Tally.ERP 9 for Asset Life Cycle
description
Transcript of Tally.ERP 9 for Asset Life Cycle
© Tally Solutions Pvt. Ltd. All Rights Reserved
Tally.ERP 9 for Asset Life Cycle
© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2
Agenda
• Asset Life Cycle – An Overview
• Structure of Asset Life Cycle
• Tally.ERP 9 for Asset Life Cycle
• Process Flow
• Primary Requirement
• Tally.ERP 9 – Fitment
© Tally Solutions Pvt. Ltd. All Rights Reserved 3 3
Structure of Asset Life Cycle
© Tally Solutions Pvt. Ltd. All Rights Reserved 4 4
Asset Life Cycle – An Overview
MASTERS
ASSET LIFE CYCLE MANAGEMENT ON TALLY.ERP 9
KEY EVENTS
· Asset type master
· Business unit master
· Service type master
· Alert on
- Warranty expiry
- Upcoming servicing date
- Insurance date
TRANSACTION REPORTSECURITY CONTROL
· Asset acquiring details
· Deployment of asset
· Maintenance details
· Disposal of assets
· Asset audit detail
· Report on
- Asset purchase
- Asset warranty
- Asset insurance
- Asset owners
- Asset upgradation
- Asset servicing
- Asset disposal
- Asset audit
· Userwise master control
· Userwise transaction control
· Userwise report control
© Tally Solutions Pvt. Ltd. All Rights Reserved 5 5
Asset Master
Asset Life Cycle
Management
Asset Master MIS Reports
TransactionKey
Events
Security Control
© Tally Solutions Pvt. Ltd. All Rights Reserved 6 6
Process Flow – Asset Master
MASTER
ASSET TYPE SERVICE TYPEBUSINESS UNIT
Asset MastersBusiness units / Departments
· Service type master
- Service charge details
- Vendor details
- Period of asset service
Master details
Asset type details are stored in database
Service type details are stored in database
© Tally Solutions Pvt. Ltd. All Rights Reserved 7 7
Primary Requirement – Asset MasterCategory / Module Major Requirement Explanation
Asset Master Asset group Asset groups can be defined to segregate assets under one category. Based on asset group various reports can be generated
Asset type Tangible and intangible items can be created as masters grouped under certain asset master.
Business unit Business unit are the department where the particular assets will be sent after purchase
Service type Service types like AMC, monthly check, etc can be defined through this master. Vendor details can be tagged through whom services can be done with their standard rates.
© Tally Solutions Pvt. Ltd. All Rights Reserved 8 8
Tally.ERP 9 Fitment – Depreciation MethodSL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Asset group creation Yes
2 Asset group alteration Yes
3 Asset type creation Yes
4 Asset type alteration Yes
5 Business unit creation Yes
6 Business unit alteration Yes
7 Service type creation Yes
8 Service type alteration Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 9 9
Transaction
Asset Life Cycle
Management
Asset Master MIS Reports
TransactionKey
Events
Security Control
© Tally Solutions Pvt. Ltd. All Rights Reserved 10 10
Transaction
TRANSACTION
ACQUIRE AUDITMAINTAIN
· Asset tagging
- PO numbers
- Asset ID
- Location
- Bond number
- Bond date
- Remarks
· Warranty Configuration of asset
- Asset description
- Warranty start date
- Warranty end date
- Vendor name
- Help desk number
· Asset Insurance
- Insurance type
- Insurance number
- Start date
- End date
- Provider name
- Remarks
· Issuing of asset
- From location
- To which business unit
- Asset user name
- Issue date
- Remarks
· Return of asset
- To location
- Asset user name
- Work station no.
- Return date
- Remarks
DEPLOY RETIRE
· Upgrading of asset
- Spare added details
- Added date
- Supplied by
- Spared removed
- removal date
- remarks
· Service detail of asset
- Issue ticket details
- Service provider
- Service provided by
- Service type and rate
- Remarks
· Disposal of asset
- Disposed or sold details
- Date or disposal
- Disposal value
- Remarks
· Audit of asset
- Date of audit
- Problem found while auditing
Asset detailsTransaction details are
stored in database
© Tally Solutions Pvt. Ltd. All Rights Reserved 11 11
TransactionCategory / Module Major Requirement Explanation
Transaction Acquire Assets are received tagged and stored in a location. Warranty and insurance details are also captured for future reference
Deploy Assets issued to business unit and users who owns it with date will be captured. Similarly details of asset returned will be captured.
Maintain Asset upgrade details like spares parts added or removed , added date and supplier details are recorded. Service and support required for the asset are also captured with details of type of service, supplier details, service charged and remarks
Retire Asset when sold or disposed, the date of disposal, disposal value and reason are captured
Audit Asset audit details with audit date and remarks are recorded
© Tally Solutions Pvt. Ltd. All Rights Reserved 12 12
Tally.ERP 9 Fitment – TransactionSL No. Requirement Part of Solution
1 Asset received Yes
2 Asset tagging Yes
3 PO details Yes
4 Location Yes
5 Warranty start and end date Yes
6 Vendor details Yes
7 Insurance type and number Yes
8 Insurance provider details Yes
9 Deployment details Yes
10 Location where asset is present Yes
11 Asset user name and business unit name Yes
12 Return of asset details Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 13 13
Tally.ERP 9 Fitment – Asset classificationSL No. Requirement Part of Solution
13 Return date Yes
14 Asset upgrade details Yes
15 Spare added Yes
16 Spare removed Yes
17 Date of upgrade Yes
18 Service details Yes
19 Service provider name Yes
20 Service type Yes
21 Service value Yes
22 Asset sold/Disposed details Yes
23 Date of disposal Yes
24 Disposal value Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 14 14
Tally.ERP 9 Fitment – Asset classificationSL No. Requirement Part of Solution
25 Audit of asset Yes
26 Date of audit Yes
27 Remarks during audit Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 15 15
Security Control
Asset Life Cycle
Management
Asset Master MIS Reports
TransactionKey
Events
Security Control
© Tally Solutions Pvt. Ltd. All Rights Reserved 16 16
Process Flow – Security Control
SECURITY CONTROL
COMMPANY LEVEL SECURITY
USER LEVEL SECURITY
· Multiple security level
· Enabling features for a security level
· Dis-enabling features for a security level
· Tagging users to security level
· Username and password management for users
© Tally Solutions Pvt. Ltd. All Rights Reserved 17 17
Primary Requirement – Security ControlCategory / Module Major Requirement Explanation
Capital Purchase Management
Company level security Administrator can define multiple security control at the company level. These security controls can have different configurations and can be assigned to the users.
User level security User can be controlled from creating/altering the transactions. User can be restricted from viewing the reports too through the security management
© Tally Solutions Pvt. Ltd. All Rights Reserved 18 18
Tally.ERP 9 Fitment – Security ControlSL No. Requirement Part of Tally.ERP 9
1 Types of security Yes
2 Allow facilities to create/alter transactions Yes
3 Disallow facilities to create/alter transactions Yes
4 Allow/Disallow to view FAM reports Yes
5 User level security creation Yes
6 Security level creation Yes
7 User name and password creation Yes
8 Linking security level to users Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 19 19
Key Events
Asset Life Cycle
Management
Asset Master MIS Reports
TransactionKey
Events
Security Control
© Tally Solutions Pvt. Ltd. All Rights Reserved 20 20
Process Flow – Key Events
KEY EVENTS
ALERT MESSAGES
On expiry of warranty of an asset On upcoming servicing date On next insurance date
© Tally Solutions Pvt. Ltd. All Rights Reserved 21 21
Primary Requirement – Key EventsCategory / Module Major Requirement Explanation
Key Events Events Trigger Facility provided in the product to notify to the user about certain action that need to be taken with regard to the items. E.g, audit need to be done on a particular date, servicing of certain assets need to be done. Replacement of spare parts etc.
Popup messages Product have the capacity to provide an alert message about the next insurance that need to be paid, warranty expiry date, etc,
© Tally Solutions Pvt. Ltd. All Rights Reserved 22 22
Tally.ERP 9 Fitment – Key EventsSL No. Requirement Part of Solution
1 Event Trigger Yes
2 Popup messages Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 23 23
MIS Reports
Asset Life Cycle
Management
Asset Master MIS Reports
TransactionKey
Events
Security Control
© Tally Solutions Pvt. Ltd. All Rights Reserved 24 24
Primary Requirement – MIS ReportsCategory / Module Major Requirement Explanation
MIS Reports Asset type report Report provides information about all the assets types. This report carries further information like purchase order, asset ID, serial number and remarks
Asset tagging report Report provides detail of a particular asset type. This report contains information detail like purchase order of the asset, location the asset lies currently, etc.
Warranty configuration report
Report provide the information about the asset warranty period. Other information like vendor from whom the asset was purchased and their contact details are also available in this report
Insurance report This report is useful to get the information about the type of insurance allocated for the assets. Report provide information about the insurance provider, insurance number and validity period
Issue and return report This report provide information about the issue and return date of an asset with remarks. Report tells about the asset user and in which location it is currently present.
Upgrade report This report provide complete history about the up gradation done for an asset. Spare parts added\removed, vendor details, date on which the action was taken with remarks are displayed
© Tally Solutions Pvt. Ltd. All Rights Reserved 25 25
Primary Requirement – MIS ReportsCategory / Module Major Requirement Explanation
MIS Reports Service report This report provide information about the servicing done to an asset. Date of service, service type, vendor details, servicing charges and action taken details are displayed
Retire report Report provides information about the retirement of an asset. Disposal or sale done to, disposal date, disposal value with remarks are key parameters displayed in it
Audit report Report provide audit detail of an asset. When the audit was done and conclusion of it.
© Tally Solutions Pvt. Ltd. All Rights Reserved 26 26
Tally.ERP 9 Fitment – MIS ReportsSL No. Requirement Part of Solution
1 Asset report Yes
2 Asset tagging report Yes
3 Warranty configuration report Yes
4 Insurance report Yes
5 Issue/Return report Yes
6 Upgrade report Yes
7 Service report Yes
8 Retire Yes
9 Audit Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Thank You
For any queries, write to us : [email protected]
To find out more, visit : http://www.tallysolutions.com/website/html/solutions/segment-vertical-solutions.php