Tea Board · This guide will enable you to use every option of Tea Council Importer Module and...

Quality System Documentation T03001

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Tea Board

Tea Council User Manual

of

Importer




Content About this Guide v Purpose of this Guide v Who should Read this Guide v How to Get in Touch vi

Documentation Support vi Customer Support vii Getting Started 8 Logging in to Tea Council 8 Interface 9 Changing Password 10 Logging out from Tea Council 12 Contact Us 12 Support 13

Application Form 15 Go to Application form 15 Fill New Application Form 16 Save the Application Form 23 Modify the Application form 23 Submit the Application form 24 View Records in List View 26 View Invoice Status 27 View Certificate if Generated 28 Exporting Records 30 View Inspection Agency details if Allocated 32

Print Application Details 32 View Lab Report uploaded by IA after Inspection 33 Warehouse 35 Go to Warehouse form 35 Fill New Warehouse Form 36 Save the Warehouse Form 38 Modify the Warehouse form 38 View Records in List View 40




Personal Details 41 Modify and Submit Details 41 Reports 42 Invoice Details 42 Payment History 43 E-Mail Notifications 44

Warning Mail 44 Suspension Mail 44 Summary 46

View Dashboard (Importer Home Page) 46




About this Guide

Purpose of this Guide This guide will enable you to use every option of Tea Council Importer Module and provides detailed procedures for the same.

Who should Read this Guide This guide is for any Importer who has to use the Tea Council system. The Tea Council Importer Application would typically involve the following tasks:

Application Form: Filling the form

a. Save the Application form b. Make changes in Saved Application form c. Submit the application form d. View the previously submitted application form of last 30 days in List View e. View the Invoice status of application form f. View the Certificate (If Certificate is generated) g. View the Inspection Agency Details h. View the lab report uploaded by IA in Maintenance View(if IA is allocated and

Inspection is completed)

Warehouse: Filling the form

a. Save the Warehouse form b. Make changes in Saved Warehouse form c. Submit the Warehouse form d. View the previously submitted Warehouse form in List View

Personal Details: Modification

a. Modify Phone No. and save




b. Modify Email-id and save

c. Modify IEC and save

Reports: View Reports (Invoice data submitted today will be part of the report from the next day.)

a. Price wise Invoice Report

Email Notifications: Checking emails

a. Warning Mail (When quality gets Non-Conformed for the first time) b. Suspension Mail (When quality gets Non-Conformed for the Second time

consecutively)

Summary: View Dashboard (Importer Home Page)

How to Get in Touch The following sections provide information on how to obtain support for the documentation and the software.

Documentation Support NSE.IT welcomes your comments and suggestions on the quality and usefulness of this document. For any questions, comments, or suggestions on the documentation, you can contact us at NSE.IT Limited Trade Globe Ground Floor Andheri-Kurla Road Andheri (East) Mumbai - 400 059 Tel - 2826 7600




Customer Support If you have any problems, questions, comments, or suggestions regarding Tea Council, contact us at the address mentioned above. While contacting customer support, have the following information ready: NSE.IT Tea Council User Manual, Your name, e-mail address, phone number, and fax number. The type of hardware, including the server configuration and network hardware if available. The version of Tea Council, the operating system the exact message that appeared when the problem occurred or any other error messages that appeared on your screen. A description of how you tried to solve the problem.




Getting Started Chapter 1

Logging in to Tea Council The Login option facilitates you to log on to Tea Council application.

To Log on to Tea Council Open www.teaauction.gov.in/teacouncil in an Internet Browser. The Tea Council Login Screen will open. Enter the login credentials, as provided, in the relevant fields (User ID and Password) and select the Role type as Importer. Click the Login button to Log into the Tea Council. On pressing the Login Button, the system will verify all the data entered and on successful verification only, the user would be logged in. If case of any error, the system would inform the user about the same.

http://www.teaauction.gov.in/teacouncil




Figure 1

Field Default Value Validation Description

User Name Blank Alphanumeric This field is mandatory.

Enter the appropriate user code or the login name. This field is alphanumeric.

Password Blank Alphanumeric with a minimum length of 8 characters. Should contain at least an

Enter the appropriate password.




alphabet and a numeric value. This field is mandatory.

Interface After successful login, the User will be redirected to the Home Page as shown below.

Figure 2

Changing Password

The Change Password option facilitates you to change your password. The Change Password screen is also invoked when you log on to the web application for the first time.

To change your password




a) Log on to Tea Council Application. b) On the top-right corner, click “Change Password” link. c) Importer module displays the Change Password screen as shown in the following figure.

Figure 3


Old Password Blank Should be same as the one the user entered while logging onto the Tea Waste System.

Type your current password.

New Password Blank New password should be of minimum 8 characters containing an alphabet and a numeric character. Should not be among the last 5 used password(s)

Type the new password.




Confirm New Password

Blank Should be same as New Password.

Retype the new password to confirm the password.

User Code of logged in User will be displayed, by default, in disabled mode. Click Change button to save the new password. Tea Council module displays Password Change Successfully message as shown in the following figure. After changing the password, the user will be required to re-login. The New password will be valid for 30 Days. )

Figure 4

Logging out from Tea Council The Sign Out option facilitates you to log out from the Tea Council. To log out from the Tea Council Importer Module On the Tea Council screen, click Sign Out link available at Top Right Corner of the screen.




User will be logged out from the application & will be diverted to Login page as shown in the following screen.

Figure 5

Contact Us The Contact us link will redirect to Contact us page which will provide the contact details of Corporate Office.




Figure 6

Support Support link will redirect to Support page which will provide the contact details of Support Executive for any grievance or queries.




Figure 7




Application Form Chapter 2

Go to Application form Application form option provides the Importer to view all the previously submitted application (Last 60 Days) and provide an option to add new application for Import. User will be redirected to the Application form screen after clicking on Application form as shown in the below screen.

Figure 9




Fill New Application form To Fill New Application form Click on Add Button in the Application form List View, an Application form will appear and user will be redirected to maintenance view as shown in below screen.




Figure 10

Application form contains four sections:

Import Details

Warehouse Details

Add Invoice Details

Sample details

Payment Details

Upload Reports

Inspection Agency Details

Import details section contains following fields:


Invoice Number Blank Should be alphanumeric and separated by backslash(/) or/and Hyphen(-)

Displays the Invoice Number which is unique

Country of Import Blank NA Displays the Country of Import

Invoice Date Blank NA Displays the Invoice date of the Shipment

Expected Date of Arrival

Blank NA Displays the Expected date of Arrival of Shipment

Country of Origin Blank NA Displays the Country of Origin for the Tea

Total Gross Weight (Kgs)

Blank Should be Numeric, greater than 0 and can be up to 4 decimals

Displays the total Gross Wt. of Invoice

Total Net Weight (Kgs) Blank Should be Numeric, greater

Displays the total Net Wt. of Invoice




than 0 and can be up to 4 decimals

Purpose of Import Blank Should be alphanumeric and separated by backslash(/)

Enter the Purpose of Import

Bulk tea Check box Unchecked NA Select the Check box if the Shipment contains Bulk tea

Package tea Check box Unchecked NA Select the Check box if the Shipment contains Package tea

Port of Arrival Blank NA Displays the Port of Arrival

Re-Export Quantity(Kgs)

0.00 Should be Numeric with a certain maximum limit

Displays the Re-exported Quantity

Local use Quantity(Kgs) 0.00 Should be Numeric with a certain maximum limit

Displays the Local use Quantity exported

Warehouse details section contains following fields:


Warehouse Blank NA Displays the name of the Warehouse

Address Auto Displayed NA Displays the Address of the Warehouse

Add Invoice details section contains following fields:

Lot details will be entered in Add Lot form which will be displayed on clicking Add Lot Button.




Figure 11


Tea Category Blank NA Displays the Category of the Tea

Manufacture Type Blank NA Displays the Manufacture type , this field is only for Black and Green Tea

Sub Category Blank NA Displays the Sub-Category of the Tea

HS Code Blank Should be alphanumeric and separated by backslash(/)

Displays the HS Code of the Lot

Content Unchecked NA Select the Check box if the Shipment contains Bulk tea or Package Tea or Both

Packaged Types Unchecked NA Select the Check boxes which shipment contains




No. of Pkgs. Blank Should be Numeric(not in decimals) with a certain maximum limit

Displays the No. of packages in a Lot

Gross Weight(Kgs per

Tea Category) Blank Should be

Numeric, greater than 0

Displays the Gross weight of the lot in Kgs

Net Weight(Kgs per Tea

Category) Blank Should be

Numeric, greater than 0

Displays the Net weight of the lot in Kgs

Sample details section contains following fields:

Figure 12

Sample details are to be filled only when the Total Net weight of the Invoice is greater than 1000 and also sample are not allowed for Decaffeinated and Instant tea


Category Blank NA Displays the Category of the Sample

Sample Weight (grms) Blank Should be Numeric with a certain

Displays the weight of the sample




maximum limit

Reference No Auto Displayed NA Displays the Reference No. of the Sample

Payment details section contains following fields:

Figure 13

User can view the Inspection Charges Set by the Tea Council for the Samples of all the tea type separately by clicking on Inspection Charge Details Link.




Figure 14

Payment details are to be filled only when the Total Net weight of the Invoice is greater than 1000.


Mode of Payment Blank NA Displays the Mode of Payment

Check No./RTGS Code Blank Should be Alpha Displays the Check




Numeric with a certain maximum limit

No. or RTGS Code

Bank Name Blank Should be Alpha Numeric with a certain maximum limit

Displays the Name of the Bank

Branch Blank Should be Alpha Numeric with a certain maximum limit

Displays the Branch Name of the Bank

Total Amount Blank Should be Numeric and equal to the Inspection Charges set by the Tea Council in the FSSAI & Metallic Parameters

Displays the Total Amount in Rs. For Inspection

Inspection Agency details section contains following fields: Inspection Agency details are only visible if Application form is submitted previously and Total Net weight of the Invoice is greater than 1000.


Agency Auto displayed after form submission

NA Displays the Inspection Agency Name

Address Auto displayed after form submission

NA Displays the Address of Inspection Agency

Save the Application form




After filling the Application form user can save the application form by clicking on Save button in the Application form.

Figure 15

Modify the Application form User can only modify those records which he has previously Saved not Submitted or whose Invoice Status is Pending. For modification user should fetch the record in the list view by using Date filter and the he has to click on that record and then he can do changes in any of the field except Invoice no. ,Lot No. & Category in Add Sample form. After making Changes if user wants to save again the he has to click on Save or if user wants to submit the record then he has to Click on Submit.




Figure 16

Submit the Application form Once user fills all the correct details in the Application form then he can submit the record by

Clicking on Submit button in the Application form. Once the user submitted the application

form then he will not able to modify any data in that Application form.




Figure 17




Figure 18




Figure 19

View Records in List view

User can view all their records (last 60 days) in the List view by applying the Date filter, Date

filter recognizes the date of Proposed Import date not the submission date.




Figure 20

View Invoice Status

User can view the Invoice status of their Invoices in the List view. There are five kinds of

Statuses for the Invoices

Pending

Certificate Generated

Quality Conformed

Quality Non-Conformed

Submitted




Figure 21

View Certificate if Generated User can view the Certificate of the Invoice in Certificate Column in List View (If Generated), there is a link against each record when certificate is generated, to see the Certificate user have to click on that link, then PDF link for Certificate will get open.




Figure 22




Figure 23




Exporting Records User has the facility to Export the records in excel format from the List View by applying the available filters, to Import the records user has to click on the Export to Excel Icon in the List view and then save that file to any location.

Figure 24




Figure 25

View Inspection Agency if Allocated Inspection Agency details are only visible if Application form is submitted previously and Total Net weight of the Invoice is greater than or equal to 1000 Kg. To see the Inspection Agency details for a Invoice user should be in the maintenance view of that record after submission.

Figure 26

Print Application Details After Submitting the Application form if user wants to Print the Application details which he was filled earlier then user has to click on that record in the List View and have to Click on the




Print Application PDF Link in the Maintenance view of that record in which user can see and print the details of the application.

Figure 27




Figure 28

View Lab Reports Uploaded by IA after Inspection Lab reports are viewable only for those records which are selected for Inspection and whose Inspection is completed by Inspection Agency (IA). User can view Lab report in the maintenance view of the record in the Inspection Agency Reports Section. PDF link is available to upload the lab report, after uploading he can see the report




Figure 29




Warehouse Chapter 3 Go to Warehouse form Warehouse form option provides the Exporter to view all the previously submitted warehouses details and provide an option to add new warehouse for Import. User will be redirected to the warehouse form screen after clicking on warehouse form as shown in the below screen.




Figure 30 Fill New Warehouse form To add new Warehouse click on Maintenance tab in the Warehouse form List View, a new form will appear. Click on Add button to add details of a new Warehouse.

Figure 31

Warehouse details section contains following fields:


Name Blank Mandatory, Only Alphabets and few Special Characters (! # $ % & * ( ) + - , . / ' ")are allowed

Displays the name of the Warehouse

Address Blank Mandatory, Alphanumeric with Special Characters

Displays the Address of the Warehouse




are allowed

Pin code Blank Mandatory, only numeric

Displays the Pin code of the Warehouse

Contact Person Blank Mandatory, Only Alphabets and few Special Characters (! # $ % & * ( ) + - , . / ' ")are allowed

Displays the name of the Contact person of the Warehouse

Area (sq. ft) Blank Mandatory, Only Numeric characters are allowed

Displays the Size of the Warehouse in Square Foot (sq.ft)

License No. Blank Optional, Alphanumeric characters and special characters like / - are allowed

Displays the License number of the Warehouse

State --Select-- Mandatory, Drop Down list containing names of all the names of states of India

Displays the Name of the State where warehouse is located

Phone No. Blank Optional, Only Numeric and ‘/’ characters are allowed

Displays the Phone number of the warehouse.

Email ID Blanks Mandatory, Alphanumeric with Special characters are allowed

Displays the Email ID of the Warehouse

Zone(Others, SEX, ICD Amingaon Radio Buttons)

Others NA Displays the Zone of the Warehouse




Save New Warehouse form To save new Warehouse, fill in all the details and click on save button. This would save the Warehouse details.

Figure 32

Modify Warehouse form User can modify only those records which are previously saved. To modify existing Warehouse, select the warehouse that needs to be modified from the list view. Click on the Modify Button. Enter the new details and then click on the Save button.




Figure 33




Figure 34 View Records in List view User can view all their records in the List view by applying the Date filter, Date filter recognizes

the Name and the License number.

Figure 35




Personal Details Chapter 4

Modify and Submit details In Personal details form User can see their own personal details, he can also modify and submit the Phone No., IEC and E-mail ID only in the Personal details form.




Figure 36

Reports Chapter 5

Invoice Details This report facilitates the user to see all the previously Invoices which he has imported or going to Import on the basis of Base Quantity (Above/Below Base Quantity). In this report, Invoice data submitted today will be part of the report from the next day. Only those Invoice records will be display in report whose certificate is generated.




Figure 37

Payment History Report

This report facilitates the user to see all the previously Invoices whose payment has been made by the user. Payment Made today will be part of the report from the next day. Only those Invoice records will be display in report who’s Payment has been made by an Importer.




Figure 38

E-mail Notifications Chapter 6

Warning Mail A system generated warning mail is sent to the user Mail ID which he has registered to the Tea Council when quality of the Invoice gets Non-Conformed for the first time after Inspection. After Warning when user is going to login to the application then a pop-up message will be display to the user that he is under warning.




Figure 39

Suspension Mail A system generated Suspension mail is sent to the user Mail ID which he has registered to the Tea Council When quality gets Non-Conformed for the Second time consecutively after Inspection. After Suspension when user is going to login to the application then he will unable to login to the system and a message of suspension will be display.




Figure 40




Summary Chapter 7

View Dashboard User can view the Summary of all their Invoices in the Home tab (Login Page of User). In Summary User can View the Count of the Applications whose Invoice status is Certificate generated, Submitted, Quality Conformed, Quality Non-Conformed and the total of all these applications of Last 30 Days.

Figure 41

Tea Board · This guide will enable you to use every option of Tea Council Importer Module and...

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