SURAT MUNICIPAL CORPORATION HOUSING DEPARTMENT … · surat municipal corporation housing...

SURAT MUNICIPAL CORPORATION

HOUSING DEPARTMENT

Name of Work :- Expression of Interest for providing consultancy services

for Preparation of techno financial feasibility report and

Transaction Advisory Services for development of

international standard Outdoor Games Stadium on PPP

mode in Surat

Ref :- Tender Notice No.CE/Housing/EOI/02/2016-17

ADDENDA/CORRIGENDUM-2

For the above referred tender notice the following shall be added /changed/

replaced/ removed in the original document of EOI, which was uploaded by

the client on date 29/04/2016.

A. The bidders are requested to take note of the following changes and/ or

additions made in the tender documents which are to be taken in to

consideration while submitting their bids / proposals. They shall be

presumed to have done so and accordingly submitted with their EOI.

B. The ADDENDA/CORRIGENDUM duly signed by the bidders/ consultants

at the relevant space provided for the purpose shall be returned with the

EOI of the tender, failing which will be liable of rejection of the proposal /

bid.

C. The ADDENDA/CORRIGENDUM shall be treated as the part of the

tender/ bid documents

1. Cl.no.C, 8 General Conditions, Pre-requisites for the applicants, Page

no.8 which was as under

C. Pre-requisites for the applicants

• Public limited company, Private limited company can submit the EOI

application.

Shall be changed and now be read as under

C. Pre-requisites for the applicants

• Public limited company, Private limited company and limited liability

partnership (LLP) can also submit the EOI application

Executive Engineer

Surat Municipal Corporation.

Signature of Bidder.

Date :

Place :


HOUSING DEPARTMENT

Name of Work :- Expression of Interest for providing consultancy services

for Preparation of techno financial feasibility report and

Transaction Advisory Services for development of

international standard Outdoor Games Stadium on PPP

mode in Surat

Ref :- Tender Notice No.CE/Housing/EOI/02/2016-17

ADDENDA/CORRIGENDUM

For the above referred tender notice the following shall be added /changed/

replaced/ removed in the original document of EOI, which was uploaded by

the client on date 29/04/2016.

A. The bidders are requested to take note of the following changes and/ or

additions made in the tender documents which are to be taken in to

consideration while submitting their bids / proposals. They shall be

presumed to have done so and accordingly submitted with their EOI.

B. The ADDENDA/CORRIGENDUM duly signed by the bidders/ consultants

at the relevant space provided for the purpose shall be returned with the

EOI of the tender, failing which will be liable of rejection of the proposal /

bid.

C. The ADDENDA/CORRIGENDUM shall be treated as the part of the

tender/ bid documents

1. Cl.no.7(f), Eligibility criteria, Page no.7 which was as under

"These assignments should have been awarded to the consultancy firm

between 1st April 2006 to 25 April 2016. These assignments should be

completed assignments or in case of ongoing assignments the draft

feasibility Report has been prepared"


"These assignment should have been awarded to the consulting firm

between 1st April, 2006 to 25

th April 2016. These assignments should be

completed assignment OR in case of ongoing assignments, the scope of

assignments should be completed at least 80% of total scope of

assignment. The documents/ completion certificate shall have to be

submitted along with annexure-6, and such certificates shall be issued by

client/ owner of the project only and also it shall be submitted along with

the document of EOI OR Max.15 days after the last date of submission of

EOI.

2. Cl.no.8(c) Pre-requisites for the applicants, Page no.8, which was as

under :

• The Applicant should also submit a power of attorney as per the

format enclosed authorizing the signatory of the EOI application.


• The applicant should also submit a power of attorney either as per

the format enclosed or as per the companies existing POA/ Board

resolution giving authorisation to sign EOI application.

3. Cl.no.8(a) last para, Page no.8, which was as under :

"The applicant shall be a Sole Bidder (Single entity) for the purpose of this

EOI. No Joint Venture or Consortium of firms is allowed."


The applicant shall be a Sole Bidder (Single entity) for the purpose of this

EOI. No joint venture or consortium of firm is allowed.

Further it is clarify that if any consultant willing to/ required any

assistantship from outer source for any specialized field/ from any

specialized firm, than the consultant shall have to submit letter of

support/ legal agreement with that specialized firm/ company which

shall be restricted to maximum 2 (two) specialized firm/ company &

same will be remain in force up to the completion of subjected project

only.

4. The following date is changed/ extended.

Last date of submission of EOI document in physical way 24/05/2016 upto

18.00 hrs.


Last date of submission of EOI document in physical way 31/05/2016 upto

18.00 hrs.

City Engineer

Surat Municipal Corporation.

Signature of Bidder.

Date :

Place :


Tender Notice No.CE/Housing/EOI/02/2016-17

Expression of Interest

Consultancy services for Preparation of techno financial feasibility

report and Transaction Advisory Services for development of

international standard Outdoor Games Stadium on PPP mode in Surat

Date of release of Documents : 29-04-2016

Deadline for Submission : 24-05-2016

Pre-bid meeting - Date and Time : 10-05-2016

Address of correspondence/queries : Any queries may be addressed to Executive

Engineer (Housing) at

[email protected].

Address for Bid Submission by RPAD/ : The Chief Accountant, Accounts Department, Surat

Speed Post only to Municipal Corporation, Muglisara Main Road, Surat,

Gujarat 390 003

(Speed post/RPAD through Postal Authority Only)

Fax number : +91-261-2451935

E-mail : [email protected]

Contents

1. TENDER NOTICE FOR EOI ....................................................................................................... 1

2. DISCLAIMER ........................................................................................................................ 3

3. BACKGROUND ..................................................................................................................... 3

4. PROJECT BACKGROUND ......................................................................................................... 4

5. SCOPE OF WORK .................................................................................................................. 5

6. TERMS OF REFERENCE ........................................................................................................... 5

7. ELIGIBILITY CRITERIA ............................................................................................................. 7

8. GENERAL CONDITIONS .......................................................................................................... 8

9. PREPARATION AND SUBMISSION OF EOI DOCUMENTS ................................................................ 9

10. RESPONSIVE PROPOSAL .................................................................................................... 13

11. SELECTION PROCESS ........................................................................................................ 14

12. PROFORMA ..............................................................................................................15-25

EoI for Preparation of feasibility and TAS for Outdoor Games Stadium on PPP SMC

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1. Tender Notice for EoI

Expression of Interest

Tender Notice No.CE/Housing/EOI/02/2016-17

Surat Municipal Corporation (SMC) intends to develop an international standard Multisport Stadium

in the West zone of the Surat city on PPP mode. As s first step, SMC intends to carry out techno

financial feasibility study for setting up the Multisport Stadium followed by the Transaction Advisory

Services to select the Private Player on Public Private Partnership (PPP) mode to design, develop,

built, finance and maintain the Stadium. In this regard, SMC is planning to appoint renowned

consultancy firm having experience in techno financial feasibility study and Transaction Advisory

Services.

Applications are invited for providing consultancy services for techno financial feasibility study and

transaction advisory to select private players on PPP mode for international standard Multisport

Stadium in Surat city.


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Calendar Dates

Sr. No. Description Date

1 Uploading of EOI 29-04-2016

2 Last date of submission of querries 06-05-2016

3 Pre bid conference 10-05-2016

4 Authority to respond to queries 13-05-2016

5 Last date of submission of completed

EOI applications

24-05-2016

6 Filled applications to be submitted to Chief Accountant, Surat Municipal Corporation,

Muglisara, Surat 395003

7 Mode of submission Postal Speed Post, RPAD

Details of minimum qualifying criteria, application form and evaluation criteria are available at

www.suratmunicipal.org & https://smc.nprocure.com. Any queries may be addressed to Executive

Engineer (Housing) at [email protected]. The applicable "dates of calendar are as

above".

City Engineer

Surat Municipal Corporation


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2. DISCLAIMER

The objective of this Expression of Interest (EOI) is to solicit proposals from interested bidders for

participation in a bid process for selection of a consultant for undertaking a “Consultancy services for

Preparation of techno financial feasibility report and Transaction Advisory Services for development

of international standard Outdoor Games Stadium on PPP mode in Surat” ('the Project'). This EOI

contains brief information about the Project and provides the applicants with information to assist

the formulation of their EOI application or response to EOI document ("the Application").

While all efforts have been made to ensure the accuracy of information contained in this EOI

document. This document does not purport to contain all the information required by the

applicants. The applicants should conduct their own independent assessment, investigations and

analysis and should check the reliability, accuracy and completeness of the information at their end

and obtain independent advice from relevant sources as required before submission of their EOI

application. Surat Municipal Corporation (SMC) ("the Client") or any of its employees or advisors

shall incur no liability under any law, statute, rules or regulations as to the accuracy or completeness

of the EOI document. SMC reserves the right to change any or all conditions/ information set in this

EOI document by way of revision, deletion, updation or annulment through issuance of appropriate

addendum as SMC may deem fit without assigning any reason thereof.

SMC reserves the right to accept or to reject any or all applications without giving any reasons

thereof. SMC will not entertain or be liable for any claim for costs and expenses in relation to the

preparation of the EOI applications to be submitted in terms of this document.

3. Background

Surat with its population reaching 4.5 million mark in 2011 has been one of the fastest growing cities

in India with decadal population growth of about 55% during 2001-2011. Surat Municipal

Corporation (SMC) is responsible for administration of Surat city spread over 326.51 sq km area.

SMC intends to build an international level outdoor games stadium with an objective to provide

national and international gaming facility; and to produce world-class sportspersons from the city

and south Gujarat. SMC has identified a plot at Town Planning Scheme TP - 9 Palanpor, on Final Plot -

FP no. 16, 17, 18, 19, 20, 180, 181, 183, 184, 185, 189 & 190 having land area of around 93,688

sq.mt.

To prepare a world class facility at the said location, SMC intends to develop the Outdoor Games

Stadium facility on Public Private Partnership (PPP) Model.

As a first step, SMC is now floating an Expression of Interest (EoI) for short listing of consultancy

firms for providing Consultancy services for Preparation of techno financial feasibility report and

Transaction Advisory Services (TAS) for development of international standard Outdoor Games

Stadium on PPP mode in Surat.


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Broad description of the objectives, scope of services, Deliverables, and other requirements relating

to this Consultancy are specified in this EoI. In case an applicant firm possesses the requisite

experience and capabilities required for undertaking the Consultancy, it is invited to participate in

the Selection Process individually (the "Sole Firm"). No Joint venture or consortium is allowed.

These shortlisted firms will be invited to submit the detailed Technical and Financial Proposal to SMC

based on the Request for Proposal (RFP) issued by SMC.

4. Project background

Surat is selected as one of the top 20 smart cities under Smart City Mission of Government of India.

As part of its vision under smart city and to continue to promote the sports and recreational facilities

to create players of international staute, SMC has taken up a project to build an international level

outdoor games stadium. Objective to provide national and international gaming facility; and to

produce world-class sportspersons from the city and south Gujarat.

It is anticipated that, when Surat will turn out to be a twin city of Surat-Navsari with an expected

population of 1.15 crores by 2021, the Out Door game stadium must be accencial for the mega twin

cities of Surat and Navsari & also for South Gujarat Region

• Completion of Out Door game Stadium Project will,

• Provide a National & International game Facilities at Surat.

• Provide facility for South Gujarat Players to encourage the younger towards play & game.

• New recreation center.

Map with location of land proposed for Outdoor game stadium.


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5. Scope of Work

The objective of the assignment is to appoint a consultancy firm to assist Surat Municipal

Corporation in Preparation of techno financial feasibility report and Transaction Advisory Services for

development of international standard Outdoor Games Stadium on PPP mode in Surat.

The scope of this assignment will cover following

1. Carrying out feasibility study to assess the various technical, institutional and financial aspects

for setting up of international standard Outdoor Games Stadium on PPP mode in Surat.

2. Preparation of bid documents to select a private player to Design, Build, Finance, Operate and

Maintain proposed international level Outdoor Games Stadium on PPP mode.

3. Carrying out bid process management and selection of the private player and assist SMC till

signing of the Concession Agreement with the private player.

3(A) Providing consultation to SMC on technical, legal and financial aspects during the project

implementation/ execution and upto its completion.

3(B) Providing consultation to SMC for arising any legal matter or any breach of contract

condition (By Private player) if arises during the concessionary period of the project and

payment for such issues will be paid on mutually agreed extra fee basis.

4. Preparation of bid documents and carrying out the bid process to select an Independent

Engineer/ Consultant to monitor the PPP Project executed and managed by the private player.

6. Terms of Reference

The Terms of Reference for the assignment would cover the following:

A. Feasibility Stage

1. Carry out assessment of demographics of Surat city and surrounding region to identify

population growth and youth population

2. Carry out assessment of major sports facilities in Surat city and their utilisation

3. Carry out assessment of major sports stadiums in other cities in Gujarat including Ahmedabad,

Vadodara and Rajkot

4. Prepare case studies on at least ten Outdoor Games Stadiums/ Cricket stadiums/ Hokey

stadium/ football stadiums etc. in India and internationally covering aspects such as project

cost, key features, capacity, commercial utilisation, mode development (EPC/ PPP); and share

key findings of those which can be replicated in the proposed Outdoor Games Stadium

5. Study and recommend national and international standard applicable norms, standards,

practices and specifications for various types of sports/ games that are being planned in the

propose stadium.

6. Study and recommend national and international standard applicable norms, standards,

practices and specifications for planning, design, construction and maintenance of Outdoor

Games Stadium.


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7. Study existing infrastructure, accessibility, circulation pattern and parking etc. as per standards

and norms.

8. Carry out consultations with Indian Sports bodies/ authorities at national and state level for their

insights and inputs on requirement of facilities at Outdoor Games Stadium

9. Prepare a list of approvals and permissions required and the procedure involved in getting it

such as fire NOC, town planning and EIA etc.

10. Prepare concept plan identifying various types of sports/games and facilities that can be

accommodated. The outdoor games shall include (but not limited to) cricket, football, hokey,

lawn tennis, kabaddi etc. which shall be finalized in consultation with SMC.

11. Preparation of at least three options of the broad level Concept Plan based on the above inputs

and information.

12. Estimate broad cost of the project based on the norms including capital cost and O&M cost

13. Carry out broad economic analysis of the project, quantify all economic benefits, estimate the

Internal Rate of Return (IRR) for the project over short/medium and long term.

14. Carry out sensitivity analysis on the basic parameters affecting IRR.

15. Identify and propose potential sources of the revenue and means of funding including grants,

loans and Public Private Partnership (PPP) etc. which can be utilized for development

16. Prepare the detailed Financial Model and Financial Operating Plan considering Capital and O&M

costs giving at least three options for the proposed PPP structure such that the implementation

of the project is financially sustainable.

17. Based consultation with SMC, finalise most suitable PPP structure and financing option

18. Suggest appropriate approach and methodology for better implementation of project on PPP.

19. Study of prospered upcoming infrastructure and other facilities required around the stadium

complex, related to Housing, recreation, and tourism.

B. Transaction Advisory Stage

1. Prepare Bid Documents for selection of a private player for development of the stadium on PPP

mode

2. Carry out consultations with SMC and take their inputs while preparation of bid documents

3. Prepare Concession agreement between SMC and the private player

4. Assist SMC in Conducting pre-bid meeting and in formulating replies to the queries raised

5. Assist SMC in carrying out Technical and Financial evaluation of bid documents

6. Assist SMC in signing the concession agreement with the selected private player on PPP mode

C. Selection of independent Engineer (IE)/ Consultant

1. Prepare Bid Documents for selection of an Independent Engineer/ Consultant who can monitor

the execution of the project

2. Assist SMC in Conducting pre-bid meeting and in formulating replies to the queries raised

3. Assist SMC in carrying out Technical and Financial evaluation of bid documents

4. Assist SMC in signing the agreement with the selected IE


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7. Eligibility Criteria

The invitation for bids is open for all entities registered in India who fulfills all the eligibility criteria as

specified below:

a. The participation is restricted to companies registered in India or empanelled agencies for such

studies by Government of Gujarat or Government of Gujarat undertaking Organisations or

Government of India.

b. Minimum 15 years of experience in consultancy services.

c. Annual turnover (avg. of last three years) of the Applicant should be equal to or more than INR

25 crore from Consultancy services. (Financial Year shall means, year starting 1st

April to 31st

March. In case applicant's financial/accounting years are different from the above, the

immediate past financial/accounting years of the applicant as per their annual reports shall be

applicable for assessment).

d. For the documentary evidence of the turnover, the applicant shall submit a Chartered

Accountant Certificate/ Auditor’s certificate as per attached format in Annexure 9.

e. The firm should have demonstrated experience in feasibility study and transaction advisory

services during last 10 years -

i. Experience in minimum Ten number of assignments on feasibility studies in any field which

should include at least five feasibility studies in Urban sector - in the areas of sports, water,

waste water, solid waste management, entertainment sector and urban transportation.

ii. Experience in minimum Ten number of assignments on Transaction Advisory Services or bid

document preparation and carrying out bidding process in any field which should include at

least five projects in Urban sector - in the areas of sports, water, waste water, solid waste

management, entertainment sector and urban transportation.

f. These assignments should have been awarded to the consultancy firm between 1st April 2006 to

25 April 2016. These assignments should be completed assignments or in case of ongoing

assignments the draft feasibility Report has been prepared.

g. The final selection will be based on experience, credential and technical and financial capability

of the bidder. The qualifications and experience of the key professional available in the

organisation will be a basic criterion for evaluation.

h. Applicant needs to provide details of all assignments for further assessment as per Annexure-5 &

6. Necessary documentary evidence comprising of Client certificate/ work order/ contract must

also be enclosed in support.


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8. General Conditions

a. EOI Notice

This EOI document is being issued by SMC and seeks expression of interest from respondents

("Applicant") meeting laid down eligibility criteria for Consultancy services for Preparation of techno

financial feasibility report and Transaction Advisory Services for development of international

standard Outdoor Games Stadium on PPP mode in Surat (hereinafter referred to as "Project").

The purpose of this EOI document is,

• Preparation of techno financial feasibility study to assess the various technical, institutional

and financial aspects for setting up of stadium.

• Preparation of bid documents to select a private player to Design, Build, Finance, Operate

and Maintain proposed international level Outdoor Games Stadium on PPP mode.

• Carrying out bid process management and selection of the private player and assist SMC till

signing of the Concession Agreement with the private player.

• Preparation of bid documents and carrying out the bid process to select an Independent

Engineer to monitor the PPP Project executed and managed by the private player.

The applicant shall be a Sole Bidder (Single entity) for the purpose of this EOI. No Joint Venture or

Consortium of firms is allowed.

b. Issue of EOI document

EOI document can be downloaded free of cost from the SMC's website www.suratmunicipal.org &

https://smc.nprocure.com

c. Pre-requisites for the applicants

• Public limited company, Private limited company can submit the EOI application.

• The Applicant should also submit a power of attorney as per the format enclosed authorizing

the signatory of the EOI application.

• The EOI application should contain the information required.

d. Blacklisting / debarred by government

The intending Applicants should submit an undertaking that applicant is not currently black listed/

debarred by any Govt. Dept./ PSU/ Semi Govt. agency. The Applicant should submit self-certification

to the effect. Any applicant found black listed/debarred by any Govt. Dept./ PSU/ Semi Govt.

agencies shall be subject to disqualification for this EOI process.

e. Number of EOI submission

Each applicant should submit only one (1) EOI document for the Project. Any applicant which

submits or participates in more than one EOI application for the Project would be disqualified.


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f. EOI application preparation cost

g. The applicant shall bear all costs associated with the preparation and submission of the

expression of interest and neither SMC will in any case be responsible and liable for sub-costs,

regardless of the conduct or outcome of the EOI process.

h. Right to accept and reject any or all the EOI Application

Notwithstanding anything contained in this EOI document, SMC reserves the right to accept or reject

any EOI application and the assessment process and reject all the EOI application, at any time

without any liability or any obligation for such acceptance, rejection or annulment, without assigning

any reason.

SMC reserves the right to reject any EOI application if:

• At any time it is found that a material misrepresentation is made by the applicant or

• The applicant does not respond promptly and satisfactorily to the requests for

supplementary information required for the assessment of the EOI application.

SMC reserves the right to cross check and confirm the information/ details furnished by the

applicants in the document.

9. PREPARATION AND SUBMISSION OF EOI DOCUMENTS

a. Language

All information in the EOI application must be in English, information in any other language, if not

accompanied by an authenticated translation in English, shall not be considered, in the event of any

discrepancy between the offer in a language other than English and its English translation, the

English translation shall prevail.

b. Clarification on EOI documents

• Any queries or request for clarification concerning this EOI document shall be submitted

through email followed by a written letter duly signed by the authorized signatory at the

address given below so as to reach SMC on or before the date mentioned under tender

notice.

The Executive Engineer, Housing Department, Surat Municipal Corporation, Mahanagar Seva

Sadan, Muglisara, Surat - 395003, Gujarat, India at E-mail :

[email protected].

The Consultants are free to raise their queries in pre-bid meeting also, which will be

scheduled at 11.30 hours on 10/05/2016 at venue, Room No.88, Conference Room,

Second Floor, Surat Municipal Corporation, Muglisara, Surat.

• SMC shall endeavour to respond to the questions raised or clarifications sought by the

applicants. However, the SMC reserves the right not to respond to any question or provide


10

any clarification, in its sole discretion, and nothing in this clause shall be taken or read as

compelling or requiring the SMC to respond to any question or to provide any clarification.

• The company may also on its own discretion, if deemed necessary, issue interpretations and

clarifications to all applicants. All clarifications and interpretations issued by the company

shall be deemed to be part of the EOI document. Verbal clarifications and information given

by SMC or its employees or representatives shall not in any way or manner be binding on

the Client. SMC will provide adequate information/ support to the assist Applicants in the

formulation of their EOI application or response to EOI document.

c. Amendment of EOI document

Before the deadline for submission of EOI application, the EOI document may be modified by the

Client by issue of Addendum/ Corrigendum. Any Addendum/ Corrigendum issued shall be part of the

EOI document and it will be publicized through newspapers/ official website. It would be the

responsibility of the applicants to regularly check SMC's website for any updates.

To give prospective applicants reasonable time in which to take the Addendum/ Corrigendum into

account in preparing their EOI application, extension of the deadline for submission of EOI

application may be given as considered necessary by the Client.

d. Alternative EOIs by the applicants

The applicants shall submit offers which comply strictly with their requirements of the EOI

document. Alternatives or any modifications shall render the EOI application invalid.

e. Submission of EOI Application

• The applicant shall prepare original set of the Application (together with originals/ copies of

documents required to be submitted along therewith pursuant to this EOI document) and

applicant shall also provide a soft copy on a Compact Disc (CD). In the event of any

discrepancy between the original and CD, the original shall prevail.

• Each page of the above documents including drawings if any should bear the dated initials of

the Applicant along with the seal of the Applicant in token of confirmation of having

understood the contents.

• All set of application will have to be submitted only in hard bound forms so as to ensure that

it will not be possible to replace any page without disturbing the documents. All pages

should be sequentially numbered. Each document should have an index to indicate the

details of contents and their page numbers. Each page (including Annexure) should be

initialled at the bottom by the authorized signatory.

• Applicant is required to submit Articles of Association

f. Last date of submission

The EOI Application in hard copy should be submitted latest by 17:00 hours on MAY 24, 2016 to the

below mentioned address by RPAD/Speed post through postal Authority only:

The Chief Accountant, Surat Municipal Corporation, Mahanagar Seva Sadan, Muglisara, Surat -

395003, Gujarat, India.


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g. Items to be checked while furnishing details

• There shall be no additions or alterations except those to comply with the instructions

issued by the client or as necessary to correct errors, if any, made by the applicants.

• Conditional offer/ EOI application will be rejected.

• Financial data should be given in Indian Rupees only. In case the financial data is in any other

currency, the same should be converted in Indian rupees and certified by the auditor(s) of

the firm(s).

• In case the Applicant intends to give additional information for which specified space in the

given format is not sufficient, it can be furnished in enclosed sheets.

h. Sealing and Marking of EOI Applications

The Applicant shall seal the original together with their respective enclosures, in which shall also

be marked "EOI for Consultancy services for Preparation of techno financial feasibility report and

Transaction Advisory Services for development of international standard Outdoor Games Stadium

on PPP mode in Surat."

If the envelopes are not sealed and marked as instructed above, the client assumes no responsibility

for the misplacement or premature opening of the contents of the application and consequent

losses, if any suffered by the Applicant.

All documents issued and information given to the applicant shall be listed as confidential.

i. EOI Application due date

EOI application must be submitted by the applicant at the time and date as mentioned in Clause 6(F)

of this document OR amended if any. The client may extend the deadline for submission of EOI

application by issuing an amendment in writing/ online in accordance with Clause 6(C) in which case

all rights and obligations of the client and the applicant previouslysubject to the original deadline will

be subject to new deadline.

j. Late/ Delayed EOI Application

Any EOI application received after the specified date and time of receipt shall not be considered.

Application received by Registered post AD/Speed post only after the time and the date specified in

the tender notice and shall not be received by the Client from the postman, such applicant if

received will not be opened and will be stands rejected. Post delay will not be accepted.

k. Modification/ Substitution/ Withdrawal of EOI Application

The applicant will not be allowed to modify, substitution or withdraw its EOI application after expiry

of the deadline for receipt of the EOI application.


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l. Confidentiality

Information relating to the examination, clarification, assessment and recommendation for the

shortlisted applicants shall not be disclosed to any person who is not officially concerned with the

process.

m. Disqualification

The applicants and their respective officers, employees, agents and advisers shall observe the

highest standards of ethics. Notwithstanding anything to the country contained herein, the SMC may

reject a bid without being liable in any manner whatsoever to the applicant, if it determines that the

applicant has directly or indirectly or through an agent, engaged in corrupt practices, fraudulent

practice, coercive practice, undesirable practice or restrictive practice in the EOI process. For the

purpose of this Clause, the following terms shall have the meaning herein under respectively

assigned to them:

• "corrupt practice" means (i) the offering, giving, receiving, or soliciting, directly or indirectly,

of anything of value to influence the actions of anyperson connected with the bidding

process (for avoidance of doubt, offering of employment, to or employing or engaging in any

manner whatsoever, directly or indirectly, any official of the SMC who is or has been

associated in any manner, directly or indirectly, with the bidding process at any time prior to

the expiry of one year from the date such official resigns or retires or otherwise ceases to be

in the service of the SMC, shall be deemed to constitute influencing the actions of a person

connected with the bidding process): (ii) engaging in any manner whatsoever, whether

during the bidding process or thereafter, any person in respect of any matter relating to the

Project, who at any time has been or is a legal, financial or technical advisor of the SMC in

relation to any matter concerning the Project;

• "fraudulent practice" means a misrepresentation or omission of facts orsuppression of facts

or disclosure of incomplete facts, in order to influence the process;

• "coercive practice" means impairing or harming, or threatening to impair or harm, directly or

indirectly, any person or property to influence any person's acts or omissions in the process;

• "undesirable practice" means (i) establishing contact with any person connected with or

employed or engaged by the SMC with the objective of canvassing, lobbying or in any

manner influencing or attempting to influence the process; or (ii) having a conflict of

interest; and

• "restrictive practice" means forming a cartel or arriving at any understanding or

arrangement among applicants with the objective of restricting or manipulating a full and

fair completion in the process.

In addition the following will be additional grounds for disqualification:

• Submitted an EOI application after the response deadline

• Submitted an EOI application which is not accompanied by required documentations


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• Failed to provide clarifications related thereto, when sought

• Submitted more than one EOI application. This will cause disqualification of all the EOI

applications submitted by such applicant.

• If any information which would have entitled SMC to reject or disqualify the applicant

becomes known after the applicant has been assessed, it reserves the right to reject the

applicant at that time or at any time after such information becomes known.

n. Governing law

The governing laws for the purpose of the process are the laws of India and courts of Surat shall

have full jurisdiction considering any matter arising out of this EOI documents and the process.

o. Assessment

The assessment of the application shall be to establish the capability of the applicant as brought out

in Eligibility Criteria. For short listing process SMC will determine whether each EOI application is

responsive to the requirements of the EOI document.

10. Responsive proposal

The EOI application shall be considered responsive if:

a. It contains all the information and documents as requested in the EOI document.

b. It contains information in formats specified in this EOI document as per appended Performa

/forms. The SMC may not evaluate the applications received with the information in different

format. In case the desired information is not submitted in the prescribed format and instead

the companies profiles, reports etc. are only annexed with the application, SMC may not extract

the information from these documents in order to evaluate the application. It is, therefore,

advised that all the relevant information should be furnished in the prescribed format only.

c. There are to inconsistencies between the EOI application and the supporting documents.

d. SMC reserves the right to reject any EOI application which is non-responsive and no request for

alteration, modification, substitution or withdrawal shall be entertained by SMC in respect of

such EOI Applications.

e. Meeting all the eligibility criteria as stipulated in this EOI documents.

f. It is intended to make the assessment of responsive EOI Applications. Applicant has to fulfill all

the eligibility criteria as establish above and also should not invite disqualifications as provide in

Clause elsewhere in the documents


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g. On assessment of EOI applications as above, SMC shall prepare the list of responsive bidders for

consideration to the next stage of assessment process, which may contains

presentation/animated document to SMC authority showing the broad outline and planning of

the project / job. Applicant shall also shows their preparedness plan and work methodology for

executing the job of master plan. The applicant so selected finally will be issued Request for

Proposal for the project which contains detailed scope of works, Terms of reference, Conditions

of the contract, financial offer etc.

h. Clarifications sought by the client: To assist in the process of assessment of EOI Application, the

client may, at its sole discretion, ask any applicant for clarification on its EOI Application. The

request for clarification and the response shall be in writing or by facsimile. No change in the

substance of the EOI Application would be permitted by way of such clarifications.

i. Notifications: SMC may notify responsive applicants for making presentation to the Company as

a part of assessment process. The date of presentation will be communicated in the letter to the

shortlisted applicants.

j. Applicant's responsibility : It is expressly clarified that before submitting the EOI Application, the

Applicant must have examined carefully the contents of all the documents and any failure to

comply with any of the requirement of the EOI document will be at Applicant's risk.

k. Submission of the proposal by the Applicant would mean that they have.

• Made a complete and careful examination for requirements and other information set forth

in this EOI document

• Made a complete and careful examination of the various aspects of the Project including but

not limited to the Project site and all matters that might affect the Applicant’s performance

during the jobs, if awarded SMC shall not be liable for any mistake or error or neglect by the

Applicant in respect of the above.

11. Selection Process

Consultancy firm satisfying the eligibility criteria specified in this Document shall be pre-qualified for

next stage.

All pre-qualified firms will be invited (along with a standard “request for proposal” which includes

the detailed terms of reference, formats for submission of technical and financial proposals, and

standard contract documents) to submit detailed technical and financial proposals. Technical and

financial proposals will be submitted in separate envelopes.

Technical proposals will be opened and evaluated first (by evaluation committee). Financial proposal

will be opened for only those firms who pass this evaluation.


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12. Proforma

The submissions in Expression of interest shall include all of the followings:

SECTION 1 FORM OF SUBMISSIONS

• Form-1 Format for covering letter EOI submission

• Form-2 Declaration by the Applicant

• Form-3 Format for Power of Attorney to authorize signatory

• Form-4 General details of Applicants

• Form-5 Project Data Sheet

• Form-6 Summary List of Eligible projects

• Form-7 Team Composition and tasks assigned

• Form-8 CVs of Experts

• Form-9 Organisation Financial Infromation

• Methodology, work plan and Broad scope of work.

Executive Engineer

Housing Department



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FORM 1 : FORMAT FOR COVERING LETTER FOR EOI SUBMISSION

[On the Letterhead of the Applicant ]

[Date]

The Municipal Commissioner


……………..

……………..

Surat

Dear Sir,

Sub: EOI for Consultancy services for Preparation of techno financial feasibility report and

Transaction Advisory Services for development of international standard Outdoor Games

Stadium on PPP mode in Surat

We, the undersigned, apply to be prequalified for the referenced Project and declare the following.

1. We are duly authorized to represent and act on behalf of ___________________________-

_(hereinafter the "Applicant").

2. We have examined and have no reservations to the EOI Document including Addenda

No(s)_______dated___________.

3. We are attaching with this letter, the notarised copies of original documents defining:

a. the Applicant's legal status,

b. its principal place of business, and

c. its place incorporation (if Applicants are corporations) or its place of registration.

1. We further declare that, we have not engaged any agent or middlemen for this EOI process

or any other part of this bidding process arising from it. We have not paid/ will not be paying

any commissions, gratuities or fees with respect to the process.

2. SMC and\ or its authorized representatives are hereby authorized to conduct any inquiries

or investigations to verify the statements, documents and information submitted in

connection with this application, and to seek clarification from our bakers and clients.

3. This Letter of Application will also serve as authorization for any individual or authorized

representative of any institution referred to in the supporting information, to provide such

information deemed necessary and as requested by SMC.

4. SMC and/ or its authorized representatives may contact the following nodal persons for

further information on any aspects of the Application:


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5. This application is made in the full understanding that, EOI process will be subject to

verification of all information submitted at the discretion of SMC.

6. SMC reserves the right to reject or accept any or all applications, cancel the EOI process

without any obligation to inform the applicant about the grounds of same.

7. Appended to this application, we give details of the participation of each party, including

respective roles and responsibilities.

8. The undersigned declare that the statements made and the information provided in the duly

completed application are complete, true, and correct in every detail. We also understand

that the event of any information furnished by us being found later on to be incorrect or

any material information having been suppressed. SMC may delete our name from the list of

qualified Applicants even at later stage the SMC shall have right to terminate the

consultancy.

9. Our Application validity will be of 180 days from the last date of submission of EOI.

NAME

In the Capacity of

Signed

Duly authorized to sign the Application for and on behalf of

Date


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FORM 2 DECLARATION BY THE APPLICANT

[Affidavit on Non-Judicial Stamp Paper of INR-100 duly attested by Notary/Magistrate]

This is to certify that We, M/s.______________________ in submission of this document (EOI for

Consultancy services for Preparation of techno financial feasibility report and Transaction Advisory

Services for development of international standard Outdoor Games Stadium on PPP mode in Surat)

confirm that,

We have not made any misleading or false representation in the forms, statements and attachments

in proof of the eligibility requirements.

We do not have records of poor performance such as abandoning the work, not properly completing

the contract, inordinate delays in completion, litigation history or financial failures etc.

The undersigned also furnish undertaking that, none of the directors /constituent partners of our

firm have been declared by any Court of law as proclaimed offenders and also that neither our firm

nor any of its directors /constituent partners have been convicted under any law for the offences

punishable of under Indian Penal Code, Negotiable Instrument Act or any Labour/ employee

beneficial legislation.

The undersigned hereby authorize and request any bank, person, firm or corporation to furnish

pertinent information deemed necessary and requested by SMC to verify this statement or regarding

our competence and general reputation for entire EOI Application.

Business has never been banned with us by any Central / State Government Department/ Public

Sector Undertaking or Enterprise or Enterprise of Central / State Government.

We have submitted all the supporting documents and furnished the relevant details as per

prescribed format.

The information and documents submitted by us are correct and we are fully responsible for the

correctness of the information and documents submitted by us.

We hereby declare that, all the information and statement made in this EOI are true and accept that

any misinterpretation contained in it may lead to our disqualification.

The undersigned understands and agrees that, further qualifying information may be requested, and

agrees to furnish any such information at the request of the SMC.

____________________________

Signature of the authorized person

Name:

Designation:


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FORM 3 FORMAT FOR POWER OF ATTORNEY TO AUTHORIZE SIGNATORY

POWER OF ATTORNEY

[To be executed on non-judicial stamp paper of the appropriate value in accordance with relevant

Stamp Act. The stamp paper to be in the name of the company who is issuing the power of attorney]

We, M/s. _________________________ (name of the firm /company with address of the registered

office) hereby constitute, appoint and authorise Mr/Ms. ______________________________(Name

and residential address) who is presently employed with us and holding the position of

_____________, as our Attorney to do in our name and our behalf all or any of the acts, deeds or

things necessary or incidental to our EOI Application for providing Consultancy services for

Preparation of techno financial feasibility report and Transaction Advisory Services for

development of international standard Outdoor Games Stadium on PPP mode in Surat including

signing and submission of the EOI Application, participating in the meetings, responding to queries,

submission of information/ documents and generally to represent us in all the dealings with SMC or

any other Government agency or any person, in connection with the Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to

this power of attorney and that all acts, deeds and things done our aforesaid attorney shall and shall

always be deemed to have been done by us.

Dated this the __________ day of ________________ 2014

(Signature and Name of authorized signatory)

_____________

Signature and Name in block letters of all the remaining partners of the firm signatory for the

Company

Seal of Firm Company

Witness 1: Witness 2:

Notes:

1. To be executed by all the members individually.

2. The Mode of execution of the power of attorney should be in accordance with the

procedure, if any laid down by the applicable law and the charter documents of executants

and when it is so required the same should be under common seal affixed in accordance

with the required procedure.


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FORM 4 GENERAL DETAILS OF APPLICANTS

1. Company Name

2. Year of incorporation

3. Legal Status

4. Registered Address

5. Year of Incorporation

6. Principal place of business

7. Contact person

8. Contact person's title

9. Address, telephone, facsimile number and email ID of contact person

10. In case of non-Indian company, does the company or firm have an office or branch office in

India? If so, provide address

11. Has the company or firm or any partner of the group ever failed to complete any work

awarded or has been levied liquidated damage for delay in completion of work? If yes, give

explanation (use separate sheets as required)

12. Has the firm or company or any member of the Consortium been blacklisted/ debarred by

any Government Departments / PSU un last five (5) years and such black listing continues to

subsist.


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FORM 5 PROJECT DATA SHEET

1. Assignment Name:

Country:

Location within Country: Professional Staff provided:

Name of Client:

No. of Staff:

Address:

No. of Staff Months

Start Date:

Completion Date:

Approx. Value of service:

Name of Associated Firm(s) if any:

No. of months of Professional Staff provided by

Associated Firms(s):

Name of senior staff involved and functions performed:

Narrative Description of Project:

Description of Actual Services Provided:


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FORM 6 Summary List of Eligible projects

SN

Name of the Project

Client name and

Location

Award of

project –

lead

member/

sole

member

Year of

award of

the Project

Year of

Completion

Type of the Project:

Feasibility Study/

Transaction

advisory/bid process

management etc.

Sector of project :

Urban, power,

road, stadium,

sports complex

etc.

Cost of each

developed project

(and not the

consultancy fees)

Project

Certificate

attached* (Refer

Page No. in the

proposal)

1

2

3

5

Instructions

The above table should provide a list of all the projects that the Bidder wishes to showcase as relevant experience and should at least include

as many projects required to meet the Technical capacity requirement.

Showcase only those projects where project is directly awarded to the bidder as sole member or it is lead member of the consortium

For each project shown in the table, the following should be enclosed

A detailed Project Data Sheet (format enclosed on previous page) should be enclosed

A Project Completion Certificate/ work order/ relevant pages of contract etc.

SMC reserves the right to request for additional information / clarifications from Bidders / Bidding consortiums on the project experience

shown relating to Technical Experience and if required, may also contact the respective Client references provided by the Bidder in this

regard.

Authorised signature and stamp


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FORM 7 - Team Composition and tasks assigned

SN Name Position Employee of bidder/

Associated with

bidding firm

Educational

Qualification

Key Experience highlight –

similar experience as per the

scope of work/ technical

eligibility

1. Key experts

1

2

3

4

5

6

2. Support Staff

1

2

Instructions

a. For each expert shown in the table, the following should be enclosed

A detailed CV (format enclosed below) should be enclosed for each of the Key Expert.

The SV of support staff is not required at this stage.

b. SMC reserves the right to request for additional information / clarifications from

Bidders / Bidding consortiums on the experts shown relating to Technical Experience

and if required, may also contact the respective Client references provided by the

Bidder in this regard.

Authorised signature and stamp


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FORM 8 - CVs of Experts

1. Name of Staff :

1. Proposed Position :

2. Designation :

3. Date of Birth :

4. No. of years with present employer :

5. Education:

6. Membership of Professional Associations:

7. Other Training:

8. Countries of Work Experience:

9. Employment Record:

10. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

11. Publications:

12. Total No. of Year’s Experience :

Total no. of years in Consultancy Service

Total no. of years in services other than Consultancy

Services

Total Experience

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes myself, my qualifications, and my experience.

Signature of the Staff or

Authorised Signatory Date: Place:


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FORM 9 ORGANISATION FINANCIAL INFROMATION

Turnover certificate (amount Rs. crore)

FY 2015-16 FY 2014-15 FY 2013-14 FY 2012-13 FY 2011-12

Consulting fee

Other income

Total revenue

Dated this the __________ day of ________________ 2016

(Signature and seal of Chartered Accountant or Auditor)

SURAT MUNICIPAL CORPORATION HOUSING DEPARTMENT … · surat municipal corporation housing...

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Transcript of SURAT MUNICIPAL CORPORATION HOUSING DEPARTMENT … · surat municipal corporation housing...