Tacoma School District Project Management Office

• Objective: Introduce and promote a culture that supports project implementation success using world-class standards and best practices in a practical, efficient, and innovative way.

• Vision: Tacoma School District will follow continuously improved standard project processes and best practices for implementing change.

• Mission: Empower and inform all District staff, parents, and students with project management processes, tools, and techniques to adopt and move through change.

Project Management Organization

• We are a team of project managers, business analysts, innovation facilitators, and benchmarking report developers.

• Our home is at the Professional Development Center and we support initiatives across the District.

• Our mission extends from guidance from the Board, Superintendent, Deputy Superintendent and Cabinet.

Responsibilities

• Prioritize and successfully implement projects that have the most positive impact on District approved benchmarks.

• Provide visibility and transparency to project health.• Using project management philosophies and

methodologies, for District staff, parents, and students:– Coach and mentor,– Train and teach,– Manage, facilitate, coordinate, and expedite.

Project Management Training Offerings

A. Meetings, Bloody MeetingsB. Project Management 101 – 6 hrsC. Project Management Bootcamp – 4 – 6 hr classesD. Getting Started with MS Project – 4 hrsE. Getting Started with MS Visio – 2 hrsF. Stakeholders – Your Champions – 4 hrsG. Watch out for the RISK! – 4 hrsH. Giving Impactful Presentations – 4 hrsI. Communicate so they LISTEN! – 2 hrsJ. Conflicts: Handling Uncomfortable Situations – 4 hrs

Organizational ChartsHierarchical

6

Project Manager

Developer Principal Quality Assurance Trainer

Project Coordinator

SchoolsC&ISISSPMO

ESP PMBA 1 IF 1

IF 2BA2

FinancePayrollPMO

TIP PMPR B Finance A

PR A Prin

Matrix

Prin 1

Teach 1

Pre-Implementation

Post-Implementation

Implementation

Market Analysis

Stakeholder Identificaton

Strategy Business Review

High Level Estimate - Order of Magnitude

Project ManagementApproach

Business Requirements Analysis

Project Planning: Scope, Budget, Time

Functional Requirements

Technical Requirements

As-Is Business Process Reengineering

Architecture and Systems Planning

To-Be Business Process Definition

Gap Analysis

System BuildDevelopment

Use Cases Vetted

Integration Testing

Benchmarking

Performance Tuning

User Interface Development

Technical User Training

End User Training

Data Migration

Validation

Post-GoLiveSupport

Formal Handoff

Rejoin ITIL Operations Cycle