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RSC Online TutorialJISC

eLearning Accessibility and Inclusion

Table of Contents

Welcome to this Online Instant Presenter Tutorial.

Today’s tutorial provides an introduction to creating a Table of Contents.

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RSC Online TutorialJISC

Introduction.

Before we begin you can make this session more interactive by starting Microsoft Word.

You can toggle between the Presentation and Word by pressing the ‘Alt’ and ‘Tab’ keys on your keyboard.

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RSC Online TutorialJISC

Why use a table of contents?

Table of contents – good practice and academic requirement.

There are a number of accessibility benefits. Provides an easy to use source of

reference. Ease of navigation supports a range of

users – visually impaired, dyslexic etc.

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RSC Online TutorialJISC

Getting Started.

To create a Table of Contents your document must be properly structured using Styles and Formatting.

Document Structure is a separate tutorial provided by the RSC.

If you are unfamiliar with Styles and Heading a short tutorial will follow.

Please let us know if you would like to arrange a time to cover the in-depth Document Structure tutorial.

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RSC Online TutorialJISC

Getting started.

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1. Ensure the Styles and Formatting Toolbar is shown. If not select ‘View’

2. Now select ‘Toolbars’

3. Finally select ‘Formatting’.

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RSC Online TutorialJISC

Styles and Formatting.

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1. From the ‘Style’ box in the formatting menu you can

choose an appropriate style for the structure of a document.

2. Simply click or select heading 1 from the ‘Style’box.

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Styles and Formatting.

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1. Alternatively select ‘Format’ from the menu bar.

2. On the drop down menu select ‘Styles and Formatting’.

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Styles and Formatting.

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1. The ‘Styles and ‘Formatting’ task pane appears on the right hand side of the document.

2. You can select the Heading style by clicking or selecting each of the headings. The Ctrl + F1 keys will show and hide the task pane.

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Styles and Formatting.

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1. The task pane can also be set to float in the document.

2. Type 4 lines text into your Word document ensuring that Heading 1, Heading 2 etc is selected for each line of text.

3. You can also practice changing each line of text by placing the cursor at the beginning of each line and select a different heading.

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Styles and Formatting.

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1. You can change the Heading style, font, size, colour etc by selecting the drop down arrow underneath each Heading.

2. When the drop down menu appears select ‘Select All Instances’ of the text. This will select all instance of Heading 1, Heading 2 etc.

Why not try it yourself?

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Table of Contents. 1

1. To begin select ‘Insert’ from the menu.

2. From the drop down menu select ‘Reference’

3. When the sub menu appears select ‘Index and Tables’.

Please ensure you have a correctly structured document opened.

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Table of Contents.

11. When the ‘Index and

Tables’ dialogue box appears select the ‘Table of Contents’ tab.

2. The ‘Tab Leader’ drop down menu allows you to edit the appearance of the Table of Contents.

3. You can increase or decrease the number of levels’ depending on the amount of headings etc.

4. You can also ‘Modify’ the style of font.

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RSC Online TutorialJISC

Table of Contents.

1. The final option is to select ‘Use hyperlinks instead of page numbers’. This option automatically generates a hyperlinked Table of Contents allowing the user to navigate easily through sections and pages.

2. Once you are happy with the Format of your Table of Contents select ‘OK’.

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RSC Online TutorialJISC

Table of Contents.

1. Once the appropriate options have been chosen a Table of Contents will be inserted into your document. 1

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Table of Contents.

1. The Table of Contents has been inserted as a field. This can be automatically updated, for example, if you add additional pages or headings.

2. To update the Table of Contents right click anywhere within the contents section and select ‘Update Field’ from the menu.

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Table of Contents.

1. The Table of Contents has been inserted as a field. This can be automatically updated, for example, if you add additional pages or headings.

2. To update the Table of Contents right click anywhere within the contents section and select ‘Update Field’ from the menu.

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Try it out!

Now take some time to try it out for yourself.

Try importing an existing document and look at the styles and formatting contained in the document.

Can you adjust the styles and formatting to make it more accessible?

Try to amend the Headings by using the ‘Select All Instances’ and ‘Modify’.

Please let us know if you need help.