System at Barbara Ann Karmanos Cancer Institute Cancer Center Administrators Forum April 4, 2011...
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Transcript of System at Barbara Ann Karmanos Cancer Institute Cancer Center Administrators Forum April 4, 2011...
System at Barbara Ann Karmanos Cancer Institute
Cancer Center Administrators ForumApril 4, 2011Hollings Cancer Center
Donna J. Mott, Director Clinical & Administrative Systems
Organizational Chart
AdministrativeManager
Director Basic and Population Sciences IT Systems
Director Clinical and
Administrative IT Systems
Director Grants and Contracts
Manager,Post-Award Services
Director Laboratory
Operations & Shared Resources
Deputy Center Director
Associate Center Director forResearch
Administration
Executive Assistant
Scientific Director of Cores
Center Director
Department of Research Administration
Research Administration Systems at KCI
SQL Server database ASP.Net Framework DotNetNuke Content Management
System (Research Portal) Three environments:
Development (Microsoft Visual Source Save)
CertificationProduction
Research Administration Application Core Utilization Biosketch/ Other Support Research Portal Tracker
Research Administration Applications
Research Administration Application
● Membership● Contact Information, Rank, Title, Membership
Classification, and Program Affiliation.● Publications
● Scientific Publications by Member, by Research Program and by Shared Resource Core Facility.
● Grant/Funding● For all submissions, pending, active and completed.
● Output: Summary Reporting (1a, 1b, 1c & 1d; 2a, 2b), Internal Reports, Membership Reports, Inter- and Intra- Programmatic Publication Reporting.
● Security: Active Directory and, Authorization Manager.
Research Administration Application© (RAA) Database
Research Administration Application© (RAA) Database
Automated Publication Service
PubMed is a free resource that is developed and maintained by the National Center for Biotechnology Information (NCBI), located at NIH
The web service calls eFetch and eUtils to search publication from PubMed automatically every Friday
The process returns XML format, if the pub do not exist in the RAA table the process imports into RAA.
RAA Publication Flow Diagram
Extract publication from NIH PubMed database
PubMed
EndNote Reference Manager
RAA Publication
Manually enter
Automated Data
Select Publication
Bio- sketch Publication
Generate ReportsRAA user interface
screen
Import publication from internal data source
Manually enter data
Import
KCI Internal
NIH External Foundations Other NCI
Review/Filter
Core Utilization Application
To manage Utilization of Shared Resource Services Provided.
To process Shared Resource Financial Billing
Output: Reports by Core for Projects, Utilization, Invoices, NCI Required Reporting (CCSG).
Security: Three levels, Active Directory, Authorization Manager, and Application.
Core Utilization Module
Biosketch and Other Support
Collects and stores a member’s biographical information according to NIH guidelines. Education & Training Personal Statement Positions and Honors Peer Reviewed Publications Research Support
Other support collects and stores active and pending grant information.
Output: Biosketch Report by Member, Other Support Reports by Grant.
Security: Three levels, Active Directory, Authorization Manager, and Application.
Biosketch/ Other Support
Research Portal
Dedicated website to Research at Karmanos. Real Time Membership Report Research Programs Shared Resources Committee and Research Team Support Flexible Management of Content Multiple levels of security
• Public Access• Active Directory• Application Level Groups
https:/www2.karmanos.org/research/home2
Research Portal
Tracker
Effort Tracking SystemManagement Decision Making
Regarding Workload Utilization Efforts Spent on Grants and
ProjectsBilling for Staff ServicesOutput: Reports by Project, Staff,
ApplicationSecurity: Active Directory,
Authorization Manager
Tracker
Next Steps
Integrate the RAA Grants Module with the Wayne State University faculty effort information.
Integrate the Clinical Trials Management System protocol information with RAA Grants Module.
Discussion