Surplus Equipment Management and Zero Waste

Helen ChangEquipment ManagerUniversity of California Irvine

University of California Irvine Equipment Management

UCI Equipment Management Topics• Control from Acquisition to Disposition• Capital Equipment• Kuali CAM –Capital Asset Management• Surplus Management – Reuse Resell Recycle Surplus Materials• Faculty Separates – Sell Surplus Materials to Another University• Surplus Policies Procedures & Pickup Form• Peter’s Exchange Surplus Warehouse

Control Capital Equipment• Capital Equipment - Useful Life $5000+• Review Acquisitions• Assign Property ID Numbers & Tags• Reconcile Equipment Ledgers & Value• Add & Maintain Inventory Records• Distribute Physical Inventory Lists• Audited by Federal State External Auditor• Self Assessment – Statistical Sampling• Control Equipment Disposition

Disposition Process Steps (Department)

• Prompt Reporting Excess Materials• Equipment or Supplies – Any Cost• Free Up Lab/Office Space• Turn-in Inventory Documentation • Submit Surplus Pickup Form• Compensated with Most of Proceeds

Disposition Process Steps (Central office)• Transport to UCI Surplus Warehouse• Physically Review for Usability• Evaluate Equipment Market Value• List Usable Items at Website• Reuse by UCI Departments First• General Public Sale - 3 Set Receipts• Stimulate the Prompt Reporting Excess Materials by Distributing Most Proceeds

Disposition Process Steps – Faculty Separation

• Notify Equipment Management When Faculty Separates = Big $$ • Provide a Surplus Materials List for Evaluation of Market Value• Leave Surplus Items at Department

Disposition Process Steps (Central office)

• UCI Departmental Reuse First• Evaluate Equipment Market Value• Submit Invoice to New Institution• Receive Full Payment• New Institution Pays Shipping• Stimulate the Prompt Reporting Excess

Materials by Distributing Most Proceeds

Benefits• Free Up Storage Spaces for Excess Materials• Compensate Departments Most of Proceeds• Reuse of Usable Assets• Resell or Recycle Scrap Items• Sell Metal Scrap @ $175 /Gross Ton • Recycle E-waste • Conserve Resources • Protect Environment• Reduced 234 Tons Waste to Landfill• Boost the Public Image – A Double Win!

UCI Peter’s Exchange – Warehouse

UCI Peter’s Exchange

UCI Peter’s Exchange

UCI Peter’s Exchange

UCI Peter’s Exchange

UCI Peter’s Exchange

UCI Peter’s Exchange-Books

UCI Peter’s Exchange

UCI Peter’s Exchange – Truck

UCI Peter’s Exchange - Lift Gate

UCI Peter’s Exchange - Moving Tools

UCI Peter’s Exchange - Electric Cart

UCI Peter’s Exchange – Forklift

UCI Peter’s Exchange - Gated Yard

UCI Peter’s Exchange – Tent

UCI Peter’s Exchange - E Waste

UCI Pete’s Exchange – Metal Bin

UCI Equipment Management

Thank You!

Helen Changhmchang@uci.edu949-824-6111