Tally Accounting Package UNIT - 3. Objectives of this session Voucher Entry Voucher Entry Voucher...

TallyTallyAccounting Accounting

PackagePackageUNIT - 3UNIT - 3

Objectives of this sessionObjectives of this session

Voucher EntryVoucher Entry Voucher TypesVoucher Types Role of ButtonsRole of Buttons Exercise Exercise

IntroductionIntroduction

In accounting, vouchers are the main input In accounting, vouchers are the main input besides the opening balances which you put besides the opening balances which you put in the masters. The output is the form of in the masters. The output is the form of Reports. Reports.

Tally recognizes a number of vouchers, Tally recognizes a number of vouchers, which can be used to enter the first which can be used to enter the first information of the transaction.information of the transaction.Vouchers are of different types. Some of Vouchers are of different types. Some of them are already defined in the Tally them are already defined in the Tally software. software.

Voucher TypesVoucher Types

Some of the general vouchers are as follows:Some of the general vouchers are as follows:o Sales VoucherSales Vouchero Purchase VoucherPurchase Vouchero Payment VoucherPayment Vouchero Receipt VoucherReceipt Vouchero Journal VoucherJournal Voucher

Other than the predefined vouchers of the Other than the predefined vouchers of the Tally software, users can create vouchers Tally software, users can create vouchers of their own desire and requirement also. of their own desire and requirement also.

Voucher EntryVoucher EntryVoucher Entry is done by selecting ‘Voucher Voucher Entry is done by selecting ‘Voucher Entry’ option from the ‘Gateway of Tally’. Entry’ option from the ‘Gateway of Tally’.

Voucher EntryVoucher EntryThe default voucher entry screen displayed is the The default voucher entry screen displayed is the ‘Payment Voucher’. To change the screen for different ‘Payment Voucher’. To change the screen for different voucher type, use Button Bar or Function Keys. voucher type, use Button Bar or Function Keys.

Voucher Type SelectionVoucher Type SelectionVoucher type selection is the mental Voucher type selection is the mental work done by you not by computer and work done by you not by computer and it is totally based on the accounting it is totally based on the accounting concepts. concepts.

ExerciseExerciseLet us analyze the voucher type in the Let us analyze the voucher type in the following transactions. following transactions. 20042004 ParticularsParticulars Amount Amount

(Rs.)(Rs.)

April 1April 1 Mohan started business with CashMohan started business with Cash 50005000

-- 2-- 2 Deposit in the BankDeposit in the Bank 500500

-- 3-- 3 Furniture purchased for Cash Furniture purchased for Cash 200200

-- 5-- 5 Purchased goods for CashPurchased goods for Cash 400400

-- 8-- 8 Purchased goods from M/s Ram Purchased goods from M/s Ram Narain on credit Narain on credit

10001000

-- 16-- 16 Goods sold to M/s Ram & Co. for cashGoods sold to M/s Ram & Co. for cash 600600

-- 24-- 24 Goods sold on credit to RameshGoods sold on credit to Ramesh 300300

-- 28-- 28 Received cash from RameshReceived cash from Ramesh 300300

-- 30-- 30 Paid Rent Paid Rent 100100

-- 30-- 30 Paid Salary Paid Salary 200200

ExerciseExercise

Cash A/cCash A/c Dr.Dr. 50005000 To Mohan’s Capital A/cTo Mohan’s Capital A/c 50005000(Being the amount invested by Mohan in the (Being the amount invested by Mohan in the business)business)

This journal entry will give the idea of voucher This journal entry will give the idea of voucher type. As the Company is receiving some money it is type. As the Company is receiving some money it is receipt voucherreceipt voucher or as this is of capital nature it or as this is of capital nature it may be may be journal voucherjournal voucher..

20042004 ParticularsParticulars Amount Amount (Rs.)(Rs.)

April 1April 1 Mohan started business with CashMohan started business with Cash 50005000

ExerciseExercise

Bank A/cBank A/c Dr.Dr. 500500 To Cash A/cTo Cash A/c 500500(Being the amount paid into the Bank)(Being the amount paid into the Bank)

As the Company is paying and receiving some As the Company is paying and receiving some money it is money it is contra vouchercontra voucher..


April 2April 2 Deposit in the BankDeposit in the Bank 500500

ExerciseExercise

Furniture A/cFurniture A/c Dr.Dr. 200200 To Cash A/cTo Cash A/c 200200(Being furniture purchased for cash)(Being furniture purchased for cash)

As the Company is spending some money for As the Company is spending some money for the purchase of an asset, it is the purchase of an asset, it is payment payment vouchervoucher..


April 3April 3 Furniture purchased for Cash Furniture purchased for Cash 200200

ExerciseExercise

Purchase A/cPurchase A/c Dr.Dr. 400400 To Cash A/cTo Cash A/c 400400(Being goods purchased for cash)(Being goods purchased for cash)

As the Company is spending some money for As the Company is spending some money for the purchase of goods (for trade), it is the purchase of goods (for trade), it is purchase voucherpurchase voucher or as this is of cash or as this is of cash payment nature it may be payment nature it may be payment voucherpayment voucher..


April 5April 5 Purchased goods for CashPurchased goods for Cash 400400

ExerciseExercise

Purchase A/cPurchase A/c Dr.Dr. 10001000 To M/s.Ram Narain A/cTo M/s.Ram Narain A/c10001000(Being goods purchased from M/s.Ram Narain (Being goods purchased from M/s.Ram Narain on credit)on credit)

As the Company purchased of goods (for trade) As the Company purchased of goods (for trade) with out payment, it is with out payment, it is purchase voucherpurchase voucher..


April 8April 8 Purchased goods from M/s Ram Purchased goods from M/s Ram Narain on creditNarain on credit

10001000

ExerciseExercise

Cash A/cCash A/c Dr.Dr. 600600 To Sales A/cTo Sales A/c 600600(Being goods sold for cash)(Being goods sold for cash)

As the company sold goods to M/s. Ram & Co As the company sold goods to M/s. Ram & Co for cash, it is for cash, it is sales vouchersales voucher or as this is of or as this is of cash receipt nature it may be cash receipt nature it may be receipt receipt vouchervoucher..


April 16April 16 Goods sold to M/s Ram & Co. for cashGoods sold to M/s Ram & Co. for cash 600600

ExerciseExercise

Ramesh A/cRamesh A/c Dr.Dr. 300300 To Sales A/cTo Sales A/c 300300(Being goods sold to Ramesh on credit)(Being goods sold to Ramesh on credit)

As the company sold goods to Ramesh on As the company sold goods to Ramesh on credit, it is credit, it is sales voucher.sales voucher.


April 24April 24 Goods sold on credit to RameshGoods sold on credit to Ramesh 300300

ExerciseExercise

Cash A/cCash A/c Dr.Dr. 300300 To Ramesh A/cTo Ramesh A/c300300(Being cash received from Ramesh)(Being cash received from Ramesh)

As the Company is receiving some money it is As the Company is receiving some money it is receipt voucher.receipt voucher.


April 28April 28 Received cash from RameshReceived cash from Ramesh 300300

ExerciseExercise

Rent A/cRent A/c Dr.Dr. 100100 To Cash A/cTo Cash A/c 100100(Being the amount paid for rent)(Being the amount paid for rent)

As the Company is spending some money it is As the Company is spending some money it is payment voucherpayment voucher..


April 30April 30 Paid Rent Paid Rent 100100

ExerciseExercise

Cash A/cCash A/c Dr.Dr. 200200 To Salary A/cTo Salary A/c 200200(Being the amount paid for salary)(Being the amount paid for salary)

As the Company is spending some money it is As the Company is spending some money it is payment voucherpayment voucher..


April 30April 30 Paid Salary Paid Salary 200200

Voucher Entry : Receipt Voucher Entry : Receipt VoucherVoucherCash Account Dr.Cash Account Dr.

To Capital AccountTo Capital Account(Being the amount invested by Mohan in (Being the amount invested by Mohan in

the business as capital)the business as capital)1.1. Come to Gateway of TallyCome to Gateway of Tally2.2. Select Voucher Entry either by clicking Select Voucher Entry either by clicking

by mouse or by pressing ‘V’by mouse or by pressing ‘V’3.3. Following window with default voucher Following window with default voucher

type ‘Payment Voucher’ will appear.type ‘Payment Voucher’ will appear.4.4. Select F6 button from button bar or Select F6 button from button bar or

press F6 from keyboard the type of press F6 from keyboard the type of voucher change from payment voucher voucher change from payment voucher to receipt voucher.to receipt voucher.

Voucher Entry : Receipt Voucher Entry : Receipt VoucherVoucher

5.5. Following window of ‘Receipt Voucher’ Following window of ‘Receipt Voucher’ will appear.will appear.

6.6. In front of ‘To’ write ‘R’ a list of related In front of ‘To’ write ‘R’ a list of related ledger will appear, select the Ram’s ledger will appear, select the Ram’s capital option.capital option.

7.7. Enter the amount Rs.5000 in credit Enter the amount Rs.5000 in credit

8.8. Press EnterPress Enter

9.9. The ‘By’ Column will appear, write ‘C’ a The ‘By’ Column will appear, write ‘C’ a list of related ledger will appear select list of related ledger will appear select the cash option, the same amount the cash option, the same amount automatically gets entered in debit automatically gets entered in debit column.column.

Voucher Entry : Receipt Voucher Entry : Receipt VoucherVoucherThe Receipt Voucher screen will appear as follows :The Receipt Voucher screen will appear as follows :

Voucher Entry : Contra Voucher Entry : Contra VoucherVoucher

Bank Account Dr.Bank Account Dr.

To Cash AccountTo Cash Account

(Being the amount paid into bank)(Being the amount paid into bank)

1.1. Come to ‘Gateway of Tally’Come to ‘Gateway of Tally’

2.2. Select Voucher Entry either by clicking Select Voucher Entry either by clicking by mouse or by pressing ‘V’by mouse or by pressing ‘V’

3.3. Following window with default voucher Following window with default voucher type ‘Payment Voucher’ will appear.type ‘Payment Voucher’ will appear.

4.4. In front of ‘To’ write ‘C’ a list of related In front of ‘To’ write ‘C’ a list of related ledger will appear select the cash ledger will appear select the cash option.option.

Voucher Entry : Contra Voucher Entry : Contra VoucherVoucher

5.5. Enter the amount in credit Enter the amount in credit


7.7. The ‘By’ Column will appear write ‘B’ a The ‘By’ Column will appear write ‘B’ a list of related ledger will appear select list of related ledger will appear select the bank option, the same amount the bank option, the same amount automatically gets entered in debit automatically gets entered in debit column.column.

Voucher Entry : Contra Voucher Entry : Contra VoucherVoucherThe Contra Voucher screen will appear as follows :The Contra Voucher screen will appear as follows :

Voucher Entry : Payment Voucher Entry : Payment VoucherVoucher

Furniture Account Dr.Furniture Account Dr.

To Cash AccountTo Cash Account

(Being Furniture purchased for Cash)(Being Furniture purchased for Cash)

1.1. Come to ‘Gateway of Tally’Come to ‘Gateway of Tally’

2.2. Select Voucher Entry either by clicking Select Voucher Entry either by clicking by mouse or by pressing ‘V’by mouse or by pressing ‘V’

3.3. Following window with default voucher Following window with default voucher type, ‘Payment Voucher’ will appear.type, ‘Payment Voucher’ will appear.

4.4. In front of ‘Dr’ write ‘F’ a list of related In front of ‘Dr’ write ‘F’ a list of related ledger will appear, select the Furniture ledger will appear, select the Furniture option.option.


5.5. A new window will also appear, asking A new window will also appear, asking for detail of furniture purchased with for detail of furniture purchased with amount.amount.

6.6. Enter the amount in debit Enter the amount in debit


8.8. The ‘Cr’ Column will appear, write ‘C’ a The ‘Cr’ Column will appear, write ‘C’ a list of related ledger will appear select list of related ledger will appear select the cash option, the same amount the cash option, the same amount automatically gets entered in debit automatically gets entered in debit column.column.


The Contra Voucher screen will appear as follows :The Contra Voucher screen will appear as follows :

Voucher Entry : Purchase Voucher Entry : Purchase VoucherVoucher

Purchase Account Dr.Purchase Account Dr. To Cash AccountTo Cash Account(Being goods Purchased for Cash)(Being goods Purchased for Cash)1.1. Come to ‘Gateway of Tally’Come to ‘Gateway of Tally’2.2. Select Voucher Entry either by clicking Select Voucher Entry either by clicking

by mouse or by pressing ‘V’by mouse or by pressing ‘V’3.3. Following window with default voucher Following window with default voucher

type ‘Payment Voucher’ will appear.type ‘Payment Voucher’ will appear.4.4. Press button F9 for purchase voucherPress button F9 for purchase voucher5.5. In front of ‘Cr’ write ‘C’ a list of related In front of ‘Cr’ write ‘C’ a list of related

ledger will appear, select the cash ledger will appear, select the cash option.option.


6.6. A new window will also appear, asking A new window will also appear, asking for detail of purchased with amountfor detail of purchased with amount

7.7. Enter the amount in credit Enter the amount in credit


9.9. The ‘Dr’ Column will appear, write ‘p’ a The ‘Dr’ Column will appear, write ‘p’ a list of related ledger will appear, select list of related ledger will appear, select the Purchase Account option, the same the Purchase Account option, the same amount automatically gets entered in amount automatically gets entered in debit column.debit column.


The Purchase Voucher screen will appear as follows :The Purchase Voucher screen will appear as follows :

Role of ButtonRole of Button

F2F2 : : To change the date of the To change the date of the vouchervoucher

Alt + F2Alt + F2 : : To change Voucher PeriodTo change Voucher Period

F3F3 :: To switch to another loaded To switch to another loaded company andcompany and

enter a voucher in it.enter a voucher in it.

Role of ButtonRole of ButtonF4F4 :: To create a Contra VoucherTo create a Contra Voucher

F5F5 :: To create a Payment VoucherTo create a Payment Voucher

F6F6 : : To create a Receipt VoucherTo create a Receipt Voucher

F7F7 : : To create Journal Note such as To create Journal Note such as

Debit and Credit NotesDebit and Credit Notes

F8F8 :: To create Sales VoucherTo create Sales Voucher

F9F9 :: To create Purchase VoucherTo create Purchase Voucher

continue …

Role of ButtonRole of Button

F10F10 :: To Reverse Journal Voucher and To Reverse Journal Voucher and also also

to create Memorandumto create Memorandum

F11F11 :: To change the featuresTo change the features

Post DatedPost Dated :: To make the current voucher Post-To make the current voucher Post-DatedDated

Optional Optional :: To mark the current voucher To mark the current voucher OptionalOptional

continue …

Thank YouThank You

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Tally Accounting Package UNIT - 3. Objectives of this session Voucher Entry Voucher Entry Voucher...

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