k12datamine

The Merrillville Community School Corporation

Data Warehouse

TEACHER MANUAL

2

Table of Contents

Introduction ................................................................................................................................................... 3

General Navigation Strategies for k12datamine ........................................................................................... 4

The Teacher View - Accessing the K12datamine ......................................................................................... 4

Attendance ................................................................................................................................................ 6

Discipline .................................................................................................................................................. 7

ISTEP Scores ............................................................................................................................................ 8

NWEA Scores ........................................................................................................................................... 9

Student Information .................................................................................................................................. 9

Student Information ................................................................................................................................ 10

The Teacher Menu Bar ............................................................................................................................... 11

Trends ..................................................................................................................................................... 11

Assessments ............................................................................................................................................ 12

Services ................................................................................................................................................... 13

Reporting ................................................................................................................................................ 14

CA Entry ................................................................................................................................................. 15

Accessing Parent and Student Usernames and Passwords ...................................................................... 16

Other Training Resrouces ....................................................................................................................... 17

Manuals ............................................................................................................................................... 18

Videos ................................................................................................................................................. 19

3

Introduction

What is k12datamine?

k12datamine is a personalized collection of student data. It is a web-based program that organizes data

such as achievement and behavior information, learning history, test results, and much, much more! All of

this right at your fingertips.

What can k12datamine do for you?

Parents…

Provides school information at your fingertips.

Connects your family to the school.

Encourages goal setting.

Here is what you can access: o Daily Attendance o Daily Discipline o ISTEP Scores o NWEA Scores o SAT & ACT Scores o Student Schedule o Progress Reports and grades o Emergency data

o And much more!

Teachers…

Provides student information at your fingertips.

Assists with personalizing and differentiating instruction.

Assists with student and class data analysis.

Students…

Connects the learner to the classroom data and test history.

Fosters better awareness of strengths, needs and learning preferences.

Focuses education on needs, goals, and interests.

How does this impact learning?

Parents are able to monitor state test results, achievement, behavior, and weekly classroom performance

and learning. This information should be a source for parent—student communication and parent—

teacher communication. Having student information easily accessible will promote better awareness of

student strengths, needs and interests.

4

General Navigation Strategies for k12datamine Close the active window by clicking “Close This Window”.

While you are navigating through k12datamine, you can always get back to your “Home Screen”

by clicking on “Selection / Search”

Never use the “BACK” button in Internet Explorer

Many pages may be closed by clicking the “X”

The Teacher View - Accessing the K12datamine

To access the K12datamine, type the following into the address bar of your Internet Explorer

https://merrillville.k12datamine.com Remember: type https and not just http!

When the log in

screen opens, type

your username and

password. These will

be given to you by

the k12datamine

Facilitator.

Your username is not

case sensitive.

However your

password must be

entered in ALL

CAPITAL

LETTERS.

Click Login.

5

Your class page opens with names and pictures (if available) for each student.

To switch another class (MIS, CPMS, MHS), click the down arrow next to Class Search.

Select a different class. The page will refresh with the new class.

6

Attendance To get a snapshot of this class’s attendance, click the attendance button.

Students with the best attendance are

listed first with no color background.

Those with a higher incidence of

absences are coded yellow and red, with

red being the highest incidence.

Float the cursor over a student’s picture

to see the count of absences.

Power Hint: To see the detail of the Attendance sorting,

click on any of the student pictures. You will see the screen

shot called “Trends” below: Note: This screen shot below is the same screen that the parents see

when they access their child’s information from home. To see the attendance detail click on the

number under the attendance column.

You will then see the following detail on attendance for this child: Navigation Hint: Click on “Close This

Window” to return to the “Trends” screen below.

To return to your home screen showing all the students in your class click on Selection/Search.

7

Discipline

To get a quick snapshot of this class’s discipline record, click the Discipline button.

Once again incidences are color coded,

with no color background as no

discipline and red backgrounds with

one or more discipline incidents.

Float the cursor over the student’s

picture to get specific information.

Power Hint Reminder: To see the detail of the

Discipline sorting, click on any of the student pictures.

You will see the screen shot called “Trends” below: To

see the discipline detail click on the number under the

discipline column.

You will see the detailed discipline of this student as shown in the screen shot below. Remember, click

on “Close This Window” to return to the “Trends” screen.

Once you are back at the “Trends” screen, click on “Selection / Search to return to your home screen

8

ISTEP Scores

To see how this class did on ISTEP, click on one the ISTEP subtests button to sort by

the subtest.

The page will refresh, but this time

students are color coded.

Students with a green background,

passed. Those in with red

backgrounds did not.

Float your cursor over a student’s

picture to see what his/her ISTEP

score was.

If you click on any of the students, you will go to a graph of their performance on ISTEP.

Click on Selection / Search to return to your home screen.

Note: Click on the measure: “Standards – IPI” to see the subtests

9

NWEA Scores To view how students did on NWEA, click the NWEA button.

When the page refreshes, you can select any of the subtests to sort your class from

high to low.

Click on a student picture to see a graph of their performance and you will see a graph

similar to below.

Click on Selection / Search to return to your home screen.

Student Information

10

Student Information

At any time you can click on a student’s picture to see their contact and other information.

If you wish to see this information for all of the students in the class, click the Class button.

You can also view the above

page by clicking

Demographics on the menu

bar.

You can also view the above page by clicking Demographics on the menu bar.

11

The Teacher Menu Bar

Since we’re talking about the menu bar, let’s look at the rest of the features.

Trends

If you click Trends, you will see the same information as the parents see when they login in from home.

It is important that you are familiar with the information the parents see. Click on any of the icons or

numbers under the column headings to see the detail. Please note: The icon under Daily Grades will link

to your Pinnacle grade book.

12

Assessments

Click Assessments to see graphed information for ISTEP, NWEA and other scores for each student in the

class.

You can select specific subject areas to view.

You can also view by student name, ID or

alternate ID.

13

Services

Click on the Services button to see a snapshot of student health, language assistance, special education

and gifted status of this class.

14

Reporting If you click the Reporting button, you will get comprehensive data on your entire class, including

attendance and discipline numbers for the current and past years.

Click the down arrow

next to the Side

By Side Report. Select

Report Card

Comparison subjects.

The resultant table can show ISTEP

results next to actual student grades in

the specific area.

15

Click IPI Instructional Needs Report, and you will generate the report on the next page.

You can export this data to Word

or Excel..

CA Entry

This section will allow a teacher to enter their self-created assessment

scores or a building level assessment, such as SSP scores. At the present

time, there is no active data in CA Entry.

16

Accessing Parent and Student Usernames and Passwords

In the event that a student or parent forgets their username or password, you can easily access that

information from the main main. Click Services on the menu bar.

When the next page opens, click on My Class.

The next page will

display the parent and

student usernames and

passwords.

17

Other Training Resources

Teachers, administrators, parents and students have access to a wealth of information

at the k12datamine Information Center at www.mvsc.k12.in.us/k12datamine. This is

the one-stop-shopping site for staff, parents and students with a special link for staff to

get specialized training materials.

The main page has links to the following:

A direct link to the k12datamine login page. (Requires a password to access)

Teachers will be provided a password. Parents must fill out registration to obtain

a password.

What is k12datamine? An explanation of the benefits k12datamine provides for

parents and students. The following information is available to them:

Enrollment information

Learning Preferences Inventory

Goals Inventory

Interest Inventory

Homeroom teacher- past and present

Grades – past and present

18

Attendance- past and present

Discipline- past and present

Student schedule – past and present

District-wide assessment data- past and present

How secure is the k12datamine? Uses the same security as on-line banking.

Frequently Asked Questions. If you have a problem, before you call check out

this page.

How do I get an Account? Parents must submit a registration form. Teachers

and students will be provided their own password.

How to use the k12datamine? A list of training materials which includes the

Quickstart Training Manual for Parents, the Advanced Training Manual for

Parents, the Training Video for Parents, the Informational Brochure for

Parents and last but not least is a link to training materials at the Resources for

Merrillville School Staff.

When accessing the Resources for Merrillville School Staff site, you will need to

supply the username: mcsc\(your username) and your network password. Note: this is

your usual MCSC username and password. Not, your specially assigned username

and password for k12datamine.

Manuals on the Resources for “Merrillville School Staff” site include:

Manuals

The Administrator’s Manual which shows how to use all the features of the main

launch page (available to administrators only), including

Viewing student information by Corporation, school and class

ISTEP and NWEA data and graphing

Demographic information

Attendance and discipline data

Report generators

The teacher view

This Teacher’s Manual – check periodically for updates

The Parent Quick View manual which is a one-page version of the larger Parent

Viewer manual which shows what information parent can access about their students,

including

19

Grade history

Current grades (from the teacher’s Pinnacle grade book)

Student schedule

Attendance data

Discipline data

ISTEP data

NWEA data

Local assessment data

Videos on the site include:

Videos

What is a Data Warehouse? A general description of what a data warehouse is and

how it can be used to its greatest extent.

The Teacher Getting Started Guide. A step-by-step guide to accessing and using the

k12datamine.

Getting Started with the Launch Page. Shows the basics of logging into the data

warehouse and viewing Corporation and individual school and student information.

Note: Only administrators can access the k12datamine Launch Page at this time.

The Graph Writer. Analyzes ISTEP, NWEA and other test information. Note: Only

administrators can access the k12datamine Launch Page at this time.