Tape Sucks for Long-Term Retention Time to Move … · Tape Sucks for Long-Term Retention Time to...
Transcript of Tape Sucks for Long-Term Retention Time to Move … · Tape Sucks for Long-Term Retention Time to...
Tape Sucks for Long-Term Retention Time to Move to the Cloud How Cloud is Transforming Legacy Data Strategies
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• Tapes suck for long term retention (LTR) – Unknown content – Locked in proprietary format – Sensitive corporate records on transportable, degradable media – No support for retention or privacy policies – Hidden costs to find, manage, access legacy data
INTRODUCTION
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YOUR PRESENTERS
Mark Sanders Global Senior Director
Dell EMC [email protected]
Jim McGann Vice President Index Engines
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LONG TERM RETENTION: A NECESSARY EVIL
Industry Typical Data Retention Requirements
Healthcare • Patient lifetime
Pharma • 75 – 100 years for R&D records, applications
Energy • Oil field lifetime
• >50 years for subsurface exploration data
Government • >100 years
Finance • Lifetime of the life insurance policy, plus 6-10 years
Aerospace • >30 years for design records (lifetime of aircraft)
Retain Data 1-6 Years
38%
Retain Data 6 + Years
20%
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LONG TERM RETENTION: A NECESSARY EVIL
Retain Data 1-6 Years
38%
Retain Data 6 + Years
20%
• LACK OF AGILTY: Data retrieval needs to be planned / scheduled ahead of time, no transparent on-demand access
• HIGH OPERATING COSTS: Tape management and backup admin & audit cost far exceeds the perceived low media cost
• RISK & POOR RELIABILITY: Tape media, hardware, software, and human error increase restore failure rates
CHALLENGES WITH TAPE AS LTR STRATEGY
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DATA DOMAIN CLOUD TIER
SIMPLE: – Automated, native tiering to public, private or hybrid cloud
COST EFFECTIVE: – Send, store, and retrieve only unique data – Store LTR for fractions of a penny per GB
OPEN: – Broad ecosystem and flexible deployment options
SECURE: – Data encryption In-Flight / @ Rest
Highly Scalable, Efficient, Secure, & Native Tiering of LTR to the Cloud
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CLOUDBOOST
SIMPLE: – Software integrated tiering to public, private or hybrid cloud
COST EFFECTIVE: – Dedupe, compression & WAN optimization boost performance
while reducing bandwidth & cloud consumption
FLEXIBLE: – Available standalone or as part of the Data Protection Suite – Supports In-Cloud Protection and Direct to Cloud Backup
SECURE: – Data encryption In-Flight / @ Rest
Efficient, Secure & Integrated LTR to the Cloud
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LONG TERM RETENTION IN THE CLOUD
Value Statement ECS
DELL EMC Cloud Storage offers unmatched capabilities than tape…
Better usability and agility (intrinsic to cloud storage)
Ease of operations (simple scaling, self-healing, no offsite vaulting)
Reliable data recovery (geo-protection, strong consistency)
…with better economics
Lower TCO
Advantage Disadvantage
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HIGH COSTS OF TAPE FOR EDISCOVERY
Search and extract from backup tapes
$2500 / tape 100 tapes = $250,000 (1000 tapes = $2.5M)
Monthly Hosting $15 / GB 500 GB x 12 months = $90,000
Legal Review $2,500 / GB 100 GB = $250,000
Total: $590,000 for 100 tapes!
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• Transforming the use of tape for LTR – Solve the LTR use case going forward with Dell EMC via Data
Domain Cloud Tier or CloudBoost w/ ECS/VSC – Leverage Index Engines to either migrate only relevant data that sits
on tape today or create a single instance copy of existing tape based data and move it to the cloud.
• Reduce risks and costs associated with LTR and eliminate the costs associated with maintaining legacy Backup SW infrastructure.
DELL EMC & INDEX ENGINES
How to Migrate Legacy Tape Data to Cloud
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• Software & services company supporting tape data mgmt
• Phase 1: Ingest & manage legacy backup catalogs: – Retire legacy/non-production backup applications – Reduce infrastructure costs and eliminate maintenance costs – Consolidate multiple legacy catalogs
• Phase 2: Migration of LTR data from tape to ESC/VSC: – No need for the original backup software – Stop using tape for LTR, cloud storage is less expensive – Recoup offsite storage expense and go tapeless
INDEX ENGINES’ VALUE PROPOSITION
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INDEX ENGINES’ DIRECT TAPE ACCESS
Create Original
Environment
Restore 100% of
Tape Content
Index Restored Content
Dedupe Results
Search for Relevant
Data
Extract Relevant
Data (<5%)
Traditional Restore Process
Direct Indexing of Tape Content
Search for DeDuped/Relevant
Data Extract Relevant
Data (<5%)
Automated Approach
100% of Data Moves from Tape
Relevant Data (<5%) Moves from Tape
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Ingest Catalog
•Capture catalog metadata
•Rebuild catalog from tapes
•Retire media server and non-production s/w
Report & Classify Data
•Report on age, location, owner, type, etc.
•Eliminate redundancy
•Define data migration policy
Index & Restore Data
•Index email databases & content
•Restore data w/o need for original s/w
•Migrate data of value from tape to disk/cloud
INDEX ENGINES’ WORKFLOW
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REPORT – MANAGE – MIGRATE – PRESERVE
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1 Migrate to New Data Protection SW – Need Access to Legacy Data
Current solution no longer fits within DR strategy
Legal/regulatory/LTR requirements for legacy data
2 Go Tapeless – Eliminate Tape
Already backing up to disk, but archiving tapes off the backend
Eliminate costs and management of tape infrastructure
3 Stop Using Tape as an Archive for LTR
Preserving data on tape to support legal and compliance
Painful and costly to find, manage and restore data from tape
USE CASES
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CURRENT ENVIRONMENT
Backup Software
TSM NBU CV
Backup to Disk
Offsite Tape Storage - LTR
Migrate to new backup software Multiple vendors under maintenance
Backing up to tape for DR Backing up to disk, then tapes for DR
Archiving tapes in offsite storage Tapes used for LTR of sensitive data
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TRANSFORMED ENVIRONMENT
Backup Software
TSM NBU CV
Backup to Disk
Offsite Tape Storage - LTR
Dell EMC Backup Solution
Data Domain
Cloud Tiering CloudBoost
ECS/VSC for LTR
Ingest and consolidate catalogs Index Engines manages access
Profile & classify legacy tape data Migrate data of value to ECS
Go tapeless Stop archiving DR tapes for LTR
Sea
rch/
Rep
ort/
Man
age/
Gov
ern
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TRANSFORMED ENVIRONMENT - ROI
Backup Software
TSM NBU CV
Backup to Disk
Offsite Tape Storage - LTR
Ingest and consolidate catalogs Index Engines manages access
Profile & classify legacy tape data Migrate data of value to ECS
Go tapeless Stop archiving DR tapes for LTR
Retire legacy backup software Eliminate multiple vendors
Retire tape infrastructure/libraries Stop purchasing tapes
Eliminate offsite tape storage Reduce risk of using tape for LTR
Sea
rch/
Rep
ort/
Man
age/
Gov
ern
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• Index Engines profiles and classifies data on tape
• Content is scanned and a document signature generated
• Migrate unique files and email or content of value based on metadata
Filter out redundant data
Eliminate aged data outside of retention
policy
Ignore types of files (ie DBs)
Relevant files & email
…
COMPRESSING/MIGRATION OF LEGACY DATA
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Approximately 10,000 Legacy Tape Environment Hardware Servers 2 Media Servers (Maintenance & Support) $9,600
Libraries 1 LTO Library (Maintenance & Support) $12,000
Resources Manpower ¾ Person $93,600
Floor Space Power, Cooling, Space, UPS, Fire, Security, etc. $13,200
Backup Software Maintenance Backup Software Maintenance & Support $96,000
Infrastructure Maintaining Old Servers (NDMP) and Operating Systems for Restores
$12,000
Tape Storage Offsite Tape Storage $33,600
Tape Purchases Purchase New Tapes for DR $50,000
Risk & Liability eDiscovery 1 Tape Event per Year (Use of 3rd Party for Restores) $590,000
Long Term Risk Hidden Liability $$$$$$
TOTAL $910,000
FINANCIAL JUSTIFICATION – ANNUAL COSTS
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• 3 year costs to maintain tapes = $2.73M
• With Dell EMC/Index Engines Backup Migration – Save costs – typically less than a two year ROI – Retire legacy applications - $$ – Go tapeless and retire tape infrastructure - $$ – Transform LTR and eDiscovery process - $$$ – Manage long term risk of hidden content - $$$$$
FINANCIAL JUSTIFICATION – 10,000 TAPES
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• Simple per tape pricing – bundled software/services
• IE Legacy Data Migration Assurance Program – On premise - remote management of tape migration – IE manages the migration process remotely, client provides
hardware and loads tapes
• IE Data Processing Lab – Off premise – turnkey services – IE manages the migration process in IE lab based on clients
migration requirements
IE BACKUP MIGRATION SERVICES
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Before After Technical Financial Long backup windows with
NetBackup Tape environment growing
rapidly, increasing risk of data loss and recoverability
Overhead costs associated with managing tape
Contention on NetApp NAS filer for resources (used for production data and ~20% for backup)
Increased use of storage with backup strategy
Need clearly defined data type requirements for long-term retention of data
Ingested NetBackup catalog with Index Engines
NetWorker is sole backup application now
Oracle writing directly to DD via Boost
NetBackup infrastructure and tape libraries can be shut down
Alleviated pressure on primary storage
Backup assessment showed over 1000 tapes in use for a 32 TB environment, with over
60% set for indefinite retention.
Tape out process was taking up to 20 hours to complete
Tape management costs were reduced by 20% initially; more cost savings to be seen as tapes are ingested or rolled off
VALIDATE THE VALUE: A SPACE, DEFENSE, AEROSPACE AND MEDICAL MARKETS COMPANY DP SUITE, DATA DOMAIN & INDEX ENGINES
KPIs
75% Management
100%
Risk
60%
Rack Space
66% Power
20%
TCO
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• Start with catalog ingestion – Assessment and classification of legacy data – Develop a data migration policy (single instance, email based on
timeframe, types of files, users, etc.)
• Migration project plan defined – Resources, timeframe, etc.
• Migration executed – On/Off premise – Eliminate legacy infrastructure/costs
GETTING STARTED
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• Submit them in the questions box
• Contact your EMC representative
• Email us – [email protected] – [email protected]
QUESTIONS?