SURABOARD OF TRUSTEES MEETING AND MEETINGS OF THE … · SURABOARD OF TRUSTEES MEETING AND MEETINGS...

SURA BOARD OF TRUSTEES MEETING AND MEETINGS OF THE SURA STANDING COMMITTEES

JEFFERSON LAB, NEWPORT NEWS, VA

BRIEFING MATERIALS – TABLE OF CONTENTS

1. Schedule of Events; Registered Participants

2. 2018 SURA Members, Council of Presidents, and Board of Trustees

3. Draft Minutes of Fall 2017 Board of Trustees Meeting

4. Report of the Chief Governance Officer

5 SURA Press Release: LIGO Researcher to be Honored As Distinguished Scientist

6. SURA Press Release: UF Plant Biologist Honored As Distinguished Scientist

7. Report of the SURA President

8. Report of the Jefferson Lab Director

9. JSA Programs Committee Agenda; Registered Participants; Committee Membership and Responsibilities

10. Report of the JSA Programs Committee

11. JSA Press Releases: JSA Awards $395K for FY18 Initiatives Fund Program

12. Initiatives Fund Guidelines

13. Coastal & Environmental Research Committee Agenda; Registered Participants; Committee Membership and Responsibilities

14. Recent CERC Highlights

15. SURA Coastal and Environmental Research Program

16. Tomorrow’s Coasts: Complex and Impermanent

17. Information Technology Committee Agenda; Registered Participants; Committee Membership and Responsibilities

18. SURA IT Program Summary

19. Development & Relations Committee Agenda; Registered Participants; Committee Membership and Responsibilities

20. Public Affairs Report

21. Briefing Paper: Optimal Hours of Operations for 12GeV CEBAF

22. Task Force for American Innovation Coalition Letter to Congress on FY19 President’s Budget Request

23. Nuclear Physics Day One-Pager

24. Jefferson Lab & Universities to Collaborate on CNF & Strengthen Bid for EIC

25. City of Newport News Letter to Virginia Senate Finance Committee on JLab Budget Requests

26. SURA Distinguished Scientist Award Revisions

27. NASA Kennedy Space Center Laboratory Support Services and Operations Contract (LASSO)

28. Finance Committee Agenda; Registered Participants; Committee Membership and Responsibilities

29. FY2018 YTD Revenues and Expenses

30. FY2018 YTD Investment Performance Overview

31. Historical Financial Dashboard

April 17, 2018


JEFFERSON LAB, NEWPORT NEWS, VA CEBAF CENTER

APRIL 25 & 26, 2018

SCHEDULE OF EVENTS TUESDAY, APRIL 24, 2018

7:30 Dinner, Tucanos Brazilian Grill, 11820 Fountain Way, Newport News. Transportation will depart from the Residence Inn at 6:30pm

WEDNESDAY, APRIL 25, 2018. Transportation will depart from the Residence Inn at 7:30am

8:30 Jefferson Lab Tour

Noon Lunch (F113)

1:00pm–4:30pm Committee Meetings

JSA Programs Committee (Room F326/327). Elizabeth Beise, Chair; Elizabeth Lawson, Committee staff liaison

Coastal & Environmental Research Committee (Room F226). David Shaw, Chair; Don Wright, Committee staff liaison

Information Technology Committee (Room F224/225). Marc Hoit, Chair; Gary Crane, Committee staff liaison

Development & Relations Committee (Room L102). David Lee, Chair; Greg Kubiak, Committee staff liaison

Finance Committee (Room B207). Sara Graves, Chair; Peter Bjonerud, Committee staff liaison

5:15pm JLab Poster Session and Board Reception (Atrium). Hosted by Jefferson Lab Director Stuart Henderson. Presentation of the 2018 Distinguished Scientist Award to Gabriela González, Louisiana State University

THURSDAY, APRIL 26, 2018. Board Plenary Session (Room F113) Transportation will depart from the Residence Inn at 7:00am

7:30am Sign-in and Breakfast 8:30 Call to Order. Kelvin Droegemeier, Chair, presiding; Fred King, Vice Chair 8:35 Presentation of the 2018 Distinguished Scientist Award to Pam Soltis, University of Florida 9:00 Report of the Board Chair, Kelvin Droegemeier 9:15 Report of the SURA President, Jerry Draayer 9:45 Report of the Finance Committee, Sara Graves, and SURA Investment Advisor, Robert Olson 10:05 Report of the Jefferson Lab Director, Stuart Henderson 10:35 Break 10:50 Report of the JSA Programs Committee, Elizabeth Beise 11:05 Report of the Information Technology Committee, Marc Hoit 11:20 Report of the Coastal & Environmental Research Committee, David Shaw 11:35 Report of the Development & Relations Committee, David Lee 11:50 Chair’s Closing Remarks, Kelvin Droegemeier Noon Adjournment



APRIL 25 & 26, 2018

Page 1 of 3 April 13, 2018

REGISTERED PARTICIPANTS

Trustees (*), Extended Committee Members, and Other Meeting Participants * Iwan Alexander The University of Alabama at Birmingham Dev&Rels Michael Barker (Day 1) The University of North Carolina at Chapel Hill InfoTech * Elizabeth Beise University of Maryland Board Past Chair / JSA Prgs Chair Amber Boehnlein Jefferson Lab InfoTech William Briscoe The George Washington University JSA Prgs * Arthur Champagne The University of North Carolina at Chapel Hill JSA Prgs Michele Claibourn (Day 1) University of Virginia InfoTech * Christopher D’Elia Louisiana State University CERC Ivor D’Souza (Day 1) NIH - NLM InfoTech Gail Dodge (Day 1) Old Dominion University JSA Prgs Damian Doyle (Day 1) University of Maryland, Baltimore County InfoTech * Jerry Draayer SURA President & CEO JSA Prgs * Kelvin Droegemeier The University of Oklahoma Board Chair / Dev&Rels Karen Eck (Day 1) Old Dominion University Dev&Rels * Don Engel University of Maryland, Baltimore County Dev&Rels Brian Ensor (Day 1) The George Washington University InfoTech * Kent Erdahl College of William & Mary Finance David Ernst Vanderbilt University Dev&Rels * Paul Eugenio Florida State University JSA Prgs * Daniel Flynn Florida Atlantic University Dev&Rels * Morris Foster (Day 1) Old Dominion University Dev&Rels Carl Friedrichs (Day 1) College of William & Mary CERC * Andres Gil Florida International University Dev&Rels Ralf Gothe University of South Carolina JSA Prgs * Sara Graves The University of Alabama in Huntsville Finance Chair * Yvonne Harris James Madison University Dev&Rels Stuart Henderson Jefferson Lab Director JSA Prgs * Terry Herdman Virginia Polytechnic Institute and State University Finance * John Higginbotham The University of Alabama Dev&Rels * Mark Hoeting Georgia Institute of Technology InfoTech * Marc Hoit North Carolina State University InfoTech Chair * Tanja Horn The Catholic University of America JSA Prgs * David Hudson University of Virginia Dev&Rels Ron Hutchins University of Virginia InfoTech Charles Hyde Old Dominion University Dev&Rels Nazmul Islam (Day 1) The University of Alabama at Birmingham InfoTech * Tanju Karanfil Clemson University Dev&Rels * Fred King West Virginia University Board Vice Chair / Finance * Eric Kledzik Florida Institute of Technology InfoTech * Ramesh Kolluru University of Louisiana at Lafayette Dev&Rels Gerhard Kuska (Day 1) MARACOOS CERC * David Lee The University of Georgia Dev&Rels Chair Allison Lung Jefferson Lab JSA Prgs * Francis Macrina (Day 1) Virginia Commonwealth University Finance * Dennis Manos College of William & Mary Dev&Rels * Victor McCrary The University of Tennessee Dev&Rels Robert McKeown Jefferson Lab JSA Prgs Scott Midkiff (Day 1) Virginia Polytechnic Institute and State University InfoTech



APRIL 25 & 26, 2018


* William Moore Hampton University CERC * Prakash Nagarkatti University of South Carolina Dev&Rels Gabriel Niculescu James Madison University JSA Prgs * David Norton University of Florida Dev&Rels Robert Olson Morgan Stanley, SURA Investment Advisor Finance Kent Paschke University of Virginia JSA Prgs Donald Resio University of North Florida CERC Rodney Robertson Auburn University Dev&Rels Thomas Russo The George Washington University Dev&Rels Jill Sexton (Day 1) North Carolina State University InfoTech * David Shaw Mississippi State University CERC Chair Neven Simicevic Louisiana Tech University JSA Prgs Hannah Sommers (Day 1) The George Washington University InfoTech Doyle Temple (Day 1) Norfolk State University JSA Prgs Kalliat Valsaraj Louisiana State University N/A Lawrence Weinstein Old Dominion University JSA Prgs * James Weyhenmeyer Georgia State University Dev&Rels * Noel Wong Tulane University InfoTech Wei Wu The University of Southern Mississippi CERC Donald Young (Day 1) Virginia Commonwealth University CERC Matthew Younkins The University of Oklahoma InfoTech Gary Zarillo (Day 1) Florida Institute of Technology CERC

2018 DISTINGUISHED SCIENTISTS

Gabriela González, Louisiana State University, 2018 Distinguished Scientist Pam Soltis, University of Florida, 2018 Distinguished Scientist

SURA SPONSORED ORGANIZATIONS

International Light Cone Advisory Committee, Inc. (ILCAC) National Society of Hispanic Physicists, Inc. (NSHP)

SURA CORPORATE STAFF

Linda Akli, Assistant Director, Training, Education & Outreach, Information Technology Peter Bjonerud, Chief Financial Officer and Corporate Treasurer; JSA Treasurer Gary Crane, Director, Information Technology Initiatives Jerry Draayer, President and CEO Larry Hare, Chief Development Officer John Holly, Program Administrator William Jones, Controller Greg Kubiak, Chief Public Affairs Officer, Assistant Corporate Secretary; JSA Assistant Secretary Elizabeth Lawson, Chief Governance Officer and Principal JSA/JLab Liaison; Corporate Secretary; JSA

Secretary and Board Liaison; ILCAC Assistant Secretary; NSHP Assistant Secretary Sara Madden, Executive Assistant; Special Programs Manager Charna Meth, Program Manager, Space Science & Technology Russell Moy, General Counsel; JSA Counsel A’Fenia Pirtle-Hubbard, Senior Staff Accountant Janette Stout, Director, Admin/HR Services Don Wright, Director, Coastal & Environmental Research



APRIL 25 & 26, 2018


SURA RESIDENCE FACILITY

Melissa Hicks, Manager Susan Hughes, Front Office Assistant Derrick Jones, Host/Housekeeper Amy Morris, Hostess/Housekeeper William Morris, Facility Support

CRESST II & LASSO (NASA)

Robert DeVor Tracy Gibson John Lane Lynette Queen Laurent Sibille Vivi Vaidy Virginia Peles

SURA CONSULTANTS

Kemper Consulting, Development & Relations Clark Hill, PLC, Development & Relations Reid Nichols, Coastal Donald Resio, University of North Florida, Coastal Gary Zarillo, Florida Institute of Technology, Coastal Robert Olson, Morgan Stanley, Investment Advisor

SURA FELLOWS

Don Riley, University of Maryland, SURA Fellow, IT Carolyn Thoroughgood, University of Delaware, SURA Fellow, Coastal Robert Weisberg, University of South Florida, SURA Fellow, Coastal

2018 SURA Council of Presidents and Board of Trustees (Term Ending) April 2018

April 2018 Page -1-

SURA Executive Committee TBD, Chair; Kelvin Droegemeier, The University of Oklahoma, Vice-Chair Council Chair, TBD Board Chair, Kelvin Droegemeier, The University of Oklahoma Board Vice Chair, Fred King, West Virginia University Board Past Chair, Elizabeth J. Beise, University of Maryland Finance Committee Chair, Sara J. Graves, The University of Alabama in Huntsville JSA Programs Committee Chair, Elizabeth J. Beise, University of Maryland Coastal & Environmental Research Committee Chair, David R. Shaw, Mississippi State University Information Technology Committee Chair, Marc Hoit, North Carolina State University Development & Relations Committee Chair, David C. Lee, The University of Georgia SURA President and CEO, Jerry P. Draayer

SURA Corporate Officers Chief Executive Officer, Jerry P. Draayer Corporate Secretary, Elizabeth L. Lawson Assistant Corporate Secretary, Greg D. Kubiak Corporate Treasurer, Peter M. Bjonerud Corporate Counsel, Russell Moy

Members of the Members of the SURA Members Council of Presidents Board of Trustees The University of Alabama Stuart R. Bell John C. Higginbotham (2019) Tuscaloosa, AL Interim Vice President for Research and Economic Development The University of Alabama at Ray L. Watts J. Iwan Alexander (2019) Birmingham, AL Professor & Dean, School of Engineering The University of Alabama in Robert A. Altenkirch Sara J. Graves (2019) Huntsville, AL Director and Professor, Information Technology and Systems Center University of Arkansas Joseph E. Steinmetz Jim Coleman (2020) Fayetteville, AR Provost and Executive Vice Chancellor for Academic Affairs Auburn University Steven Leath John M. Mason (2019) Auburn, AL Vice President for Research Baylor University Linda A. Livingstone Truell Hyde (2018) Waco, TX Vice Provost for Research The Catholic University of America John H. Garvey Tanja Horn (2019) Washington, DC Associate Professor, Physics University of Central Florida John C. Hitt TBD Orlando, FL Christopher Newport University Paul S. Trible, Jr. Edward J. Brash (2019) Newport News, VA Chair, Department of Physics, Computer Science and Engineering Clark Atlanta University Ronald A. Johnson TBD Atlanta, GA Clemson University James P. Clements Tanju Karanfil (2019) Clemson, SC Vice President for Research University of Delaware Dennis Assanis Charles G. Riordan (2018) Newark, DE Deputy Provost for Research and Scholarship Duke University Vincent E. Price Calvin R. Howell (2019) Durham, NC Professor, Department of Physics University of Florida W. Kent Fuchs David P. Norton (2020) Gainesville, FL Vice President for Research


April 2018 Page -2-

Members of the Members of the SURA Members Council of Presidents Board of Trustees Florida Atlantic University John Kelly Daniel C. Flynn (2020) Boca Raton, FL Vice President for Research Florida Institute of Technology T. Dwayne McCay Eric T. Kledzik (2019) Melbourne, FL CIO / Vice President, Information Technology Florida International University Mark B. Rosenberg Andres Gil (2020) Miami, FL Vice President, Research Florida State University John Thrasher Paul Eugenio (2018) Tallahassee, FL Professor, Department of Physics The George Washington University Thomas J. LeBlanc Leo M. Chalupa (2019) Washington, DC Vice President for Research Georgetown University John J. DeGioia Judd Nicholson (2019) Washington, DC Vice President and Chief Information Officer The University of Georgia Jere W. Morehead David C. Lee (2018) Athens, GA Vice President for Research Georgia Institute of Technology G.P. “Bud” Peterson Mark A. Hoeting (2019) Atlanta, GA Vice President, IT and CIO Georgia State University Mark P. Becker James Weyhenmeyer (2020) Atlanta, GA Vice President for Research and Economic Development; Chair, GSU Research Foundation, Inc. Hampton University William R. Harvey William B. Moore (2018) Hampton, VA Professor, Department of Atmospheric and Planetary Science James Madison University Jonathan R. Alger Yvonne Harris (2020) Harrisonburg, VA Vice President for Research and Scholarship University of Kentucky Eli Capilouto Lisa A. Cassis (2019) Lexington, KY Vice President for Research University of Louisiana at E. Joseph Savoie Ramesh Kolluru (2019) Lafayette, LA Vice President for Research Louisiana State University F. King Alexander Christopher F. D’Elia (2018) Baton Rouge, LA Dean and Professor, School of Coast and Environment Louisiana Tech University Leslie K. Guice Ramu Ramachandran (2019) Ruston, LA Associate Vice President for Research and Development and Dean of Graduate School University of Maryland Wallace D. Loh Elizabeth J. Beise (2019) College Park, MD Professor of Physics and Associate Provost for Academic Planning and Programs University of Maryland, Baltimore Freeman A. Hrabowski, III Don Engel (2018) County, Baltimore, MD Assistant Vice President for Research Massachusetts Institute of Technology L. Rafael Reif TBD Cambridge, MA University of Miami Julio Frenk Nicholas Tsinoremas (2019) Coral Gables, FL Director, Center for Computational Science


April 2018 Page -3-

Members of the Members of the SURA Members Council of Presidents Board of Trustees Mississippi State University Mark E. Keenum David R. Shaw (2018) Mississippi State, MS Vice President for Research and Economic Development Norfolk State University Melvin T. Stith. George E. Miller, III (2020) Norfolk, VA Dean of Graduate Studies and Research North Carolina A&T State University Harold L. Martin, Sr. Barry L. Burks (2018) Greensboro, NC Vice Chancellor for Research and Development The University of North Carolina at Carol L. Folt Arthur Champagne (2019) Chapel Hill, NC William C. Friday Professor of Physics; Director, Triangle Universities Nuclear Laboratory (TUNL) North Carolina State University Randy Woodson Marc Hoit (2019) Raleigh, NC Vice Chancellor for Information Technology and Chief Information Officer The University of Oklahoma David L. Boren Kelvin Droegemeier (2019) Norman, OK Vice President for Research Old Dominion University John R. Broderick Morris Foster (2018) Norfolk, VA Vice President for Research University of Regina Vianne Timmons Zisis Papandreou (2018) Saskatchewan, Canada Professor of Physics Rice University David W. Leebron Yousif Shamoo (2018) Houston, TX Vice Provost for Research University of Richmond Ronald A. Crutcher Gerard P. Gilfoyle (2020) Richmond, VA Professor of Physics University of South Carolina Harris Pastides Prakash Nagarkatti (2020) Columbia, SC Vice President for Research; Carolina Distinguished Professor University of South Florida Judy Genshaft Sudeep Sarkar (2019) Tampa, FL Associate Vice President for Research and Innovation The University of Southern Mississippi Rodney D. Bennett Gordon C. Cannon (2019) Hattiesburg, MS Vice President for Research The University of Tennessee Joe DiPietro Victor R. McCrary, Jr. (2019) Knoxville, TN Vice Chancellor for Research The University of Texas at Gregory L. Fenves Daniel T. Jaffe (2018) Austin, TX Vice President for Research Texas A&M University Michael K. Young Mark A. Barteau (2018) College Station, TX Vice President for Research Tulane University Michael A. Fitts Noel Wong (2018) New Orleans, LA Vice President and Chief Information Officer Vanderbilt University Nicholas S. Zeppos TBD Nashville, TN University of Virginia Teresa A. Sullivan David J. Hudson (2020) Charlottesville, VA Senior Associate Vice President for Research


April 2018 Page -4-

Members of the Members of the SURA Members Council of Presidents Board of Trustees Virginia Commonwealth University Michael Rao Francis L. Macrina (2019) Richmond, VA Vice President for Research and Innovation Virginia Polytechnic Institute and Timothy D. Sands Terry L. Herdman (2018) State University, Blacksburg, VA Associate Vice President for Research Computing; Director Interdisciplinary Center for Applied Mathematics Virginia State University Makola M. Abdullah Dale Wesson (2019) Petersburg, VA Vice President for Research and Economic Development West Virginia University E. Gordon Gee Fred King (2019) Morgantown, WV Vice President for Research College of William and Mary W. Taylor Reveley Dennis M. Manos (2018) Williamsburg, VA Vice Provost for Research, Graduate and Professional Studies Special Trustee Kent Erdahl (2020) Director, Office of Internal Audit College of William and Mary SURA President and CEO Jerry P. Draayer, Louisiana State University Roy P. Daniels Professor of Physics LSU Distinguished Research Master SURA Affiliate Members Organizational Representative Committee Florida LambdaRail J. Richard Newman Information Technology Tallahassee, FL Research Liaison Consultant Idaho State University Dustin McNulty JSA Programs Pocatello, ID Associate Professor of Physics University of North Florida Don Resio Coastal & Environmental Research Jacksonville, FL Professor & Director, Taylor Engineering Research Institute Ohio University Julie Roche JSA Programs Athens, OH Associate Professor of Physics

DRAFT

Page 1 of 2 Minutes of the Meeting of the SURA Board of Trustees November 3, 2017

SURA Board of Trustees Meeting Key Bridge Marriott Arlington, Virginia November 3, 2017

Agenda and Attendees List are attached.

Call to Order and Chair’s Report. Board Chair Elizabeth Beise called the Fall 2017 meeting of the SURA Board of Trustees to order at 8:30am. Corporate Secretary Elizabeth Lawson announced the presence of a quorum to conduct Board business. The Chair welcomed new trustees: Don Engel, University of Maryland Baltimore County; Bruce LaMattina, University of Tennessee; David Hudson, University of Virginia, Ramu Ramachandran, Louisiana Tech; Tanju Karanfil, Clemson.

Motion carried to adopt the Consent Agenda including: (1) draft minutes of the Spring 2017 Board meeting; (2) dates and venue for the Spring 2018 Board and committee meetings; (3) Resolution 18-03 electing corporate officers; (4) Resolution 18-04, appointing slate of committee chairs; (5) Resolution 18-05, appointment of special trustee; (6) Resolution 18-06, appointing members of the steering group of the JSA Programs Committee; and, (7) Resolution 18-07 appointing members of the steering group of the Information Technology Committee. The Consent Agenda and resolutions are on file.

Dr. Beise reviewed the action taken by the Executive Committee since the Spring 2017 Board meeting: (1) ratifying SURA/JSA group term life insurance policy plan modification; and, (2) adopting the FY2018 proposed compensation plan.

Report of the President. Jerry Draayer reported on SURA highlights: community building initiatives with International Light Cone Advisory Committee, National Society of Hispanic Physics, and Society for Advancement of Chicanos/ Hispanics and Native Americans in Science; SURA’s support for Jefferson Lab (Governor’s Distinguished CEBAF Professorship, JSA Initiatives Fund Program, relations and outreach support, and SURA Residence Facility); JSA’s oversight responsibility for Jefferson Lab and completion of 12 GeV upgrade project; Extreme Science and Engineering Discovery Environment program; vetting of cloud services providers; coastal and environmental research program vision, strategy and goals; Coastal and Ocean Modeling Testbed (COMT) project; coastal resilience consortium; public affairs and relations and outreach activities at the federal and state levels; NASA Center for Research and Exploration in Space Science and Technology (CRESST II); NASA/AECOM Laboratory Support Services and Operations (LASSO) program; and, SURA financial picture. Dr. Draayer’s report is on file.

Coastal & Environmental Research Committee Report. Chair David Shaw reported that the Committee heard reports from University of Alabama VPR Carl Pinkert on the NOAA National Water Center and from COMT PI Rick Luettich on program status including publications in EOS and the Journal of Geophysical Research (pending) about the program and its results. The Committee continues to promote a Consortium for Coastal Resilience, including recent publication in EOS “Collaboration to Enhance Coastal Resilience, EOS vol. 97, no. 24” and upcoming book Tomorrow’s Coasts: Complex and Impermanent, discussing the causes and consequences of future coastal change. Upon the Committee’s recommendation, motion carried to admit the University of North Florida as an Affiliate Member of SURA. Don Resio will serve as the institutional representative on the Committee. Dr. Shaw’s report, meeting agenda, briefing materials, and committee presentation are on file.

Finance Committee Report. Chair David Ernst reported that the Committee reviewed the 2016 401k retirement plan audit report which was free of any financial misstatements or compliance findings and no management letter comments; FY2016 990 tax filing; minutes of the December 2016 retirement subcommittee meeting; and, FY2017 net operating results and variances, and investment and financing results, all of which were better than originally budgeted. The Committee discussed with its Morgan Stanley investment advisor Robert Olson FY2017 investment performance and market assumptions and strategies for FY2018. Dr. Ernst reviewed with the Board the proposed FY2018 operating budget including key assumptions and financial drivers. Motion carried to adopt the Committee’s recommended FY2018 operating budget. Mr. Olson reviewed with the Board the FY2017 portfolio performance by individual manager and by asset class, key drivers behind performance, sector performance, and results of portfolio adjustments and reallocations since the Spring meeting. Dr. Ernst’s report, Mr. Olson’s report, meeting agenda, proposed budget, and briefing materials are on file.

Information Technology Committee Report. Chair Marc Hoit reported that the Committee heard presentations on: cloud services in support of the Clinical and Translational Science Institute at Children’s National from George Washington University’s Douglas Redd and Hiroki Morizono; cybersecurity and cloud services at Jefferson Lab from Amber Boehnlein; NASA’s move to commercial cloud technology from NASA program executive Kevin Murphy; and, cloud and other research and education support in Florida via FloridaLambdaRail and the Sunshine State Education and

DRAFT

Page 2 of 2 Minutes of the Meeting of the SURA Board of Trustees November 3, 2017

Research Computing Alliance from Richard Newman. The Committee discussed the experiences with these services and areas for potential future collaboration in efforts to improve services, such as: data merging, interoperability, and linking; cloud security; cloud best practices; standardized procurement for cloud storage; etc. The Committee began developing the agenda topics for the next Committee meeting. The Committee had no actions for Board consideration. Dr. Hoit’s report, committee meeting agenda, briefing materials, and committee presentations are on file.

Development and Relations Committee Report. Chair Fred King reported that the Committee heard an update on federal and state (of Virginia) government relations from Chief Public Affairs Officer Greg Kubiak including a $500K request to seed fund a new Center for Nuclear Femtography at Jefferson Lab; and, discussed the Distinguished Scientist Award program, including new process and criteria. AECOM’s Debbie Wells and General Counsel Russell Moy reported on the LASSO program at Kennedy Space Center and opportunities for SURA members. Chief Development Officer Larry Hare discussed several development opportunities including Savannah River National Lab, the Atlantic Undersea Test and Evaluation Center, and Los Alamos National Lab. The Committee had no actions for Board consideration. Dr. King’s report, the Committee’s meeting agenda, and briefing materials are on file.

JSA Programs Committee Report. Chair Elizabeth Beise reported that the Committee heard from: Hampton University Physics chair on a proposal to form a Historically Black Colleges and Universities Foundation; Dr. Draayer and his perspective of “JLab over the horizon;” Mr. Kubiak’s update on federal and state support for Jefferson Lab, including the proposal for the Center for Nuclear Femtography; Lab Users Group vice chair William Brooks’ report on the Group’s activities; and, JSA/JLab principal liaison Elizabeth Lawson on contractor leadership including governance and oversight, and contractor support for the Lab. Lab deputy director Robert McKeown provided an update on the Lab’s programmatic and operational status, including the recent announcement of final (formal) approval of the completion of the 12 GeV project. The Committee had no actions for Board consideration. Dr. Beise’s report, committee meeting agenda, briefing materials, and committee presentations are on file.

Report of the Jefferson Lab Director. At his inaugural address to the SURA Board, Jefferson Lab Director Stuart Henderson presented the long-term vision for the Lab to enable the scientific community to deliver science, chart an exciting path that allows the community to fulfill its scientific ambitions, and capitalize on the Lab’s unique capabilities to provide technological solutions in support of the larger DOE mission and societal needs, all supported by excellent lab operations. Dr. Henderson discussed the planning environment of which the Lab is a part including its role in the NSAC Long Range Plan (direct involvement with three of the four NSAC recommendations), budget dynamics and constraints, and the challenges and risks inherent in the environment. With the completion of the 12 GeV project and the beginning of a new science era, Dr. Henderson noted the many opportunities for Jefferson Lab in exascale computing, the Electron Ion Collider, Center for Nuclear Femtography, and (DOE) contract reform. Dr. Henderson’s report is on file.

Report of the CRESST Director. Lee Mundy reviewed the purpose of the CRESST II program to assist and support the Goddard Space Flight Center (GSFC) in achieving NASA’s strategic science mission objectives by: hiring scientists to work in GSFC groups; facilitating access to talented students and opportunities for their participation in NASA programs; supporting visiting scientists program, workshops, conferences, seminars, and summer schools; enabling interactions between GSFC and university partners and researchers nationwide; and increasing engagement of minority and women scientists in space science research at GSFC. Dr. Mundy encouraged the engagement of SURA members to reach out to its diverse community to take advantage of the unique research opportunities available at GSFC, capitalizing on the CRESST II program to facilitate faculty and student collaboration with GSFC. Dr. Mundy’s report is on file.

Chair’s Closing Remarks. The Chair reminded the Board of the Spring 2018 Board and committee meetings, April 25 & 26, at Jefferson Lab in Newport News, Virginia, and of the December 5, 2017, closing date for Distinguished Scientist Award nominations. Dr. Beise congratulated Fred King on his election as vice chair, thanked David Shaw for standing for election for the seat, and thanked Carl Pinkert for accepting the Nominating Committee’s appointment as the next Development & Relations Committee chair. Dr. Beise thanked the SURA staff for their counsel and guidance noting particularly the support provided by the Corporate Secretary. Incoming chair Kelvin Droegemeier expressed the appreciation of the SURA board for Dr. Beise’s leadership during her term as chair.

There being no further business, the Chair adjourned the Fall 2017 SURA Board of Trustees meeting at 11:35am.

Submitted by: ______________________________________________ Elizabeth L. Lawson Corporate Secretary

October 26, 2017 Attachment to the Minutes of the Meeting of the SURA Board of Trustees November 3, 2017


KEY BRIDGE MARRIOTT; ARLINGTON, VA NOVEMBER 2 & 3, 2017

SCHEDULE OF EVENTS

THURSDAY, NOVEMBER 2, 2017. Committee Meetings

10:30am – 5:00pm Coastal & Environmental Research Committee (Washington Room, 3rd Floor). David Shaw, Chair; Don Wright, Committee staff liaison

Noon Lunch (Potomac Salon, Lobby Level)

12:30pm – 4:30pm Information Technology Committee (Georgetown Ballroom, Salon B, Lower Lobby Level). Marc Hoit, Chair; Linda Akli, Acting committee staff liaison

1:00pm – 4:30pm JSA Programs Committee (Francis Scott Key, Salon A, Lower Lobby Level). Elizabeth Beise, Chair; Elizabeth Lawson, Committee staff liaison

1:00pm – 4:30pm Development & Relations Committee (Francis Scott Key, Salon B, Lower Lobby Level). Fred King, Chair; Greg Kubiak, Committee staff liaison

1:00pm – 4:30pm Finance Committee (Jefferson Room, 3rd Floor). David Ernst, Chair; Peter Bjonerud, Committee staff liaison

5:30pm – 7:30pm Board Reception (Capitol View Ballroom Salon 2, 14th Floor) Special guest, France A. Córdova, Director, National Science Foundation

FRIDAY, NOVEMBER 3, 2017. Board Plenary Session (Georgetown Ballroom, Lower Lobby Level)

7:30am Sign-in and Breakfast

8:30 Call to Order. Elizabeth Beise, Chair, presiding; Kelvin Droegemeier, Vice Chair

8:35 Report of the Board Chair, Elizabeth Beise

8:45 Report of the SURA President, Jerry Draayer

9:15 Report of the Coastal & Environmental Research Committee, David Shaw

9:30 Report of the Finance Committee and SURA Investment Advisor, David Ernst and Robert Olson

9:50 Report of the Information Technology Committee, Marc Hoit

10:00 Report of the Development & Relations Committee, Fred King

10:10 Break

10:25 Report of the JSA Programs Committee, Elizabeth Beise

10:35 Report of the Jefferson Lab Director, Stuart Henderson

11:20 Report of the CRESST Director, Lee Mundy

11:50 Chair’s Closing Remarks, Elizabeth Beise

Noon Adjournment. Lunch following adjournment


KEY BRIDGE MARRIOTT, ARLINGTON, VA NOVEMBER 2 & 3, 2017

Page 1 of 2 Attachment to the Minutes of the Meeting of the SURA Board of Trustees November 3, 2017

REGISTERED PARTICIPANTS

Trustees (*), Extended Committee Members, and Other Meeting Participants * Elizabeth Beise University of Maryland Board Chair / JSA Prgs Chair Amber Boehnlein Jefferson Lab InfoTech William Brooks Universidad Técnica Federico Santa María JSA Prgs * Barry Burks North Carolina A&T University Dev&Rels * Leo Chalupa (Day 1) The George Washington University Dev&Rels * Arthur Champagne The University of North Carolina at Chapel Hill JSA Prgs Terry Crisler The George Washington University InfoTech * Christopher D’Elia Louisiana State University CERC * Jerry Draayer SURA President & CEO JSA Prgs * Kelvin Droegemeier (Day 2) The University of Oklahoma Board Vice Chair / Dev&Rels Don DuRousseau The George Washington University InfoTech * Don Engel University of Maryland, Baltimore County Dev&Rels Brian Ensor The George Washington University InfoTech Kent Erdahl College of William & Mary Finance * David Ernst Vanderbilt University Finance Chair * Daniel Flynn Florida Atlantic University Dev&Rels Nadia Fomin The University of Tennessee JSA Prgs Carlos Garcia Rice University Dev&Rels Ralf Gothe (Day 1) University of South Carolina JSA Prgs * Sara Graves The University of Alabama in Huntsville InfoTech Paul Gueye Hampton University JSA Prgs * Yvonne Harris (Day 1) James Madison University Dev&Rels Stuart Henderson Jefferson Lab JSA Prgs * Terry Herdman (Day 1) Virginia Polytechnic Institute and State University Finance Ken Hicks (Day 1) Ohio University JSA Prgs * Mark Hoeting (Day 2) Georgia Institute of Technology InfoTech * Marc Hoit North Carolina State University InfoTech Chair * Tanja Horn (Day 1) The Catholic University of America JSA Prgs * David Hudson University of Virginia Dev&Rels * Truell Hyde Baylor University Dev&Rels * Tanju Karanfil Clemson University Dev&Rels * Fred King West Virginia University Dev&Rels Chair * Eric Kledzik Florida Institute of Technology InfoTech * Bruce LaMattina The University of Tennessee Dev&Rels Rick Luettich (Day 1) The University of North Carolina at Chapel Hill CERC * Francis Macrina (Day 1) Virginia Commonwealth University Finance * John Mason Auburn University Dev&Rels Robert McKeown Jefferson Lab JSA Prgs * William Moore Hampton University CERC Hiroki Morizono (Day 1) The George Washington University InfoTech James Morris University of South Carolina CERC Lee Mundy (Day 2) University of Maryland Plenary Kevin Murphy (Day 1) NASA InfoTech * Prakash Nagarkatti University of South Carolina Dev&Rels Richard Newman Florida LambdaRail InfoTech * Judd Nicholson (Day 2) Georgetown University InfoTech * David Norton University of Florida Dev&Rels Robert Olson Morgan Stanley, SURA Investment Advisor Finance * Carl Pinkert The University of Alabama Dev&Rels * Ramu Ramachandran Louisiana Tech University Dev&Rels Doug Redd (Day 1) The George Washington University InfoTech Don Resio University of North Florida CERC


KEY BRIDGE MARRIOTT, ARLINGTON, VA NOVEMBER 2 & 3, 2017

Page 2 of 2 Attachment to the Minutes of the Meeting of the SURA Board of Trustees November 3, 2017

Tom Russo (Day 1) The George Washington University Dev&Rels * David Shaw Mississippi State University CERC Chair Debbie Wells AECOM Dev&Rels Wei Wu The University of Southern Mississippi CERC Gary Zarillo Florida Institute of Technology CERC Julie Zinnert (Day 1) Virginia Commonwealth University CERC

SURA SPONSORED ORGANIZATIONS

International Light Cone Advisory Committee, Inc. (ILCAC) National Society of Hispanic Physicists, Inc. (NSHP)

SURA CORPORATE STAFF

Linda Akli, Assistant Director, Training, Education & Outreach, Information Technology Peter Bjonerud, Chief Financial Officer and Corporate Treasurer; JSA Treasurer Gary Crane, Director, Information Technology Initiatives Jerry Draayer, President and CEO Larry Hare, Chief Development Officer John Holly, Program Administrator William Jones, Controller Greg Kubiak, Chief Public Affairs Officer, Assistant Corporate Secretary; JSA Assistant Secretary Elizabeth Lawson, Chief Governance Officer and Principal JSA/JLab Liaison; Corporate Secretary; JSA

Secretary and Board Liaison; ILCAC Assistant Secretary; NSHP Assistant Secretary Sara Madden, Executive Assistant; Special Programs Manager Russell Moy, General Counsel; JSA Counsel A’Fenia Pirtle-Hubbard, Senior Staff Accountant Janette Stout, Director, Admin/HR Services Don Wright, Director, Coastal & Environmental Research

SURA RESIDENCE FACILITY

Melissa Hicks, Manager Susan Hughes, Front Office Assistant Derrick Jones, Host/Housekeeper William Morris, Facility Support

CRESST II (NASA/UMD)

Lynette Queen, Special Programs Manager Susan Parker, Science Support Specialist Virginia Peles, Program Coordinator

SURA CONSULTANTS

Reid Nichols, Coastal Robert Olson, Morgan Stanley

SURA FELLOWS

Don Riley, University of Maryland, SURA Fellow, IT Carolyn Thoroughgood, University of Delaware, SURA Fellow, Coastal Robert Weisberg, University of South Florida, SURA Fellow, Coastal

Report of the Chief Governance Officer to the SURA Board of Trustees

April 26, 2018


1. Action under consideration by the Board: 18-16, Motion to adopt draft minutes of November 3, 2017, Board meeting. See Tab 3.

2. Action under consideration by the Board: 18-17, Motion to hold the Fall 2018 Board and committee meetings at the Washington Plaza, Washington, DC, November 6 & 7, 2018.

3. Actions taken by the SURA Executive Committee since the Fall 2017 Board meeting ~ 18-10, LASA Teaming Agreement. November 2017. ~ 18-12, Appointment of Mark Hoeting to the IT Steering Group through December 2018. March 2018. ~ 18-13, Appointment of Sara Graves as Finance Committee Chair through December 2019. April 2018. ~ 18-14, Appointment of David Lee as Development & Relations Committee Chair through December 2020.

April 2018. ~ 18-15, Appointment of Fred King as a member of the Finance Committee. April 2018.

4. Since the Board’s appointment of the slate of committee chairs in November 2017, and the Executive Committee’s actions (see 3 above), the SURA Executive Committee now includes: ~ Kelvin Droegemeier, The University of Oklahoma, Vice-Chair ~ Elizabeth J. Beise, University of Maryland ~ Sara J. Graves, The University of Alabama in Huntsville ~ Marc Hoit, North Carolina State University ~ Fred King, West Virginia University ~ David C. Lee, The University of Georgia ~ David R. Shaw, Mississippi State University ~ Jerry P. Draayer, SURA President and CEO

5. Board of Trustees updates. The Council of Presidents completed its appointment of the Trustees in the Class of 2020. In addition to the new trustees in this class, other new trustees joining the SURA board include: ~ Provost and Executive Vice Chancellor for Academic Affairs Jim Coleman, appointed by University of

Arkansas Chancellor Joseph Steinmetz. Coleman serves on the Development & Relations Committee. ~ Vice President and Chief Information Officer Noel Wong, appointed by Tulane University president

Michael Fitts. Wong serves on the Information Technology Committee. ~ Interim Vice President for Research and Economic Development John C. Higginbotham, appointed by The

University of Alabama president Stuart Bell. Higginbotham serves on the Development & Relations Committee.

~ Vice Chancellor for Research Victor R. McCrary, Jr., appointed by The University of Tennessee president Joe DiPetro. McCrary serves on the Development & Relations Committee.

~ Vice President for Research Mark A. Barteau, appointed by Texas A&M University president Michael Young. Barteau serves on the Development & Relations Committee.

6. Council of Presidents updates ~ Norfolk State University appointed Melvin Stith as its interim president. Stith was the dean of the Martin J.

Whitman School of Management at Syracuse University before retiring in 2015.

7. The International Light Cone Advisory Committee (ILCAC) will hold Light Cone 2018 at Jefferson Lab in May. This annual conference (first held in 1991) plays an important role in promoting research towards a rigorous description of hadrons and nuclei based on light front quantization methods. The ILCAC board awarded Gary McCartor fellowships to: Sofia Leitao, Instituto Superior Tecnico, Lisbon; Jacob Ethier, College of William and Mary; Kamil Serafin, University of Warsaw; Tanmay Maji, Indian Institute of Technology Kanpur; Cedric Mezrag, Istituto Nazionale di Fisica Nucleare; and, Adam Freese, Argonne National Lab. The awardees will present their research at Light Cone 2018. LC2018 also received support from the JSA Initiatives Fund Program and from Jefferson Lab. ILCAC, Inc., is a SURA-sponsored 501(c)(3) incorporated in 2008. SURA supports ILCAC under an affiliation agreement.

Report of the Chief Governance Officer to the SURA Board of Trustees

April 26, 2018


8. SURA submitted a proposal to the Virginia Center for Innovative Technology (CIT) 2018 Commonwealth Research Commercialization Fund (CRCF) under its Matching Funds Program. The proposal, Development of a Superconducting Radio-Frequency Cavity for an Electron Accelerator for the Treatment of Flue Gases, PI, Gianluigi Ciovati, includes $100K matching funds from DOE. Funding would be used to establish the proof-of-concept for a new type of superconducting cavity which can be used to build a high-efficiency electron accelerator and to develop a commercialization plan for flue gas treatment using this device.

Schematic of a ~1 MeV, 1 MW electron accelerator for flue gas treatment

Press Release

Thursday, March 8, 2018 For more information contact: For Immediate Release Greg D. Kubiak, Chief Public Affairs Officer www.sura.org 202-408-2412 * [email protected]

LIGO Researcher to be Honored As Distinguished Scientist Washington, DC – SURA today announced that Gabriela González, Professor of Physics and Astronomy at Louisiana State University and former spokesperson of the LIGO Scientific Collaboration, will receive its 2018 SURA Distinguished Scientist Award. The annual honor goes to a research scientist whose extraordinary work fulfills the SURA mission to “advance collaborative research and education” in the Southeast and nation. The award and its $5,000 honorarium will be presented to Dr. González on April 25 at the SURA Board of Trustees meeting being held at the Thomas Jefferson National Accelerator Facility in Newport News, Virginia. “As a part of a Nobel Prize winning project, Dr. González is the epitome of collaboration, for which this award is designed. Her work on LIGO highlights her broad skills as a leader, a teacher, a collaborator, and a spokesperson who can translate the value and wonder of science,” said SURA Board of Trustees Chair Kelvin Droegemeier, who is also Vice President for Research at The University of Oklahoma. González has been a member of the LIGO Scientific Collaboration (LSC) since 1997, and elected as its spokesperson in 2011. The Laser Interferometer Gravitational-Wave Observatory (LIGO) consists of two widely separated installations within the United States – one in Hanford Washington and the other in Livingston, Louisiana – operated in unison as a single observatory. LIGO is operated by the LIGO Laboratory, a consortium of the California Institute of Technology (Caltech) and the Massachusetts Institute of Technology (MIT). Funded by the National Science Foundation, LIGO is an international resource for both physics and astrophysics. González’ group has been involved with the characterization of the noise in the LIGO detectors, with the improvement of the detectors; sensitivity, with the calibration of the detectors, and with the analysis of the data. In September 2015, LIGO made the first direct detection of gravitational waves, which were emitted by a pair of coalescing black holes about 1.3 billion light-years away. The observatory has since identified four additional black hole mergers. While the event earned a Nobel Prize for its leaders and confirmed Albert Einstein’s century-old prediction of gravitational waves, it also opened up a new field of astronomy. González was named a member of the National Academy of Science in 2017 as well as receiving the NAS Award for Scientific Discovery (with Peter Saulson and David Reitze). She was also elected as a member of the American Academy of Arts and Sciences last year, and was awarded the Bruno Rossi prize by the High Energy Astrophysics Division of the American Astronomical Society. She was named one of the world’s top 10 scientists of 2016 by Nature. “Dr. González is a world-renowned scientist and educator. Her ground-breaking research, international leadership and dedication to her students has produced high rewards in fundamental science, astronomy and technology,” said LSU President F. King Alexander. Two colleagues offering letters of recommendation for the award were Drs. Rainer Weiss from the Massachusetts Institute of Technology and Barry Barish from the California Institute of Technology, who

shared the 2017 Nobel Prize in Physics with Kip Thorne of CalTech for their work at LIGO. Barish wrote, “In addition to her scientific achievements, Gabriela González has been especially active in mentoring students, talking to the public, especially in presenting the LIGO discovery, and more generally in effectively promoting science.” The SURA Distinguished Scientist Award was established in 2007, commemorating the organization’s 25th Anniversary. SURA’s Development & Relations Committee manages the solicitation, screening and selection of up to two recipients annually from a SURA member institution. Another scientist recognized this year by SURA will be Pam Soltis of the University of Florida. The president and trustee of each of SURA’s 60 member research universities are eligible to make one nomination for the Distinguished Scientist Award. The award and honorarium will be presented to Dr. González at a reception during the SURA board meeting on April 25 to be held at Jefferson Lab, a U.S. Department of Energy nuclear physics lab. SURA serves as the majority and administrative member of Jefferson Science Associates, LLC – a joint venture with PAE – which is the DOE contractor for the facility, one of 10 DOE-owned national science laboratories. # # #

The Southeastern Universities Research Association (SURA) is a consortium of over 60 leading research institutions in the southern United States and the District of Columbia established in 1980 as a non-stock, nonprofit corporation. SURA serves as an entity through which colleges, universities, and other organizations may cooperate with one another, and with government and industry in acquiring, developing, and using laboratories and other research facilities and in furthering knowledge and the application of that knowledge in the physical, biological, and other natural sciences and engineering. For more information, visit www.sura.org.

Press Release

Wednesday, March 7, 2018 For more information contact: For Immediate Release Greg D. Kubiak, Chief Public Affairs Officer www.sura.org 202-408-2412 * [email protected]

UF Plant Biologist Honored As Distinguished Scientist Washington, DC – SURA today announced that Pam Soltis, a distinguished professor and curator at the Florida Museum of Natural History at the University of Florida, will receive its 2018 SURA Distinguished Scientist Award. The annual honor goes to a research scientist whose extraordinary work fulfills the SURA mission to “advance collaborative research and education” in the Southeast and nation. The award and its $5,000 honorarium will be presented to Dr. Soltis on April 26 at the SURA Board of Trustees meeting being held at the Thomas Jefferson National Accelerator Facility in Newport News, Virginia. “Dr. Soltis is the kind of researcher every university hopes to have on its faculty. She is a renowned scholar cited in respected journals, an aggressive researcher winning multiple grants, and a passionate teacher impacting scores of students,” said SURA Board of Trustees Chair Kelvin Droegemeier, who is also Vice President for Research at The University of Oklahoma. A member of the National Academy of Sciences and the American Academy of Arts and Sciences, Soltis studies plant diversity, with emphasis on the origin and evolution of flowering plants, plant genome evolution and conservation genetics. She uses genomic methods, natural history collections and computational modeling to understand patterns and processes of plant evolution and identify conservation priorities. In nominating Soltis for the award, UF Vice President for Research David P. Norton wrote that her work in genetics and genomics was not only groundbreaking for plant scientists but for all scientists who want to understand the genetic relationships between populations and species. “Dr. Soltis’ research has dramatically changed our understanding of the natural world,” Norton said. “Her work uncovers new relationships in the Tree of Life, illuminates fundamental aspects of plant biology, points to areas of greatest conservation concern and continually pushes the boundaries of what is possible in bioinformatics. In addition to being a world-class researcher, Dr. Soltis also shows a tremendous commitment to training and mentoring the next generation of scientists and engaging the minds and imagination of the public. UF is very fortunate to have such a leader.” Soltis has won numerous honors for her contributions to the study of plant diversity. Jointly with Doug Soltis, she received the Darwin-Wallace Medal from the Linnean Society of London, the R. Dahlgren International Prize in Botany, the Asa Gray Award from the American Society of Plant Taxonomists, the Botanical Society of America’s Merit Award and the Stebbins Medal from the International Association of Plant Taxonomists. Thomson Reuters named her one of the World’s Most Influential Scientific Minds in 2014. She also won the Botanical Society of America’s Centennial Award.

Soltis earned a bachelor’s degree in biology from Central College and a doctorate degree in botany from the University of Kansas. She joined UF in 2000, after serving on the faculty of Washington State University for 14 years. She has published more than 400 peer-reviewed journal articles and oversees a diverse lab of more than a dozen graduate students and postdoctoral fellows and routinely trains at least five undergraduate students per semester. Soltis has received more than $37 million in support for her research on the evolutionary history and genomics of flowering plants. She was the lead investigator on the project that launched the new Genetic Resources Repository at the Florida Museum and is one of the principal investigators for iDigBio, a project that made UF the hub for the NSF-funded program to digitize the collections of all U.S. natural history museums. This led to a $27-million award that has brought widespread recognition to UF for its leadership role in bioinformatics. She is also a co-principal investigator of a $7-million Department of Energy project to pinpoint the genes that allow certain plants to fix nitrogen and engineer this genetic pathway into other plants for food and fuel. “I am very honored to receive this award,” Soltis said. “I have a fantastic group of collaborators at UF and elsewhere, and this award is for all of them as well. I’m also thankful for the supportive environment at UF, where collaboration is both valued and encouraged.” The SURA Distinguished Scientist Award was established in 2007, commemorating the organization’s 25th Anniversary. SURA’s Development & Relations Committee manages the solicitation, screening and selection of up to two recipients annually from a SURA member institution. Another scientist recognized this year by SURA will be Gabriela Gonzalez of the Louisiana State University. The president and trustee of each of SURA’s 60 member research universities is eligible to make one nomination for the Distinguished Scientist Award. The award and honorarium will be presented to Dr. Soltis at the SURA board meeting on April 26 to be held at Jefferson Lab, a U.S. Department of Energy nuclear physics lab. SURA serves as the majority and administrative member of Jefferson Science Associates, LLC – a joint venture with PAE – which is the DOE contractor for the facility, one of 10 DOE-owned national science laboratories.

# # # The Southeastern Universities Research Association (SURA) is a consortium of over 60 leading research institutions in the southern United States and the District of Columbia established in 1980 as a non-stock, nonprofit corporation. SURA serves as an entity through which colleges, universities, and other organizations may cooperate with one another, and with government and industry in acquiring, developing, and using laboratories and other research facilities and in furthering knowledge and the application of that knowledge in the physical, biological, and other natural sciences and engineering. For more information, visit www.sura.org.

Report of the SURA President & CEO

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Report of the Jefferson Lab Director

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JSA Programs Committee Meeting Jefferson Lab, CEBAF Center

Newport News, VA April 25, 2018

Agenda

April 4, 2018

8:30 Jefferson Lab tour Noon Lunch 1:00pm Call to order, Chair’s remarks Elizabeth Beise 1:05 Relations program for Jefferson Lab Stuart Henderson 1:20 Jefferson Lab report Robert McKeown 2:00 Jefferson Lab Users Group report Lawrence Weinstein 2:30 Break 2:45 PEMP: Contractor leadership Elizabeth Lawson 3:15 Committee restructuring Jerry Draayer 4:15 Meeting recap, Chair’s remarks Elizabeth Beise 4:30 Adjournment 5:15 Board Reception

JSA PROGRAMS COMMITTEE MEETING REGISTERED PARTICIPANTS

April 13, 2018

Trustees (*) * Elizabeth Beise, University of Maryland, Chair William Briscoe, The George Washington University * Arthur Champagne, The University of North Carolina at Chapel Hill Gail Dodge, Old Dominion University * Jerry Draayer, SURA President & CEO * Paul Eugenio, Florida State University Ralf Goethe, University of South Carolina Stuart Henderson, Jefferson Lab Director * Tanja Horn, The Catholic University of America Allison Lung, Jefferson Lab Robert McKeown, Jefferson Lab Gabriel Niculescu, James Madison University Kent Paschke, University of Virgnia Neven Simicevic, Louisiana Tech University Doyle Temple, Norfolk State University Lawrence Weinstein, Old Dominion University SURA Staff Liaison: Elizabeth Lawson SURA: A’Fenia Pirtle-Hubbard

SURA Standing Committee: JSA Programs Membership and Responsibilities

April 2018

JSA Programs Committee Steering Group Elizabeth Beise, University of Maryland, Chair Jerry Draayer, SURA President and CEO Paul Eugenio, Florida State University Tanja Horn, The Catholic University of America Zisis Papandreou, University of Regina Lawrence Weinstein, Old Dominion University Stuart Henderson, Jefferson Lab Director Staff Liaison: Elizabeth Lawson, SURA Chief Governance Officer / Principal JSA/JLab Liaison; JSA Board

Liaison and Secretary JSA Programs Committee (* SURA Trustee; + JSA Director) William Oliver, University of Arkansas * Tanja Horn, The Catholic University of America * Edward Brash, Christopher Newport University * Calvin Howell, Duke University Neil Sullivan, University of Florida Warner Miller, Florida Atlantic University Joerg Reinhold, Florida International University * Paul Eugenio, Florida State University William Briscoe, The George Washington University Paul Gueye, Hampton University Dustin McNulty, Idaho State University Gabriel Niculescu, James Madison University Neven Simicevic, Louisiana Tech University + * Elizabeth Beise, University of Maryland Doyle Temple, Norfolk State University * Arthur Champagne, The University of North Carolina

at Chapel Hill Chueng Ji, North Carolina State University Julie Roche, Ohio University Gail Dodge, Old Dominion University

* Zisis Papandreou, University of Regina George Lolos, University of Regina * Gerard Gilfoyle, University of Richmond Ralf Gothe, University of South Carolina Hari Srikanth, University of South Florida Joe Whitehead, Jr., The University of Southern

Mississippi Nadia Fomin, The University of Tennessee Fred Wietfeldt, Tulane University Kent Paschke, University of Virginia Mark Pitt, Virginia Tech Godwin Mbagwu, Virginia State University David Armstrong, College of William and Mary + * Jerry Draayer, SURA President and CEO + Stuart Henderson, Jefferson Lab Director Lawrence Weinstein, Old Dominion University,

JLab Users Group Past Chair Krishna Kumar, Stony Brook University, JLab Users

Group Chair

Responsibilities of the JSA Programs Committee The JSA Programs Committee, formerly known as the SURA Jefferson Lab Committee, supports the Lab and its users through initiatives and programs supported by the JSA owners, SURA and PAE-AT through the Initiatives Fund, and empowers an outreach program focused on fostering greater support for the Lab, including work underpinned by SURA’s external relations efforts for the Lab. Further, the Committee monitors other owner commitments and performance as the administrative and tax member of JSA, and advises SURA on the management and operations of the SURA Residence Facility. The Chair of the JSA Programs Committee is a member of the JLab Science Council. The Steering Group may act for the entire committee membership when the committee is not in session. The JSA Programs Committee will: • Manage and administer the JSA Initiatives Fund: annually issue call for proposals, evaluate new

proposals along with existing projects for continuing relevance and effectiveness, administer individual projects including the procedures for implementation, and monitor and report expenditures.

• Foster relations and communications with users and community stakeholders. Monitor and ensure an effective outreach program in support of the Lab’s programs. Coordinate with Lab programs and initiatives that further university involvement.

• Advise SURA on the management and operation of the Residence Facility. Review and approve recommendations for rate restructuring and major expenditures.

• Monitor and report to the SURA Board on status of performance of SURA as administrative and tax member and owner of JSA. Assess JSA’s performance via Goal 4.3 of the Performance Evaluation and Measurement Plan.

Report of the JSA Programs Committee to the SURA Board of Trustees April 25, 2018


Committee Changes

Discussions are underway regarding changes to committee charter.

JSA Initiatives Fund (IF) Program

An evaluation committee appointed by committee chair Betsy Beise with W&M’s David Armstrong as chair, and including: JSA Programs Committee members Paul Eugenio (FSU), Tanja Horn (Catholic); George Lolos (Regina); Larry Weinstein (ODU); Bob McKeown (JLab) and Elizabeth Lawson (SURA/JSA) recommended award of $395K for the FY2018 Initiatives Fund Programs. Press release is attached. The 36 project awards come with over $675K in contributing funds. Over 60% of the award funds support the education and outreach programs and activities at the Lab. The remaining funds support meetings, workshops and conferences, as well as other Lab programs and activities.

IF Program financial status through February 2018:

FY2018 awards: $395,000 Prior year carryover: $129,531 Total IF program $524,531 Expenditures $77,490 Program balance $447,041

Selected IF project highlights for the period:

~ JSA/JLab Graduate Fellowship Program. PI: Elizabeth Lawson for the JSA Programs Committee. The AY 2016-2017 graduate fellowship holders submitted their reports in fulfillment of the terms of their awards. See http://www.jsallc.org/IF/IndexGF.html. The eight AY 2017-2018 fellowship recipients began their academic year working on their research projects while continuing their academic pursuits. This year’s cadre of graduate students includes: Giovanni Angelini, GWU; Scott Barcus, W&M; Juan Guerrero, Hampton U; Dien Nguyen, UVa; Caryn Palatchi, UVa; Sebouh Paul, W&M; Iuliia Skorodumina, U of SC; and, Nguyen Ton, UVa. Applications for the AY 2018-2019 Graduate Fellowship Program are due March 9.

~ Transverse Polarisation Phenomena in Hard Processes (Transversity 2017). PI’s: Patrizia Rossi (JLab); Marco Mirazita (INFN) This December week-long workshop focused on modern developments in hadron physics that emphasize the role of parton intrinsic motion and spin, and their correlations. The international workshop brought together 89 participants. JSA supported students and young researchers to attend the workshop hosted by INFN Frascati National Laboratories in Italy.

~ Technology Transfer at Jefferson Lab and Opportunities Workshop. PI’s: Tanja Horn (Catholic); Carlos Munoz-Comacho (IPN-Orsay) Catholic U hosted a workshop for participants from industry, Jefferson Lab, academia, and funding agencies, to hear talks on and discuss opportunities with imaging and detectors, materials and detectors, software and data acquisition and various applications of these technologies. JSA supported students and young researchers to participate in this workshop.

~ Other activities occurred with the following IF projects: § Director’s Discretionary Fund. PI’s: Elizabeth Lawson and Joe Scarcello, for Lab Director § JLab Science Activities for Teachers (JSAT) PI’s Lisa Surles-Law, Christine Wheeler

Report of the JSA Programs Committee to the SURA Board of Trustees April 25, 2018


§ Users Group Prizes. PI: Krishna Kumar, Users Group Board chair § Users Group Board Travel. PI: Krishna Kumar, Users Group Board chair § Users Group APS/DNP Satellite Meeting Support. PI: Krishna Kumar, Users Group Board chair § Junior Scientist Travel Support. PI’s: Marco Battaglieri (INFN), Dipangkar Dutta (MS State), Douglas

Higinbotham § FIRST Robotics Team Competition. PI’s: David Lawrence, Nate Laverdure § Undergraduate Support for Jefferson Lab Research. PI: Wally Melnitchouk § Graduate and Post Doc Activities. PI’s: Torri Roark (ODU) and Caryn Palatchi (UVa) § Promising Young Scientist Program. PI: Rakitha Beminiwatha (LSU) § JLab Personnel Relations. PI: Elizabeth Lawson § JSA/JLab Sabbatical Support. PI: Elizabeth Lawson § JSA Post Doctoral Fellow. PI: Haiyan Gao (Duke) § Extra Child Care (ExCARE) Travel Support. PI:Xiaochao Zheng (UVa)

Jefferson Lab Users Group

Jerry and Elizabeth met with the Users Group Board in January providing updates and a number of topics. Key among them was the future of JLab, which includes the anticipated 12-GeV science program, status of the EIC and state support and industry involvement, the new Virginia Council of Presidents, and the internationalization of JLab science – “CERN of Nuclear Physics”. Also discussed were: results of the DOE’s FY17 PEMP report; SURA’s relations program and efforts in support of JLab at both the federal and state levels and the Users Group’s role in relations efforts; the 2018 Initiatives Fund program; and, Residence Facility operations.

SURA Residence Facility. With a FY2018 operating budget of $485K (not including FY2018 salary increases), after five months of operations through February 2018, results are:

Actual Budget Revenues: $216.3K $201.4K Expenditures(*): $182.9K $207.7K Occupancy: 68.4% ADR: $61.32 (GSA lodging allowance $91) (*) 48% salaries/benefits; 12% depreciation; 17% utilities; 22% outsourced services; <1% discretionary

Capital projects for the FY include replacement of failing HVAC units, replacement of selected room furniture and equipment, and renovation of Building 9 (4 sleeping rooms) The closing of Building 9 for renovation was delayed a month due to full occupancy so the Residence Facility team has doubled its efforts so that Building 9 will be available for the beginning of the summer student programs.

Hostess/Housekeeper Amy Morris joined the ResFac team in January. We continue to receive high marks from guests on Facility services.

Managing and Operating the U.S. Department of Energy’s

Jefferson Science Associates, LLC

Press Release Friday, December 15, 2017 For more information contact: For Immediate Release Elizabeth L. Lawson, JSA IF Program Manager, SURA www.jsallc.org 202-408-7872 * [email protected]

JSA Awards $395K for FY18 Initiatives Fund Program Washington, DC – Jefferson Sciences Associates (JSA) announced the award of $395,000 to support projects related to education, outreach and career development to staff and users at the U.S. Department of Energy’s Thomas Jefferson National Accelerator Facility (Jefferson Lab). Since 2006, JSA, which manages and operates Jefferson Lab for the DOE’s Office of Science, has provided $5.4 million to support over 330 projects under its JSA Initiatives Fund Program. The Initiatives Fund supports programs, initiatives and activities that further the scientific outreach, and promote the science, education and technology missions of Jefferson Lab in ways that complement its basic and applied research focus. Program funds also support activities of the laboratory’s extended user community. The Program is managed and administered by SURA, a consortium of more than 60 leading universities, for the JSA Programs Committee. SURA and PAE Applied Technologies jointly own JSA. The owners provide funds annually to Jefferson Lab and its users to engage more effectively in many educational, scientific, technical, and outreach activities that contribute to the Lab’s overall ability to accomplish its mission. Lab Director Stuart Henderson said, “The many projects and activities supported by the Initiatives Fund Program are important to the Lab and user community. The Program has been recognized as an innovative way for the owners to further contribute to the advancement of the Lab’s mission. This year’s awards, including several aimed at supporting and encouraging young researchers, will continue to have a positive impact on the field of nuclear physics.” The FY18 Initiatives Fund Program includes new awards for 36 projects. Over 60% of the award funds support the education and outreach programs and activities at Jefferson Lab. The remaining funds support meetings, workshops and conferences, as well as other laboratory programs and activities. Matching funds totaling over $675,000 are associated with the new awards. Awards were made for:

JSA/JLab Graduate Fellowships, $100,000 Director’s Discretionary Fund, $87,500 JSA/JLab Sabbatical/Research Leave Support, $27,000 JLab Science Activities for Teachers, $23,000 Junior Scientist Travel Support, $15,000 Undergraduate Support in Jefferson Lab Research, $12,000 JSA Post Doctoral Fellow, $10,800 Nathan Isgur Research Fellow Grant, $10,000 Users Group Annual Meeting Support, $9,000 Nuclear Physics Hill Day and Other Congressional Visits, $9,000 JSA/JLab Minority/Female Undergraduate Research Assistantship, $7,000 JSA Outstanding Nuclear Physicist Award, $6,500 Users Group Satellite Meeting Support, $6,000 Users Group Awards: Thesis Prize, Poster Awards, $5,650



Graduate Student and PostDoc Association Activities, $5,000 JSA/JLab Cooperative Education Program, $5,000 Honoraria for Foreign PAC Members, $4,800 Gordon Research Conference on Photonuclear Reactions, $4,500 HUGS International Fellowship for Graduate Students in Developing Countries, $4,000 Conference for Undergraduate Women in Physics at GWU, $4,000 Conference for Undergraduate Women in Physics at UVa, $4,000 APS Outstanding Doctoral Thesis Research in Beam Physics Award, $3,250 Users Group Board Business Travel, $3,000 Transversity 2017: Transverse Polarisation Phenomena in Hard Processes, $3,000 African School on Fundamental Physics and Its Applications, $3,000 Nature of Hadron Mass and Quark-Gluon Confinement Era, $2,500 Tensor Spin Observables Workshop, $2,500 Correlations in Partonic and Hadronic Interactions Workshop, $2,500 LC2018: Light Cone 2018, $2,500 HYP2018: International Conference on Hypernuclear and Strange Particle Physics, $2,500 Technology Transfer at Jefferson Lab and Opportunities Workshop, $2,500 Extra Child Care (ExCARE) Travel Support, $2,000 Frontiers and Careers in Photonuclear Physics Workshop, $2,000 Market Research Resource for JLab Technology Transfer, $2,000 Promising Young Scientist Program, $1,000 FIRST Robotics Teams Sponsorship, $1,000

The 2018 evaluation committee was chaired by David Armstrong from the College of William & Mary. Other committee members included: JSA Programs Committee members Paul Eugenio-Florida State University, Tanja Horn-The Catholic University of America, George Lolos-University of Regina, Lawrence Weinstein-Old Dominion University; Robert McKeown, Jefferson Lab Deputy Director; and, Elizabeth Lawson, Initiatives Fund Program manager. David Armstrong said, “The JSA Initiatives Fund Program is recognized for its impact on the education and training of the next generation of science leaders. The Graduate Fellowship Program, one of the projects supported by the Fund, has awarded over 200 fellowships to doctoral students enabling their educational pursuit in nuclear physics as they spend time at Jefferson Lab on their research projects. Outreach activities, such as the Jefferson Lab Science Activities for Teachers (JSAT), have helped to build the skills of over 500 middle-school science teachers who have participated in this award-winning program. Support for scientific workshops and conferences has provided young researchers the opportunity to participate with colleagues and often presenting results of their Jefferson Lab research. It is important to the Lab’s user community that JSA continues its support of the Initiatives Fund Program.” Jefferson Lab, located in Newport News, VA, is a world-leading nuclear physics research facility. More than 1,600 scientists from around the world use the lab’s unique particle accelerator to conduct experiments to expand our understanding of the visible universe.

# # #

About the JSA Initiatives Fund. JSA established the JSA Initiatives Fund to support programs, initiatives, and activities that further the scientific outreach, and promote the science, education and technology missions of Jefferson Lab in ways that complement its basic and applied research focus. Initiatives Fund awards are for those projects that benefit the Lab user community and that leverage commitments of others. The annual commitment is administered by SURA for the JSA Programs Committee. For more information, visit http://www.jsallc.org/index.html.



The Southeastern Universities Research Association (SURA) is a consortium of over 60 leading research institutions in the United States and the District of Columbia established in 1980 as a non-stock, nonprofit corporation. SURA serves as an entity through which colleges, universities, and other organizations may cooperate with one another, and with government and industry in acquiring, developing, and using laboratories and other research facilities and in furthering knowledge and the application of that knowledge in the physical, biological, and other natural sciences and engineering. For more information, visit www.sura.org. Jefferson Lab (for more information, visit www.jlab.org) is supported by the Office of Science of the U.S. Department of Energy. DOE’s Office of Science is the single largest supporter of basic research in the physical sciences in the United States, and is working to address some of the most pressing challenges of our time. For more information, visit science.energy.gov.

of 2 Approved by the JSA Board of Directors November 2013

JSA INITIATIVES FUND A. PURPOSE

The Jefferson Science Associates, LLC (JSA) Initiatives Fund (IF) is provided by the JSA owner-members, SURA and PAE, to support projects, initiatives, and activities that further the scientific outreach and promote the science and technology of the Jefferson Lab in ways that complement its basic and applied research missions. The owner-members intend that the IF be used to support those projects, initiatives, and activities that leverage commitments and resources of others, including the Lab itself. The owner-members also expect IF support to benefit the Lab’s extended user community. Generally, the IF funds are not meant to support scientific projects or for those of a technical or R&D nature. A complete list of current and past projects supported by the IF can be found at: http://www.jsallc.org/IF/IFProjects.html.

B. PRINCIPLES

1. The IF is available to those directly affiliated with the Lab, including members of the Lab’s extended user community, researchers working at the Lab including Lab staff, and other individuals or groups who can make unique contributions to the Lab’s research and development and technology transfer missions.

2. The IF can be used to support projects historically sponsored by SURA, such as the graduate fellowship and

sabbatical support programs, as well as new projects, ad hoc initiatives, and other activities that further the Lab’s scientific outreach and enhance its scientific and technology programs.

3. An amount not to exceed one-quarter of the annual owner-members’ commitment will be set aside for use by the

President/Lab Director at his/her discretion for expenses in support of the Lab’s missions that may or may not be chargeable to JSA’s DOE Contract.

4. An Initiatives Fund Evaluation Committee, chaired by the JSA Programs Committee chair, will be responsible for

evaluating proposals and for advancing recommendations to the JSA owner-members. The JSA Board Liaison, who serves as staff support to the JSA Programs Committee, serves as a non-voting member of the Evaluation Committee.

5. The JSA Programs Committee will assess on a regular basis the value of the projects supported by the IF,

including those projects that are renewed from year-to-year, to ensure their ongoing relevance and community support for continuation.

6. SURA and PAE, the owner-members, will have final approval authority over the annual budget for the IF,

including the need to set aside funds for specific owner-directed projects, initiatives or activities. SURA, as the Administrative Member of JSA, will monitor IF expenditures. The JSA Board Liaison manages and administers the IF Program. The JSA Programs Committee chair, who is both a JSA Director and a SURA Trustee, will report to the JSA and SURA Boards on the JSA IF Program.

C. PROCEDURES

1. Application: Proposals for support from the IF Program will be submitted to the Evaluation Committee through the JSA Board Liaison. The Board Liaison will respond to questions from proposers during the solicitation and evaluation process as needed. At a minimum, proposals for IF support should address the following:

a. Principal investigator(s), proposal title, amount and source(s) of leveraged/matching funds, nature of affiliation

with Jefferson Lab. Proposals that include equipment to be used at the Jefferson Lab must indicate the acknowledgement of the relevant Lab Associate Director.

b. Executive summary including begin/end dates; synopsis addressing the scientific, technical, or business merits

and alignment with and significance to the goals and missions of the Lab; and, proposed evaluation plan1. c. Budget proposals including a statement of justification for the funds requested.

(1) IF support will not be provided for proposals that include salaries, salary-related expenses, or indirect expenses (G&A).

_____________________________ 1Proposals may include letters of endorsement and other supporting information.

of 2 Approved by the JSA Board of Directors November 2013

(2) Funds for scientific projects or those of a technical or R&D nature are generally not supported from the IF. (3) Funding for meetings, workshops, and conferences should align with the overall interests and mission of

JLab and should be at least matched by another source. d. Proposals for renewals of projects should address the amount of prior year awards and an assessment of prior

year performance and success of project.

2. Selection Criteria: Evaluation of proposals will be based generally on the following criteria. Individual proposals, including renewals, may include additional project specific requirements and evaluation criteria. The Evaluation Committee will not provide original scientific or technical review of proposals.

a. Intellectual and/or outreach merits of the proposal and/or potential impact on the Lab User community; b. Alignment with and significance to the goals and missions of the Lab; c. Degree of leveraged support and/or matching resources from other fund sources, including Lab funds. For

scientific meeting support, proposers are encouraged to discuss availability of matching funds with the Lab Deputy Director for Science & Technology;

d. Extent to which other means (federal, state, regional, local, or private) to gain the proposed support were

considered; e. Proposed evaluation plan to measure success.

3. Reporting: Upon project completion, PI’s will prepare a written summary report addressing the work undertaken

as a result of IF support and an assessment of its success based on the proposed evaluation plan. Reports should be submitted to the JSA Board Liaison. Failure to submit timely reports may be a factor in future evaluations of project renewals and/or other proposals from the PI.

CERC Spring 2018 Meeting, Updated Agenda (4/9/2018) Jefferson Lab, Newport News, VA

April 25, 2018

12:00 Lunch 13:00 Welcome, introductions, and agenda review by David Shaw, CERC Chair 13:15 Review of November 2 & 3, 2017, CERC and BoT Meeting at Arlington, VA 13:30 Overview of SURA’s CERP and brief update on recent CERC activities, including the Coastal and Ocean Modeling Testbed (COMT)

• COMT – Status Report on Final Phase • COMT- Lessons Learned and Future Pursuits • Coastal Resilience Initiative • New Opportunities

14:00 Review and discussion of the current CERP mission and draft prospectus for future modeling-related program thrusts. Refer to attached FY 19 statement of mission and future aspirations. 14:45 Break 15:00 Ongoing Work Related to Coastal Resilience and Future Coastal Change

• CERC-motivated book Tomorrow’s Coasts: Complex and Impermanent; currently in production by Springer, Heidelberg

• Planning for another resilience workshop in 2018 at SURA HQ • Update on impacts of Hurricanes Harvey, Irma, and Maria • Future collaborations with foundations, the International Resilience

Center and the Water Institute of the Gulf • Possible funding sources • Open discussion

16:00 Potential Opportunities for New CERC Programs

• Coastal urban resilience: “big data”, social media and “smart cities”- Art Cosby and Gina Rico Mendez (by phone).

• “Multiscale,Multiphysics,Modeling ofCoastalOcean Processes: New Paradigms and Approaches” - Special SURA-edited Issue of Journal of Marine Science and Engineering

• Potential future opportunities with Navy and U.S. Army Corps of Engineers- Gary Zarillo and Don Resio

17:00 Wrap up and next steps; Adjourn

COASTAL & ENVIRONMENTAL RESEARCH COMMITTEE MEETING REGISTERED PARTICIPANTS

April 13, 2018

Trustees (*) * David Shaw, Mississippi State University, Chair * Christopher D’Elia, Louisiana State University Carl Friedrichs, College of William & Mary Gerhard Kuska, MARACOOS * William Moore, Hampton University Donald Resio, University of North Florida Wei Wu, The University of Southern Mississippi Donald Young, Virginia Commonwealth University Gary Zarillo, Florida Institute of Technology SURA Staff Liaison: Don Wright SURA: Sara Madden

SURA Standing Committee: Coastal & Environmental Research Membership and Responsibilities

April 2018

Coastal & Environmental Research Committee Steering Group David Shaw, Mississippi State University, Chair Carolyn Thoroughgood, University of Delaware, SURA Fellow Robert Weisberg, University of South Florida, SURA Fellow Staff Liaison: Don Wright, SURA Director of Coastal & Environmental Research Coastal & Environmental Research Committee (* SURA Trustee) Steve Boss, University of Arkansas David Rouse, Auburn University Carolyn Thoroughgood, University of Delaware Joe Ramus, Duke University Peter Sheng, University of Florida Anton Post, Florida Atlantic University George Maul, Florida Institute of Technology Gary Zarillo, Florida Institute of Technology Joel Trexler, Florida International University Benjamin Cuker, Hampton University * William Moore, Hampton University * Christopher D’Elia, Louisiana State University Scott Hagen, Louisiana State University Dick Yue, Massachusetts Institute of Technology * David Shaw, Mississippi State University

Rick Luettich, The University of North Carolina at Chapel Hill

Laura Moore, The University of North Carolina at Chapel Hill

Don Resio, University of North Florida David Eggleston, North Carolina State University Rodger Harvey, Old Dominion University James Morris, University of South Carolina Robert Weisberg, University of South Florida * Gordon Cannon, The University of Southern

Mississippi Monty Graham, The University of Southern Mississippi Donald Young, Virginia Commonwealth University Dawit Haile, Virginia State University Carl Friedrichs, College of William and Mary

Responsibilities of the Coastal & Environmental Research Committee The Coastal and Environmental Research Committee is comprised of a subset of SURA Trustees who elect to serve on the Committee, plus non-Trustee members who are appointed by their Council member or institutional CEO. The Committee may include ex-officio, non-voting members as it deems appropriate, such as representatives from federal agencies involved in coastal and marine sciences or researchers from other coastal ocean related programs either within or outside the SURA footprint. The Coastal and Environmental Research Committee (CERC) will enable our primary constituency, the academic community, to achieve transformational scientific advances via a distributed community approach that transcends the resources and capabilities of any single institution. At the present time, this involves supporting the effective implementation of the SURA Super-Regional Modeling Testbed initiative including the development of a strategic plan to sustain funding for the testbed. In the future, however, the CERC should actively promote other such projects. The Committee is responsible for monitoring, overseeing, and evaluating the progress and outcome of all SURA-supported projects and activities in coastal research. The Committee will evaluate new project requests and make recommendations to the SURA Board for action, including the formation and or dissolution of Scientific Interest Groups (SIGs). New understandings should be the ultimate outcome of CERC pursuits. Understandings that are truly transformational can be quickly followed by new solutions to societal problems. SURA and the CERC can enable the dialogue that is essential to real interoperability.

Recent CERC Highlights Spring 2018

Coastal and Ocean Modeling Testbed (COMT)

• We are now in the fifth and final year of activity (FY 2018) of the NOAA Integrated Ocean Observing System (IOOS) Sponsored Coastal and Ocean Modeling Testbed (COMT) which is currently funded at the level of $1.05M/yr. Funding of COMT beyond September of 2018 is uncertain although SURA has submitted a proposal for FY 2019.

• SURA has submitted a proposal for FY 2019 COMT funding entitled ”A Community Testbed leveraging coupled inundation models at strategic sites along the Florida coast” . The request is for $300,000 per year for three years. Partners include UNF, FIT, LSU, USF and MSU.

• A special issue of the Journal of Geophysical Research on COMT results is now in preparation. Rick Luettich is serving as the special editor for this publication.

• The Spring COMT semiannual report is now ready for submission on March 30, 2018.

• The current phase of COMT ends August 31, 2018 and the final report is due one month later.

• We completed an article for publication in Oceanography, a journal of The Oceanography Society, to highlight collaboration, success stories and lessons learned over the last 15 years from the SURA-led SCOOP and COMT programs. Revisions requested by the editor are underway.

SURA Consortium for Coastal Resilience • SURA continues to promote a Consortium for Coastal Resilience.

Reference: Collaboration to Enhance Coastal Resilience EOS vol. 97, no. 24 pp. 9-10.

• We have a contract with Springer Publishing Company in Germany for an edited/multi-authored book entitled Tomorrow’s Coasts: Complex and Impermanent. Several CERC members are contributors. Final editing is complete and the book is now in the final production phase. It consists of 21 chapters and is roughly 375 pages in length. A pdf of the front matter including the contents and introduction is attached.

• To lay the groundwork for future pursuits, we have opened dialogues with leaders from foundations, the International Resilience Center and the Water Institute of the Gulf.

• At the CERC Fall Meeting on November 1, the CERC proposed to continue Coastal Resilience workshops in 2018 and beyond. It is proposed that over the next three years, workshops will be held in Charleston, SC, Baton Rouge, LA and Norfolk, VA. Support will sought from NSF, local, county and state programs and possibly foundations. Participation will be invited from academia, federal and local funding agencies, emergency managers and planners, and end users.

Summary In advanced planning for Fiscal Year 2019, the Southeastern Universities Research Association (SURA) continues to seek support to accelerate an ongoing program to facilitate multi-institutional and trans-disciplinary collaborative development, testing, coupling and refinement of computational models, and innovative forecast products related to coastal processes at a hierarchy of time and space scales. The goal is to Improve Understanding and Forecasts of Extreme Events and Future Environmental Conditions Affecting the U.S Coasts. This initiative is intended to support and complement the modeling programs of NOAA’s Integrated Ocean Observing System (IOOS), the National Water Center and other related federal programs (including DoD, DOE and DHS). Rigorous, transparent, and replicable transitions of existing academic models to pre-operational and operational status and evolution of next generation models that include coupling of ocean, hydrology and ecosystem models are needed to better predict future events. To accomplish this, numerous academic institutions, federal agencies and private entities must engage in a collaborative and forward-looking program. Although improved models are expected to result from this program, participation will not be limited to modelers but must include a range of other trans-disciplinary scientists, managers and stakeholders. SURA can enable such a program.

Identified Need Coastal communities in the United States and the world are challenged by new and

increasing threats. Numerical models provide critical predictions of coastal inundation, waves, and destructive processes of coastal erosion to protect property and save lives. The National Operational Coastal Modeling Program (NOCMP) develops and maintains a national network of Operational Nowcast and Forecast Hydrodynamic Model Systems (OFS). NOAA currently operates 13 regional nowcast/forecast models. As technologies change, improved field-tested

Coastal & Environmental Research Program Vision: Engage the talent and infrastructure of SURA's members to assess, forecast and develop strategies to mitigate risks in natural and social systems of coastal regions. Mission: Catalyze the advancement of science based models coordinated with supporting observations to enhance prediction and manage coastal risk during environmental and societal change. Fiscal Year 2019 Applied Focus: Facilitate Collaborations to support local, state and federal emergency and resilience planning and policy, community education and risk reduction.

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models should be transitioned to operations in order to provide more accurate and timely warnings of the severity of impending dangers and to plan for future storm impacts.

Beyond the confines of individual universities or federal agencies, an independent

community-shared consortium can help the global community to take a first step in addressing questions of risk and resilience by facilitating the creation of an open-source base of empirical and numerical model data along with a rigorous set of data standards and an extensible cyber infrastructure for managing, and accessing the necessary information. This will support a combination of discipline-specific and cross-disciplinary numerical modeling, coupling the outputs from physical process models with ecosystem and socioeconomic models, and analyses of socioeconomic factors that might ultimately determine the resilience of coastal communities. The results must then be presented to emergency and resilience managers and policy makers at all governmental levels, from local to federal, in ways that can be broadly understood and acted on. The scientific community at large can initiate and evolve a collaborative network of interdisciplinary scientists and supporting cyber-infrastructure with emphasis on understanding and modeling complex coastal systems and communicating the results to operational end users. The intent of this network is not only to facilitate collaborations within the academic community but, most importantly, among universities and federal, state and local governmental agencies, non-governmental organizations (NGOs) and stakeholder organizations. The rationale for such a collaborative program was briefly set out in a commentary in EOS (Wright et al., 2016)

In 2010, SURA in collaboration with the NOAA IOOS Office and the academic

community, launched the Coastal and Ocean Modeling Testbed (COMT) to improve operational models and forecasts and help transition models from research to operations. The COMT mission has focused on using applied research and development to accelerate the transition of scientific and technical advances from the coastal and ocean modeling research community to improve operational ocean products and services. SURA developed today’s COMT by building strong and strategic collaborations among experts from academia, Federal operational centers, and industryIncreasingly, modeling infrastructure in the United States includes improved process representation, coupling of ocean and hydrologic models, incorporation of data assimilation techniques, and testing. COMT is contributing significantly to these advancements. For the past 14 years SURA has provided infrastructure, protocols and guidance to operate unbiased, third party test-bed programs for evaluating and refining numerical models for use in coastal and ocean environments. SURA established its coastal ocean observing system credentials with the SCOOP program (SURA Coastal Ocean Observing and Prediction Program) in 2004. SCOOP helped compile data to provide long-term early warnings of climate change driven sea level changes as well as short-term predictions of storm surges and waves. Many of these same functions were then transitioned to the NOAA Integrated Ocean Observing System (IOOS) Program. SURA then developed a new collaborative team of more than 20 universities, federal partners, and marine technology industries to develop and demonstrate COMT. The COMT is now in its fifth and final year of IOOS funding. We believe that the time has now come to extend SURA’s collaborative modeling efforts beyond the previous process-specific modeling testbed, to embrace other impacted aspects of the coastal realm, including ecosystems and socioeconomic facets as well as long range prognoses of future threats to coastal communities. In pursuing these new directions, we will build on, and extend, lessons learned in the conduct of SCOOP and COMT.

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SURA’s Accomplishments in Coastal Modeling to Date Beginning in 2003, prior to the establishment of the U. S. Integrated Ocean Observing System (U.S. IOOS®) as a permanent program administered by the National Oceanic and Atmospheric Administration (NOAA), the Southeastern Universities Research Association (SURA) contributed to the expanding open-access network of distributed sensors and linked computer models through development of the Southeastern Coastal Ocean Observing and Predicting Program or SCOOP. Key to development were strong and strategic collaborations among university, government, and industry experts. SCOOP scientists helped transition environmental measurement and prediction into a community effort and a real-time collaboration between research institutions and operational agencies; more than 40 scientific publications were produced. SCOOP integrated and extended observations from the Gulf of Mexico, the Southern Atlantic Bight (from Cape Canaveral to Cape Hatteras), the Middle Atlantic Bight (from Cape Hatteras to Nantucket Shoals), and the Chesapeake Bay. In 2007, NOAA stood up the official IOOS Program. In order to facilitate the orderly transition of research capabilities to operational implementation, the NOAA US IOOS program has sponsored SURA to develop and manage a Coastal and Ocean Modeling Testbed (COMT) since 2010. Since its creation, COMT has served as a SURA-managed conduit between the research communities and the federal government for the sharing and refining of numerical models, observations and software tools. Key to the success of COMT have been strong partnerships among universities and U.S. agencies that have missions or applications in ocean and coastal environmental prediction, natural hazard mitigation, biologically relevant physical indices that impact on primary, secondary and fisheries production, or environmental resource stewardship. Since 2010, the COMT has facilitated collaboration involving more than 20 universities along with agency representation from NOAA, Navy, EPA and the U.S. Army Corps of Engineers. The COMT is now one of 12 official NOAA testbeds (www.testbeds.noaa.gov). Collaboration has underpinned program success from the outset, within the academic community and, importantly, between academia and operational users. Accomplishments from Phase 1 of COMT (2010-2012) were reported in detail in a special issue of the Journal of Geophysical Research published in 2013 (see Luettich et al. for a summary of highlights). Projects focused on modeling phenomena affecting the U.S. Atlantic and Gulf of Mexico coasts such as inundation, estuarine hypoxia in the Chesapeake Bay, shelf hypoxia in the Northern Gulf of Mexico, and development of improved tools for model assessment. SURA provided collaboration leadership to facilitate sharing of high performance computing resources and knowledge transfer, especially implementation of advances made by the cyberinfrastructure team. One of the successes during this period of performance related to guidance on the behavior (e.g., accuracy, robustness, execution speed) and implementation requirements (e.g., resolution, parameterization, computer capacity) of several wave and storm surge models, which were evaluated for operational use. Models utilized information from the National Data Buoy Center and the Gulf of Mexico Coastal and Ocean Observing System from three hurricanes that impacted the northwestern Gulf of Mexico. The current COMT program began in 2013 and includes participants from academia, the private sector and government agencies. Projects are advancing the operational use of models for the prediction of extreme events and chronic conditions to help save lives, protect property and

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sustain marine resources (Luettich et al., 2017). Ongoing COMT projects have focused on (1) Estuarine Hypoxia Modeling in Chesapeake Bay; (2) U.S. West Coast Physics and Ecosystems Modeling; (3) Surge and Wave Modeling for Puerto Rico/U.S. Virgin Islands; (4) Inter-comparison of Hypoxia Models for the Northern Gulf of Mexico; and (5) COMT Cyber Infrastructure. Success stories from these projects are described in November 2017 issue of journal EOS (Luettich et al., 2017).. One important success from COMT was achieved by the NWS’ National Hurricane Center. As a result of the testing done using COMT, the National Hurricane Center was able to increase the resolution and geographical coverage of the Sea, Lake, and Overland Surges from Hurricanes (SLOSH) model to produce coupled inundation forecasts involving compound effects in addition to storm surge. Among the other significant outcomes of this program, methodologies developed by COMT to couple storm surge and wave models were recently used successfully by Puerto Rican scientists to predict storm surge and wave heights generated by Hurricane Maria, September 20, 2017. Additionally, and of particular importance have been the modeling of low or depleted oxygen that leads to 'dead zones' and the flooding of coastal areas. COMT’s Chesapeake Bay and Gulf of Mexico projects have played an instrumental role in this critical area.

Prospectus and Scope of Work for Future Modeling Testbed Programs

The Southeastern Universities Research Association (SURA) seeks support from multiple sources for the SURA Coastal and Environment Research program to accelerate work to sustain and extend an independent consortium to support the next generation modeling test bed and education program focused on extreme events as well as anticipating the long-range future of coastal threats. As in the past, one purpose is to facilitate the transition of new models to operations. Beyond this outcome, however, we should advance educational and planning support of new capabilities for understanding, predicting and visualizing the coastal, environmental and socioeconomic responses to extreme atmospheric events, including storm surge, inundation, waves, heavy rains and river floods as well as decadal changes in coastal environmental conditions. These factors directly impact the safety, health and well being of coastal communities. Accomplishing this goal will require the engagement and collaborative teamwork of an extensive, diverse and talented brain trust. Our vision is to bring such a consortium together by means of a series of modest subcontracts and facilitate their collaboration by providing the needed infrastructure, coordination and motivation. The COMT, on which this initiative will build, has been a multi-institutional, collaborative effort to develop a shared set of model code, data, and information technology (IT) infrastructure for numerical model testing. The COMT has become a community-oriented research and development tool that meets the requirements of the National Oceanic and Atmospheric Administration’s (NOAA) Integrated Ocean Observing System (IOOS). We hope to now make the leap to the next new, trans-disciplinary horizon and create an open access, distributed laboratory for coastal predictions, operations, education and planning. The benefit to society that SURA ultimately aims to provide is the promise of safe and healthy coasts – “safe” meaning a reduced risk of loss of life due to lack of information about severe weather events and “healthy” meaning preserving ecosystems for fish and shellfish stocks in coastal areas and keeping water safe for recreation (control of water-borne pathogens). Funding will be applied to 5 ongoing major thrusts and include the following deliverables:

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• Continuing the development and implementation of data standards that comprise the technical language of interoperability;

• Demonstrating the potential for integration and added value that occurs when disparate and diverse communities employ a common, standardized framework for information exchange;

• Deploying the technical infrastructure to create an environmental prediction system that can be used as a research tool and handed off to the responsible entity that will use it to support the decision-making activities that benefit society;

• Planning and executing demonstrations of new models; and • Developing new educational toolkits and a web site to provide the general public,

planners and policy makers with clear and non-technical explanations of anticipated coastal processes and their potential impacts.

Since the inception of the SCOOP program, SURA university partners have accepted the philosophy that standards enable innovation. They use community standards when they exist, and advance them when they don’t. This allows us to focus on applying standards-compliant data-integration technologies for coastal modeling. We have used a service-oriented architecture (SOA) that involves modularized system components and standardized web-based interfaces to connect them. As in past COMT and related programs, sub-awardees will be selected by a non-conflicted team of advisors and those selected will be expected to actively engage in multi-institutional, trans-disciplinary team collaborations involving non-proprietary open source models. All model code, data and model results will be shared among participants and final products will be freely available to all interest parties. Institutional Uniqueness The Southeastern Universities Research Association (SURA) Coastal and Environmental research program is a multi-institutional, collaborative effort. Established in 1980 as a nonprofit corporation, SURA fosters collaboration among its member institutions in science and engineering and encourages new ideas for SURA collaborative programs that meet SURA criteria for support. SURA’s program brings together diverse groups of researchers with expertise in both oceanography and information technology (IT). SURA partners are helping to implement the goals of the IOOS by developing a service-oriented architecture to support community collaboration on shared scientific goals. Recent outcomes of the COMT program along with a list of SURA’s current partners are described in a recent article in EOS (Luettich et al. 2017). Intended Outcomes This initiative will support collaboration and innovation among existing and emerging test beds focused on modeling coastal and ocean processes including inundation, ecosystem degradation, coastal land loss and human health impacts on both short and long term time scales. It will also advance protocols, standards and methodologies for educating planners, emergency managers, policy makers and the general public about present and future coastal changes, risks and mitigation strategies.

Tomorrow’s Coasts: Complex and Impermanent

In no environment is the connection between people and nature stronger than in coastal systems. Climate change, sea level rise, ecosystem evolution, altered river

discharge and changes in the size, intensity and duration of storms will accelerate the degradation of coastal realms over the decades ahead. The coastal systems and coastal

communities of the future will be different from those of today.

Edited by: Lynn Donelson Wright and Charles Reid Nichols

(in press; Springer Publishers, Heidelberg)

Tomorrow’s Coasts:

Complex and Impermanent

A collaborative synthesis promoted by the Coastal and Environmental Research Committee of the Southeastern Universities Research Association (SURA)

Edited by: Lynn Donelson Wright1 and Charles Reid Nichols2

Contributing Authors: M. Bortman5, Arthur Cosby3, Christopher D’Elia4, Hasna Khandekar3, Jacki Livingston5, Skylie McAfee5, K. McLeod5, Gina Rico Mendez3, James Morris6, S. Murdoc5, S. Newkirk5, C. Reid Nichols2 Donald T. Resio7, David R. Shaw8, J.P.M. Syvitski9, Bruce G. Thom10, N. Woiwode5 , L.Donelson Wright1, Wei Wu11, Donald Young12, Gary Zarillo13, Julie Zinnert12

1 Southeastern Universities Research Association (SURA), Washington, DC, USA. 2 Marine Information Resources Corporation MIRC), Ellicott City, Maryland, USA 3 Social Science Research Center, Mississippi State University, Starkville, MS, USA. 4 School of the Coast and Environment, Louisiana State University, Baton Rouge, LA, USA. 5 The Nature Conservancy, Washington, DC USA 6 Baruch Inst. for Marine and Coastal Sciences, University of South Carolina, Columbia, SC USA 7 School of Engineering, University of North Florida, Jacksonville, FL USA 8. Department of Plant and Soil Sciences, Mississippi State University, Starkville, MS, USA 9. Community Surface Dynamics Modeling System, University of Colorado, Boulder, CO, USA 10 School of Geosciences, University of Sydney, Sydney, NSW, AUSTRALIA 11 Dept. of Coastal Sciences, University of Southern Mississippi, Ocean Springs, MS, USA 12 Department of Biology, Virginia Commonwealth University, Richmond, VA USA 13 Ocean Engineering and Sciences, Florida Institute of Technology, Melbourne, FL USA

Cover- Fragile Coastal Slum, Kolkata (Calcutta) India; photo credit Bertrand Celce.

Preface In no environment is the connection between people and nature stronger than in coastal systems. Climate change, sea level rise, ecosystem evolution, hydrologic modifications of river discharge to the coasts and changes in the intensity and duration of storms and attendant coastal erosion are likely to accelerate the alteration of coastal realms over the decades ahead. In concert with these changes, the socioeconomic environment that underpins human coastal communities is also impermanent and dynamic. The interdependence of environmental and socioeconomic processes in the Anthropocene is already giving rise to suites of highly complex and non-linear feedbacks, many of which are counterintuitive. Improved abilities to predict, communicate, mitigate and respond to the outcomes of future coastal processes, gradual as well as abrupt, on both long-term and event time scales are essential to the welfare of coastal communities and to the sustainability of coastal ecosystems and built infrastructures. Those interested in understanding the complex nature of coastal processes must take an interdisciplinary approach to Earth system problems, and international collaborations to strengthen the relationships between the physical and social sciences must be nurtured. The changes that are underway can be slowed, with a global commitment to do so, but most cannot be stopped. The coastal systems of the future will be different from those of today. Preparation of this general literature synthesis was undertaken as an initiative of the Southeastern Universities Research Association’s Coastal and Environmental Research Committee to lay a foundation for future collaborations aimed at improving predictions and strategies for responding to the complex changes that are occurring, and are expected to occur in the future, within the world’s diverse coastal systems. Strategies for ensuring the joint resilience of humans and nature will rely heavily on understanding how the many complex facets of the system interconnect and how they might evolve in the foreseeable future. This understanding must extend well beyond the scientific community to include decision makers, politicians and the general public. This synthesis is intended to contribute to that broad understanding and stimulate pursuit of forward-looking solutions. This is not a technical or specialized treatise. The intent is to provide a conceptual roadmap to show how some of the numerous pieces of complex coastal systems intersect and might interact under changing future environmental regimes. The book is addressed to a non-technical but environmentally literate audience that includes the lay public, policy makers, planners, engineers, environmental scientists, and academics interested in the causes and consequences of global environmental change and its effects on coastal systems. The book also outlines some strategies for anticipating and responding to the challenges that lie ahead. It is hoped that as future changes unfold, our understandings and abilities to predict will also evolve. David R. Shaw, Chair, Coastal and Environmental Research Committee, Southeastern Universities Research Association (SURA), Washington D.C.

Table of Contents

Preface- D.R. Shaw Introduction- L.D. Wright Part I: Understanding Coastal Systems and Global Change Chapter 1. Coastal Complexity and Predictions of Change ,– L.D. Wright, J.P.M Syvitski and C.R. Nichols 2. Global Change: More than climate L.D. Wright, J.P.M Syvitski and C.R. Nichols 3. Sea Level Rise: Recent Trends and Future Projections L.D. Wright, J.P.M Syvitski and C.R. Nichols 4. Complex Intersections of Seas, Lands, Rivers and People L.D. Wright, J.P.M Syvitski and C.R. Nichols 5. Coastal Morphodynamics and Ecosystem Dynamics L.D. Wright, J.P.M Syvitski and C.R. Nichols and J. Zinnert 6. Coastal Systems in the Anthropocene L.D. Wright, J.P.M Syvitski and C.R. Nichols Part II: Causal Processes, Their Consequences and Their Mitigation 7. Coastal Inundation: Causes and Impacts L.D. Wright, D.T. Resio and C.R. Nichols 8. Degradation of Coastal Ecosystems: Causes and Impacts C.R. Nichols, J. Zinnert and D. Young 9. Coastal Erosion and Land Loss: Causes and Impacts L.D. Wright, W. Wu and J. Morris 10. Impacts of Coastal Waters and Flooding on Human Health L.D. Wright and C. D’Elia 11. Natural Infrastructure to Mitigate Inundation and Coastal Degradation J. Livingston, N. Woiwode, M. Bortman, S. McAfee, K. McLeod, S. Newkirk, and S. Murdock

Part III: Case Studies of Threatened and Vulnerable Coasts Chapter 12. Pearl River Delta and Guangzhou, China L.D. Wright and W. Wu 13. Coastal Louisiana L.D. Wright and C. D’Elia 14. Florida L.D. Wright, C.R. Nichols and G. Zarrillo 15. Mid Atlantic Bight, Chesapeake Bay and the Pamlico Sound C.R. Nichols, C. D’Elia and G. Zarrillo 16. The Alaskan Arctic Coast L.D. Wright Part IV: Collaboration to Enhance Future Coastal Resilience 17. Next Generation Numerical Models to Address Complex Change D.T. Resio and C.R. Nichols 18. Future Societal Vulnerability, Risk and Adaptability L.D. Wright 19. Future Adaptive Coastal Management B.G. Thom 20. Data-Intensive Alternatives for Human Adaptation to Coastal Change A. Cosby, G. Rico Mendez and H. Khandekar 21. Promoting Resilience of Tomorrow’s Impermanent Coasts L.D. Wright and B.G. Thom Epilogue Acknowledgements Glossary

Introduction

L.D. Wright

“Life is a series of natural and spontaneous changes. Don't resist them. Let reality be reality. Let

things flow naturally forward.” Lao Tzu, c. 600 BCE To greater or lesser degrees, everything that exists or happens in the universe, on earth or within the realm of humanity somehow affects everything else. And the causal links are multi-directional, which means that there are countless feedback loops that produce never-ending change. Impermanence is a natural reality and the idea of enforced stasis is not really rational. Eastern religions and philosophies have long understood this. The scientific community has more recently come to view, explain and model the functions and outcomes of the myriad connections and consequent dynamic changes in terms of Complex Systems Dynamics. The idea of complexity is now widely accepted by modelers of dynamic systems involving the non-linear interdependence of multiple processes (Bar-Yam, 1997; Liu et al., 2007). The International Geosphere Biosphere Programme (IGBP) has articulated the importance of intersecting social and natural sciences and has evolved the “Anthropocene” paradigm that considers human and natural earth processes to be interdependent and to function and change as a unified complex system (Bondre and Gaffney, 2015). The IGBP’s successor, Future Earth, continues to promote this idea. Global change now challenges the scientific community to evolve strategies for anticipating and adapting to possible future scenarios of natural and societal impermanence. To meet these challenges, however, alternative future circumstances must be predicted with progressively increasing confidence. Of crucial importance, the predictions must also be understood and accepted by multidisciplinary scientists, the public, and policy makers. Observations, theory, numerical models, and education must ultimately advance human and ecosystem resilience globally, regionally and locally. Today, half of the world’s 7 billion people live within 100 kilometers (60 miles) of the shore (Dawson, 2017). Coastal communities and environments are among the most severely threatened by the myriad changes that are underway. As detailed by the U.S. Global Change Research Program (Wuebbles at al. 2017) among numerous other recent national and international analyses, climate change, sea level rise, storm surge, land subsidence, and coastal urbanization, along with various types of flood inundation, ecosystem evolution, hydrologic and human-induced changes to river discharge and to nutrient and chemical inputs to rivers, and changes in the intensity and duration of storms and attendant coastal erosion are likely to accelerate the alteration of natural coastal realms over the decades ahead. In concert with these natural changes, the socioeconomic environment that underpins human coastal communities is also both impermanent and dynamic.

The coastal consequences of global change are far reaching. For example, increases in the earth's average atmospheric temperature impacts climate, which in turn alters ocean properties, such as salinity and temperature, which then affects ecosystems such as coral reefs and wetlands. In fact, human habitation, food production, potable water availability, health, safety, economic welfare, national and class conflicts and simple enjoyment of life are all impacted. As sea levels rise, low-lying vulnerable urban areas throughout the world will be more frequently flooded by storms. Low-income people in flood-prone areas will be increasingly vulnerable to widespread tragedy. Frequent street flooding of low-lying neighborhoods can paralyze traffic, sewers can be flooded, drinking water may be contaminated and water-borne pathogens may be spread throughout neighborhoods. And, as was the case in New Orleans in the days following Hurricane Katrina, when Cyclone Nargis swept over Myanmar (Burma), when Hurricane Sandy plowed across Caribbean nations such as Cuba, Dominican Republic, Haiti, and Jamaica before making final landfall in the United States, and when Hurricanes Harvey, Irma and Maria made devastating landfalls in Texas, the Caribbean and Florida in 2017, extensive inundation of neighborhoods can impede rescue operations following nature-caused disasters. Model projections must support local government officials in assessing resilience, planning for humanitarian assistance and identifying the most vulnerable communities, environments, and facilities. Although humanity may take reasonable actions to slow the rate of atmospheric warming, it is highly unlikely that inevitable changes in such processes as inundation can be halted. But, with greater understanding and collaboration we can better anticipate and adapt to future change. Thus, there is a clear need for greater understanding, awareness and prediction. Improved abilities to predict, communicate, mitigate and respond to the outcomes of future coastal processes, gradual as well as abrupt, on both long-term and event time scales are essential to the welfare of coastal communities and to the sustainability of coastal ecosystems and built infrastructures. This will require collaboration among interdisciplinary scientists to integrate natural and social sciences and engage scientists, modelers, engineers, educators and stakeholders from academia, federal agencies, local and state governments, non-governmental organizations and the private sector in the search for enhanced awareness of what the future may hold. A high priority vision for future coastal science should be to enhance resilience of coastal communities by anticipating and mitigating hazards to human health, safety and welfare and reducing economic harm to coastal industries such as tourism, fisheries and shipping. The purpose of this book is not to offer a technical treatise on how to build better numerical models or to provide the cognoscenti with new scientific details or theories. As pointed out in the preface, the purpose is to provide a general foundation for understanding the interconnections of the myriad factors that are driving coastal change and will determine what the future may hold. The writing is non-technical, non-mathematical and non-jargonized throughout. Wherever scientific terms are required to avoid ambiguity, a clear and simple definition is presented and those definitions are repeated in the glossary. We aim to communicate with all who care about the future of coastal environments. Additional background material can be found in a reference such as the Encyclopedia of Marine Science (Nichols and Williams, 2017). In Part 1, we

present some underlying general background realities and concepts that are applicable to coastal processes and coastal change worldwide. Part 2 reviews, in greater depth, some of the more important physical, ecological and societal causes and outcomes of coastal change. A selection of case studies of some prominent and highly vulnerable coastal regions is presented in Part 3. Some strategies for facilitating and supporting collaboration among the global scientific community, the public and decision makers to enhance future coastal resilience are outlined in Part 4. Recent references are provided throughout in order to provide the interested reader with a starting point for his or her own research and to provide rigorous support for the explanations offered here. “If we understand what is happening and accept the fact of change we can go with the flow and

still do some steering to adapt and survive”. Anonymous

References Cited in Introduction

Bar-Yam, Y., 1997. Dynamics of Complex Systems. Cambridge, MA: Perseus Press. 848 pp.

Bondre, N. and Gaffney, O. (Ed.), 2015. IGBP Annual Report 2014/2015. Sweden: IGBP Secretariat, The Royal Swedish Academy of Sciences. Dawson, A., 2017. Extreme Cities: The Perils and Promise of Urban Life in the Age of

Climate Change. New York, Verso 378 pp. Liu, J.; Dietz, T.; Carpenter, S.R.; Alberti, M.; Folke, C.; Moran, E.; Pell, A.C.;

Deadman, P.; Kratz, T.; Lubchenco, J.; Ostrom, E.; Ouyang, Z.; Provencher, W.; Redman, C.L.; Schneider, S.H., and Taylor, W.W., 2007. Complexity of Coupled Human and Natural Systems. Science, Vol. 317, Issue 5844, pp. 1513-1516.

Nichols, C. R. and Williams, R.G., 2017. Encyclopedia of Marine Science, Revised

Edition, New York: Infobase Publishing,. Wuebbles , D.J., Fahey, D.W., Hibbard, K.A., DeAgelo, B., Doherty, S., Hayhoe, K.,

Horton, R., Kossin, J.P., Taylor, P.C., Waple, A.M. and Weaver, C.P.,2017. Executive Summary. In: Wuebbles , D.J., Fahey, D.W., Hibbard, K.A., Dokken, D.J., Stewart, B.C. and Maycock, T.K. (eds) U.S. Global Change Research Program, Washington, D.C., USA, pp 12-34, doi:10.7930/J0DJ5CTG

SURA® INFORMATION TECHNOLOGY COMMITTEE MEETING AGENDA Jefferson Lab

12000 Jefferson Avenue, Newport News, VA Wednesday, April 25, 2018

12:00pm Lunch Meeting Theme: IT and the Library; Identifying complementary roles and services in support of research 12:30pm Welcome: Marc Hoit, Chair SURA IT Steering Group - Meeting Overview and Introductions 12:40pm Invited speakers illustrating issues and examples of IT/Library collaborations in support of research:

NIH NLM – NLM Efforts in Support of Research – Ivor D’Souza, Director - NLM Office of Computer and Communications Systems

Campus Library Leaders: Library perspectives on supporting researchers

UVA Library - Michele Paige Claibourn, Director- Research Data Services & Social Natural Engineering Sciences – confirmed

NCSU Hunt Library – Jill Sexton, Interim Associate Director for the Digital Library GWU Gelman Library – Hannah Sommers, Associate University Librarian

ACI-REF (Advanced CyberInfrastructure - Research and Education Facilitators) – A multi-campus model for supporting research; Lauren Michael, Research Computing Facilitator, Wisconsin Institute for Discovery

Campus IT Leaders – IT Perspectives on supporting researchers

NCSU – Marc Hoit, Vice Chancellor for Information Technology (VCIT) and Chief Information Officer JLab – Amber Boehnlein, CIO – Balancing information security and open access needs of researchers

GWU – Brian Ensor, Assistant Vice President, Planning and Strategic Initiatives 3:00pm Break 3:15pm Facilitated Discussion – Marc Hoit

Identifying a focus, leadership and participants for a follow-on activity related to developing successful IT/Lib collaborations in support of research:

§ Ideas for new areas of collaboration § Prioritizing areas where collaborative projects can solve members’ problems. § Identifying leaders within the SURA membership § Identify project team for selected focus area

4:30pm Meeting review and next steps

Remote Participation: To join the meeting on a computer or mobile phone point your browser to:

https://bluejeans.com/118321518?src=calendarLink Meeting ID: 118 321 518

INFORMATION TECHNOLOGY COMMITTEE MEETING REGISTERED PARTICIPANTS

April 13, 2018

Trustees (*) * Marc Hoit, North Carolina State University, Chair Michael Barker, The University of North Carolina at Chapel Hill Amber Boehnlein, Jefferson Lab Michele Claibourn, University of Virginia Ivor D’Souza, NIH – NLM Damian Doyle, University of Maryland, Baltimore County Brian Ensor, The George Washington University * Mark Hoeting, Georgia Institute of Technology Ron Hutchins, University of Virginia Nazmul Islam, The University of Alabama at Birmingham * Eric Kledzik, Florida Institute of Technology Scott Midkiff, Virginia Polytechnic Institute and State University Jill Sexton, North Carolina State University Hannah Sommers, The George Washington University * Noel Wong, Tulane University Matthew Younkins, The University of Oklahoma SURA Staff Liaison: Gary Crane SURA: Linda Akli

SURA Standing Committee: Information Technology Membership and Responsibilities

April 2018

Information Technology Committee Steering Group Marc Hoit, North Carolina State University, Chair Bliss Bailey, Auburn University Brian Ensor, The George Washington University Sara Graves, The University of Alabama in Huntsville Mark Hoeting, Georgia Institute of Technology Ron Hutchins, University of Virginia Eric Kledzik, Florida Institute of Technology Don Riley, University of Maryland, SURA Fellow Staff Liaison: Gary Crane, SURA Director of IT Initiatives

Information Technology Committee (* SURA Trustee) Nazmul Islam Alabama-Birmingham * Sara Graves, Alabama-Huntsville Chris McCoy, Arkansas

Bliss Bailey, Auburn Joel Hartman, Central Florida David Heddle, Christopher Newport Jim Bottum, Clemson Sharon Pitt, Delaware Tracy Futhey, Duke Elias Eldayrie, Florida Jason Ball, Florida Atlantic

* Eric Kledzik, Florida Tech David Driesbach, Florida International Richard Newman, Florida LambdaRail Carl Baker, Florida State Loretta Early, George Washington Brian Ensor, George Washington

* Judd Nicholson, Georgetown Timothy Chester, Georgia

* Mark Hoeting, Georgia Tech Jean Muhammad, Hampton Dale Hulvey, James Madison Adam Murray, James Madison Amber Boehnlein, Jefferson Lab Brian Nichols, Kentucky

Ben Blundell, Louisiana-Lafayette Mark Johnson, MCNC Don Riley, Maryland Jack Suess, Maryland, Baltimore Jeff Schiller, MIT

* Nicholas Tsinoremas, Miami Timothy Ramsay, Miami Stewart Seruya, Miami Lewis Temares, Miami Steve Parrott, Mississippi State Chris Kielt, North Carolina-CH

* Marc Hoit, North Carolina State Matt Younkins, Oklahoma Rusty Waterfield, Old Dominion Kamran Khan, Rice Doug Foster, South Carolina

* Noel Wong, Tulane Ricardo Cortez, Tulane Ron Hutchins, Virginia

Scott Midkiff, Virginia Tech Julie Speer, Virginia Tech

Hubert Harris, Virginia State Barb Dawson, West Virginia Courtney Carpenter, William & Mary

Responsibilities of the Information Technology Committee The extended IT Committee is comprised of CIO's and computer scientists and technologists of SURA institutions, and includes SURA Trustees as appointed by the Board. The SURA Board of Trustees has appointed an IT Committee Steering Group that acts on behalf of the extended IT Committee to carry out its responsibilities. The Steering Group meets on at least a quarterly basis, coincident or just prior to scheduled Executive Committee and Board meetings. The Steering Group attends the bi-annual Board of Trustees meetings. The full SURA IT Committee meets prior to Board meetings to ensure that the issues of the larger committee are presented to the SURA Board. The IT Committee will: • Seek and encourage new collaborative IT projects of benefit to SURA member institutions • Monitor the progress of the approved and funded SURA IT program • Review the plans for future SURA IT projects/programs • Provide appropriate comments and recommendations to the Board

SURA IT Program Summary for BoT – April 25, 2018 SURA IT Steering Group Comprised of six members and a Chair, the SURA IT Steering Group (ITSG), selected by the IT Committee and approved by the Board of Trustees, provides the leadership function of the SURA IT Committee. The IT Committee Chair and three of the six ITSG members must be SURA Trustees. ITSG members serve three year terms. The current composition of the SURA IT Steering Group is:

• IT Committee Chair, Marc Hoit (Trustee), North Carolina State University • Sara Graves (Trustee), University of Alabama in Huntsville • Mark Hoeting (Trustee), GeorgiaTech • Erik Kledzik (Trustee), Florida Institute of Technology (pending Board Approval) • Bliss Bailey (non-Trustee), Auburn University • Brian Ensor (non-Trustee), George Washington University • Ron Hutchins (non-Trustee), University of Virginia

Gary Crane, SURA IT Director and Don Riley, SURA Fellow and President’s Designee are appointed, non-voting members of the SURA IT Steering Group. NSF Funded XSEDE Community Engagement and Enrichment Activities Grant year seven of the National Science Foundation funded Extreme Science and Engineering Discovery Environment (XSEDE) award began September 1, 2018. A mid-year review was conducted in January to orient the new NSF program officer, and once again the Community Engagement and Enrichment (CEE) team received high marks by the review panel. SURA continues to be a funded partner, leading the CEE Broadening Participation Program. SURA is responsible for XSEDE’s national campus engagement activities, training events, and the facilitation of Under-Represented Minority, Women, and Minority Serving Institution use of XSEDE services. The successful SC16 Advanced Computing for Social Change workshop was offered for the second time at SC17 in Denver and is now a permanent part of the SC Student Program. Cloud and 3rd Party Vendor Assessment and Management Best Practices Guide On March 29, the SURA IT Committee announced the release of version 1 of "Process and Procedures for Assessing Third Party Software & Service Providers" (www6.sura.org/programs/information-technology/it-initiatives/). This document, produced by an the SURA IT Committee Cloud Vendor Assessment Working Group, is intended to be used by an institution’s IT management team and IT security staff to assist in the development of a process for evaluating and managing cloud and third party vendor software and service providers with an emphasis on maintaining control of sensitive personal and institutional data. This document has been developed in conjunction with EDUCAUSE and is intended to assist in the development of an institutional process that makes use of the Higher Education Cloud Vendor Assessment Tools developed by Educause.

Proposal Submissions SURA, Ohio Supercomputer Center, and five Minority Serving Institutions submitted a proposal to develop a Computational and Data Science (CDS) Curriculum Exchange in response to the NSF Cybertraining solicitation. This project would create a framework for resource constrained institutions to share CDS courses and offer CDS minors and certificate programs with minimal investment. If the pilot is successful, the groundwork will be laid for a flexible and scalable backbone that can be expanded to support additional institutions. SURA is also an outreach and training partner with the Cornell Center for Advanced Computing (CAC) on their proposal to NSF to introduce Machine Learning into advanced computing training for domain science researchers in physics and engineering.

MEETING OF THE SURA DEVELOPMENT & RELATIONS COMMITTEE

CEBAF Center, Room L102 * Jefferson Lab, Newport News, VA

1:00 – 3:45 p.m. * Wednesday, April 25, 2018

1:00 p.m. Introductions, Agenda Review, and Chair’s Remarks – David Lee (UGA) 1:05 p.m. Government Relations Update – Federal & State – Greg Kubiak (SURA)

• Efforts with U.S. Congress (FY18 funding/FY19 budget) • Efforts with Commonwealth of Virginia (new Femtography Center)

1:15 p.m. Review of Distinguished Scientist Awards process – Greg & Fred

1:25 p.m. NASA Programs Review – Russell Moy & Charna Meth (SURA)

• LASSO (Kennedy Space Center) • CRESST II (Goddard Space Flight Center)

2:15 p.m. Tech Center Subcommittee update & Change to JSA Programs Committee – Jerry Draayer (SURA)

2:30 p.m. Break 2:45 p.m. Update of Development Opportunities – Larry Hare (SURA)

• SRNL Subcommittee – Prakash Nagarkatti (USC)

3:15 p.m. New Initiatives: • Pew, DHS, and International Resilience Center – Russell • Marine & Coastal Security Opportunities – Dan Flynn (FAU)

3:35 p.m. Subcommittee Status & Review: (DTRA/STEP) 3:45 p.m. Review, Action Items and Adjourn – David

Updated 4/11/18

DEVELOPMENT & RELATIONS COMMITTEE MEETING REGISTERED PARTICIPANTS

April 13, 2018

Trustees (*) * David Lee, The University of Georgia, Chair * Iwan Alexander, The University of Alabama at Birmingham * Jerry Draayer, SURA * Kelvin Droegemeier, The University of Oklahoma Karen Eck, Old Dominion University * Don Engel, University of Maryland, Baltimore County David Ernst, Vanderbilt University * Daniel Flynn, Florida Atlantic University * Morris Foster, Old Dominion University * Andres Gil, Florida International University * Yvonne Harris, James Madison University * John Higginbotham, The University of Alabama * David Hudson, University of Virginia Charles Hyde, Old Dominion University * Tanju Karanfil, Clemson University * Ramesh Kolluru, The University of Louisiana at Lafayette * Dennis Manos, College of William & Mary * Victor McCrary, The University of Tennessee * Prakash Nagarkatti, University of South Carolina * David Norton, University of Florida Rodney Robertson, Auburn University Thomas Russo, The George Washington University * James Weyhenmeyer, Georgia State University SURA Staff Liaison: Greg Kubiak SURA: Larry Hare; Charna Meth; Russell Moy; Janette Stout

SURA Standing Committee: Development & Relations Membership and Responsibilities

April 2018

Development and Relations Committee Steering Group David Lee, The University of Georgia, Chair Leo Chalupa, The George Washington University, DTRA/STEP Subcommittee Chair Dennis Manos, College of William & Mary, Tech Center Subcommittee Chair Prakash Nagarkatti, University of South Carolina, SRNL Subcommittee Chair Jerry Draayer, SURA President & CEO Staff liaison: Greg Kubiak, SURA Chief Public Affairs Officer

Development and Relations Committee (* SURA Trustee) * John Higginbotham, The University of Alabama * Iwan Alexander, The University of Alabama at

Birmingham * Jim Coleman, University of Arkansas * John Mason, Auburn University * Truell Hyde, Baylor University * Tanju Karanfil, Clemson University * Charles Riordan, University of Delaware * David Norton, University of Florida * Daniel Flynn, Florida Atlantic University Fredric Ham, Florida Institute of Technology * Andres Gil, Florida International University * Leo Chalupa, The George Washington University * David Lee, The University of Georgia * James Weyhenmeyer, Georgia State University * Yvonne Harris, James Madison University * Lisa Cassis, University of Kentucky * Ramesh Kolluru, University of Louisiana at

Lafayette

* Ramu Ramachandran, Louisiana Tech University * Don Engel, University of Maryland, Baltimore

County Karl Steiner, University of Maryland, Baltimore

County * George Miller, Norfolk State University * Barry Burks, North Carolina A&T State University * Kelvin Droegemeier, The University of Oklahoma * Morris Foster, Old Dominion University * Yousif Shamoo, Rice University * Prakash Nagarkatti, University of South Carolina * Sudeep Sarkar, University of South Florida * Victor McCrary, The University of Tennessee * Mark Barteau, Texas A&M University * Daniel Jaffe, The University of Texas at Austin * David Hudson, University of Virginia * Dale Wesson, Virginia State University * Dennis Manos, College of William and Mary

Responsibilities of the Development and Relations Committee • Identify and promote opportunities to expand existing collaborations or initiate new collaborations that build

strategic alliances among SURA members and outside partners

• Advance development activities/initiatives that support SURA's mission, including the review and approval of teaming agreements and/or partnerships as deemed appropriate to fulfill its charge

• Create scenarios to advocate for multi-institutional collaborations that complement the interest of SURA's membership

• Advise and support commercialization of SURA technologies through government and/or industry partnerships

• Oversee and support an effective external relations effort that promotes SURA's mission and programs, and proactively advocates for the same as necessary and appropriate

• Serve as SURA's primary committee interface with the SURA Council of Presidents, helping to ensure alignment with shared institutional objectives

• Solicit, screen, and select the recipient of the SURA Distinguished Scientist Award

PublicAffairsReportfortheApril25,2018Meetingofthe

Development&RelationsCommittee

• Congress agreed to a two-year budget deal as part of an FY18 omnibus appropriations bill approved March 23, which would increase the limits on domestic spending by $63 billion and $68 billion in FY18 and FY19 respectively. This is seen as good news for DOE/SC and JLab operations budgets, which will finalize their spending plans soon. We made extensive efforts to communicate the needs of the lab over the past few months with appropriations subcommittee and Virginia delegation staff – particularly as it relates to the comparative run times for other DOE/SC labs. We have also weighed in on the FY19 President’s Budget Request. See the attached draft FY19 ask paper for JLab operations, and a coalition letter signed by members of the Task Force for American Innovation on February 6.

• Related to this focus on funding, we have worked on plans to participate in the annual Nuclear

Physics Day on April 9. The Jefferson Lab Users Group members will join with users from FRIB and RHIC to lobby the Hill for DOE Office of Science/NP funding. It will be our sixth year in a row in working with our fellow NP lab government affairs reps to lobby Congress on nuclear physics funding issues. A copy of the Jefferson Lab one-pager is attached.

• We were successful in having two important provisions for JLab placed in the (outgoing) Virginia

Governor’s biennial budget request: $500,000 in seed-funding for a new Center for Nuclear Femtrography (CNF), and a full exemption from state sales tax, consistent which how other FFRDCs are treated in Virginia. Both of these provisions are critical for strengthening our bid for the Electron Ion Collider (EIC). Newly elected Governor Ralph Northam, who visited the lab not long ago as Lieutenant Governor, retained both provisions in the budget. But while the House of Delegates retained both provisions, the Senate removed both. The issue is now before a conference committee, which is to reconvene during a special budget session scheduled to begin April 11. We are working with supportive Senators and Delegates as well as our university partners and the City of Newport News to build support. Attached is a one-pager on the CNF/EIC and the letter from the City.

• From the finalists recommended by a subcommittee, the Development and Relations Committee

voted for two 2018 SURA Distinguished Scientist Award recipients: Gabriela González of Louisiana State University and Pam Soltis of the University of Florida. González is a Professor of Physics and Astronomy and former spokesperson of the LIGO Scientific Collaboration. She will be recognized at the board reception on April 25. Soltis is a distinguished professor, botanist, and curator at the Florida Museum of Natural History, and will be recognized during the plenary session the next morning. The subcommittee screened the initial 13 nominations to a field of four, which was voted on by the full committee and past award recipients. Press releases are attached, and updated process attached..

• The completed 2017 SURA Annual Report, with our audited financial statements, was mailed to

the SURA Board of Trustees, Council of Presidents, and committee members on March 15.

Greg D. Kubiak April 2, 2018

Summary

Jefferson Science Associates (JSA), led by the 61-member Southeastern Universities Research Association (SURA), is the parent organization which operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab/JLab) in Newport News, Virginia, for the Department of Energy (DOE). JSA respectfully requests that Congress appropriate $118 million for Medium Energy (ME) Operations within the Office of Nuclear Physics (NP) budget in FY19, an increase of $19.5 million above the budget request. JSA also strongly supports maximum funding for the Office of Nuclear Physics as well to ensure that all parts of the JLAB receive the resources they need to execute their critical scientific mission. The proposed level for ME Operations is $18 million above the FY17 enacted and is slightly above the requested proposed increase from FY18 in order to address increased personnel and energy costs consistent with market forces and plans for workforce retention expected by the DOE. The proposed investment in NP medium energy operations will enable approximately 5000 hours of operations for JLab’s 12 GeV Continuous Electron Beam Accelerator Facility (CEBAF) which is the optimal run-time for nearly all accelerator-based user facilities in DOE. Without funds sufficient to guarantee operations at this level, the nation will fail to fully capitalize upon the $338 million federal investment in the unique scientific nuclear physics capability enabled by successful completion of the 12 GeV facility upgrade.

Background After decades of planning and construction, Jefferson Lab is beginning the scientific program enabled by the federally funded $338M 12 GeV Upgrade to CEBAF. The CEBAF upgrade was identified by the US nuclear physics community as a critical component to solidify the nation’s leadership in Nuclear Physics. As a result, with strong support from DOE and Congress, the 12 GeV Upgrade was initiated in 2004, and completed on time and within budget despite a period of construction that included sequestration, two year-long continuing resolutions as well as a government shutdown. In FY2017, the accelerator delivered beam to each of the four

REQUEST BILL AGENCY/ACCOUNT

$118 million

FY19 Energy and

Water Development Appropriations Bill

Department of Energy Office of Science Nuclear Physics Medium Energy

Operations

Optimal Hours of Operations for

12GeV CEBAF

12 GeV at CEBAF Accelerator

2

upgraded experimental halls, marking the initiation of the full scientific program. The Project received Critical Decision 4 (approval of project completion) in September 2017. Since the beginning of CEBAF operations in the late 1990s until the initiation of the accelerator construction and installation for the 12 GeV Upgrade in 2012, the facility was scheduled to operate more than 5,500 hours annually, and typically delivered approximately 5,000 hours annually. During that same time period CEBAF’s optimal operating hours were 5,400, increasing to 6,000 in 2009-2011. Operations were intentionally curtailed during the 12 GeV CEBAF Upgrade Project execution phase to carry out construction and installation activities in the 2012-2014 timeframe. Since 2015, however, the facility has been severely restricted in operating hours due to budget limitations. Jefferson Lab operated in the 2014-2017 timeframe in the range of 2000-3000 hours per year, half that of typical CEBAF operations prior to the 12 GeV Upgrade. The CEBAF facility supports 1,600 scientific users from around the world, including more than 200 nuclear physics Ph.D. students, making it the largest nuclear science user facility in the world. The 2015 Nuclear Science Advisory Committee recommended as the highest priority, the operation of CEBAF to deliver on the scientific promise of the 12 GeV Upgrade. The scientific program of already-approved experiments will take nearly a decade to complete if the facility is adequately funded to support full operation at 5,000 hours per year, but will take more than two decades at present operating levels.

Requested Action The FY19 budget request includes $98.5 million for medium energy operations and states that this funding would support 2,035 operational hours or approximately 19 weeks of operations for research, tuning, and beam studies. JSA, based upon its lab personnel analysis, believes that 2,035 hours of operations cannot be met with $98.5 million and would need to lay off approximately 35 staff and cease all other facility improvement activities in order to meet this run rate. At this level of operations, the experimental backlog reaches 15 years. Notwithstanding this issue, JSA-SURA requests that Congress provide $118 million for medium energy operations in order to support 5000 hours operations, the optimal run time for CEBAF as well as the accepted norm for nearly all other Office of Science accelerator facilities. This funding level is $18 million above the FY17 enacted of $100 million. This request is slightly above the FY18 funding request for $115 million in order to address the approximately 3 percent increase budget for salary increases to address key workforce retention in the Lab as DOE expects - which are approved by the Department, and a comparable adjust for the costs associated with power for the Lab – both electricity and cryogenics. Funding at this level would allow CEBAF to operate at the same number of hours as its peer facilities and correct the recent historical shortfall in CEBAF operations. Nearly all of the Basic Energy Sciences (BES) facilities are funded to deliver approximately 5,000 hours per year. Indeed, since 2010 the average delivered hours for BES facilities is 4700 hours per year. The High Energy Physics (HEP) program’s one major accelerator facility, Fermilab Accelerator Complex, is funded at a level that supports 5,000 hours of delivered operating hours per year. Standing in sharp contrast is CEBAF, which has been funded to only deliver on average 2,600 hours annually in the period 2014-2017. In the annualized FY18 C.R. plan, the situation is more dire, with CEBAF only able to deliver 1640 hours of operation, approximately one-third of the norm within comparable facilities run by the DOE Office of Science.

3

Office of Nuclear

Physics funding ($M) Medium Energy Facility Operations funding ($M)

Delivered CEBAF Commissioning/ Operating Hours

FY17 Enacted 622 99.99 2190 FY18 Request 503 88.6 1070 FY18 House 619 1600 FY18 Senate 639 2450 FY18 Annualized C.R.

617.8 97.9 1640

FY18 Optimal 115

5000

FY19 Request 600 98.5 2035 FY19 Optimal 118 5000

Conclusion Without the resources to reach 5000 hours of operations, the US will not fully utilize the nuclear physics facility whose science experiments were top rated in the NSAC 2015 Long Range Plan, creating a more significant backlog of work whose unrealized results will jeopardize US leadership in nuclear physics. The 1600-strong nuclear physics user community will look abroad for scientific opportunities if the facility that supports their scientific field can only operate at one-third capacity. The majority of the 200 graduate students in nuclear physics will be unable to complete their Ph.D. research, interrupting the pipeline of highly-trained talent for fields as diverse as nuclear medicine, nuclear security, and the nuclear industry.

February 6, 2018 The Honorable Mitch McConnell The Honorable Charles Schumer Majority Leader Democratic Leader United States Senate United States Senate Washington, DC 20510 Washington, DC 20510 The Honorable Paul Ryan The Honorable Nancy Pelosi Speaker of the House Democratic Leader United States House of Representatives United States House of Representatives Washington, DC 20515 Washington, DC 20515 Dear Speaker Ryan, Majority Leader McConnell, Leader Schumer, and Leader Pelosi: The 95 undersigned businesses, scientific and engineering societies, and universities – each a fundamental part of the U.S. innovation ecosystem driving American economic growth and job creation – urge you to reach a bipartisan budget deal that raises the harmful sequestration level budget caps for both defense and non-defense programs. We further urge you to make investments in science and engineering research a top priority when allocating additional funding by increasing the 302(b) allocations for the Commerce, Justice, Science, and Related Agencies (CJS) and Energy and Water Development and Related Agencies (E&W) Appropriations Subcommittees and increasing funding for Department of Defense (DOD) science and technology accounts. Additional funding is critical for these subcommittees – along with a strong allocation for Defense – to ensure appropriators can make strategic investments in scientific research at DOD; the Department of Energy; NASA; the National Science Foundation (NSF); and the National Institute of Standards and Technology (NIST) in FY 2018 and set a strong course for the rapidly approaching FY 2019 appropriations process. Robust and sustained federal investment in scientific research is essential to strengthening our economic and national security. These investments support advanced training for students at U.S. universities and national laboratories whom businesses actively recruit for high-quality American jobs. Federally funded scientific research both at DOD and civilian agencies such as NSF and NIST, also ensures our warfighters and defense systems are well protected and equipped with the most advanced technical capabilities to fight and win the wars of the future – both real world and virtual conflicts. America’s leadership is being tested and a renewed commitment to innovation is urgently needed. Previously unrivaled, the U.S. innovation ecosystem has driven our country’s economic strength and global leadership for more than 50 years, but today our international competitors are taking pages from the American playbook and investing in their domestic innovation ecosystems. According to NSF’s 2018 Science and Engineering Indicators report, “U.S. global share of [science and technology] activities is declining as other nations—especially China—continue to rise.” While we appreciate the budget pressures Congress faces, federal funding for scientific research is an investment in the American economy and domestic workforce that will pay dividends for years to come – helping to ensure the industries and jobs of tomorrow are created right here at home. We urge Congress to seize this moment to strike a bipartisan, bicameral budget agreement that raises the harmful sequestration-level spending caps on both defense and non-defense spending and to prioritize increasing the 302(b) allocations for CJS and E&W and grow the DOD science and technology accounts to enable strategic new investments in science and engineering research.

Sincerely, Advanced Micro Devices Aerospace Industries Association Agronomy Society of America American Association for the Advancement of Science American Astronomical Society American Chemical Society American Geosciences Institute American Institute for Medical and Biological Engineering American Institute of Biological Sciences American Mathematical Society American Physical Society American Physiological Society American Psychological Association American Society for Engineering Education American Society for Microbiology American Sociological Association Applied Materials, Inc. ASME Association of American Universities Association of Public and Land-grant Universities The Association for Women in Mathematics (AWM) Battelle Bigelow Laboratory for Ocean Sciences City College of CUNY College of Fisheries and Ocean Sciences, University of Alaska Fairbanks Columbia University in the City of New York Consortium for Ocean Leadership Consortium of Social Science Associations Council on Undergraduate Research Crop Science Society of America Dauphin Island Sea Lab Duke University Eastman Ecological Society of America Entomological Society of America (ESA) Federation of Associations in Behavioral and Brain Sciences Florida State University The Geological Society of America Georgia Institute of Technology GLOBALFOUNDRIES Greater Boston Chamber of Commerce Greater Pittsburgh Chamber of Commerce Harvard University Hewlett Packard Enterprise IEEE-USA Incorporated Research Institutions for Seismology Indiana University Iowa City Area Chamber of Commerce

Jefferson Science Associates Massachusetts Institute of Technology Michigan State University Michigan Technological University The National Center for Manufacturing Sciences Northern Illinois University The Ohio State University OSA-The Optical Society Princeton University Procter & Gamble PsySiP: Psychology of Science in Policy Qorvo Rensselaer Polytechnic Institute Research!America Rutgers, the State University of New Jersey, School of Environmental and Biological Sciences SAGE Publishing School of Ocean and Earth Science and Technology, University of Hawaii at Manoa Semiconductor Industry Association Skidaway Institute of Oceanography, University of Georgia SME (Society of Manufacturing Engineers) Society for Industrial and Applied Mathematics Society for Research in Child Development Soil Science Society of America Southeastern Universities Research Association SPIE, the international society for optics and photonics Stony Brook University Temple University Texas Instruments Incorporated University at Buffalo The University Corporation for Atmospheric Research (UCAR) University of California System University of Cincinnati University of Colorado Boulder University of Delaware University of Illinois System University of Iowa University of Maryland, College Park University of Michigan University of Nebraska University of Pennsylvania University of Pittsburgh The University of Texas at Austin University of Virginia University of Wisconsin-Madison Vanderbilt University Woods Hole Oceanographic Institution Yale University CC: The Honorable Thad Cochran, Chairman, Senate Committee on Appropriations

The Honorable Patrick Leahy, Vice Chairman, Senate Committee on Appropriations

The Honorable Richard Durbin, Ranking Member, Defense Subcommittee of the Senate Committee on Appropriations

The Honorable Lamar Alexander, Chairman, Energy and Water Subcommittee of the Senate Committee on Appropriations

The Honorable Dianne Feinstein, Ranking Member, Energy and Water Subcommittee of the Senate Committee on Appropriations

The Honorable Richard Shelby, Chairman, Commerce, Justice, Science, and Related Agencies Subcommittee of the Senate Committee on Appropriations

The Honorable Jeanne Shaheen, Ranking Member, Commerce, Justice, Science, and Related Agencies Subcommittee of the Senate Committee on Appropriations

The Honorable Rodney Frelinghuysen, Vice Chairman, House Committee on Appropriations The Honorable Nita Lowey, Ranking Member, House Committee on Appropriations The Honorable Kay Granger, Chairwoman, Defense Subcommittee of the House Committee on

Appropriations The Honorable Pete Visclosky, Ranking Member, Defense Subcommittee of the House Committee on

Appropriations The Honorable Mike Simpson, Chairman, Energy and Water Subcommittee of the House Committee

on Appropriations The Honorable Marcy Kaptur, Ranking Member, Energy and Water Subcommittee of the House

Committee on Appropriations The Honorable John Culberson, Chairman, Commerce, Justice, Science, and Related Agencies

Subcommittee of the House Committee on Appropriations The Honorable Jose Serrano, Ranking Member, Commerce, Justice, Science, and Related Agencies

Subcommittee of the House Committee on Appropriations

JEFFERSON LAB & UNIVERSITIES TO COLLABORATE ON CENTER FOR NUCLEAR FEMTOGRAPHY & STRENGTHEN BID FOR ELECTRON-ION COLLIDER

EXECUTIVE SUMMARY Jefferson Lab, in partnership with the College of William and Mary, Old Dominion, Hampton, and Virginia Commonwealth Universities and other Virginia Institutions, is seeking state funding to establish a Center for Nuclear Femtography (NFG). Establishing a scientific center at the forefront of an emerging field has the potential to expand the Commonwealth’s scientific leadership position, provide commercialization opportunities in this new field, and increase Virginia’s competitive advantage in site selection for the Electron Ion Collider (EIC). NFG is expected to be the next generation of nanotechnology. The latest nuclear femtographic imaging requires the development of new techniques that will need the integration of experimental, theoretical, computational and mathematical expertise – a challenge that Virginia is particularly well suited to confront. The initial request for $500,000 will start our development process while we seek further funds. The funds would support recruitment and salary for a prominent scientist to lead the center effort ($250K); a distinguished visitors program emphasizing inter-disciplinary aspects of NFG ($150K); and related travel and outreach for partner university researchers in this emerging field ($100K). EIC BACKGROUND & VIRGINIA SUPPORT After the Nuclear Science Advisory Committee recommended construction of the next generation science facility, known as an Electron Ion Collider (EIC) – the next step was a one-year study by the National Academies of Sciences, which is now expected to issue its positive report by mid-year. Once that is done, the U.S. Department of Energy will issue its “mission need” statement – signaling the open competition between Jefferson Lab and Brookhaven National Lab in New York. The project is now expected to be more than $1.5 billion in total construction cost. The Commonwealth has already invested to help bolster JLab’s competitive advantage. In FY16, Virginia provided almost $4M for initial site studies and staffing to prepare for research necessary for the eventual competition. And in the current biennial, a $2.4M appropriation was approved for design and prototyping of accelerating cavities and cryogenic systems that are central research for JLab having the best, most cost-efficient design. This year’s $500,000 request supports the project with the collaborative Center for Nuclear Femtrography. Besides our research universities, the City of Newport News has also been an important partner with JLab, having agreed to set aside land adjacent to the lab campus for future expansion. As the competition approaches, and in light of investments made by New York for Brookhaven’s bid, it remains important that the Commonwealth fund the Lab through its annual appropriation to support future commercialization efforts as well as other needs that may become necessary. SURA commissioned an economic impact study four years ago (Jan. 2014 by the Wessex Group Ltd.), which estimated that construction and initial operation of the EIC would create a cumulative 4,974 jobs in the Commonwealth over 7 to 10 years. As the time scale has moved and total project cost doubled ($660M to ~$1.5B), the economic impact to Virginia has grown substantially.

SURA Distinguished Scientist Award

The Development and Relations Committee is charged with soliciting, screening, and selecting recipients of the SURA Distinguished Scientist Award. Up to two awards, with an honorarium of $5,000 each, will be selected annually for presentation at SURA’s Spring Board of Trustees meeting. A subcommittee will be selected to screen the nominations to honor scientists engaged in outstanding research programs at SURA member institutions. The subcommittee will be deliberative in recognizing alignment with ongoing SURA initiatives, especially when these embrace collaboration. The subcommittee will also be deliberative in recognizing the importance of diversity and inclusion. After receiving 4 to 6 finalists from the subcommittee, the Development and Relations Committee will select one or two recipients for the award. Past SURA award recipients will be invited to participate in the balloting. After the selection is complete, SURA will notify candidates and their nominators of the outcome, and invite nominees of finalists to consider the option for their nominee to be among the following year’s candidates.

2018 SURA Distinguished Scientist Award Nomination Requirements SURA will invite nominations in September under the following guidelines: (1) Only SURA Board of Trustees and Council of Presidents members are eligible to

submit a nomination (limited to one nomination per SURA member institution.) (2) All nomination materials must be submitted in electronic form and directed to the

SURA Chief Public Affairs Officer, who will support the Committees’ work, at [email protected].

(3) The nomination period will close on December 5, 2017 at 5 p.m. EST, to insure adequate time for committee deliberation and advance notification of the recipient.

(4) Nomination materials should include: • A concise letter of nomination on the qualifications of the nominee from the

trustee or president, as well as contact information for the nominee; • A comprehensive, up-to-date curriculum vitae or biographical sketch of the

nominee; and • Up to five additional letters of endorsement on behalf of a nominee, limited to 2

pages each. (Letters from outside the institution are particularly desirable. (5) While all SURA member institution scientists in any program and field of research will be considered, preference will be given to scientists:

(a) whose research program brings exceptional recognition to work being performed at a SURA member institution; (b) whose work advances the SURA mission of promoting collaborative research; (c) whose recognition will reflect the broad diversity – in terms of racial, ethnic, gender, discipline, and institutional representation – within SURA member institutions.

(6) No Board of Trustee member within the past two years, nor previous recipients, will be eligible for the Distinguished Scientist Award.

NASA Kennedy Space Center Laboratory Support Services and Operations Contract (LASSO)

The Award On August 1, 2017, NASA announced the award of the Laboratory Support Services and Operations (LASSO) contract at the agency’s Kennedy Space Center (KSC) in Florida to URS Federal Services Inc., an AECOM company, of Germantown, Maryland.1 The total potential value of the contract is approximately $69.4 million. The LASSO contract also includes the option to add ‘flex’ hours to cover additional work. SURA is one of two major named subcontractors in the AECOM proposal.

Project Structure and Scope LASSO is a new activity for NASA that combines the laboratory elements of ‘operational’ and ‘research’ laboratories previously operated under separate contracts to separate contractors. SURA’s role is with the research laboratories under the prime contract’s ‘Professional and Technical Support Services’ task under a subaward from AECOM that began on March 1, 2018.

SURA’s participation in the LASSO program is through employees working at KSC and the engagement of faculty, students, and postdocs from SURA universities. A ‘master agreement’ has been prepared to facilitate university engagement based on a ‘task order’ format. SURA currently employs four senior subject matter experts specializing in chemistry, physics, electrical engineering, and material science at KSC. We believe these employees will help to identify opportunities for SURA and its members and facilitate university engagements. The LASSO program scope spans a wide variety of disciplines, many of which may not be traditional NASA technologies, including plant biology, geology, mechanical engineer, surface science, and material science. A summary of LASSO laboratories is attached.

Project Management Charna Meth joined the LASSO program as SURA’s Program Manager for Space Science and Technology. She also has responsibility for managing SURA’s participation the CRESST II program at NASA’s Goddard Space Flight Center.

A geologist by training with experience in laboratory user facilities and federally-funded research programs (including outreach), she will lead stakeholder engagement and overall program management for these activities.

1 https://www.nasa.gov/press-release/nasa-awards-laboratory-support-services-and-operations-contract-at-kennedy

LASSO APPENDIX 3 80KSC017C0012

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LABORATORY SUPPORT SERVICES AND OPERATIONS(LASSO)

CONTRACT

APPENDIX 3

LASSO LABORATORY LIST


2 of 3

Laboratory LaboratoryType Facility Work Performed in the

Laboratory By: Laboratory Description

Chemical Sampling and Analysis Laboratory (CA)

Contractor-Managed

Component Refurbishment & Chemical Analysis Facility Contractor

The Chemical Sampling and Analysis Laboratory (CA) provides sampling and chemical analysis for gas and cryogenic commodities, fuels, solvents and other fluid systems at KSC (including NASA and spaceport customers). Gas sample matrices include high purity gases such as helium, breathing air, oxygen and nitrogen. Analytes associated with these gases include carbon dioxide, carbon monoxide, hydrocarbons, moisture, argon, krypton and many potential contaminants.

Component Cleaning and Refurbishment Laboratory (CR)

Contractor-Managed


The Component Cleaning and Refurbishment (CR) Laboratory provides cleaning and refurbishment of aerospace hardware for NASA programs and the KSC institution. Aerospace hardware must meet exacting performance specifications and the laboratory supports hardware processing. Component Refurbishment capabilities include chemical cleaning and surface treatment (e.g., passivation, pickling, electropolishing, etc.), cleaning levels ranging from visual / commercial clean to the extremely stringent 10A, refurbishment of functional components to a “like new” condition, clean room operations (Class 100 / M3.5), functional testing of components, both hydraulically (0-6000 psi) and pneumatically (0-14,000 psi), cleaning and certification of chemical sampling equipment, and modification of fluid system components. The Component Cleaning and Refurbishment Laboratory maintains AS9100 Quality Systems certifications. All component refurbishment work is performed per approved procedures. Contractor engineering maintains an active file of over 4300 Intermediate and Depot Maintenance Manuals (IDMM’s) for various components / hardware. New IDMMs are generated / updated as required. A Chemical Cleaning and Testing Manual of over 5000 pages is also maintained. The laboratory develops environmentally friendly cleaning processes that eliminate ozone depleting solvents. The Laboratory maintains an ISO 14001 certified Environmental Management System and is certified by the National Aerospace and Defense Contractors Accreditation Program (NADCAP) for Chemical Processing.

Nondestructive Evaluation Laboratory (NDE)

Contractor-Managed NDE Building Contractor

The Nondestructive Evaluation (NDE) laboratory provides visual, magnetic particle, dye penetrant, Eddy current, infrared, radiography, ultrasonic, and leak testing services as well as certified weld inspections for NASA, GSDO, ISS, LSP, CCP and other Spaceport customers. Evaluations are performed in the laboratory and in the field.

Calibration and Standards Laboratory (CAL)

Contractor-Managed


The Calibration and Standards Laboratory (CAL) provides ANSI/NCSL Z540. compliant calibration of analytical, chemical, gas, and particle counter equipment, torque and gas flow, load cells, pressure transducers, gages, humidity and temperature, and electrical measuring and test equipment.

Advanced Imaging and Analysis Laboratory (AIAL) NASA-Managed Electronic Development

Laboratory Contractor

The Advanced Imaging and Analysis Laboratory (AIAL) evaluates current and emerging imaging technologies and characterizes cameras, lenses, and recorders as well as tracking methods and analysis software to enhance and expand current capabilities. The AIAL is a mixture of field-deployable imaging assets and fixed-location test equipment used for image analysis of assets from launch to landing, including flight and ground hardware and systems performance requiring high speed film and video formats with play and record capabilities. The laboratory provides imaging and image analysis of space flight hardware during ground operations and launch.

Applied Chemistry Laboratory (ACL) NASA-Managed Neil Armstrong Operations &

Checkout Building Government/Contractor

The Applied Chemistry Laboratory (ACL) develops technology for toxic-vapor detection, chemical scrubbers for toxic wastes, in-situ resource utilization processes for the Moon and Mars, recovery of oxygen from spacecraft CO2, capture of CO2 from a simulated Mars atmosphere and processing the CO2 to methane and water, conversion of spacecraft trash to gases, propellant and oxygen, hypergolic-fuel dosimetry, hydrogen detection, and environmental remediation. Other laboratory projects include the production of oxygen from carbon dioxide by electrolysis in ionic liquids and by photocatalytic reactions. Work has also been performed on the production of a nontoxic, non-global-warming, non-ozone-depleting, fire-extinguishing agent. The laboratory is providing increasing research and evaluation for environmental remediation, especially groundwater remediation technologies (permeable reactive barriers and emulsion-based cleanup technologies).

Applied Physics Laboratory (APL) NASA-Managed Neil Armstrong Operations &


The Applied Physics Laboratory (APL) develops a variety of special instrumentation and tools to resolve specific vehicle processing and GSE anomalies with focus areas in optics, acoustics, capacitance, avionics development and other technologies. The APL supports Orion/SLS, Expendable Launch Vehicle, International Space Station and research and technology development efforts. Laboratory personnel take demonstrated concepts that can solve a problem and ultimately turn them into field-worthy hardware. Primary areas of expertise are electromagnetic radiation (mainly ultraviolet, optical, infrared, and millimeter), ultrasonics, sensor development, and mechanical system design. Work focuses on advanced sensors and systems for measurement and leak visualization and detection, nondestructive evaluation of flight hardware and ground support equipment, flight hardware positioning systems, and cryogenics.

Chemistry and Life Sciences Laboratory (CLS) NASA-Managed Neil Armstrong Operations &


Chemistry and Life Sciences Laboratory (CLS) provides support for chemical analysis of materials (solid, liquid, or gas), identification of contamination for anomaly investigations, plant science, and chemical research and technology development for multiple NASA and KSC programs. The laboratory has a full spectrum of state-of-the-art analytical instruments for both qualitative and quantitative analyses of non-volatile organics, volatile organics, elements and ions, DNA sequencing and molecular biology, bacterial enumeration and microbial identification, and biological imaging to meet diverse operational and research needs.

Cryogenics Test Laboratory (CTL) NASA-Managed Cryogenics Test Laboratory Government/Contractor

The Cryogenics Test Laboratory (CTL) provides a quick response for cryogenic troubleshooting, and test and development capability to support KSC processing and launch activities. The CTL also performs focused research and development in areas such as thermal insulation systems, cryogenic components test and evaluation, low-temperature applications, and propellant servicing systems to increase operational safety and lower system life cycle costs. The objectives of the laboratory is to develop materials, produce new technology, and promote engineering for energy-efficient storage, transfer and use of cryogens and cryogenic propellants on earth and in space.

Electromagnetic Effects Laboratory (EML) NASA-Managed Electromagnetic Laboratory Government/Contractor

The Electromagnetics Laboratory (EML) provides electromagnetic compatibility testing and troubleshooting, electromagnetic interference resolution, payload telemetry reradiating service, mobile and Center-wide fixed radio frequency (RF) surveillance, and general support in the field of electromagnetic physics including electromagnetic interference (EMI) testing in anechoic chambers. The EML includes a test console that is manned during major tests and is the focal point for coordinating field test and mobile RF surveillance activities. Additionally, the laboratory includes two shielded enclosures and RF test apparatus necessary to perform compliance testing.

Electrostatics and Surface Physics Laboratory (ESPL) NASA-Managed Electronic Development

Laboratory (Annex) Government/Contractor

The Electrostatics and Surface Physics Laboratory (ESPL) is the premier NASA research facility dedicated to investigating electrostatics and surface physics problems with applications to spaceflight and planetary exploration. The laboratory has routinely performed electrostatic testing of thin films and clothing materials since the 1960s, leading to the compilation of a large comprehensive database on the electrostatic properties of materials. This laboratory can supply electrostatics information on thousands of thin films immediately and data on new materials in a very short time. Research is aggressive and accurate, involving worldwide collaborators in various disciplines. ESPL is currently involved in dust mitigation efforts for lunar and Martian exploration and methods for planetary protection.

Granular Mechanics and Regolith Operations Laboratory (GMRO)

NASA-Managed Electronic Development Laboratory (Annex) Government/Contractor

The Granular Mechanics and Regolith Operations (GMRO) Laboratory studies the mechanics of materials in a launch pad environment, especially the mechanics of soil at Lunar and Martian spaceports; how to excavate the soil to prepare berms, landing pads, and roads; how to model the blowing of soil or other materials in a rocket exhaust plume to predict the blast effects. GMRO also develops technologies for handling Lunar and Martian regolith, including excavator technologies, pneumatic transport of soil, and magnetic handling of soil. It studies the basic physics and geology of Lunar and Martian soil in order to support soil-handling technologies, including the particle sizing, particle shapes, bulk mechanical properties of the soil, soil compaction, field sampling technologies, and laboratory testing protocols. Another focus of the laboratory is advanced manufacturing methods using regolith for 3D Additive Construction technology development, sintering regolith materials and digital manufacturing of voxel elements.

Materials Analysis Laboratory (MAL) NASA-Managed Neil Armstrong Operations &

Checkout Building Government

The Materials Analysis Laboratory (MAL) provides materials analysis of metallic and nonmetallic materials as well as electrical components. Analysis includes failure analysis, forensic and accident investigation, mishap board investigation support, and materials testing and evaluation services. This work includes: stereomicroscopic examination; metallography; confocal microscopy; hardness testing (including portable and micro); Environmental scanning electron microscopy (SEM) with energy dispersive spectroscopy (EDS); thermal analysis (TMA, DSC, DMA); non-destructive evaluation via real-time digital radiography (DR) and 3D volumetric inspection with dimensional analysis via computed tomography (CT) and thermography; analog, digital and mixed signal component testing; high voltage facility power and high frequency electrical and DC power system testing; field analysis and data acquisition instrumentation and techniques; and automated electronic component testing and controls simulation.


3 of 3

Laboratory LaboratoryType Facility Work Performed in the

Laboratory By: Laboratory Description

Mechanical and Environmental Testing Laboratory (METL) NASA-Managed

Neil Armstrong Operations & Checkout Building;

Beach Corrosion Test Site; Launch Equipment Test

Facility

Government/Contractor

The Mechanical and Environmental Testing Laboratory (METL) houses both the physical testing and failure analysis capabilities and the corrosion testing required for corrosion research and evaluations. METL provides physical testing and failure analysis of materials in the following areas: 1) Materials testing, including tensile, compression, and fatigue. 2) Materials compatibility, including flammability and electrostatic discharge. 3) Environmental testing including thermal vacuum and temperature and humidity. 4) Controlled Environment testing used for both ground and payload support activities that require environmental (temperature, humidity, lighting, and CO2) control for conducting testing.

The corrosion testing capabilities for research and evaluations include electrochemical and general corrosion; accelerated corrosion; coating application; and atmospheric exposure testing of materials at the atmospheric Beach Corrosion Test Site; and seawater immersion and alternating sea spray facility.

Metrology Laboratory NASA-Managed Neil Armstrong Operations & Checkout Building Government The Metrology Laboratory performs precision measurement and dimensional analysis, mold impressions of

scratches, cracks, defects, etc. of flight hardware and ground support equipment.

Prototype Development Laboratory (PDL) NASA-Managed Prototype Building Government

The Prototype Development Laboratory (PDL) performs quick-turnaround prototype development (often for solutions to one-of-a-kind problems), hardware fabrication and modifications, and component testing of ground support equipment (GSE) and flight hardware, and provides support to failure analyses performed by other NASA laboratories. The laboratory responds quickly to failures that occur during projects and launch/payload processing operations, with effective and timely design solutions and modifications. Laboratory personnel are highly skilled engineers and technicians trained in the latest computer-aided design (CAD) tools and machining processes, sheet metal fabrication, welding, additive manufacturing, composite material fabrication, cryogenics, high-pressure pneumatics testing and electrical/electronics development.

Spaceport Processing Systems Development Laboratory (SPSDL)

NASA-Managed Launch Control Center GovernmentThe Spaceport Processing Systems Development Laboratory (SPSDL) provides a research and development oriented, multifunctional laboratory test bed for designing, developing, prototyping, analyzing, testing, and implementing hardware, software and related technologies for computer control systems.

Vibration Test Laboratory(VTL) NASA-Managed Cryogenics Test Laboratory Government

The Vibration Test Laboratory (VTL) provides testing such as sinusoidal, random, shock, classic (half sine, saw tooth, etc.) shock response spectrum (SRS), imported pulse, superimposed - random on random and sine on random, gunfire and sine burst of aerospace hardware. The laboratory provides closed loop vibration test systems typically consisting of electrodynamic shakers, instrumentation, signal conditioning, a controller and amplifier. Video documentation, high speed data and synchronized multiplexed test records provided. Provides acceptance and qualification testing of ground support equipment, flight hardware, small satellites, experiments, cargo, and ISS spares and upgrades. Work is performed in support of multi-program launch vehicles, payloads and GSE. Testing also includes research and development experiments supporting analytical model correlation and engineering evaluation.

SURA Finance Committee Agenda April 25, 2018

The meeting is scheduled to start 1PM and adjourn at 4PM. For those Finance Committee members who will be participating via phone the call-in number is 1-800-377-8846 and when prompted for the pass-code use 54798658#. _____________________________________________________________________________ • KPMG FY 17 Audit Results Presentation and Debriefing

§ SURA consolidated statements § JSA statements § OMB A-133 § SAS 114 letter

• Investment Review (Morgan/Stanley Presentation)

§ YTD portfolio and money manager performance § Market developments since last BOT meeting and outlook thru fiscal year end § Asset reallocation and hedging recommendations

• FY 18 February YTD Actual vs. Budget Operating Results

§ Key operating variances and drivers § Financial position and operating results § Business segment review § Budget outlook for remainder of the FY18

• Status of negotiations with PAE partner • Potential business development investments

• FY 18 February YTD Investment Activities and Financing

§ YTD investment balance reconciliation § Debt coverage and interest rate outlook

• Update on VA funding for SURA/JSA WFO research activities (FEL & EIC) and salary

supplements • SURA/JSA Retirement Plans Governance Oversight Update

§ Observations and action items resulting from the December 2017 annual performance review of the SURA/JSA retirement plans

§ TIAA revenue credits earned and used since previous BOT meeting

FINANCE COMMITTEE MEETING REGISTERED PARTICIPANTS

April 13, 2018

Trustees (*) * Sara Graves, The University of Alabama in Huntsville, Chair * Terry Herdman, Virginia Polytechnic Institute and State University * Fred King, West Virginia University * Francis Macrina, Virginia Commonwealth University * Kent Erdahl, College of William and Mary SURA Investment Advisor: Robert Olson, Morgan Stanley SURA Staff Liaison: Peter Bjonerud SURA: William Jones

SURA Standing Committee: Finance Membership and Responsibilities

April 2018

Finance Committee (* SURA Trustee) * Sara Graves, The University of Alabama in Huntsville, Chair * Kent Erdahl, College of William & Mary, Special Trustee * Terry Herdman, Virginia Polytechnic Institute and State University * Fred King, West Virginia University * Francis Macrina, Virginia Commonwealth University Staff Liaison: Peter Bjonerud, Chief Financial Officer and Corporate Treasurer, JSA Treasurer

Responsibilities of the Finance Committee Responsible for the financial activities of the corporation including: • Recommending approval and providing oversight of all budgets • Development and oversight of all investments • Development of appropriate spending guidelines • Evaluation/recommendation of major deviations from financial plans Act as Audit Committee of the Board: • Select external auditors and review performance periodically • Receive and evaluate (with recommendations as appropriate) the annual audit of the

corporation as prepared by external auditors • Initiate any special audit programs by the external auditor • Participate in the development of the annual internal auditor's program • Receive and evaluate (with recommendations as appropriate) the various internal audits Provide governance and fiduciary oversight of the SURA/Jefferson Science Associates retirement plans • Review and approve all additions and deletions of investment options • Conduct annual due diligence reviews of the plan assets to determine that the they are

managed in an efficient and effective manner and that they remain compliant with relevant ERISA requirements

• Develop and maintain a comprehensive Retirement Plan Investment Policy Statement that incorporates best practice in carrying out the corporations fiduciary responsibilities

• Review and comment on annual tax filings and any significant proposed changes to the retirement plan documents

PreliminaryActual Budget Variance Act vs BudFY18 FY18 Amount %

Revenues

GrantsJefferson Lab - Virginia funding 525 1,439Coastal 516 105Info Tech 76 101NASA 311 444

1,428 2,089OtherJefferson Lab DOE Net M&O fee 653 251Residence Facility 216 201Membership Fees 166 164Misc. 11 5

Total Revenues 2,474 2,710 (236) (8.7%)

Expenses:

Corporate G&AStaffing Costs 899 739Professional Services 151 159Facilities/Insurance 154 159Other Operating Expenses 187 182

1,391 1,239ProgramsJefferson lab 856 1,282Coastal 579 145Info Tech 139 151NASA 249 351Residence Facility 183 208Misc. 8 5

Total Expenses 3,405 3,381 (24) (0.7%)

Operating Income/(Loss) (931) (671) (260) (38.7%)

Other Income and Expenses

Net Return on Investment (1) 1,073 852 221

Change in Unrestricted Net Assets 142 181 (39)

Note(1) Net of $85K and $88xsK of line of credit interest expense for actual and budget, respectively

SURA Revenues & Expenses

February 2018 YTD Actual vs Budget ($000's)

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

Oct Nov Dec Jan Feb April10 AnnualTarget

Feb April10

1.08%

3.13%3.94%

8.66%

5.39%5.08%

10.80%

6.90%

4.78%3.2%

4.7%

7.9%

FY18FebruaryReturnonInvestment(ROI)andPortfolioReliance(PR)

ROI PR

WeightedAvg.MarketIndices

$-

$5.00

$10.00

$15.00

$20.00

$25.00

Mar17 June17 Sept17 Dec17 Jan18 Feb18

$21.05 $21.51 $21.49 $21.93 $22.43 $21.73

$7.38 $7.17 $7.29 $7.74 $7.74 $7.74

Portfoliovs.OutstandingDebt($Millions)Trailing4Qtrs.thruFebuary2018

PortfolioValue O/SDebt

$3.1 $3.1$2.1 $1.6 $1.8 $2.0

$2.9 $2.9 $2.6 $2.4

$1.0

$4.8$3.7

$1.9$1.4

$2.3$3.0

$4.0

$5.6

$6.9$7.3 $7.7

$27.7

$22.5

$20.0

$17.2

$19.5$20.2

$21.2$20.5 $20.8

$21.5 $21.7

8.53%

11.25%

9.14%8.21%

10.21% 10.28%

14.53%13.77%

12.85%

11.38%

$4.8%

$-

$5.0

$10.0

$15.0

$20.0

$25.0

$30.0

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

SURA02/28/18FinancialHistory-DashBoardPortfolioBalance&Reliance/OperatingLoss&Debt

($M)(PYAnchorPoint)

OperatingLoss Debt PortfolioBalance PorfolioReliance

SURABOARD OF TRUSTEES MEETING AND MEETINGS OF THE … · SURABOARD OF TRUSTEES MEETING AND MEETINGS...

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