foundationjournal.blogspot.com