Ellucian Live - Colleague

Susan SwisherExecutive Director of Financial AidSaint Xavier University

Agenda Ellucian Live Updates

Enhancements during the past year What is coming Staying connected

150% Subsidized Limit Reporting Discussion

Enhancements During the Past Year FAFSA and INAS Processing ISIR Processing COD Updates

Corrected TEACH Grant awarding amount Added DFAP and DFAR

FA Enhancements IPEDS Leveraged Degree Audit data to ensure that Title IV credits

apply to courses applicable to the student’s program Added option for some reports to be exported to excel

Self Service for Financial Aid Added Title IV or FA Credits as an option for display on FCAR Added DLDV for Direct Loan Data Variance monitoring Added PEAR to identify PLUS loans with adverse credit

What’s Coming Additional Reports modified for excel export Self Service for Financial Aid Enhancements

2.6 was the initial release which provided ability for students to view application and required documents, awards and award letters and the counselor perspective

2.7 added Shopping Sheet view, Electronic Consent, ability to skip or remove individual checklist items, loan change enhancements, award letter enhancements

2.8 added SAP enhancements, new Application Complete Date and hyperlinks associated with CMC code

2.9 will include future enhancements

How to stay connected - https://ellucian.okta.com

How to stay connected - https://ellucian.okta.com

Ellucian Support Center Cases Articles Documentation Change Requests

eCommunities Client Forum

What is the 150% Subsidized Limit?• Imposes a limit on Direct Subsidized Loan eligibility

150% of published length of the educational program

• Makes borrowers who exceed the limit responsible for accruing interest

Borrower becomes responsible for accruing interest as of the date he/she exceeds 150% limit

• Institutions are required to report additional program and borrower information

Program RequirementsFor eachprogram, PROG needs the followingInformationpopulated:

Degree CIP Code Months to

Complete

DFAP – Define FA Academic Program Parameters

Option to enter program length in weeks, months or years

Overrides published values on PROG

DFAR – Define Academic Program Requirements Parameters

Option to enter program length in weeks, months or years at the catalog level

Overrides published values on PROG

Title IV Fund Program Designation (TFPD) Form

Identifies all programs that are approved as Title IV eligible

GEPM – Gainful Employment Parameters

Issues Encountered Invalid CIP Code Months not populated for all active programs

Inactive Program Reject 205 Less than ½ Time for originated loans Program Length

For 48 month programs, COD was calculating the program length to 10.3

For 24 month programs, COD was calculating the program length to 5.1

Reject 205 – Payment Period Start Date is outside the Award Begin and End Dates GEN -13-13 and 150% FAQs provides guidance to

guidance to schools on how to make adjustments. Error occurs when the loan period must be adjusted

for a student who does not return for a subsequent term, borrower withdraws in the middle of the term or other legitimate reasons and the disbursement amount was changed to $0.

Ellucian and COD provided updates for this edit to their systems in Spring 2015 which reduced the frequency of occurrence.

DLAN – Direct Loan Application for Reject 205

Loan was originated for fall and spring with a loan period of 8/25/14 – 05/08/15. Student will not return in the Spring

2ND Disbursement date is changed to the last day of the loan period2nd Disbursement Award Period is changed to the fall

DLCI – Direct Loan COD Information

Gives you the ability to modify the calculated program for students with multiple programs or change in enrollment status

DLDV – Direct Loan Date Variance

Reporting

Using Informer, two reports were created to monitor 150% Subsidized Usage • The first report retrieves the student’s subsidized usage, award year, award period, program length, maximum sub eligibility and remaining sub eligibility using DLI.AWARD

• The second report identifies students where their award was canceled for a term and retrieves the award year and academic year information to ensure we have reported the information accurately using TA.ACYR and DLI.AWARD

Questions