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11i Asset Management Fundamentals - Supplemental Student Practices Student Guide

D14103GC10

Edition 1.0

July 2002

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Copyright © Oracle Corporation, 2002. All rights reserved.

This documentation contains proprietary information of Oracle Corporation. It is provided under a license agreement containing restrictions on use and disclosure and is also protected by copyright law. Reverse engineering of the software is prohibited. If this documentation is delivered to a U.S. Government Agency of the Department of Defense, then it is delivered with Restricted Rights and the following legend is applicable:

Restricted Rights Legend

Use, duplication or disclosure by the Government is subject to restrictions for commercial computer software and shall be deemed to be Restricted Rights software under Federal law, as set forth in subparagraph (c)(1)(ii) of DFARS 252.227-7013, Rights in Technical Data and Computer Software (October 1988).

This material or any portion of it may not be copied in any form or by any means without the express prior written permission of the Education Products group of Oracle Corporation. Any other copying is a violation of copyright law and may result in civil and/or criminal penalties.

If this documentation is delivered to a U.S. Government Agency not within the Department of Defense, then it is delivered with “Restricted Rights,” as defined in FAR 52.227-14, Rights in Data-General, including Alternate III (June 1987).

The information in this document is subject to change without notice. If you find any problems in the documentation, please report them in writing to Worldwide Education Services, Oracle Corporation, 500 Oracle Parkway, Box SB-6, Redwood Shores, CA 94065. Oracle Corporation does not warrant that this document is error-free.

Oracle and all references to Oracle Products are trademarks or registered trademarks of Oracle Corporation.

All other products or company names are used for identification purposes only, and may be trademarks of their respective owners.

Author

Ray Kuzemchak

Technical Contributors and Reviewers

Sandy Lamb, Julie Mulkern

This book was published using: oracletutor

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11i Asset Management Fundamentals - Supplemental Student Practices Table of Contents i

Table of Contents

Supplemental Student Practices .....................................................................................................................1-1 11i Asset Management Fundamentals ...........................................................................................................1-2 Objective........................................................................................................................................................1-3 Asset Controls Setup .....................................................................................................................................1-4

Practice 1.1 - Create a Location Key Flexfield Segment Value ................................................................1-5 Solution 1.1 – Create a Location Key Flexfield Value ..............................................................................1-6 Practice 1.2 - Create a Location Key Flexfield Combination ....................................................................1-7 Solution 1.2 – Create a Location Key Flexfield Combination...................................................................1-8 Practice 1.3 - Add QuickCode Values .......................................................................................................1-9 Solution 1.3 – Add QuickCode Values......................................................................................................1-10 Practice 1.4 - Create an Oracle Assets Calendar........................................................................................1-11 Solution 1.4 – Create an Oracle Assets Calendar ......................................................................................1-12

Asset Books ...................................................................................................................................................1-13 Practice 2.1 - Define an Asset Book ..........................................................................................................1-14 Solution 2.1 – Define an Asset Book.........................................................................................................1-17 Practice 2.2 - Review Security by Book Setup ..........................................................................................1-18 Solution 2.2 – Review Security by Book Setup.........................................................................................1-20

Asset Categories ............................................................................................................................................1-23 Practice 3.1 - Add Asset Category Key Flexfield Values..........................................................................1-24 Solution 3.1 – Add Asset Category Key Flexfield Values.........................................................................1-25 Practice 3.2 - Define Asset Categories ......................................................................................................1-26 Solution 3.2 – Define Asset Categories .....................................................................................................1-28 Practice 3.3 - Add Asset Categories to an Asset Book ..............................................................................1-29 Solution 3.3 – Add Asset Categories to an Asset Book.............................................................................1-31

Manual Asset Additions ................................................................................................................................1-33 Practice 4.1 - Add an Asset Using QuickAdditions...................................................................................1-34 Solution 4.1 – Add an Asset Using QuickAdditions .................................................................................1-35 Practice 4.2 - Add an Asset Using Detail Additions..................................................................................1-37 Solution 4.2 – Add an Asset Using Detail Additions ................................................................................1-38 Practice 4.3 - Using Detail Additions and Parent Assets ...........................................................................1-40 Solution 4.3 – Using Detail Additions and Parent Assets..........................................................................1-41 Practice 4.4 - Adding an Asset With Multiple Assignments .....................................................................1-43 Solution 4.4 – Adding an Asset With Multiple Assignments ....................................................................1-44

Mass Asset Additions ....................................................................................................................................1-46 Practice 5.1 - Create Mass Addition Lines ................................................................................................1-47 Solution 5.1 – Create Mass Additions .......................................................................................................1-49 Practice 5.2 - Prepare Mass Addition Lines...............................................................................................1-52 Solution 5.2 – Prepare Mass Addition Lines .............................................................................................1-54 Practice 5.3 - Post Mass Additions ............................................................................................................1-56 Solution 5.3 – Post Mass Additions...........................................................................................................1-57 Practice 5.4 - Add Assets Using ADI ........................................................................................................1-58 Solution 5.4 – Add Assets Using ADI.......................................................................................................1-60

CIP Asset Additions ......................................................................................................................................1-62 Practice 6.1 - Create a CIP Asset and Add Costs.......................................................................................1-63 Solution 6.1 – Create a CIP Asset and Add Costs .....................................................................................1-65 Practice 6.2 - Add a CIP Asset Cost via Mass Addtions ...........................................................................1-67 Solution 6.2 – Add a CIP Asset Cost via Mass Additions .........................................................................1-69 Practice 6.3 - Capitalize a CIP Asset .........................................................................................................1-72 Solution 6.3 – Capitalize a CIP Asset........................................................................................................1-73

Asset Adjustments .........................................................................................................................................1-74 Practice 7.1 - Perform Single Asset Adjustments ......................................................................................1-75 Solution 7.1 – Perform Single Asset Adjustments.....................................................................................1-76

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11i Asset Management Fundamentals - Supplemental Student Practices Table of Contents ii

Practice 7.2 - Perform a Mass Change.......................................................................................................1-78 Solution 7.2 – Perform a Mass Change .....................................................................................................1-79 Practice 7.3 - Setup a Physical Inventory ..................................................................................................1-80 Solution 7.3 – Setup a Physical Inventory .................................................................................................1-81 Practice 7.4 - Create and Compare a Physical Inventory in ADI...............................................................1-82 Solution 7.4 – Create and Compare a Physical Inventory in ADI .............................................................1-84

Depreciation ..................................................................................................................................................1-86 Practice 8.1 - Create a New Depreciation Method.....................................................................................1-87 Solution 8.1 – Create a New Depreciation Method ...................................................................................1-88 Practice 8.2 - Create a Prorate Convention................................................................................................1-89 Solution 8.2 – Create a Prorate Convention...............................................................................................1-90 Practice 8.3 - Run and Rollback Depreciation...........................................................................................1-91 Solution 8.3 – Run and Rollback Depreciation .........................................................................................1-93 Practice 8.4 - Run a Depreciation Projection.............................................................................................1-95 Solution 8.4 – Run a Depreciation Projection ...........................................................................................1-96 Practice 8.5 - Perform a What-If Depreciation Analysis ...........................................................................1-97 Solution 8.5 – Perform a What-If Depreciation Analysis ..........................................................................1-98

Asset Retirements ..........................................................................................................................................1-99 Practice 9.1 - Perform a Retirement and Reinstatement ............................................................................1-100 Solution 9.1 – Perform a Retirement and Reinstatement...........................................................................1-101

Asset Accounting...........................................................................................................................................1-103 Practice 10.1 - Create and Review Journal Entries....................................................................................1-104 Solution 10.1 – Create and Review Journal Entries...................................................................................1-105

Asset Inquiry & Reporting.............................................................................................................................1-106 Practice 11.1 - Perform Asset Inquiries .....................................................................................................1-107 Solution 11.1 – Perform Asset Inquiries....................................................................................................1-108 Practice 11.2 - Modify an Attribute Set Using Report eXchange Designer...............................................1-110 Solution 11.2 - Modify an Attribute Set Using Report eXchange Designer..............................................1-111 Practice 11.3 - Create an Attribute Set and Run a Variable Format Report in ADI ..................................1-112 Solution 11.3 - Create an Attribute Set and Run a Variable Format Report in ADI..................................1-113

Tax Accounting .............................................................................................................................................1-114 Practice 12.1 - Define a Tax Asset Book...................................................................................................1-115 Solution 12.1 – Define an Asset Book.......................................................................................................1-118 Practice 12.2 - Add Asset Categories to a Tax Book.................................................................................1-119 Solution 12.2 – Add Asset Categories to a Tax Book ...............................................................................1-121 Practice 12.3 - Perform an Initial Mass Copy............................................................................................1-123 Solution 12.3 – Perform an Initial Mass Copy ..........................................................................................1-124 Practice 12.4 - Manually Add an Asset to a Tax Book..............................................................................1-125 Solution 12.4 – Manually Add an Asset to a Tax Book ............................................................................1-126 Practice 12.5 - Run Depreciation for a Tax Book......................................................................................1-127 Solution 12.5 – Run Depreciation for a Tax Book ....................................................................................1-128 Practice 12.6 - Adjust Depreciation Reserve ............................................................................................1-129 Solution 12.6 – Adjust Depreciation Reserve............................................................................................1-130

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11i Asset Management Fundamentals - Supplemental Student Practices Table of Contents iii

Preface

Profile

Before You Begin This Course

Before you begin this course, you should have the following qualifications:

• Working experience with Asset Management

Prerequisites

• 11i Navigate Oracle Applications

How This Course Is Organized

This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.

Related Publications

Oracle Publications

Publications

• System release bulletins

• Installation and user’s guides

• read.me files

• Oracle Magazine

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11i Asset Management Fundamentals - Supplemental Student Practices Table of Contents iv

Typographic Conventions

Typographic Conventions in Text Convention Element Example Bold italic Glossary term (if

there is a glossary)

The algorithm inserts the new key.

Caps and lowercase

Buttons, check boxes, triggers, windows

Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.

Courier new, case sensitive (default is lowercase)

Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames

Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott

Initial cap Graphics labels (unless the term is a proper noun)

Customer address (but Oracle Payables)

Italic Emphasized words and phrases, titles of books and courses, variables

Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.

Quotation marks

Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references

Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”

Uppercase SQL column names, commands, functions, schemas, table names

Use the SELECT command to view information stored in the LAST_NAME column of the EMP table.

Arrow Menu paths Select File > Save. Brackets Key names Press [Enter]. Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D] Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

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11i Asset Management Fundamentals - Supplemental Student Practices Table of Contents v

Typographic Conventions in Code Convention Element Example Caps and lowercase

Oracle Forms triggers

When-Validate-Item

Lowercase Column names, table names

SELECT last_name FROM s_emp;

Passwords DROP USER scott IDENTIFIED BY tiger;

PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))

Lowercase italic

Syntax variables CREATE ROLE role

Uppercase SQL commands and functions

SELECT userid FROM emp;

Typographic Conventions in Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications.

(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve

This simplified path translates to the following:

1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary.

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

Notations:

(N) = Navigator

(M) = Menu

(T) = Tab

(B) = Button

(I) = Icon

(H) = Hyperlink

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11i Asset Management Fundamentals - Supplemental Student Practices Table of Contents vi

Typographical Conventions in Help System Paths

This course uses a “navigation path” convention to represent actions you perform to find pertinent information in the Oracle Applications Help System.

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

4. Review the Enter Journals topic that appears in the document frame of the help system window.

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Supplemental Student Practices Chapter 1 - Page 1

Supplemental Student Practices Chapter 1

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11i Asset Management Fundamentals

11i Asset Management Fundamentals

Supplemental Student Practices

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Objective

Objective

These Practices have been compiled to allow the Learner to apply their knowledge of Oracle Asset Management by completing exercises that build upon one another. In performing these Practices, the Learner will be able to obtain an understanding of the flow of Asset Management transactions and the implications of system implementation decisions.

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Asset Controls Setup

Asset Controls Setup


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Practice 1.1 - Create a Location Key Flexfield Segment Value

Overview

In this Practice you will create a new value for the Oracle Assets Location key flexfield segment Building.

Assumptions

• If you are not attending training at an Oracle University or Authorized Partner Education Center, you must have access to an Oracle Application Vision database or comparable training test instance on which to complete this Practice.

• Use the Oracle Assets seeded Responsibility > Assets, Vision Operations (USA).

• Replace XX in the Practice with a unique identifier such as your initials or a number. (For Instructor Led Training classes, this number will be assigned to you). This is necessary in order to create unique records within the database when performing the Practice.

Tasks

Add a New Location Flexfield Segment Value

Add a new Location key flexfield value for the Building segment naming it XX_BUILDING.

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Solution 1.1 – Create a Location Key Flexfield Value

Add a New Location Flexfield Segment Value

Responsibility = Assets, Vision Operations (USA)

1. Navigate to the Segment Values form.

• (N) Setup > Financials > Flexfields > Key > Values

2. In the Find Segment Values form, enter the following data:

Field Value

Application Oracle Assets

Title Location Flexfield

Structure Vision Ops Location Flexfield

Segment Building

3. Select (B) Find.

4. Click in the Value column and select (I) New.

5. Enter the Value and Description XX_BUILDING.

6. Save your work. (use the Diskette Toolbar icon or the CTRL + S keyboard combination).

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Practice 1.2 - Create a Location Key Flexfield Combination

Overview

In this Practice you will crate a new flexfield combination for the Oracle Assets Location key flexfield

Assumptions




Tasks

Add a New Location Flexfield Combination

Add a new Location key flexfield combination using the following segment values:

Segment Name Value

Country USA

State CA

City SAN DIEGO

Building XX_BUILDING

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Solution 1.2 – Create a Location Key Flexfield Combination

Add a New Location Flexfield Combination

1. Navigate to the Locations form

• (N) Setup > Asset System > Locations

2. Invoke the List of Values for the Location field (CTRL + L)

3. Enter or chose from the List of Values the segment values as listed above.

4. Save your work. (use the Diskette Toolbar icon or the CTRL + S keyboard combination)

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Practice 1.3 - Add QuickCode Values

Overview

In this Practice, you will add two new values for the ASSET DESCRIPTION QuickCode Type.

Assumptions




Tasks

Add New Asset Description QuickCodes

Add the following two new asset description values to the Oracle Assets QuickCode Type ASSET DESCRIPTION:

Value Description

XX_PLANT MACHINE XX_Plant Machine

XX_60 FT BOXCAR XX_60 Ft Boxcar

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Solution 1.3 – Add QuickCode Values

Add New Asset Description QuickCodes

1. Navigate to the QuickCodes form

• (N) Setup > Asset System > QuickCodes

2. Place the QuickCodes form in query mode by using the F11 key.

3. Enter ASSET D% in the Type field

4. Execute the query by using the CTRL + F11 key combination.

5. Click in the Value field and then choose the New icon on the Toolbar to insert a new record.

6. Enter the two new asset descriptions as listed above.

7. Save your work (CTRL + S)

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Practice 1.4 - Create an Oracle Assets Calendar

Overview

Creating a new Oracle Assets Calendar will be accomplished in this Practice.

Assumptions




• Replace the year references of YYYY and YY with the calendar year of your choice or as directed by the Instructor (e.g. 2002 or Jan-02). Keep in mind though, that some transactions require calendar dates and calendar periods be defined and enabled in order to be processed.

Tasks

Create a New Calendar

Create a new Oracle Assets Calendar named XX_Calendar (where XX is your unique identifier). Assign the calendar to the existing Fiscal Year named ACCOUNTING. The calendar will use the Calendar period suffix, has 12 periods per year and should be setup for the Period dates 01-JAN-YYYY through 31-DEC-YYYY. The Period names should use the format Mmm-YY (e.g. Jan-YY).

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Solution 1.4 – Create an Oracle Assets Calendar

Create a New Calendar

1. Navigate to the Asset Calendars form

• (N) Setup > Asset System > Calendars

2. Enter values for each field as follows:

Field Name Value

Calendar XX_Calendar

Description XX_Calendar

Period Suffix Calendar (option button)

Fiscal Year ACCOUNTING (choose from List of Values)

Period Per Year 12

Period Name Jan

Period From Date 01-JAN-YYYY

Period To Date 31-JAN-YYYY

3. After entering the first row in the Period table, tab to the second line and just enter Feb for the Period Name. The Oracle Assets system will complete the dates and provide the suffix for the Period Name. Continue for all periods through Period 12.

4. Save your work (CTRL + S).

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Asset Books

Asset Books


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Practice 2.1 - Define an Asset Book

Overview

In this Practice you will define a corporate Asset Book.

Assumptions





Tasks

Enter Book Header and Calendar Regions Information

Go to the Book Controls form and enter the following Asset Book header and Calendar region data:

Field Name Value

Name XX_CLASS BOOK

Class Corporate

Description XX_CLASS BOOK

GL Set of Books Vision Operations

Allow GL Posting Yes (checked)

Depreciation Calendar Monthly

Prorate Calendar Monthly

Current Period Dec-YY

Divide Depreciation Evenly

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Field Name Value

Depreciate If Retired in First Year Yes (checked)

Last Run Date Use system default

Enter Accounting Rules Region Information

Enter the following data in the Accounting Rules region:

• Allow Amortized Changes: Yes

• Allow Mass Changes: Yes

• Leave Allow Revaluation checked

• Do not check any Tax Rules or Allow Mass Copy checkboxes

Enter Natural Accounts Region Information

Enter the following data in the Natural Accounts region:

Gain Loss Clearing

Proceeds of Sale 7850 7851 1247

Cost of Removal 7852 7853 2240

Net Book Value Retired 7854 7855

Reval Reserve Retired 7854 7855

Intercompany Receivables 1810

Intercompany Payables 2370

Deferred Depreciation Reserve 2540

Deferred Depreciation Expense 7860

Depreciation Adjustment 1690

Account Generator Defaults 01-000-9999-0000-000

Enter Journal Categories Region Information

Enter the following data in the Journal Categories region:

Field Name Value Field Name Value

Additions Addition CIP Additions CIP Addition

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Adjustments Adjustment CIP Adjustments CIP Adjustment

Retirements Retirement CIP Retirements CIP Retirement

Reclass Reclass CIP Reclass CIP Reclassification

Transfers Transfer CIP Transfers CIP Transfer

Revaluation Revaluation

Depreciation Depreciation

Deferred Depreciation Deferred Depreciation

Depreciation Adjustment Depreciation Adjustment

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Solution 2.1 – Define an Asset Book


1. Navigate to the Book Controls form.

• (N) Setup > Asset System > Book Controls

2. Enter the Book Controls Header and Calendar Region data per Task instruction.


3. Tab through all the fields of the Calendar region or click on the Accounting Rules tab.

4. Enter the Accounting Rules region data per Task instruction.


5. Tab through all the fields of the Accounting Rules region or click on the Natural Accounts tab.

6. Enter the Natural Accounts region data per Task instruction.


7. Tab through all the fields of the Natural Accounts region or click on the Journal Categories tab.

8. Enter the Journal Categories region data per Task instruction.

9. Save your work by clicking on the Save icon on the toolbar or using the CTRL + S keyboard combination.

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Practice 2.2 - Review Security by Book Setup

Overview

In this Practice, you will review the setup for the Security by Book feature.

Assumptions

• If you are not attending training at an Oracle University or Authorized Partner Education Center, you must have access to an Oracle Application Vision database to complete this Practice.

Tasks

Verify Security by Book has Been Setup Correctly for Vision Corporate

As the System Administrator for Oracle Corporation, it is your responsibility to guarantee that only certain individuals have access to information regarding assets in various parts of your organization. Your organization consists of a corporate headquarters, Vision Corporate, and two divisions, Vision Operations and Vision Services. Each division has a general ledger set of books and related asset books. You want to allow the fixed assets manager of each division to have access only to the asset books belonging to his or her division and not to be able to access information for any other divisions. The fixed assets manager for Vision Corporate has access to all the books of all organizations.

Security Profile Responsibility Userid Password

FA: Vision Corporation Fixed Assets Manager CORPORATE WELCOME

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FA: Vision Operations Assets, Vision Operations OPERATIONS WELCOME

FA: Vision Services Assets, Vision Services SERVICES WELCOME

Verify security has been set up correctly for the Vision Corporate Asset Manager by accessing the following assets:

Asset Number Found in Asset Books

100081 OPS CORP, OPS FEDERAL

100132 SVSC CORP

100530 SVCS FEDERAL

Verify Security by Book has Been Setup Correctly for Vision Operations

Verify security has been set up correctly for the Vision Operations organization by accessing the same assets listed in the previous Task.

Verify Security by Book has Been Setup Correctly for Vision Services

Verify security has been set up correctly for the Vision Services organization by accessing the same assets listed in the first Task:

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Solution 2.2 – Review Security by Book Setup

Verify Security by Book has Been Setup Correctly for Vision Corporate

1. Logon to Oracle Applications using the Username CORPORATE and the Password WELCOME. If already logged into the system, choose File > Log on as a Different User from the Menu Bar.

2. Choose the Fixed Asset Manager responsibility.

3. Navigate to the Financial Information window

• (N) Inquiry > Financial Information

4. Search for asset number 100081 by entering the number in the Asset Number field and clicking the Find button.

5. In the Assets Form, click on the Books button.

6. Note that the Asset Books OPS CORP and OPS FEDERAL are shown. Close the View Financial Information Form.

7. Click the Flashlight icon on the toolbar and enter the next asset number 100132 and click the Find button.


9. Note that the Asset Book SVSC CORP is shown. Close the View Financial Information Form.



12. Note that the Asset Book SVSC FEDERAL is shown. Close the View Financial Information Form.

Verify Security by Book has Been Setup Correctly for Vision Operations

13. Logon to Oracle Applications using the Username OPERATIONS and the Password WELCOME.

14. Choose the Assets, Vision Operations (USA) responsibility.



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16. Enter the asset number 100081 and click the Find button


18. Note that the Asset Books OPS CORP and OPS FEDERAL are shown. Close the View Financial Information Form.


20. You should receive a message that Query caused no records to be retrieved.

21. Enter the next asset number 100530 and click the Find button.

22. You should again receive a message that Query caused no records to be retrieved.

23. Close the Find Asset Form.

Verify Security by Book has Been Setup Correctly for Vision Services

24. Logon to Oracle Applications using the Username SERVICES and the Password WELCOME.

25. Choose the Assets, Vision Services (USA) responsibility.



27. Search for asset number 100081 by entering the number in the Asset Number field and clicking the Find button.

28. You should receive a message that Query caused no records to be retrieved.

29. Enter the next asset number 100132 and click the Find button.


31. Note that the Asset Book SVSC CORP is shown. Close the View Financial Information Form.

32. Click the Flashlight icon on the toolbar, enter the next asset number 100530 and then click the Find button.


34. Note that the Asset Book SVSC FEDERAL is shown. Close the View Financial Information Form.

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35. Logon to Oracle Applications using the Username OPERATIONS and the Password WELCOME or the unique Username you set up for this class.

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Asset Categories

Asset Categories


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Practice 3.1 - Add Asset Category Key Flexfield Values

Overview

In this Practice, you will add new values for each of the Asset Category Key Flexfield segments.

Assumptions


• Use the Oracle Oracle Assets seeded Responsibility > Assets, Vision Operations (USA).


Tasks

Add Category Key Flexfield Values

Add the following values to the Major Category and Minor Category segments of the Asset Category Key Flexfield. Remember that the Minor Category segment is Dependent on the value in the Major Category segment:

Segment Value Description

Major Category XX_RAILCARS XX_Rail Cars

Minor Category XX_BOXCAR XX_Boxcar

Minor Category XX_TANKCAR XX_Tank Car

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Solution 3.1 – Add Asset Category Key Flexfield Values

Add Category Key Flexfield Values

1. Navigate to the Segment Values form.

• (N) Setup > Financials > Flexfields > Key > Values

2. Enter the following in the Find Key Flexfield Segment form:

Application Oracle Assets <List of Values>

Title Category Flexfield <List of Values>

Structure Vision Category Flexfield <List of Values>

Segment Major Category <List of Values>

3. Click on the Find button.

4. Place you cursor in the Value field and click the New icon on the Toolbar to get a new record.

5. Enter the following information:

Value Description

XX_RAILCARS XX_Rail Cars

6. Once you have done this, please save your record and place your cursor in the Independent Segment field, and click the Find icon on the toolbar.

7. In the Find Key Flexfield Segment window, change the Segment Value to “Minor Category” and in the Independent Value field, choose XX_RAILCARS from the List of Values. Then click the Find button.

8. Click in the Value field and enter the following new records:

Value Description

XX_BOXCAR XX_Boxcar

XX_TANKCAR XX_Tank Car

9. Save your work by clicking on the Diskette icon on the Toolbar or using the CTRL + S key combination.

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Practice 3.2 - Define Asset Categories

Overview

In this Practice , you will define a new Asset Category combination and associate it with two asset books.

Assumptions


• Use the Oracle Assets seeded Responsibility > Assets, Vision Operations (USA)

• Replace XX in the Practice with a unique identifier such as your initials or a number (for Instructor Led Training classes, this number will be assigned to you). This is necessary in order to create unique records within the database when performing the Practice.

• The segment separator for the accounting flexfield may not be a dash “-“. Substitute the applicable segment separator if necessary.

Tasks

Create an Asset Category Combination and Attach to Asset Books

Define a new Asset Category combination with the Major category named XX_RAILCARS and the Minor Category XX_BOXCAR. Assets in this Category will be Non-leased, owned, personal property with a property class of 1245. You want to allow this Asset Category to be used in both the OPS CORP and XX_CLASS BOOK asset books. Use the following general ledger accounts and default depreciation rules:

Field Name OPS CORP Book XX_CLASS BOOK

Asset Cost Account 01-000-1530-0000-000 01-000-1530-0000-000

Asset Clearing Account 01-000-1570-0000-000 01-000-1570-0000-000

Depreciation Expense Segment 7330 7330

Accumulated Depreciation Account 01-000-1630-0000-000 01-000-1630-0000-000

Bonus Expense 7330 7330

Bonus Reserve 01-000-1630-0000-000 01-000-1630-0000-000

Depreciation Method STL STL

Life 20 Years 0 Months 20 Years 0 Months

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Prorate Convention FOL-MONTH MONTH

Retirement Convention FOL-MONTH MONTH

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Solution 3.2 – Define Asset Categories

Create an Asset Category Combination and Attach to Asset Books

1. Navigate to the Asset Categories form.

• (N) Setup > Asset System > Asset Categories

2. In the Category field, choose XX_RAILCARS as the Major Category segment and XX_BOXCAR as the Minor Category segment.

3. Accept the default values in the checkboxes and enter the following information:

Description XX-Category

Category Type Non-lease

Ownership Owned

Property Type Personal

Property Class 1245

4. In the Book field, choose OPS CORP from the LOV’s.

5. Enter the general ledger accounts as shown in the Task.

6. Click on the Default Rules button

7. Enter the Default Depreciation Rules as shown in the Task.

8. Save your work and close the Default Depreciation Rules form.

9. The cursor should be in the Book field of the Asset Categories window.

10. Click the New icon on the Toolbar.

11. Choose XX_CLASS BOOK from the LOV’s.

12. Enter the general ledger accounts as shown in the Task.

13. Click on the Default Rules button.

14. Enter the Default Depreciation Rules as shown in the Task.

15. Save your work and close the Default Depreciation Rules form.

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Practice 3.3 - Add Asset Categories to an Asset Book

Overview

In this practice you will add 4 asset categories to the XX_CLASS BOOK you defined in Practice 2.1.

Assumptions

• If you are not attending training at an Oracle University or Authorized Partner Education Center, you must have access to an Oracle Application Vision demonstration database or comparable training test instance on which to complete this Practice.




Tasks

Assign Asset Categories to the XX_CLASS BOOK

In order to later add assets to the XX_CLASS BOOK, you need to add the following existing asset categories to it. The asset categories and their applicable data are as follows:

Field Name Asset Category

1 Asset Category

2 Asset Category

3 Asset Category

4

Category Name COMPUTER-PC

VEHICLE-OWNED LUXURY

VEHICLE-OWNED HEAVY

BUILDING-OFFICE

Asset Cost 01-000-1560-0000-000

01-000-1550-0000-000

01-000-1550-0000-000

01-000-1520-0000-000

Asset Clearing 01-000-1570-0000-000

01-000-1570-0000-000

01-000-1570-0000-000

01-000-1570-0000-000

Depreciation Expense Segment

7360 7350 7350 7320

Accumulated Depreciation

01-000-1660-0000-000

01-000-1650-0000-000

01-000-1650-0000-000

01-000-1620-0000-000

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Bonus Expense 7360 7350 7350 7320

Bonus Reserve 01-000-1660-0000-000

01-000-1650-0000-000

01-000-1650-0000-000

01-000-1620-0000-000

CIP Cost 01-000-1580-0000-000

CIP Clearing 01-000-1590-0000-000

Method STL STL STL STL

Life Years 5 7 15 40

Life Months 0 0 0 0

Prorate Convention

MONTH MONTH MONTH MONTH

Retirement Convention

MONTH MONTH MONTH MONTH

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Solution 3.3 – Add Asset Categories to an Asset Book

Assign Asset Categories to the XX_CLASS BOOK


1. Navigate to the Asset Categories form:


2. In the Asset Categories form, start query mode (F11) and enter COMPUTER-PC in the Category field. Execute the query (CTRL+F11).

3. Place the cursor in the Book field and select (B) New from the Toolbar.

4. From the List of Values for the Book field, choose XX_CLASS BOOK.

5. Enter the GL Accounts data as requested.

6. Select (B) Default Rules.

7. Enter the default depreciation rules as requested.

8. Save your work and close out of the Default Depreciation Rules form.

9. Back in the Asset Categories form, click in the Category field, enter query mode (F11) , and retrieve the VEHICLE-OWNED LUXURY category.

10. After the record is retrieved, click in the Book field and select (B) New.

11. From the List of Values, choose XX_CLASS BOOK for the Book field.

12. Enter the GL Account and Default Rules information as requested.

13. When finished, save your work and close out of the Default Depreciation Rules form.

14. Back in the Asset Categories form, click in the Category field, enter query mode (F11) , and retrieve the VEHICLE-OWNED HEAVY category.





19. Back in the Asset Categories form, click in the Category field, enter query mode (F11) , and retrieve the BUILDING-OFFICE category.

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Manual Asset Additions

Manual Asset Additions


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Practice 4.1 - Add an Asset Using QuickAdditions

Overview

In this Practice, you will add a new asset using the manual QuickAdditions feature.

Assumptions






Tasks

Enter an Asset Using QuickAdditions

Your organization has just purchased a Limousine. Use the QuickAdditions feature of Oracle Assets to record the purchase of this asset. The asset will be added to the XX_CLASS BOOK asset book, categorized as a luxury vehicle and has a cost of 100,000. It should not be assigned to any employee and depreciation expense will be charged to Dept. 130. The Limousine is located in San Francisco with no building and should be tagged XX_LIMO. It’s plate number is LIMO1 which is renewed on December 31 of each year.

Perform an Asset Inquiry

Review the Limousine addition transactions by performing a Transaction History inquiry.

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Solution 4.1 – Add an Asset Using QuickAdditions

Enter an Asset Using QuickAdditions

1. Navigate to the QuickAdditions form:

• (N) Assets > Asset Workbench (B) QuickAdditions

2. Leave the asset number field blank to allow automatic numbering.

3. Enter the following information in the applicable fields:

Field Name Value

Description LIMO

Tag Number XX_LIMO (where XX is your unique identifier)

Category VEHICLE-OWNED LUXURY

License Plate LIMO1

License Renewal Date 31-DEC-YYYY

Asset Type Capitalized

Book XX_CLASS BOOK

Cost 100,000

Date Placed in Service (Accept the Default Date)

Employee Name (Leave blank)

Expense Account 01-130-7350-0000-000

Location USA-CA-SAN FRANCISCO-NONE

4. Leave the Supplier information, Asset Key and Serial Number fields blank.

5. Save by selecting the Done button.

6. Note your asset number assigned __________________

7. Return to the Navigator form.

Perform an Asset Inquiry

8. Navigate to the Transaction History form:

• (N) Inquiry > Transaction History

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9. In the Find Transactions form, enter the Book XX_CLASS BOOK and the asset number for the Limousine.

10. Select the Find button.

11. Review the transactions by selecting each Transaction Type and clicking the Details button.

12. When finished reviewing, close the Transaction History form and return to the Navigator.

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Practice 4.2 - Add an Asset Using Detail Additions

Overview

In this Practice, you will add an asset using the Detail Additions feature.

Assumptions





Tasks

Add an Asset Using Detail Additions

Your organization has just purchased a 60 ft Boxcar to add to its rolling stock. Use the Detail Additions feature of Oracle Assets to record the purchase of this asset. The asset will be added to the XX_CLASS BOOK, categorized as a Railcar and has a cost of 350,000. It should be assigned to Ellen Palm and depreciation expense will be charged to Dept. 110. The boxcar’s location is in New York City and it is not assigned to a building. Because management is afraid of misplacing it, it should be tagged XX_BOXCAR. The boxcar is considered Personal Property and classified as 1245 property. This boxcar will be depreciated using the STL method for 25 years.

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Solution 4.2 – Add an Asset Using Detail Additions


1. Navigate to the Detail Additions form

(N) Assets > Asset Workbench (B) New


3. Enter the following information in the Asset Details form’s applicable fields:

Field Name Value

Description (use the description you created in Practice 1.3)

Tag Number XX_BOXCAR (where XX is your unique identifier)

Category XX_RAILCAR-XX_BOXCAR



Property Class 1245

4. Select the Continue button.

5. Enter the following information in the Books form:

Field Name Value

Book XX_CLASS BOOK

Current Cost 350,000

Method STL 25 years 0 Months

6. Accept the default values for the other fields and click the Continue button.

7. Enter the following information in the Assignments form:

Field Name Value

Unit Change 1

Employee Name Palm, Mrs. Ellen

Expense Account 01-110-7350-0000-000

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Location USA-NY-NEW YORK-NONE



10. Click the OK button and return to the Navigator form.

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Practice 4.3 - Using Detail Additions and Parent Assets

Overview

In this Practice, you will add an asset using the Detail Additions feature and assign a parent asset to it.

Assumptions





Tasks


Your organization purchased an ultra supersonic CD Sound System for the Limousine you added in Practice 4.1. Use the Detail Additions feature of Oracle Assets to record the purchase of this asset and assign it as a child asset of the Limousine. The asset will be added to the XX_CLASS BOOK, categorized as a heavy vehicle and has a cost of 5,000. It should be assigned to Brian Adams and depreciation expense will be charged to Dept. 110. This asset is located along with the Limo in San Francisco and is not assigned to a building. It should be tagged XX_CD. The CD is considered Personal Property and classified as 1245 property.

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Solution 4.3 – Using Detail Additions and Parent Assets


1. Navigate to the Detail Additions form

• (N) Assets > Asset Workbench (B) New



Field Name Value

Description CD Sound System

Tag Number XX_CD (where XX is your unique identifier)

Category VEHICLE – OWNED HEAVY


Parent Asset Enter or select from LOV asset # from Practice 4.1


Property Class 1245



Field Name Value

Book XX_CLASS BOOK

Current Cost 5,000



Field Name Value

Unit Change 1

Employee Name Adams, Mr. Brian

Expense Account 01-110-7350-0000-000


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Practice 4.4 - Adding an Asset With Multiple Assignments

Overview

In this Practice, you will add an asset with multiple assignments.

Assumptions





Tasks

Add an Asset With Multiple Assignments

Your organization purchased a Laptop computer to be shared between Art Vandelay and Nancy Woods. You decide which method to use to add the asset. Art is in Dept 110 and Nancy is in Dept 120. They are both located in Building 1 in San Francisco. The asset will be added to the XX_CLASS BOOK, categorized as a PC computer and has a cost of 7,850. It should be tagged XX_LAPTOP.

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Solution 4.4 – Adding an Asset With Multiple Assignments

Adding an Asset With Multiple Assignments

1. Navigate to the Detail Additions form (allows for multiple assignment lines)




Field Name Value

Description Laptop

Tag Number XX_LAPTOP (where XX is your unique identifier)

Category COMPUTER-PC



Property Class 1245



Field Name Value

Book XX_CLASS BOOK

Current Cost 7,850



Field Name Value Value

Unit Change .5 .5

Employee Name Vandelay, Mr. Art Woods, Ms Nancy

Expense Account 01-110-7360-0000-000 01-120-7360-0000-000

Location USA-CA-SAN FRANCISCO-1 USA-CA-SAN FRANCISCO-1

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Mass Asset Additions

Mass Asset Additions


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Practice 5.1 - Create Mass Addition Lines

Overview

In this Practice, you will enter an invoice in Oracle Payables with distribution lines that are to be transferred to Oracle Assets. After the invoice is approved, accounted, and transferred to the General Ledger, Mass Addition lines will be created from it.

Assumptions




• Replace any year references of YYYY and YY with the calendar year of your choice or as directed by the Instructor (e.g. 2002 or Jan-02). Keep in mind that some transactions require calendar dates and calendar periods be defined and enabled before hand in order to be processed.


• The Use Batch Controls option is not enabled in Oracle Payables.

• The AP accounting period for the invoice date used must be in an Open status.

• The General Ledger accounting period for the date of the invoice must be in either an Open or Future Entry status.

• The Supplier Site, Star Gate Ltd – PAY must have the Invoice Tax field left blank You may need to delete a value already in this field.

Tasks

Enter an Invoice in Oracle Payables

Your organization has received a standard invoice from Star Gate LTD for $ 555,000. You need to make payment to the STAR GATE – PAY Site and the Invoice Number is INVXX. The invoice date just happens to be the first day of the current open period in your asset book

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XX_CLASS BOOK. (If you don’t know what date this is, ask your instructor or review the XX_CLASS BOOK book controls). The distribution information for this invoice is as follows:

Num Type Amount Account Description

1 Item 16000.00 01-000-1570-0000-000 Sales Tax

2 Item 25000.00 01-000-1570-0000-000 Boxcar preventive maintenance

3 Item 400000.00 01-000-1570-0000-000 Steel Reinforced Boxcar

4 Item 6000.00 01-000-1570-0000-000 3 Desktop PCs

5 Item 8000.00 01-000-1570-0000-000 Vehicle Performance Package

6 Item 100000.00 01-000-1570-0000-000 Concrete Building Pilings

Enter the invoice and then approve and create accounting for it.

Create Mass Addition Lines

Create Mass Addition lines for the invoice you just entered. Remember that all invoices lines to be created as Mass Additions must first be transferred to the General Ledger. Run the Mass Additions Create Report to review Mass Addition lines that were created.

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Solution 5.1 – Create Mass Additions

Create an Invoice in Oracle Payables

1. Log in to the Oracle applications and choose the Payables, Vision Operations (USA) responsibility. (if already in the applications you can choose (M) File > Switch Responsibility).

2. Navigate to the Invoices form:

• (N) Invoices > Entry > Invoices

3. Using the default Standard invoice type, enter the following Invoice Header information:

Field Name Values

Supplier Star Gate Ltd

Site STAR GATE – PAY

Invoice Date Use the first day of the open period in the XX_CLASS BOOK asset book (01-MMM-YYYY)

Invoice Number INVXX where XX represents your unique identifier

Invoice Curr USD

Invoice Amount $ 555,000

4. Save the invoice by choosing the Save icon on the Toolbar or using the CTRL + S keys.

5. Select the (B) Distributions.

6. Enter the following invoice distribution data (Note: you can use folder technology to make data entry easier):

Num Type Amount Account Description

1 Item 16000.00 01-000-1570-0000-000 Sales Tax

2 Item 25000.00 01-000-1570-0000-000 Boxcar preventive maintenance

3 Item 400000.00 01-000-1570-0000-000 Steel Reinforced Boxcar

4 Item 6000.00 01-000-1570-0000-000 3 Desktop PCs

5 Item 8000.00 01-000-1570-0000-000 Vehicle Performance Package

6 Item 100000.00 01-000-1570-0000-000 Concrete Building Pilings

7. Save your work and close the Distributions form.

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8. Approve your invoice by selecting the (B) Actions..1 and then checking the Approve checkbox. Then select the (B) OK.

9. Create accounting for your invoice by selecting the (B) Actions…1 and checking the Create Accounting checkbox. Then select the (B) OK.

10. Close out of the Invoices form.

Create Mass Additions Lines

NOTE: In a class situation where more than one student is performing this Practice at the same time, only one person should execute tasks 11-15. In the case of Instructor led training, the Instructor or their designate will perform these tasks.

11. Proceed to the Submit Request form:

• (N) Other > Requests > Run

12. Choose to run the Payables Transfer to General Ledger process from the List of Values with the following parameters:

Parameter Value

Set of Books Name Vision Operations (USA) (default)

Transfer Reporting Books No (default)

Batch Name XXBatch (use any value for XX)

To Date Use the invoice date of the invoice created (01-MMM-YYYY)

Journal Category All (default)

Validate Accounts Yes (default)

Transfer to GL Interface In Detail (LOV)

Submit Journal Import No (default)

13. Click (B) OK.

14. Select (B) Submit.

15. View your concurrent request to ensure it completes normally.

Note: Each Student can continue to run each Task from this point forward.

16. From the Requests form, choose to Submit a New request (or (N) Other > Requests > Run from the Navigator in Payables).

17. Choose to run the Mass Additions Create process from the List of Values with the following parameters:

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Parameter Value

GL Date Use the invoice date of the invoice created (01-MMM-YYYY)

Book XX_CLASS BOOK

18. Click (B) OK.


20. View the concurrent request to ensure it completes normally.

21. Select (B) Submit a New Request.

22. Select the Mass Additions Create Report from the List of Values and enter XX_CLASS BOOK as the parameter. Click (B) OK then select (B) Submit.

23. When the request finishes, select (B) View Output and review the Mass Addition lines that were created.

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Practice 5.2 - Prepare Mass Addition Lines

Overview

In this Practice, you will prepare the Mass Addition lines you created for the invoice in Practice 5.1 (INVXX). You will perform a merge, split, and add to an existing asset as well as prepare lines for posting to Oracle Assets.

Assumptions





Tasks

Merge and Prepare for Posting Mass Addition Lines

Using mass addition lines from the invoice created in Practice 5.1 (invoice INVXX), query the mass addition lines associated with this invoice and merge the SALES TAX and BOXCAR PREVENTIVE MAINTENANCE lines into the STEEL REINFORCED BOXCAR line. Then prepare the STEEL REINFORCED BOXCAR line for posting by entering the following data and assigning the correct queue name:

Field Name Value


Employee Name Lamoreux, Mr. Maxwell D.

Depreciation Expense Account 01-110-7330-0000-000


Split a Mass Addition Line

Split the line for 3 DESKTOP PCS into 3 separate mass addition lines and prepare them for posting. Note: Since you entered the invoice in Payables you were not able to assign units;

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therefore, you must change the number of units to 3 for this line so you may split it into separate assets. Also, it is advisable to prepare the original line with all necessary data prior to splitting it as this information will carry over to each new split line and will not have to be reentered. The PCs should have the following data assigned to them:

Field Name Value


Description Desktop PC



Location USA-CA-SAN FRANCISCO-2

Add a Mass Addition Line to an Existing Asset

Add the line for the VEHICLE PERFORMANCE PACKAGE to the asset you added in Practice 4.2 (Tag number XX_LIMO in the XX_CLASS BOOK asset book. Use your unique number as noted in the Practice assumptions or as assigned by your Instructor). You do want to amortize any depreciation adjustments due to the change in asset cost.

Use the Post All Feature

Change the Queue for the new DESKTOP PC lines and the VEHICLE PERFORMANCE PACKAGE line by using the Post All feature. You must requery your mass addition lines for your invoice so that only the ON HOLD queue lines are displayed before you can use the Post All feature.

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Solution 5.2 – Prepare Mass Addition Lines

Merge and Prepare for Posting Mass Addition Lines

1. Navigate to the Prepare Mass Additions form:

• (N) Mass Additions > Prepare Mass Additions

2. In the Find Mass Additions form, enter the invoice number you created in the previous Practice (INVXX) in the Invoice Number field and select the (B) Find.

3. Merge Line 1 SALES TAX and Line 2 BOXCAR PREVENTIVE MAINTENANCE into Line 3 STEEL REINFORCED BOXCAR by clicking on Line 3 and selecting the (B) Merge.

4. In the Merge Mass Additions form that opens, click the Merge checkboxes on the left side for Lines 1 and 2. Queue names should change to Merged. Note the new Total Merged Cost field of $ 441,000.

5. Click the (B) Done.

6. In the Mass Additions Summary form, click on Line 3 STEEL REINFORCED BOXCAR and select the (B) Open.

7. Enter the following data in the Mass Additions form:

Field Name Value


Employee Name Lamoreux, Mr. Maxwell D.



8. Change the Queue Name field from NEW to POST and select the (B) Done.

Split a Mass Addition Line

9. In the Mass Additions Summary form, click on Line 4, 3 DESKTOP PCS and select the (B) Open.

10. In the Category field, enter COMPUTER-PC.

11. Click on the Asset Details Tab and change the Description to just DESKTOP PC.

12. Change the Units field to 3.

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13. Select the (B) Assignments.

14. Change the Units column to 3 and enter the Employee Name Adams, Mr. Brian, Depreciation Expense Account 01-110-7360-0000-000 and Location USA-CA-SAN FRANCISCO-2.

15. Select the (B) Done and close the Mass Additions form.

16. You should be back on the Mass Additions Summary form with Line 4 selected. Choose the (B) Split. Acknowledge the message windows by clicking OK twice. Note the 3 additional lines for DESKTOP PC with Queue of ON HOLD.

Add a Mass Addition Line to an Existing Asset

17. Click on Line 5 for the invoice and select the (B) Add to Asset.

18. In the Find Assets window, enter XX_LIMO in the Tag Number field and select the (B) Find.

19. Check the Amortize Adjustment checkbox for the XX_LIMO in the Add to Asset form and then select the (B) Done.

Use the Post All Feature

20. Select the Find icon on the Toolbar. Your Invoice Number should still be listed in the Find Mass Additions form. Leave it there and choose the queue ON HOLD from the LOV in the Queue field. Select the (B) Find.

21. You should now see the Mass Additions Summary form with only 4 Lines for your invoice, all with the queue ON HOLD. Choose the (M) Tools > Post All.

22. Note that 3 lines change to POST queue and 1 line to COST ADJUSTMENT.

23. Save your work.

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Practice 5.3 - Post Mass Additions

Overview

In this Practice, you will post mass addition lines for the XX_CLASS BOOK asset book.

Assumptions




Tasks

Post Mass Additions

Post the Mass Addition lines for the XX_CLASS BOOK asset book.

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Solution 5.3 – Post Mass Additions

Post Mass Additions

1. Navigate to the Post Mass Additions submit form.

• (N) Mass Additions > Post Mass Additions

2. In the Submit Request Set form, use the LOV for the Parameters field to enter the XX_CLASS BOOK asset book for the Post Mass Additions program line.

3. Tab to the Parameters field for the Mass Additions Posting Report and when you invoke the LOV, the XX_CLASS BOOK asset book will already be selected.

4. Select the (B) Submit.

5. View the completed concurrent request.

6. Select the Mass Additions Posting Report request and then the (B) View Output.

Note: The data you see in the Mass Additions Posting Report should reflect any Mass Addition lines that were available for posting.

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Practice 5.4 - Add Assets Using ADI

Overview

In this Practice, you will create an asset worksheet in the Applications Desktop Integrator (ADI), add asset data using that worksheet and then upload the asset data to the Oracle Assets application creating new assets.

Assumptions


• You must have the Applications Desktop Integrator (ADI) installed and linked to the database mentioned in the previous Assumption.




Tasks

Create an Asset Worksheet in ADI

Create an asset worksheet in ADI for the XX_CLASS BOOK using the Default worksheet layout. The header information in your worksheet should reflect the first day of the current open period for the XX_CLASS BOOK in the format MM/01/YYYY.

Add Asset Data Using the Asset Worksheet Created

Add the following asset data to the asset worksheet you just created. You can enter data directly into worksheet cells, use the List of Values option or a combination of both methods:

Column Asset # 1 Asset # 2 Asset # 3

Asset Number (Leave blank) (Leave blank) (Leave blank)

Country USA UK USA

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State NY N/A CA

City NEW YORK LONDON SAN FRANCISCO

Building NONE NONE NONE

Major Category BUILDING VEHICLE COMPUTER

Minor Category OFFICE OWNED HEAVY PC

Units 1 1 1

Cost 500,000 45,000 3,000

Description XX_ADI2 BLDG XX_ADI2 CAR XX_ADI2 PC

Expense Account

01 110 7320 0000 000 01 120 7350 0000 000 01 120 7360 0000 000

Clearing Account

01 000 1570 0000 000 01 000 1570 0000 000 01 000 1570 0000 000

Date Placed in Service

First day of current open period in XX_CLASS BOOK



Upload Worksheet and Post to Oracle Assets

Upload the worksheet with the asset data entered into the XX_CLASS BOOK choosing to post the asset data now.

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Solution 5.4 – Add Assets Using ADI

Create an Asset Worksheet in ADI

1. Log on to ADI choosing the Assets, Vision Operations (USA) Responsibility

2. Create an asset worksheet:

• (I) Assets (M) Create Assets

3. Select the XX_CLASS BOOK depreciation book.

4. Accept the value [Default] in the Select Layout field.

5. Select (B) OK

6. In the Excel worksheet, change the Accounting Date cell to the first day of the current open period in the XX_CLASS BOOK book (e.g. MM/01/YYYY).

Add Asset Data Using the Asset Worksheet Created

7. Add the following asset data into the worksheet:

Column Asset # 1 Asset # 2 Asset # 3

Asset Number (Leave blank) (Leave blank) (Leave blank)

Country USA UK USA

State NY N/A CA

City NEW YORK LONDON SAN FRANCISCO

Building NONE NONE NONE

Major Category BUILDING VEHICLE COMPUTER

Minor Category OFFICE OWNED HEAVY PC

Units 1 1 1

Cost 500,000 45,000 3,000

Description XX_ADI2 BLDG XX_ADI2 CAR XX_ADI2 PC

Expense Account

01 110 7320 0000 000 01 120 7350 0000 000 01 120 7360 0000 000

Clearing Account

01 000 1570 0000 000 01 000 1570 0000 000 01 000 1570 0000 000

Date Placed in Service




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Upload Worksheet and Post to Oracle Assets

8. Navigate to the Upload to Interface:

• (I) Assets (M) Upload to Interface

9. Choose the options Flagged Rows and Create Assets Now (Post) check box.

10. Select the green checkmark.

11. Monitor the status of your request using the Request Center.

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CIP Asset Additions

CIP Asset Additions


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Practice 6.1 - Create a CIP Asset and Add Costs

Overview

In this Practice, you will build a CIP asset using QuickAdditions and manually add invoice lines to it.

Assumptions





• Change the default folder in the Assets window in the Assets Workbench to Original and select (M) File > Save As and check the Open as Default checkbox.

Tasks

Create a CIP Asset

It’s 5:00 pm and your boss has just rushed into your office asking you to please add the following asset before you head home, have dinner and then return for your next 4 hours of work. In typical fashion, the information needed to add the asset in written on a napkin. As best you can make out, the data for the asset is:

Field Name Value

Description Portable Building

Tag Number XX_CIP10

Category BUILDING-OFFICE

Building size 30000

Asset Type CIP

Book XX_CLASS BOOK

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Expense Account 01-110-7320-0000-000


Manually Add Invoice Costs

As you try to decipher the piece of scrap paper, you are also able to determine that one invoice line needs to be added to this CIP asset. The invoice information is as follows:

Field Name Value

Invoice Number 05011954

Line 1

Description Subcontract Labor

Line Amount 44,000.00

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Solution 6.1 – Create a CIP Asset and Add Costs

Create a CIP Asset




2. Add an asset using QuickAdditions with the following data:

Field Name Value

Description Portable Building

Tag Number XX_CIP10


Building size 30000

Asset Type CIP

Book XX_CLASS BOOK

Expense Account 01-110-7320-0000-000


3. Select (B) Done and note the asset number assigned ________________.

Manually Add Invoice Costs

4. From the Assets form, query the CIP asset you just added by selecting (I) Find on the toolbar.

5. In the Find Assets form, enter either the asset number you noted or the Tag Number XX_CIP10, and then select (B) Find.

6. Once you have successfully found the CIP asset, select (B) Source Lines.

7. Enter the following invoice information:

Field Name Value

Invoice Number 05011954

Line 1

Description Subcontract Labor

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Line Amount 44,000.00

8. Select (B) Done.

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Practice 6.2 - Add a CIP Asset Cost via Mass Addtions

Overview

In this Practice, you will add a second CIP asset and add cost from an invoice line created in Mass Additions.

Assumptions





Tasks

Add a CIP Asset

You are asked to add another CIP asset with the following information:

Field Name Value

Description HQ Office Addition

Tag Number XX_CIP20


Insurer Fidelity

Building size 75000

Asset Type CIP

Book XX_CLASS BOOK


Expense Account 01-110-7320-0000-000

Location USA-NY-NEW YORK-200

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Add Mass Addition Line to CIP Asset

Line 6 of INVXX for Concrete Building Pilings created in Practice 5.1 needs to be added to the HQ Office Addition asset added above. Prepare and Post the Mass Addition Line to this asset.

Transfer Invoice Line Costs

Part of the invoice for Subcontract Labor that was added to the asset with the Tag Number XXCIP10 in Practice 6.1, belongs to the asset you added above, XXCIP20. The amount that needs to be transferred is 9,000.

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Solution 6.2 – Add a CIP Asset Cost via Mass Additions

Add a CIP Asset




2. Add an asset using QuickAdditions with the following data:

Field Name Value

Description HQ Office Addition

Tag Number XX_CIP20


Insurer Fidelity

Building size 75000

Asset Type CIP

Book XX_CLASS BOOK


Expense Account 01-110-7320-0000-000

Location USA-NY-NEW YORK-200

3. Select (B) Done and note the asset number assigned ________________.

Add Mass Addition Line to CIP Asset

4. Navigate to the Prepare Mass Additions form:

• (N) Mass Additions > Prepare Mass Additions

5. In the Find Mass Additions form, enter the invoice number you created in Practice 5.1 (INVXX) in the Invoice Number field and select the (B) Find.

6. Click on Line 6 for the and select the (B) Add to Asset.

7. In the Find Assets window, enter XX_CIP20 in the Tag Number field and select the (B) Find.

8. Select the (B) Done.

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9. With Line 6 selected in the Mass Additions Summary form, select (B) Open. Change the Queue field to Post and then select (B) Done.

10. Navigate to the Post Mass Additions submit form.

• (N) Mass Additions > Post Mass Additions

11. In the Submit Request Set form, use the LOV for the Parameters field to enter the XX_CLASS BOOK asset book for the Post Mass Additions program line.

12. Tab to the Parameters field for the Mass Additions Posting Report and when you invoke the LOV, the XX_CLASS BOOK asset book will already be selected.

13. Select the (B) Submit.

14. Ensure the concurrent request completes without error.

Transfer Invoice Line Costs

15. Navigate to the Asset Workbench

• (N) Assets > Asset Workbench

16. In the Assets form, query the asset with the unique Tag Number XX_CIP10 by selecting (I) Find on the Toolbar and entering XX_CIP10 in the Tag Number field in the Find Assets form. Then select (B) Find.

17. Select (B) Source Lines.

18. Transfer 9,000 of cost from the Subcontract Labor line to the asset you added above by entering 9,000 in the Transfer Amount field and hitting the tab key (you must do this to enable the Transfer To button).

19. Select (B) Transfer To…

20. In the Transfer To form, start query mode (F11) and enter XX_CIP20 in the Tag Number field. Execute the query by using the CTRL + F11 keys.

21. Select (B) Done.

22. From the Assets form, select (I) Find and search for both CIP assets by entering XX_CIP% in the Tag Number field of the Find Assets window. Select (B) Find.

23. With both CIP assets now displayed, select the XX_CIP10 asset and (B) Source Lines.

24. Note that the line for Subcontract Labor now has a cost of 35,000. Select (B) Cancel

25. Back in the Assets form, select the XX_CIP20 asset and then (B) Source Lines.

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26. Note that there is now a line for Subcontract Labor for 9,000 and a line for the Concrete Building Pilings. Select (B) Cancel.

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Practice 6.3 - Capitalize a CIP Asset

Overview

In this Practice, you will capitalize the first CIP asset you created in Practice 6.1. You will then reverse the capitalization.

Assumptions




Tasks

Capitalize a CIP Asset

You have been informed that the CIP asset Portable Building with the Tag Number XX_CIP10 is now ready to be placed in service. Capitalize it in the current open period.

Reverse a Capitalized CIP Asset

As is often the case, you received some misinformation about the Portable Building being ready to be placed in service. It has now come to your attention that the asset should be placed back into a CIP status.

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Solution 6.3 – Capitalize a CIP Asset

Capitalize a CIP Asset


1. Navigate to the Capitalize CIP Assets form:

• (N) Assets > Capitalize CIP Assets

2. In the Find Assets form, enter the Book XX_CLASS BOOK and the Tag Number XX_CIP10 to find the first CIP asset you added in Practice 6.1. Select (B) Find.

3. Select the checkbox to the left of the Asset Number field.

4. Select (B) Capitalize.

5. The record should save automatically and the Find Assets window will be displayed again.

Reverse a Capitalized CIP Asset

6. Accept the default information in the Find Assets form except for changing the Asset Type to Capitalized. Select (B) Find.

7. Select the checkbox to the left of the Asset Number field.

8. Select (B) Reverse.

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Asset Adjustments

Asset Adjustments


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Practice 7.1 - Perform Single Asset Adjustments

Overview

In this Practice, you will enter the following adjustments to assets you previously added in other Practices: reclassification, unit change, cost adjustment and transfer.

Assumptions




Tasks

Reclassify an Asset The Limousine that you added in Practice 4.1 (tag XX_LIMO) was incorrectly categorized as VEHICLE-OWNED LUXURY. Reclassify this asset as VEHICLE-OWNED HEAVY so that the proper depreciation will be taken.

Perform a Unit Change

The CD Sound System (Tag XX_CD) was incorrectly added with 1 unit. Change the number of units to 2.

Perform a Cost Adjustment

The boxcar that was added in Practice 4.2 (tag XX_BOXCAR) was added with an incorrect cost. The cost should be 375,000. Make the cost adjustment.

Transfer an Asset

Last but not least, we are told that the .5 of a unit for the XX_LAPTOP that was assigned to Art Vandelay really should be assigned to Mr. Chris Black. The Depreciation Expense Account and Location are correct. Make the transfer adjustment.

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Solution 7.1 – Perform Single Asset Adjustments

Reclassify an Asset


1. Navigate to the Asset Workbench:


2. Find the Limousine asset by selecting (I) Find and entering the Tag Number XX_LIMO. Select (B) Find.

3. Select (B) Open.

4. In the Asset Details form, change the Category field to VEHICLE-OWNED HEAVY using the List of Values. Click (B) OK in the Asset Category window.

5. Select (B) Done.

Perform a Unit Change

6. From the Asset Workbench, find the CD Sound System asset by selecting (I) Find and entering the Tag Number XX_CD. Select (B) Find.

7. Select (B) Open.

8. Change the Units field to 2, then tab. Select (B) Continue.

9. Enter 1 in the Unit Change field then tab.


Perform a Cost Adjustment

11. From the Asset Workbench, find the Boxcar asset by selecting (I) Find and entering the Tag Number XX_BOXCAR. Select (B) Find.

12. Open the Books form by selecting (B) Books.

13. In the Books field, enter XX_CLASS BOOK and then tab to the Current Cost field. The current cost information should be displayed.

14. Change the Current Cost field to 375,000.


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Transfer an Asset

16. From the Asset Workbench, find the Laptop asset by selecting (I) Find and entering the Tag Number XX_LAPTOP. Select (B) Find.

17. Select (B) Assignments.

18. Enter -.5 in the Unit Change field for the line displayed for Art Vandelay.

19. Use the down arrow key twice on your keyboard or click on the first blank line.

20. Enter .5 in the Unit Change field then tab. Enter Black, Mr. Chris in the Employee Name field. Use SHIFT + F5 keys to copy the Depreciation Expense Account and Location data.


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Practice 7.2 - Perform a Mass Change

Overview

In this Practice, you will perform a mass change for all assets in a corporate book.

Assumptions




Tasks

Define and Review a Mass Change

You need to change all existing assets in the XX_CLASS BOOK that are depreciating using the STL 5 Years 0 Months method to the STL 3 Years 0 Months. You want to review the Mass Change before executing it to ensure that only assets in the COMPUTER-PC category are selected.

Run the Mass Change

After previewing the Mass Change transaction, run it to finalize the changes.

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Solution 7.2 – Perform a Mass Change

Define a Mass Change


1. Navigate to the Mass Change form

• (N) Mass Transactions > Changes

2. In the Mass Changes form, enter the following data:

Field Name Value

Book XX_CLASS BOOK

Depreciation Method - Before STL

Depreciation Method - After STL

Life Years – Before 5

Life Years – After 3

3. Select (B) Preview. Note the Mass Transaction number ___________.

4. View the Mass Change Preview Report by going to the View Request form.

• (M) View > Requests

5. Select the Mass Change Preview Report request and then (B) View Output

6. Check to see that the assets selected for the Mass Change are all in the COMPUTER-PC category.

7. Close the Report window and return to the Navigator.

8. Navigate back to the Mass Changes form.

• (N) Mass Transactions > Changes

9. Go into Query Mode (F11) and enter the Mass Transaction Number in the field with the same name. Execute the query (CTRL + F11).

10. Note that both the Run and Preview buttons are now lit.

11. Click (B) Run to final process the Mass Change.

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Practice 7.3 - Setup a Physical Inventory

Overview

In this Practice, you will create a Physical Inventory file that you will later add entries into and run a comparison on.

Assumptions




Tasks

Setup a Physical Inventory

You need to setup a physical inventory file named XX_Physical. You will not need to enter any data into the file at this point but will do so later using the Application Desktop Integrator.

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Solution 7.3 – Setup a Physical Inventory

Setup a Physical Inventory


1. Navigate to the Physical Inventory form:

• (N) Physical Inventory > Enter

2. In the Inventory field, enter XX_Physical.

3. Save your work and return to the Navigator window.

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Practice 7.4 - Create and Compare a Physical Inventory in ADI

Overview

In this Practice, you will create a new Physical Inventory Template in the Applications Desktop Integrator (ADI). You will then use this Template to record a physical inventory and run the Physical Inventory Comparison Report, all in ADI.

Assumptions


• You must have the Applications Desktop Integrator (ADI) installed and linked to the database mentioned in the previous Assumption.



Tasks

Create a New Physical Inventory Template

You’ve been given the keys to ADI and asked to create a new template for recording physical inventory data in ADI. Name the template XX_Inventory Template. The template should have the Units field in the Header region and in the Lines region have the fields: Tag Number, Location. The template should be used with the XX_Physical you setup in Practice 7.3.

Record Physical Inventory Data

Using the template you just created, XX_Inventory Template, record the following physical inventory data:

Units: 1 Tag Number Location

XX_LIMO USA-CA-SAN FRANCISCO-NONE

XX_BOXCAR USA-NY-NEW YORK-NONE

XX_LAPTOP USA-CA-SAN FRANCISCO-1

Upload Physical Inventory and Run Comparison

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Upload the Physical Inventory data you recorded choosing to Run and View the Physical Inventory Comparison Report.

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Solution 7.4 – Create and Compare a Physical Inventory in ADI

Create a New Physical Inventory Template

Responsibility = Assets, Vision Operations (USA) in ADI

1. Log on to ADI and navigate to the Record Physical Inventory window:

• (I) Assets (M) Record Physical Inventory

2. In the Record Physical Inventory window, select the XX_Physical.

3. For the Select Layout field, click on the Pencil icon and select New from the Menu.

4. Name your new layout XX_Inventory Template. Select (B) OK

5. In the Edit Layout window, drag the field Units into the Header region.

6. Drag the following fields into the Lines region: Tag Number, Location. Select (B) OK.

Record Physical Inventory Data

7. Back in the Record Physical Inventory window, select (B) OK.

8. Enter the following in the spreadsheet:

Units: 1 Tag Number Location

XX_LIMO USA-CA-SAN FRANCISCO-NONE

XX_BOXCAR USA-NY-NEW YORK-NONE

XX_LAPTOP USA-CA-SAN FRANCISCO-1

Upload Physical Inventory and Run Comparison

9. Navigate to the Upload to Interface option:

• (I) Assets (M) Upload to Interface

10. In the Upload Physical Inventory to Interface window, select the following options:

Rows to Upload = Flagged Rows

Duplicate Assets = Do Not Upload

Compare Physical Inventory = check Run Comparison and View Results boxes.

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11. Click green checkmark.

12. When notified by Request Center that Physical Inventory Comparison Report is completed, click the (I) Publish Report on the Request Center.

13. Accept the default options on the Publish Report window and click the green checkmark.

14. View the report when completed.

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Depreciation

Depreciation


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Practice 8.1 - Create a New Depreciation Method

Overview

In this Practice, you will create a new Depreciation Method.

Assumptions




Tasks

Create a New Depreciation Method

Your Company wants to use a custom, three-year accelerated depreciation method for some of its assets. The name of the method should be XXDEP with the description 3-YEAR ACCELERATED VACRS. This depreciation method is a straight-line method with 3 Life Years and 12 Prorate Periods Per Year. The custom rates for this method are:

Year 1: Periods 1-4, 40%; periods 5-8, 30%; periods 9-12, 20%

Year 2: All periods 30%

Year 3: All periods 30%

Year 4: Periods 1-4, 0%; periods 5-8, 10%; periods 9-12, 20%

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Solution 8.1 – Create a New Depreciation Method

Create a New Depreciation Method


1. Navigate to the Depreciation Methods form.

• (N) Setup > Depreciation > Methods

2. Enter the following data:

Field Name Value

Method XXDEP

Description 3-YEAR ACCELERATED VACRS

Straight Line Method Check box

Life Years 3

Prorate Periods Per Year 12

3. Select (B) Rates.

4. Enter the rate data:

Year Per

1 Per 2

Per 3

Per 4

Per 5

Per 6

Per 7

Per 8

Per 9

Per 10

Per 11

Per 12

1 .4 .4 .4 .4 .3 .3 .3 .3 .2 .2 .2 .2

2 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3

3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3

4 0 0 0 0 .1 .1 .1 .1 .2 .2 .2 .2

5. Save your work by select (I) Save or CTRL + S key combination.

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Practice 8.2 - Create a Prorate Convention

Overview

In this Practice, you will create a new prorate convention.

Assumptions





Tasks

Create a New Prorate Convention

You need to create a new prorate convention named XX_CON where assets added on any date in a month have a prorate date of the first day of the month. Your prorate convention should use the fiscal year named ACCOUNTING and be setup through December YYYY. You also need to depreciate when placed in service.

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Solution 8.2 – Create a Prorate Convention

Create a New Prorate Convention


1. Navigate to the Prorate Conventions form.

• (N) Setup > Asset System > Prorate Conventions

2. In the Prorate Conventions form, enter the following data:

Field Name Value

Convention XX_CON

Description (any description is OK)

Fiscal Year Name ACCOUNTING (LOV)

From Date To Date Prorate Date

01-JAN-1993 (automatically fills in as it’s the first day of the defined Fiscal Year)

31-JAN-1993 01-JAN-1993

3. Continuing tabbing through the fields until 01-DEC-YYYY to 31-DEC-YYYY is displayed.

4. Save your work.

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Practice 8.3 - Run and Rollback Depreciation

Overview

In this Practice, you will run depreciation for an asset book, rollback depreciation, add an additional asset and then rerun depreciation.

Assumptions





Tasks

Run Depreciation

Run depreciation for your asset book XX_CLASS BOOK. Choose not to close the period.

Rollback Depreciation

Rollback depreciation for the XX_CLASS BOOK asset book.

Add a New Asset

Add a new asset that you forgot to add before running depreciation for the XX_CLASS BOOK. The following information pertains to the new asset:

Field Name Value

Description Special Laptop

Tag Number XX_SPECIAL




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Property Class 1245

Book XX_CLASS BOOK

Cost 5,000

Method XXDEP

Life 3 years 0 Months

Prorate Convention XX_CON



Rerun Depreciation

Run depreciation again for the XX_CLASS BOOK and choose to close the period.

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Solution 8.3 – Run and Rollback Depreciation

Run Depreciation


1. Navigate to the Run Depreciation form:

• (N) Depreciation > Run Depreciation

2. In the Run Depreciation form, choose the XX_CLASS BOOK from the List of Values. The period will automatically default in.

3. Do not select the Close Period checkbox.

4. Select (B) Run.

5. Navigate to the View Requests form and when there note the 4 processes that are in progress.

6. When all processes are complete, go back to the Navigator.

Rollback Depreciation

7. Navigate to the Rollback Depreciation form:

• (N) Depreciation > Rollback Depreciation

8. Enter XX_CLASS BOOK in the parameters window and the period should automatically default in. Select (B) OK then (B) Submit.



10. Add a new asset using the following data:

Field Name Value

Description Special Laptop

Tag Number XX_SPECIAL




Property Class 1245

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Book XX_CLASS BOOK

Cost 5,000

Method XXDEP

Life 3 years 0 Months

Prorate Convention XX_CON




Rerun Depreciation



13. In the Run Depreciation form, choose the XX_CLASS BOOK from the List of Values. The period will automatically default in.

14. Select the Close Period checkbox.

15. Select (B) Run.

16. Ensure the depreciation processes complete without error.

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Practice 8.4 - Run a Depreciation Projection

Overview

In this Practice, you will run a depreciation projection for an asset book.

Assumptions





• Ensure that the calendar Quarterly is defined through the end of the fiscal year you are using for your projection (i.e. YY)

Tasks

Run a Depreciation Projection

You have been asked to project depreciation for the XX_CLASS BOOK asset book on a quarterly basis for 1 year starting with Qtr-1-YY. The projection should present results by cost center detail.

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Solution 8.4 – Run a Depreciation Projection

Run a Depreciation Projection


1. Navigate to the Depreciation Projections form.

• (N) Depreciation > Projections

2. In the Depreciation Projections form, enter the following data:

Field Name Value

Projection Calendar Quarterly

Number of Periods 4

Starting Period Qtr-1-YY

Books XX_CLASS BOOK

Report Detail checkbox Check Cost Center

3. Select (B) Run.

4. Navigate to the Requests form to review the report.


5. Select the FA Projections Report line and click (B) View Output

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Practice 8.5 - Perform a What-If Depreciation Analysis

Overview

In this Practice, you will perform a What-If depreciation analysis.

Assumptions





Tasks

Perform a What-If Depreciation Analysis

You have been asked what the depreciation effect would be if the depreciation method for all assets in the COMPUTER-PC category in the XX_CLASS BOOK asset book was changed to 150DB with a 3 year life. The request asked for depreciation for 6 periods starting with period Jul-YY.

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Solution 8.5 – Perform a What-If Depreciation Analysis

Perform a What-If Depreciation Analysis


1. Navigate to the What-If Analysis form.

• (N) Depreciation > What-If Analysis


Field Name Value

Book OPS CORP

Start Period Jul-YY (must be a period after the current open period and all projection periods must be defined)

Number of Periods 6


Method 150DB

Life Years 3

3. Select (B) Run.

4. Navigate to the View Requests form.


5. Select the What-If Depreciation Report line and click (B) View Output.

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Practice 9.1 - Perform a Retirement and Reinstatement

Overview

In this Practice, you will perform a partial asset retirement, run the Calculate Gains and Losses program and then reinstate the retirement.

Assumptions




Tasks

Perform a Partial Asset Retirement

One of the units of the asset with the Tag Number XX_CD has been stolen. You need to retire the unit that was taken.

Process Asset Retirements

Run the appropriate program that will calculate gains and losses for the asset you retired.

Reinstate the Retirement

The unit of the XX_CD has been recovered and the retirement needs to be cancelled.

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Solution 9.1 – Perform a Retirement and Reinstatement

Perform a Partial Asset Retirement




2. Find the asset with the Tag Number XX_CD.

3. With the XX_CD asset in the Asset Workbench window, select (B) Retirements.

4. Enter the following data in the Retirements form:

Field Name Value

Book XX_CLASS BOOK

Retire Date Accept default date

Units Retired 1

Retirement Type THEFT

5. Select (B) Continue.

6. In the Assignments form, enter –1 in the Units Change field then tab.

7. Select (B) Done.

8. Return to the Navigator.

Process Asset Retirements

9. Navigate to the Calculate Gains and Losses program submission form.

• (N) Depreciation > Calculate Gains and Losses

10. In the Parameters window, enter XX_CLASS BOOK and accept the default period.

11. Select (B) OK then (B) Submit.

12. Ensure the process completes without error.

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Reinstate the Retirement

13. Navigate to the Asset Workbench and find the asset you performed the partial retirement on above.

• (N) Assets > Asset Workbench (I) Find

14. When the asset is displayed, select (B) Retirements.

15. Query the retirement you processed by entering CTRL + F11 in the Retirements form.

16. Note the Gain/Loss field has data. Select (B) Reinstate.

17. Confirm the reinstatement by clicking (B) OK, then select (B) Cancel to exit from the Retirements form.

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Practice 10.1 - Create and Review Journal Entries

Overview

In this Practice, you will create journal entries from an asset book then review the entries in the general ledger.

Assumptions




Tasks

Create Journal Entries

Create journal entries for the XX_CLASS BOOK for the period you ran depreciation for in Practice 8.3.

Review Journal Entries

Review the journal entries you created for the XX_CLASS BOOK. Do not post the journal entries at this time.

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Solution 10.1 – Create and Review Journal Entries

Create Journal Entries


1. Navigate to the Journal Entries form:

• (N) Journal Entries > Standard

2. Choose the XX_CLASS BOOK asset book and the period that you ran depreciation for in Practice 8.3. Click (B) OK.


4. Ensure that the Create Journal process has completed and then change responsibilities to General Ledger to review the journals created.

Review Journal Entries

Responsibility = General Ledger, Vision Operations (USA)

5. Navigate to the Journals Enter form:

• (N) Journals > Enter

6. In the Find Journals window, enter the following data:

Field Name Value

Batch %XX%

Source Assets

Period Period you created journal entries for

7. Select (B) Find.

8. Note the unposted journal entries created for the period. Switch back to the Assets responsibility.

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Practice 11.1 - Perform Asset Inquiries

Overview

In this Practice, you will perform inquiries to obtain asset information.

Assumptions





Tasks

Perform a Financial Information Inquiry

You have been asked to provide the following information for the asset with the Tag Number XX_BOXCAR in the XX_CLASS BOOK:

• Where was it’s last known location?

• What were the accounts used to record the original addition?

• How much depreciation expense was recorded for the asset in the first period of it’s life?

Investigate an Asset Transaction

You have been asked to find out information for an asset transaction and have only been given the Reference Number. You’ve been informed the asset is in the OPS CORP book and the Reference Number is 108.

• What is the Asset Number and Description?

• Where is the asset located?

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Solution 11.1 – Perform Asset Inquiries

Perform a Financial Information Inquiry


1. Navigate to the Financial Information inquiry form:


2. From the Assets form, select (I) Find.

3. Enter XX_BOXCAR in the Tag Number field and select (B) Find.

4. Select (B) Assignments and click in the Location field. Select (I) Edit Field. Note the Location which is USA-NY-NEW YORK-NONE. Close the Assignments form.

5. Select the (B) Books from the Assets form.

6. In the View Financial Information form, select (B) Transactions.

7. Select (M) Tools > View Accounting and note the accounts used to record the original addition (ADDITION):

• DR 01-000-1530-0000-000 375,000.00

• CR 01-000-1570-0000-000 375,000.00

8. Close windows until you return to the View Financial Information form. Select (B) Depreciation.

9. In the Depreciation History form, note that the depreciation expense for the period Dec-YY was 1,250.00.

Investigate an Asset Transaction


10. Navigate to the Transaction History inquiry form:

• (N) Inquiry > Transaction History

11. In the Find Transactions form, enter the Book OPS CORP and the Reference Number 108. Select (B) Find.

12. Note that the asset number is 100071 and the description is LAND.

13. To find the Location, select (I) Find.

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14. In the Find Transactions form, clear the Reference Number field and enter 100071 in the Asset Numbers range field. Select (B) Find.

15. In the Transaction History window, click on the TRANSFER IN line and select (B) Details.

16. Click on the Location field in the Transaction Details form. Select (I) Edit Field and note the Location is USA-CA-SAN FRANCISCO-NONE. Close all windows and return to the Navigator.

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Practice 11.2 - Modify an Attribute Set Using Report eXchange Designer

Overview

In this Practice, you will copy an existing attribute set, make modifications to it and save it under a new name.

Assumptions



Tasks

Copy and Create a New Attribute Set

You have been asked to make a copy of the existing Default attribute set for the RXi-only: Additions by Period Report and add the columns Description, Expense Account, and Location to it. The Description column should be first column displayed under the Cost Center Level. Change the Report Title to Additions by Period with Description. The report also needs to be ordered by descending Asset Number. Name your new attribute set XX_Additions Set.

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Solution 11.2 - Modify an Attribute Set Using Report eXchange Designer

Copy and Create a New Attribute Set

Responsibility = Report exchange Designer

1. Navigate to the Attribute Set window:

• (N) Setup RXi

2. Choose the Report Name RX-only: Additions by Period Report from the List of Values.

3. Select (B) Copy Attribute Set.

4. In the Copy To Attribute Set and Short Name fields, enter XX_Additions Set. Select (B) OK.

5. Move from the Display Columns Available tab the Description, Expense Account, and Location to the Displayed region by highlighting the names and clicking on the right pointing blue arrow.

6. Move the Description column up to where it is right below the Cost Center column by highlighting it and clicking on the up pointing blue arrow.

7. Select (B) Column Details. Click (B) OK to save your changes.

8. For the ASSET_NUMBER column, choose to have the attribute set reflect a descending ordering by clicking the Ordering field and selecting Descending from the available list.

9. Select (B) OK.

10. Click (T) Page Setup and change the Report Title field to Additions by Period with Description.

11. Save your work and return to the Navigator.

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Practice 11.3 - Create an Attribute Set and Run a Variable Format Report in ADI

Overview

In this Practice, you will create a new attribute set for a variable format report and then use that attribute set to run the report, all in the Applications desktop Integrator.

Assumptions


• You must have access to the Oracle Applications Desktop Integrator that is linked to an instance of the Vision demonstration database.




Tasks

Create a New Attribute Set

Using the Applications Desktop Integrator, create a new Attribute Set for the Asset Listing by Period standard variable format report. The column heading for the Attribute Set should be in the following order: Asset Number, Description, Cost, NBV at Period End. Name the Attribute Set XX_Set.

Submit the Report Using the New Attribute Set

Submit the Asset Listing by Period report using the XX_Set attribute set you created previously. Run the report for the XX_CLASS BOOK asset book, period Dec-YY (use the initial period defined in Practice 2.1), and for the Major Category BUILDING.

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Solution 11.3 - Create an Attribute Set and Run a Variable Format Report in ADI

Create a New Attribute Set


1. Start the Applications Desktop Integrator application.

2. Display the Request Center window by clicking on the tile in the taskbar.

3. Select (B) Submit Report

4. In the Report Submission and Publishing window, select the Standard (Variable Format) Report Type.

5. Enter Asset Listing by Period in the Report field. Select (B) Publishing.

6. Select the pencil icon to the right of the Apply Attribute Set field and then click (B) New.

7. Name your Attribute Set XX_Set. Select (B) OK.

8. Drag the following Available Attributes and drop then in the Selected Attributes region: Asset Number, Description, Cost, NBV at Period End. Select (B) Save.

Submit the Report Using the New Attribute Set

9. From the Report Submission and Publishing window, select (B) Submission.


Field Name Value

Book XX_CLASS BOOK

Period Dec-YY

Major Category BUILDING

11. Select (B) OK .

12. Select (B) Yes when asked if you want to publish output.

13. Click (B) OK to clear Request Center Messages window.

14. Expand Column B to see entire column contents.

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Practice 12.1 - Define a Tax Asset Book

Overview

In this Practice you will define a tax asset book.

Assumptions






Tasks


Go to the Book Controls form and enter the following Asset Book header and Calendar region data:

Field Name Value

Name XX_CLASS TAX

Class Tax

Description XX_CLASS TAX

Associated Corporate Book XX_CLASS BOOK

GL Set of Books Vision Operations

Allow GL Posting No (unchecked)

Depreciation Calendar Monthly

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Field Name Value

Prorate Calendar Monthly

Current Period Dec-YY (use same year as XX_CLASS BOOK)

Divide Depreciation (accept default)

Depreciate if Retired in First Year (accept default)

Last Depreciation Run (accept default)


Enter the following data in the Accounting Rules region:

Field Name Value

Allow Amortize Changes Yes (check)

Allow Mass Changes Yes (check)

Allow Revaluation (accept default)

Tax Rules Allow Reserve Adjustments (only rule to be checked)

Allow Mass Copy Yes (check – accept defaults)


Enter the following data in the Natural Accounts region:

Gain Loss Clearing

Proceeds of Sale 7850 7851 1247

Cost of Removal 7852 7853 2240

Net Book Value Retired 7854 7855

Reval Reserve Retired 7854 7855

Intercompany Receivables 1810

Intercompany Payables 2370

Deferred Depreciation Reserve 2540

Deferred Depreciation Expense 7860

Depreciation Adjustment 1690

Account Generator Defaults 01-000-9999-0000-000


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Enter the following data in the Journal Categories region:


Additions Addition CIP Additions CIP Addition

Adjustments Adjustment CIP Adjustments CIP Adjustment

Retirements Retirement CIP Retirements CIP Retirement

Reclass Reclass CIP Reclass CIP Reclassification

Transfers Transfer CIP Transfers CIP Transfer

Revaluation Revaluation

Depreciation Depreciation

Deferred Depreciation Deferred Depreciation

Depreciation Adjustment

Depreciation Adjustment

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Solution 12.1 – Define an Asset Book


1. Navigate to the Book Controls form.

• (N) Setup > Asset System > Book Controls

2. Enter the Book Controls Header and Calendar Region data per Task instruction.


3. Tab through all the fields of the Calendar region or click on the Accounting Rules tab.

4. Enter the Accounting Rules region data per Task instruction.


5. Tab through all the fields of the Accounting Rules region or click on the Natural Accounts tab.

6. Enter the Natural Accounts region data per Task instruction.


7. Tab through all the fields of the Natural Accounts region or click on the Journal Categories tab.

8. Enter the Journal Categories region data per Task instruction.

9. Save your work by clicking on the Save icon on the toolbar or using the CTRL + S keyboard combination.

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Practice 12.2 - Add Asset Categories to a Tax Book

Overview

In this practice you will add 4 asset categories to the XX_CLASS TAX book you defined in the Practice 12.1.

Assumptions





Tasks

Assign Asset Categories to the XX_CLASS TAX Book

In order to later perform a mass copy from the XX_CLASS BOOK asset book to the XX_CLASS TAX book, you need to add the following existing asset categories to the XX_CLASS TAX book. The asset categories and their applicable data are as follows:

Field Name Asset Category

1 Asset Category

2 Asset Category

3 Asset Category

4

Category Name COMPUTER-PC

VEHICLE-OWNED HEAVY

XX_RAILCARS-XX_BOXCAR

BUILDING-OFFICE

Asset Cost 01-000-1560-0000-000

01-000-1550-0000-000

01-000-1530-0000-000

01-000-1520-0000-000

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Asset Clearing 01-000-1570-

0000-000 01-000-1570-0000-000

01-000-1570-0000-000

01-000-1570-0000-000

Depreciation Expense Segment

7360 7350 7330 7320

Accumulated Depreciation

01-000-1660-0000-000

01-000-1650-0000-000

01-000-1630-0000-000

01-000-1620-0000-000

Bonus Expense 7360 7350 7330 7320

Bonus Reserve 01-000-1660-0000-000

01-000-1650-0000-000

01-000-1630-0000-000

01-000-1620-0000-000

Method MACRS HY MACRS HY MACRS HY MACRS STL HY

Life Years 5 10 20 40

Life Months 0 0 0 0

Prorate Convention

HALF-YEAR HALF-YEAR HALF-YEAR HALF-YEAR

Retirement Convention

HALF-YEAR HALF-YEAR HALF-YEAR HALF-YEAR

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Solution 12.2 – Add Asset Categories to a Tax Book

Assign Asset Categories to the XX_CLASS TAX Book


1. Navigate to the Asset Categories form:


2. In the Asset Categories form, start query mode (F11) and enter COMPUTER-PC in the Category field. Execute the query (CTRL+F11).

3. Place the cursor in the Book field and select (B) New from the Toolbar.

4. From the List of Values for the Book field, choose XX_CLASS TAX book.

5. Enter the GL Accounts data as requested.

6. Select (B) Default Rules.

7. Enter the default depreciation rules as requested.

8. Save your work and close out of the Default Depreciation Rules form.

9. Back in the Asset Categories form, click in the Category field, enter query mode (F11) , and retrieve the VEHICLE-OWNED HEAVY category.


11. From the List of Values, choose XX_CLASS TAX book for the Book field.



14. Back in the Asset Categories form, click in the Category field, enter query mode (F11) , and retrieve the XX_RAILCARS-XX_BOXCAR category.





19. Back in the Asset Categories form, click in the Category field, enter query mode (F11) , and retrieve the BUILDING-OFFICE category.

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Practice 12.3 - Perform an Initial Mass Copy

Overview

In this Practice, you will perform an Initial Mass Copy of assets from the XX_CLASS BOOK to the XX_CLASS TAX Book you previously defined.

Assumptions




Tasks

Perform an Initial Mass Copy for the XX_CLASS TAX Book

You need to copy assets from the XX_CLASS BOOK to the XX_CLASS TAX Book for the categories you assigned to this tax book in a previous Practice.

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Solution 12.3 – Perform an Initial Mass Copy

Perform an Initial Mass Copy for the XX_CLASS TAX Book


1. Navigate to the Initial Mass Copy submission form:

• (N) Tax > Initial Mass Copy

2. Enter XX_CLASS TAX Book as the parameter for the request. Click (B) OK.


4. Navigate to the View Requests form:


5. For the Initial Mass Copy request line, select (B) View Output.

6. View the results of the Initial Mass Copy.

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Practice 12.4 - Manually Add an Asset to a Tax Book

Overview

In this Practice, you will add a new asset using QuickAdditions and then manually add that asset to a tax asset book.

Assumptions





Tasks

Add an Asset Using QuickAdditions

You need to add a new asset using QuickAdditions to the XX_CLASS BOOK with the following data:

Field Name Value

Description Truck

Tag Number XX_TRUCK

Category VEHICLE-OWNED HEAVY

Book XX_CLASS BOOK

Cost 75,000

Expense Account 01-120-7350-0000-000


Manually Add the Truck to a Tax Book

You need to manually add the Truck to the XX_CLASS TAX book and change the depreciation method to MACRS HY with a 5 year life.

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Solution 12.4 – Manually Add an Asset to a Tax Book

Add an Asset Using QuickAdditions




2. Enter a new asset using the following data:

Field Name Value

Description Truck

Tag Number XX_TRUCK

Category VEHICLE-OWNED HEAVY

Book XX_CLASS BOOK

Cost 75,000

Expense Account 01-120-7350-0000-000


3. Select (B) Done.

Manually Add the Truck to a Tax Book

4. From the Assets form, select (I) Find.

5. In the Find Assets form, enter either the asset number or tag number (XX_TRUCK) and then select (B) Find.

6. Back in the Assets form with the Truck now displayed, select (B) Books.

7. Choose XX_CLASS TAX from the list of values for the Book field. The asset information should now be displayed.

8. Change the depreciation method to MACRS HY with a life of 5 Years 0 Months.

9. Select (B) Done.

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Practice 12.5 - Run Depreciation for a Tax Book

Overview

In this Practice, you will run depreciation for an tax book.

Assumptions




Tasks

Run Depreciation

Run depreciation for your asset book XX_CLASS TAX. Choose to close the period.

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Solution 12.5 – Run Depreciation for a Tax Book

Run Depreciation




2. In the Run Depreciation form, choose the XX_CLASS TAX from the List of Values. The period will automatically default in.

3. Select the Close Period checkbox.

4. Select (B) Run.

5. Navigate to the View Requests form and when there note the 5 processes that are in progress.

6. When all processes are complete, go back to the Navigator.

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Practice 12.6 - Adjust Depreciation Reserve

Overview

In this Practice, you will adjust the tax depreciation for an asset.

Assumptions




Tasks

Adjust the Tax Depreciation Reserve for an Asset

Due to an audit performed, you need to adjust the tax depreciation taken for the asset with the tag number XX_BOXCAR. The new depreciation for the fiscal year should be 20,000.

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Solution 12.6 – Adjust Depreciation Reserve

Adjust the Tax Depreciation Reserve for an Asset


1. Navigate to the Tax Workbench:

• (N) Tax > Tax Workbench

2. In the Assets form, find asset with the Tag number XX_BOXCAR.

3. Select (B) Reserve Adjustments.

4. In the Tax Reserve Adjustment form, enter the following data:

Field Name Value

Book XX_CLASS TAX

Comments Audit Results

Fiscal Year (accept the default)

New Fiscal Year Depreciation 20,000

5. Select (B) Done.

Supplemental Practice Fixed Assets

Documents

Transcript of Supplemental Practice Fixed Assets