Team Georgia Marketplace April 2, 2008. Department of Administrative Services 2 Team Georgia...

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  • Team Georgia Marketplace

    April 2, 2008

    2005 GDEcD

    Department of Administrative Services

    Team Georgia Marketplace Core Functionality Electronic requisitioningProvides easy self-service web-shopping system via online catalogs of products and services available on statewide contracts, streamlines employee ordering and lowers procurement costs by reducing transaction overhead and controlling maverick spendingBenefits - provides simplified and reduced signature routing, reduced paper requisitions, automates receipts and returns, and simplifies creation of open item and history reports

    Strategic SourcingEnables buyers to create buying events, permits suppliers to respond to procurement actions, allows purchasing agents to analyze supplier responses and make awardsBenefits - less mailing and waiting time, reduced paperwork, easier bid comparisons, easier maintenance of bidder information and reduced paperwork files and time

    Supplier Self ServiceTwo-way online communication with suppliers enabling self-service access to register and change their bidder information and access to outstanding POs and payment statusBenefits - less paperwork, faster communications, less administrative time, and easily available information for suppliers

    Supplier Contract Management Standardizes contract processes, reduces time-to-contract, and drives contract complianceBenefits electronic vs paper contracts that are easily modified and can be monitored for activity, electronic version control, ties to creating of POs and makes finding contracts for specific items easier through enhanced search capabilities

    2005 GDEcD

    Department of Administrative Services

    Leadership and Implementation Team Project Governance StructureActive / Involved Support - Bottom to Top

    2005 GDEcD

    Department of Administrative Services

    Team Georgia Marketplace Core WorkgroupPilot agencies - DHR, GDC, DOAS8 top spend agencies DOT, DHR, DCH, GDC, GTA, DNR, DJJ, DOEBOR, Large university Georgia Tech, Small university Georgia Gwinnett1 medium spend agency DEcD1 small spend agency OPBAudits

    2005 GDEcD

    Department of Administrative Services

    Project Timeline Overall Project 22% complete (ends 07/2009)Phases (end dates)Planning & Analysis 60% complete (5/2008)Design & Development (9/2008)Testing & Training (1/2009)Pilot Deployment DHR, GDC, DOAS (1/2009)Post Production Support (7/2009)Statewide Rollout

    2005 GDEcD

    Department of Administrative Services

    Whats happening now?Planning & Analysis PhaseFit/gap sessions - completeGap resolution recommendations (business process changes vs. system changes) in processConversion/interface planning in processTechnical environment setup - ongoingTraining strategy completeDetailed training planning in processChange management activities - ongoingStatewide rollout planning - in process

    2005 GDEcD

    Department of Administrative Services

    Whats next?Design & Development PhaseSystem configuration beginsDevelopment begins based on gap resolutionsTraining materials will be developedPilot agency trainers and super users will be trained to assist in system testingStatewide rollout planning continues

    2005 GDEcD

    Department of Administrative Services

    What can agency leadership do to prepare for Team Georgia Marketplace?Develop an early understanding of the initiative and the change implications for your agencyIf you are doing process improvement activities in your purchasing area, engage DOAS/State Purchasing Division (SPD) to understand procurement best practices and the Team Georgia Marketplace future stateAssure your agencys participation in statewide rollout planning, either on the Core Workgroup or as a reviewing participant

    2005 GDEcD

    Department of Administrative Services

    Thank you for the time you have invested in learning more about this project. Your continued support and participation will be what determines its success!

    2005 GDEcD