Tara Community Development District

Board of Supervisors’ Meeting

January 22, 2019

District Office: 5844 Old Pasco Road, Suite 100

Wesley Chapel, FL 33544 813-994-1001

www.taracdd.org

TARA COMMUNITY DEVELOPMENT DISTRICT I

Tara Community Center, 7340 Tara Preserve Lane, Bradenton, FL 34203

Board of Supervisors Gene Rado Chairman Darby Connor Vice Chairman Joseph Mojica Assistant Secretary Joe DiBartolomeo Assistant Secretary Barbara Linden Assistant Secretary District Manager Angel Montagna Rizzetta & Company, Inc. District Counsel John Vericker Straley Robin & Vericker District Engineer Rick Schappacher Schappacher Engineering

All cellular phones must be placed on mute while in the meeting room. The Audience Comment portion of the agenda is where individuals may make comments on matters that concern the District. Individuals are limited to a total of three (3) minutes to make comments during this time. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (813) 933-5571. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) 1-800-955-8770 (Voice), who can aid you in contacting the District Office. A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

- TARA COMMUNITY DEVELOPMENT

DISTRICT 1 DISTRICT OFFICE • 5844 OLD PASCO RD • SUITE 100 • WESLEY CHAPEL, FL

33544 www.taracdd.org Board of Supervisors Tara Community Development District 1

January 14, 2019 PLEDGE OF PUBLIC CONDUCT

WE MAY DISAGREE, BUT WE WILL BE RESPECTFUL OF ONE ANOTHER WE WILL DIRECT ALL COMMENTS TO ISSUES

WE WILL AVOID PERSONAL ATTACKS

Dear Board Members:

The regular meeting of the Board of Supervisors of the Tara Community Development District 1 will be held on Tuesday, January 22, 2019 at 9:00 a.m., at the Tara Community Center, located at 7340 Tara Preserve Lane, Bradenton, Florida 34203. The following is the agenda for this meeting:

1. CALL TO ORDER/ROLL CALL

2. PLEDGE OF ALLEGIANCE 3. ADOPTION OF AGENDA 4. AUDIENCE COMMENTS 5. STAFF REPORTS

A. Aquatics/Landscape Report 1. Presentation of Aquatics Report………………………..Tab 1 2. Presentation of Landscape Report……………………..Tab 2 B. Field Manager

1. Field Manager Report.……………………………………Tab 3 a. Consideration of Proposals for Pool Service Vendor……………………………………Tab 4 b. Consideration of Proposals for Pool Furniture……………………………………………Tab 5

c. Consideration of Proposals for Community Center Roof………………………………………..Tab 6 d. Consideration of Proposals for Key Card System……………………………………………..Tab 7 e. Consideration of Proposal for Well Fence Repair………………………………………………Tab 8 C. District Counsel

D. District Engineer 1. Discussion Regarding Pond 5 Emergency Repair…… Tab 9

E. District Manager 1. Consideration of ADA Website Proposal………………...Tab 10 6. NEW BUSINESS ITEMS A. Consideration of Proposal for Field Manager Position………Tab 11 B. Discussion Regarding Policies and Procedures for the Recreation Facility……………………………………………….Tab 12 C. Discussion Regarding Flooding at Driving Range……………Tab 13

D. Consideration of Proposal for Pond Aeration…………………Tab 14 E. Consideration of Well Maintenance Contract…………………Tab 15 F. Consideration of Proposals for Reserve Study……………….Tab 16 G. Discussion Regarding CDD TV Channel H. Discussion Regarding Aquatic Plants and Use of Fertilizer I. Discussion Regarding Pool Attire for Religious Requirements and Non-Conforming Use of Pool For Volley Ball J. Discussion Regarding Annual Plantings K. Discussion Regarding Development on SR 70, 175 and Ranch Lake

Blvd. affecting flooding in the area L. Discussion Regarding Continuing with a monthly/quarterly Newsletter 7. BUSINESS ADMINISTRATION

A. Consideration of Minutes of the Board of Supervisors’ Meeting held on November 27, 2018…………………………….Tab 17 B. Consideration of Operation & Maintenance Expenditures for November 2018……………………………………………………..Tab 18

8. SUPERVISOR REQUESTS 9. ADJOURNMENT

I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (813) 933-5571.

Sincerely Angel Montagna District Manager

cc: John Vericker, District Counsel

Tab 1

TARA COMMUNITY DEVELOPMENT DISTRICT 1 Minutes of Meeting 2017

1 MINUTES OF MEETING 2 3 Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised 4 that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon 5 which such appeal is to be based.

6

7 TARA

8 COMMUNITY DEVELOPMENT DISTRICT 1 9

10 PLEDGE OF PUI3LIC CONDUCT 11 WE MAY DISAGREE, BUT WE WILL I3E RESPECTFUL OF ONE ANOTHER 12 WE WILL DIRECT ALL COMMENTS TO ISSUES 13 WE WILL AVOID PERSONAL ATTACKS

14

15 The regular meeting of the Board of Supervisors of the Tara Community Development

16 District 1 was held on Tuesday, November 27, 2018 at 9:00a.m. at the Tara Community Center,

17 located at 7340 Tara Preserve Lane, Bradenton, Florida 34203. 18

19 Present and constituting a quorum:

20

21

22

23

24

Gene Rado

Joe Mojica

Darby Connor

25 Also present were:

26

27

28

29

30

31

32

33

34

35

36

Angel Montagna

John Vericker

Rick Schappacher

Jim Kaluk

Scott Green

Josh McGarry

Sarah Bowen

Dana Bryant

Audience:

FIRST ORDER OF BUSINESS

Board Supervisor·, Chairman

Board Supervisor, Assistant Secretary

Board Supervisor, Assistant Secretary

District Manager, Rizzetta & Company, Inc.

District Counsel, Straley & Robin

District Engineer, Schappacher Engineering

Field Manager

Field Services Manager, Rizzetta & Company, Inc.

Representative, Aquatic Systems, Inc.

Representative, Aquatic Systems, Inc.

Representative Sunrise Landcare

Audience Present

Call to Order 37

38

39 Ms. Montagna called the meeting to order and conducted roll call.

40

41

SECOND ORDER OF BUSINESS Pledge of Allegiance

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TARA COMMUNITY DEVELOPMENT DISTRICT 1 Minutes of Meeting 2017

42 Ms. Montagna led all those present in the Pledge of Allegiance.

43 THIRD ORDER OF BUSINESS Adoption of Agenda 44

On a Motion by Mr. Rado, seconded by Mr. Connor, with all in favor, the Board of Supervisors approved the meeting agenda as presented for Tara Community Development District l.

45 FOURTH ORDER OF BUSINESS Audience Comments 46 47 Mr. Rado opened the floor for audience comments. Michael Dyer welcomed the new Board 48 members. He also spoke about landscape encroachment and the mowing of the right-of-way. 49 50 David Woodhouse spoke about the improvements to the drainage in TMA and the 51 encroachment behind Skyward Court. 52 53 FIFTH ORDER OF BUSINESS 54 55

Administer Oath of Office to Newly Elected Supervisors

56 Ms. Montagna, a Notary Public in the State of Florida administered the oath of office to .the 57 newly elected Supervisors. Joe DiBartolomeo and Barbara Linden swore and affinned to the oath and 58 executed the oath of office. Mr. Bartolomeo and Ms. Linden both chose to receive compensation for 59 meeting attendance. 60 61 SIXTH ORDER OF BUSINESS Review of Form 1 and Sunshine Law

Requirements 62

63 64 Mr. Vericker briefly reviewed the Form 1 and the Sunshine Law Requirements. Ms. Montagna 65 gave the new Supervisors a new Board Supervisor package. 66 67 SEVENTH ORDER OF BUSINESS Consideration of Resolution 2019-01,

Designating Officers of the District 68

69 70 71

72

Ms. Montagna presented and reviewed Resolution 2019-01, Designating Officers ofthe District.

On a Motion by Mr. Connor, seconded by Ms. Linden, with all in favor, the Board approved Resolution 2019-01, Designating Officers of the District as follows: Gene Rado - Chairman, Darby C01mor - Vice Chairman, Joe Mojica, Joe DiBartolomeo, and Barbara Linden -Assistant Secretaries for the Tara Community Development District I.

73 EIGHTH ORDER OF BUSINESS Staff Reports 74 75 A. Aquatics & Landscape Report

2

76 77 78 79 80 81 82 83 84

85

86

87 88 89 90

91 92 93 94 95 96" 97 98 99

100 101 102 103 104 105 106 107

TARA COMMUNITY DEVELOPMENT DISTRICT I Minutes of Meeting 2017

Mr. McGarry and Ms. Bowen presented and reviewed the Aquatics Report dated November 2, 2018. A discussion ensued. The Board authorized Ms. Linden and Mr. DiBartolomeo to join Aquatic Systems on their pond inspections.

Mr. Green presented the Landscape Report for October 15, 2018. He gave the Board an update on the landscape maintenance. He reviewed the landscape maintenance maps. Mr. Green presented several proposals from Sunrise Landcare.

On a Motion by Mr. Connor, seconded by Mr. Rado, with four in favor and one opposed (Joe Mojica), the Board approved Sunrise Landcare's contract addendum ($5,334.00) for the Tara Community Development District 1.

On a Motion by Mr. Mojica, seconded by Mr. Rado, with all in favor, the Board approved Sumise Landcare's proposal for annual bed installation and maintenance winter rotation ($4,300.00) for the Tara Community Development District 1.

On a Motion by Mr. Rado, seconded by Mr. Connor, with all in favor, the Board approved Sumise Landcare's proposal for the tree removal/trimming ($2,437.50.00) for the Tara Community Development District I.

Mr. Green presented another from Sunrise Landscape under separate cover. Attached as Exhibit "A").

On a Motion by Mr. Connor, seconded by Mr. Rado, with all in favor, the Board approved Sunrise Landcare's proposal to fil l the hole at Pond #30 ($3,780.00) and sod and Ixora ($1 ,800.00)for the Tara Community Development District 1.

B. Field Manager Report Mr. Kaluk reviewed his report for November with the Board. A discussion ensued regarding the pool being dirty. The Board requested that Mr. Kaluk obtain proposals for pool services. Mr. Kaluk will also obtain proposals for new pool furniture.

A discussion ensued regarding the current cleaning contract and the need for a new company.

Mr. Kaluk presented and reviewed the proposals for the roof at the Community Center. Discussion ensued regarding the different roofing options. The Board decided to table thi s item until their January meeting.

A discussion ensued regarding the area by Hole #15. It was decided that the District would maintain this area.

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108 109 110 111 112 113

114 115 116 117 118 119 120 121

TARA COMMUNITY DEVELOPMENT DISTRICT I

C. District Counsel

No report.

D. District Engineer

Minutes of Meeting 2017

Mr. Schappacher gave the Board an update on the depression along Tara Blvd. Discussion

ensued.

On a Motion by Mr. Connor, seconded by Mr. Rado, with all in favor, the Board approved the filling in of the depression and the patching of the pipe and sod replacement ($1 ,980.00) for the Tara Community Development District 1.

The Board took a recess at 10:41 a.m. and reconvened at 10:45 a.m. with all of those originally present still in attendance.

E. District Manager Ms. Montagna announced that the next meeting will be held on December 18, 2018 at 9:00 a.m.

The Board decided to cancel this meeting and meet next at their January 22"d meeting.

122 NINTH ORDER OF BUSINESS Discussion Regarding Robert's Rules of Procedure 123

124

125 Ms. Montagna opened the floor for a discussion regarding Robe1t' s Rules of Procedure. Mr.

126 Rado made a statement regarding Robe1t's Rules of Order. Attached as (Exhibit "B").

127

On a Motion by Mr. Rado, seconded by Mr. Connor, with four in favor and one opposed (Joe Mojica), the Board rescinded the previous motion made on November 27,2012 to use Robert' s Rules of Order for the Tara Community Development District 1.

128 TENTH ORDER OF BUSINESS 129

Consideration of Updated Contract for Field Set-vices

130 131 132

133

Ms. Montagna presented and reviewed the updated contract for Field Services.

On a Motion by Mr. Rado, seconded by Ms. Linden, followed by a vote of four in favor and one opposed (Joe Mojica), the Board of Supervisors approved the updated contract for Field Services for Tara Community Development District I.

134 ELEVENTH ORDER OF BUSINESS 135

Consideration of First Addendum to Contract for District Set-vices

136 137 138

Ms. Montagna presented and revievved the First Addendum to the contract for District Services.

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139

TARA COMMUNITY DEVELOPMENT DISTRICT I Minutes of Meeting 20 17

On a Motion by Mr. Rado, seconded by Mr. Connor, followed by a vote of all in favor, the Board of Supervisors approved the First Addendum to the contract for District Services for Tara Community Development District 1.

140 TWELFTH ORDER OF BUSINESS Consideration of 2018 Auditor Engagement Letter 141

142 143 Ms. Montagna presented and reviewed the Auditor Engagement Letter from CRl for year ended 144 September 30, 2018. 145

On a Motion by Mr. Rado, seconded by Mr. C01mor, fo llowed by a vote of all in favor, the Board of Supervisors CRI's Auditor Engagement Letter for year ended September 30, 2018 as presented for the District's insurance renewal for Tara Community Development District 1.

146 147 THIRTEENTH ORDER OF BUSINESS 148 149

Consideration of Proposals for Key Card System

150 Mr. Kaluk presented and reviewed the proposals for the Key Card System. Discussion ensued. 151 The Board decided to table this item until their January meeting. 152

153 FOURTEENTH ORDER OF BUSINESS 154 155

Discussion Regarding Restructure of Field Manager Position

156 Mr. Rado opened the floor for discussion regarding the restructure of the Field Manager 157 Position. He made a statement regarding the restructuring of the Field Management position. Attached 158 as (Exhibit "C"). 159

On a Motion by Mr. Rado, seconded by M r. Connor, follo·wed by a vote of all in favo r, the Board of Supervisors authorized Ms. Montagna to obtain a proposal from Rizzetta Amenity Services for the Filed Management position for Tara Community Development District 1.

160

161 Ms. Montagna asked if the Board would li ke the Chairman to continue running the Board

162 meetings or if they would prefer that the District Manager run them. Mr. Rado made a motion for the

163 Chai rman to run the meetings and Mr. Connor seconded the motion. A discussion ensued. Mr.

164 Mojica, Mr. DiBartolomeo, and Ms. Linden opposed so the motion failed there fore the District

165 Manager will run the Board meetings.

166

167 FIFTEENTH ORDER OF BUSINESS 168

169

170

5

Consideration of the Minutes of the Board of Supet-visors' Meeting held on September· 25,

2018

TARA COMMUNITY DEVELOPMENT DISTRICT 1 Minutes of Meeting 2017

171 Ms. Montagna presented the minutes of the Board of Supervisors' meeting held on September

172 25,20 18 ..

173

On a Motion by Mr. Rado, seconded by Mr. DiBat1olomeo, with all in favor, the Board approved the minutes of the Board of Supervisors' meeting held on September 25, 2018 as presented for the Tara Community Development District 1.

174 SIXTEENTH ORDER OF BUSINESS Consideration of Operation and Maintenance Expenditures for August, September and October 2018

175

176

177 Ms. Montagna presented the Operations and Maintenance Expenditures for August,

178 September and October 2018 to the Board.

179

180

181

On a Motion by Mr. Rado, seconded by Mr. Mojica, with all in favor, the Board approved the Operation and Maintenance Expenditures for August ($56,920.79), September ($65,232.95), and November 2018 ($41 ,7 11.61) as presented for the Tara Community Development District 1.

SEVENTEENTH ORDER OF BUSINESS Supervisor Requests

182 Ms. Montagna asked if there were any Supervisor requests. Mr. Mojica asked District Counsel a

183 question regarding Resolutions. Mr. DiBartolomeo requested photos on the Aquatics Report be time

184 stamped. He would like a list of COD communities emailed to him. Mr. DiBartolomeo stated that he

185 didn ' t see a list of definitive pol icy and procedures. Ms. Montagna wi ll include the current Polic ies and

186 Procedures for the recreational facility on the January meeting agenda.

187

188 Ms. Linden spoke about goals and an operational workshop. The board decided to hold this

189 workshop on February 26, 20 19 immediately fo llowing the Board meeting. Ms. Linden inquired about

190 the current landscape and aquatics contracts. Ms. Montagna wi ll send the contracts to Ms. Linden. 191

192 Mr. Connor discussed holding a budget vvorkshop. The Board decided to ho ld a budget

193 workshop on April2, 20 19 at 5:30p.m. 194

195 Ms. Montagna will send a copy of the policies and procedures to the Board.

196

197 A d iscussion ensued regarding signage at the pool and giving Mr. DiBartolomeo and Ms.

198 Linden access to the security cameras.

199

200

201

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TARA COMMUNITY DEVELOPMENT DISTRICT 1 Minutes of Meeting 2017

202

203 EIGHTEENTH ORDER OF BUSINESS Adjournment

204 Ms. Montagna stated that if there was no further business to come before the Board then a

205 motion to adjourn would be in order.

On a Motion by Mr. Mojica, seconded by Mr. Rado, with all in favor, the Board adjourned the meeting at 11 :41 a.m. for the Tara Community Development District 1.

206 207 208 209 210 Secreta ry I Assistant Secretary 211

Chairman I Vice Chairman

7

Exhibit A

SUNRISE LAND CARE

• Landscaping • Irrigation • Property Maintenance • Tree Farms date 11/19/2018

Company Name to whom address city, state phone email

Tara COD Angel Montagna 584401d Pasco RD Wesley Chapel, FL 33544 813-994-1001 amontagna@rizzetta.com

RE: Landscape Proposal fo Project TARA

Dear to whom, Thank you for the opportunity to bid on this project. Find the following Sunrise Landscape Contractors, Inc.'s proposal with the landscape materials itemized for your review. Please note that this proposal is based on plans and specifications prepared by

Proposal Summary:

Landscape Materials: Sod: Irrigation Total:

GRAND TOTAL:

Pond 30 Hole Fill

$2,700.00 $980.00 $100.00

$3,780.00 * • Pricing is valid for 30 days

Please do not hesitate to contact this office if you have any questions or comments. Sunrise Landscape looks forward to working with you towards the successful completion of this project. Thank you for extending to us the opportunity to earn your business.

Sincerely

~~ D. Bryant

CUSTOMER or REPRESENTATIVE SUNRISE LANDSCAPE - D Bryant

Accepted By:. ____________ _ Accepted By: ____________ _

Print Name: _____________ _ Print Name: ____ _ _______ _

Date: ______________ _ Date: ___ _ __________ _

Sunrise Landcare Inc.

P.O. Box 16531 • Tampa, FL 33687 • (813) 985-9381 • FAX (813) 664-0155

PROPOSAL : Pond 30 Hole Fill November 19, 2018

SCOPE: Along the west side of Tara Blvd on the South end, adjacent to pond 30, a depression has formed. We propose to fill it, grade it, sod it with Bahia, then repair the St Augustine damaged during the process .

. I Landscape Matena s Description I QTY I Price I Unit I Total Miscellaneous Fill Dirt I Earth Moving & Grading I 5'!1 50.ool cu yd I $2,700.00

TOTAL I $2,700.00

Sod Description QTY Price Unit Total Bahia sod Paspalum 800 0.60 sq ft $480.00 St. Augustine 'Fioratam' sod (repair and replace) 500 1.00 sq ft $500.00

TOTAL ._1 _ __._$9;,.;;8..;.0 . ..;.00~1

Irrigation I Description I QTY I I adjustments and repairs I 11

GENERAL NOTES: NOTE: Any work or items not specifically included are excluded. 1 Any work or items not specifically included are excluded. 2 Annuals are excluded from warranty I guarantee.

Price I Unit 100.001 per

TOTAL

3 Irrigation by Other. Material without automated/adequate irrigation cannot be guaranteed. 4 Guarantee does not cover replacement of material that is damaged or missing during guarantee period.

Total $100.00 $100.00

5 Customer is solely responsible for all underground obstructions, including without limitation utility lines, limerock, and construction debris. Sunrise Landscape reserves the right to pass onto the Customer any additional actual costs it incurs if unusual or unanticipated ground conditions such as rock formations or other underground obstructions impede the installation contemplated under this Contract.

6 This proposal and price is good for 45 days from date of quote, prices subject to change thereafter.

7 if extraneous or deleterious materials or conditions detrimental to plant growth or installation of any material are encountered, an on-site review will be done, and the General Contractor, Owner's Representative, or Owner notified of recommendations and the costs involved for remedial actions.

8 All plants, trees, sod, etc. required for this job are subject to market availability. 9 Clean up of site limited to debris and waste generated by this contractor.

10 These notes become part of any contract or agreement entered into unless specific exceptions are made in writing stating otherwise, adding to or deleting from scope of work.

11 Watering Restrictions: Sunrise Landscape is bound by local water restrictions which may in fact result in irreparable stress and /or demise of landscape plant material and turf. Sunrise Landscape cannot be held responsible for long or short term drought related stress, damage, or demise of landscape plant material and turf with regards to restricted irrigation regulations over which Sunrise Landscape has no direct control.

PROPOSAL : Pond 30 Hole Fill November 19, 2018

SCOPE: Along the west side o( Tara Blvd on the South end, adjacent to pond 30, a depression has formed. We propose to fill it, grade it, sod it with Bahia, then repair the St Augustine damaged during the process.

12 Lien: According to Florida's Construction Lien Law (sections 713.001-713.37, Florida Statutes), those who work on your property or provide materials and are not paid in full have a right to enforce their claim against your property. This claim is known as a construction lien. If your contractor or a subcontractor fails to pay subcontractors, sub­subcontractors, or material suppliers or neglects to make other legally required payments, the people who are owed money may l,ook to your property for payment, even if you have paid your contractor in full. If you fail to pay your contractor, your contractor may also have a lien on your property. This means if a lien is filed your property could be sold against your will to pay for labor, materials, or other services that your contractor or a subcontractor may have failed to pay. Florida's Construction· Lien Law is complex and it is recommended that whenever a specific problem arises, you consult an attorney.

13 Attorney Fees: In any litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be awarded its reasonable attorney fees, and costs and expenses Incurred.

Exhibit B

Motion to rescind motion made at the November 27, 2012 meeting, stating:

"On a Motion by Ms. Bond, seconded by Mr. Powers, with all in favor, the Board adopted Roberts Rules of Order as the procedural rules of the District, for the Tara Community Development District 1."

While Roberts Rules can make sense in some communities it hasn't really been necessary here. The only time Roberts Rules has come up was for it to be weaponized. Unless each member of the Board is thoroughly familiar with Roberts Rules it doesn't work. Currently everyone has their fair time to speak and give opinions. If we are to continue with Roberts Rules I think it would be necessary for the entire Board to attend a class that would teach the in's and out's in detail.

Exhibit C

Motion for a proposal from Rizzetta to restructure our Field Management to help

provide efficiency and potentially add cost savings. Rizzetta will staff the work

force directly under their supervision. Rizzetta will hire, evaluate and manage

their employee. The Board of Supervisors will have access to the on premise

person in order to report issues that require attention.