Tables in PowerPoint

MOAC Lesson 5

Table

An arrangement of columns and rows used to organize data (John Wiley & Sons, Inc., 2012)Cell: intersection of a row and a

columnRow: horizontalColumn: Vertical

Inserting Tables

The easiest way is to click the Insert Table icon in the placeholder(John Wiley & Sons, Inc., 2012)By default, the column

widths are only as wide as the placeholder

Drawing a Table

Option you can use to create a table and insert columns and rows where you want them (John Wiley & Sons, Inc., 2012)Allows the user to insert

uneven columns and rows

Inserting an Excel Spreadsheet

Worksheet: A document used to manipulate numerical data (John Wiley & Sons, Inc., 2012)

Embedded Worksheet: insert data so that it can be edited using its original application (John Wiley & Sons, Inc., 2012)Double click on the worksheet to edit

Inserting an Excel Spreadsheet

If the spreadsheet has already been created in Excel, you can:Copy and Paste from Excel to PowerPoint

Data can then only be edited as if it were a table, not a spreadsheet

Copy and use Paste Special as a Workbook ObjectSpreadsheet is embedded and can be edited as

if it were a workbookNo changes will be made to the actual Excel file

Inserting an Excel Spreadsheet

Copy and Paste Special as a Linked object

Link: data maintains its connection to the source (Excel spreadsheet) document (John Wiley & Sons, Inc., 2012)

Insert as an object

Anything that is copied and/or cut, is placed on the clipboard, which can be used to paste information onto a slide

Modifying a Table Layout

Use the Table Tools Layout Tab to modify the tables’ layout Insert/Delete rows/columnsAdjust row/column/cell height/widthChange alignment/text directionSplit/merge cells

Merge: To combine two or more cells to create a larger cell

Split: To make one cell become multiple cells

Rearranging Columns/Rows

Create a new column/row before you drag and drop, if a you do not, you will delete the existing data

Create a new column/row before you Copy and Paste data to it

Resizing Columns and Rows

Click and drag cell borders Double click the border so that the width is

automatically adjusted so that the column will only be as wide as the textDoes not work with row height

Distribute rows/columns will automatically adjust the row height/column widths of the table so that all row heights are the same and all column widths are the same

Formatting Tables

Table Tools Design: (displays formatting options)Quick StylesTable StylesBorders Effects

Modifying Alignment and Orientation

Alignment: refers to the way that text is aligned in a cell (top, middle, bottom, left, right, center)Default Alignment is top (John Wiley & Sons, Inc.,

2012) It is standard to use bottom alignment for column

headings if there are multiple lines of text (John Wiley & Sons, Inc., 2012)

Orientation: refers to how is rotated (Text Direction)

Quick Styles

set of preset formatting that can be applied to a table (John Wiley & Sons, Inc., 2012)

Same as Table StylesColors will change depending on the theme

applied to the PowerPointTo remove formatting from a table, choose

the More button under the Table Styles (Quick Styles Gallery) and then choose Clear Table

Shading

A background color for table cells (John Wiley & Sons, Inc., 2012)

Located on the Table Tools Design RibbonColorPictureTextureGradientTable Background – background for the entire table

(not the cell)

Source

John Wiley & Sons, Inc. (2012). Microsoft Official Academic Course Microsoft PowerPoint 2010, Exam 77-883.

John Wiley & Sons, Inc. (2014). Microsoft Official Academic Course Microsoft PowerPoint 2013, Exam 77-422.