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SUPPLEMENTAL INFORMATION

HEADER The following pages contain supplemental information for this competitive document. The supplemental information is contained between this header and a trailer page. If you receive the trailer page, all supplemental information has been received. If you do not receive the trailer page of this supplement, use the inquiry process described in the document to notify the Procurement Representative. Note: portions of the supplemental information provided may or may not contain page numbers. The total number of pages indicated on the cover page does not include the pages contained in this supplement.

Supplement 1

W-9 Form

Supplement 2

Database Standards

Ohio Department of Education

Technical Specifications System Architecture

Database Platform: Oracle Oracle 10g release 2. Runs on Unix box described below. Oracle is licensed by CPU count of the server. Hardware: HP SuperDome, Unix Operating System • Two partitions (servers) in the SuperDome apply: one for the database server and one

for the Informatica products. • The partitions are currently configured with a single 4-CPU cell. The SuperDome as a

whole can be expanded to as many as 32 CPUs, implying that the two relevant partitions could be expanded to 8-CPUs each. (It could go to 64-CPUs if an expansion cabinet were added.)

• The individual CPUs are PA-RISC, model PA8700+ operating at 875 MHz, with 768KB of instruction cache and 1536 KB of data cache on chip.

• Each partition currently has 8GB of RAM. That can be expanded to 32GB on the existing cell, or 64MB if a second cell was added, i.e., if four more CPUs were added.

• The current Informatica partition has 228GB of disk space reserved for it. The Oracle DW partition has 1.2 TB (terabytes). The system can handle 100 TB, if needed.

• Storage attached with dual fiber channel in both partitions, with a 2 Gb/sec bandwidth each.

• Network bandwidth is 2.8Gb/sec across 10 interfaces in each partition. Extraction, Transformation and Loading Software: Informatica • Informatica PowerCenter 7.14 (note: an upgrade to Informatica 8 is scheduled for

August 2006) • Runs on the same Unix box described above • Licensed by CPU count of the server Data Dictionary Software: Informatica SuperGlue • Informatica SuperGlue 2.1 • Runs on the same Unix box described above • Licensed by CPU count of the server Data Modeling Software: CA ERwin • ERwin 4.1.4 SP 2 • AllFusion ModelMart repository Programming Environment: Windows .NET • .NET 1.1 today; update to .NET 2.0 in September 2006 • ODE Framework of common/standard components for ODE enterprise applications Security Application : SAFE SAFE (Security Application for Enterprise) serves as an online identification card, giving customers secure access to ODE programs and services with a single login. SAFE uses industry-standard security technologies for encryption of account names and passwords when transferred over the Internet (SSL). In its current form, SAFE is a proprietary application. Before the end of this project, however, SAFE will have evolved to expose accounts to applications as an industry standard LDAP (lightweight directory access protocol) directory. In addition, ODE will be participating in a federated identity management consortium with participating Ohio educational organizations using the open source Shibboleth software.

Supplement 3

ITC Statistics for LDS RFP

Information Technology Center Name ITC AcronymITC Location

CityITC Location

County

Total FY06 Student

Headcount*

Count of EMIS Reporting Entities Served as of Oct

27 2006*DASL / eSIS**

Akron AKRON Akron Summit 27,421 1 -

Area Cooperative Computerized Educational Service System ACCESS Canfield Mahoning 51,495 32 eSISCleveland CLEVE Cleveland Cuyahoga 59,586 1 -Columbus COLUM Columbus Franklin 59,141 1 eSISHamilton-Clermont Cooperative Association HCCA Cincinnati Hamilton 100,132 39 DASLLake Erie Educational Computer Association LEECA Elyria Lorain 100,300 36 eSISLake-Geauga Computer Association LGCA Painesville Lake 60,954 23 eSISLakeshore Northeast Ohio Computer Association LNOCA Valley View Cuyahoga 76,323 33 DASLLicking Area Computer Association LACA Newark Licking 38,177 21 DASLMetropolitan Dayton Educational Cooperative Association MDECA Dayton Montgomery 96,170 76 DASLMetropolitan Educational Council MEC Columbus Franklin 148,523 87 DASLMiami Valley Educational Computer Association MVECA Yellow Springs Greene 58,072 25 DASLNorth Central Ohio Computer Cooperative NCOCC Mansfield Richland 32,309 45 DASLNortheast Ohio Management Information Network NEOMIN Warren Trumbull 51,295 31 eSISNortheast Ohio Network For Educational Technology NEONET Cuyahoga Falls Summit 72,833 25 DASLNorthern Ohio Educational Computer Association NOECA Sandusky Erie 57,380 47 DASLNorthwest Ohio Area Computer Services Cooperative NOACSC Lima Allen 63,460 53 DASLNorthwest Ohio Computer Association NWOCA Archbold Henry 135,712 83 eSISOhio Mid-Eastern Regional Education Service Agency OME-RESA Steubenville Jefferson 61,539 48 DASLSouth Central Ohio Computer Association SCOCA Piketon Pike 73,395 56 DASLSoutheastern Ohio Voluntary Education Cooperative SEOVEC Athens Athens 38,972 30 eSISSouthwest Ohio Computer Association SWOCA Hamilton Butler 121,161 79 DASLStark-Portage Area Computer Consortium SPARCC Canton Stark 87,022 65 DASLToledo TOLEDO Toledo Lucas 30,428 1 -Tri-County Computer Service Association TCCSA Wooster Wayne 34,684 21 DASLTri-Rivers Educational Computer Association TRECA Marion Marion 72,892 44 eSISWestern Ohio Computer Organization WOCO Sidney Shelby 32,495 37 DASL

Total 1,841,871 1040 15 / 8* Note that these figures do not include student headcounts for 49 Joint Vocational School Districts. These 49 EMIS Reporting Entities are included in the total served count for each ITC.

Summary Student Systems StudentseSIS 570,761DASL 1,153,675Other 117,435

** Note - DASL software uses SQL; eSIS software uses ORACLE

Supplement 4

GAP Analysis - Student Records

Ohio SIF Gap Analysis - Student (Draft)

SEQ Record NameRecord Number Element Name Element Definition

Data Type

Field Length SIF Element Notes

SIF 2.0 Obj No SIF 2.0 Object Name

SIF 2.0 Elem No SIF 2.0 Element Name

SIF 2.0 Common Element Name

Student Demographic R GI540 Acceleration - Mathematics Indicates, for the current school year, the number of years a student was accelerated in Mathematics PIC 9 1

Student Demographic R GI530 Acceleration - Reading Indicates, for the current school year, the number of years a student was accelerated in Reading PIC 9 1

Student Demographic R GI560 Acceleration - Science Indicates, for the current school year, the number of years a student was accelerated in Science PIC 9 1

Student Demographic R GI550 Acceleration - Social Studies Indicates, for the current school year, the number of years a student was accelerated in Social Studies PIC 9 1

Student Demographic R GI520 Acceleration - Writing Indicates, for the current school year, the number of years a student was accelerated in Writing PIC 9 1

197 Student Attendance Record

GK360 Accountability IRN The building IRN within the district that is responsible for the student’s performance measures.

PIC X 6 End of school year rptg period for "full academic year" students (use elem #32 DaysInMembership to derive)

99 StudentAttendanceSummary

4 SchoolInfoRefId SchoolInfo/StatePrId


GK080 Admission Date The date of the student’s most recent admission or re-entry into the school district.

PIC 9 8 Is "Admission" = "Enrollment"? Enrollment = first day attending classes after "admission"…so school must be in session.


TBA SIF_ExtendedElements

282 Ninth-Grade Proficiency

GT245 Attempt The number of times, including the current time, the student took the “subject” test.

PIC 9 2 Could also be derived. Requires multiple objects & elements

7 StudentScoreSet TBA SIF_ExtendedElements


GK110 Attendance Days The actual number of days a student is in attendance during the reporting period.

PIC 9 5 (V99) 94 StudentAttendanceSummary

24 DaysAttended


GK410 Attendance Pattern The pattern of attendance which a student attends on a weekly basis.

PIC X 2 99 StudentSchoolEnrollment 70 SIF_ExtendedElements


GK300 Attending/Home District IRN The district to which a student is sent; or a district from which a student is received.

PIC X 6 SIF Spec residence refers to school attendance zones, rather than DISTRICT residence

99 StudentSchoolEnrollment 6 SchoolInfoRefId LEAInfo/StatePrId


GK305 Attending/Home District IRN Indicator

Defines more precisely the type of entity identified by the IRN in the Attending/Home District IRN Element. (GK300)


99 StudentSchoolEnrollment 67 ResidencyStatus/OtherCodeList

7 Student Achievement Record

GA040 Building IRN The state assigned six-digit information retrieval number (IRN) of the building.

PIC X 6 4 AssessmentRegistration 21 SchoolInfoRefId StatePrId


GA280 Building IRN - Spring Test Administration

The IRN of the building within the district where the student attended during the spring administration of the mathematics test

PIC X 6 4 AssessmentRegistration 21 SchoolInfoRefId SchoolInfo/StatePrId

54 Student Discipline Record

GD120 Building IRN where Discipline Incident Took Place

The IRN of the building where the incident (misbehavior) took place.

PIC X 2 Note: SIF object "non-school" locations.For Schools, SIFRefIdType = SchoolInfoFor "Non-EMIS Reporting Entities, SIFRefIdType = LocationInfo

85 DisciplineIncident 21 IncidentLocationRefId StatePrId


GK340 Career Passport Identifies a career-technical student who has received a “Career Passport” - a customized portfolio developed for secondary Career-Technical workforce development completer.

PIC X 1 End of school year rptg period for CTE students

79 StudentParticipation 540 SIF_ExtendedElements

359 CTAE Assessment Record

GY890 Career Paths for Teaching Profession - Portfolio Score

The score for students enrolled in the 090011 Career Paths for the Teaching Professions course.

PIC X 2 7 StudentScoreSet 4 ScoreValue

October 26, 2006 Page 2 of 22



Data Type





212 Student Course Record

GN120 CBI – Work Based Learning Experience Status (NOTE: Applies ONLY to Subject Code 252525)

A Work Based Learning Experience Model in which a student participates.

PIC X Removed FY 2007, per EMIS manual. 100 StudentSectionEnrollment 32 SIF_ExtendedElements


GK140 Corporal Punishment The number of times a student has received corporal punishment during the school year.

PIC 9 2 Possibly summarize from OffenderList/Offender/ActionList in DisciplineIncident.

85 DisciplineIncident TBA SIF_ExtendedElements


GN090 Course Status This option indicates if the student is either active (has either completed or has not withdrawn/dropped from the course) or is inactive (has withdrawn/dropped the course during the current school year).

PIC X 1 This flag reflects student status re course for the entire school year to reporting date. Anticipate difficulties with this. SIFA std has 2 perspectives...historic courses where final grades have been recorded, and current courses...those underway today!

Student is "active," meaning "did not drop or withdraw from course" or "inactive," meaning "dropped or withdrew from course"

100

42

StudentSectionEnrollment

StudentSectionMarks

1011

1025

EntryDateExitDate

IsFinal (=Y)Mark/Letter (=W or withdrawn)

240 Proficiency-Only GP090 Courses Completed Date The date year in which the student completed the course requirements for a diploma

PIC 9 6 Requires multiple elementsDerive from last course completed date

12 StudentAcademicRecord TBA SIF_ExtendedElements

241 Proficiency-Only GP100 Courses Completed IRN The District IRN in which the student completed the course requirements for a diploma

PIC X 6 13 StudentAcademicRecord TBA SIF_ExtendedElements


GN130 CTAE Concentrator Designates if the student is who is enrolled in the class, or a series of classes, within a workforce development program is in the final class of a competency-based series of work-based learning experiences

PIC X 1 Oct & Yearend status - Y or N

Associated with specific course

100 StudentSectionEnrollment 32 SIF_ExtendedElements

295 CTAE Workforce Development Completer Follow-Up Record

GV060 CTAE Follow-Up Status The status of the student’s employment, 6-9 months after completing the specific career-technical workforce development program.

PIC X 2 Requires multiple elements. HMMM… Maybe StudentRecordExchange could help…just not yet.



GY760 CTAE Technical Assessment Code

Indicates the type of Career-Technical assessment the student took.

PIC X 4 Link to FormNumber through AssessmentRegistration

7 AssessmentForm 15 FormNumber


GY770 CTAE Technical Assessment Score

The actual test score assigned to a student’s performance on the CTAE Technical Assessment being reported.



GN140 CTAE Workforce Development Program Completer

Indicates if a student completed a career-technical workforce development program.

PIC X 1 Yearend status - Y or N 100 StudentSectionEnrollment 32 SIF_ExtendedElements




Data Type





581 Special Education Record

GE110 Date (format CCYYMMDD) Date an event occurred. PIC X 8 X

IETR - Not in object. IIEP - Not in object. Might be derived from ProgramPlanType. TIEP - Not in object

Included SIF_ExtendedElements for more complex items

79 StudentParticipation 201

208

248

250

540

PartCTransitionMeetingDate

Referral Date

EvaluationParentalconsentDate

EvaluationDate

SIF_ExtendedElements

139 Student Demographic Record

GI070 Date of Birth The date on which the individual being reported was born. PIC 9 8 97 StudentPersonal/DemographicsData

22 BirthDate BirthDate


GD060 Date of Discipline The year, month and day in which the student began the discipline.

PIC X 8 85 DisciplineIncident 93 OffenderList/Offender/ActionList/ActionStartDate


GK230 Date of District Withdrawal/Dropout/Truancy Proceedings

The most recent date of a student’s withdrawal/dropout/truancy proceedings with the school district.

PIC 9 8 94 StudentAttendanceSummary



GE100 Date Type Used to indicate the type of date. PIC X 4 X 79 StudentParticipation 540 SIF_ExtendedElements


GK260 Diploma Date The date the student received his/her diploma. PIC 9 8 Object would be contained within StudentRecordExchange "wrapper" with StudentDemographicRecord.

12 StudentAcademicRecord 223 AcademicPerformanceSummary/GraduationDate


GK270 Diploma Type The type of diploma received by the graduating student. PIC X 1 Object would be contained within StudentRecordExchange "wrapper" with StudentDemographicRecord.

12 StudentAcademicRecord 225 AcademicPerformanceSummary/GraduationDiplomaType


GI160 Disability Condition Describes the handicap of a student at or below 22 years of age who has been officially identified with a handicap by an ETR (Evaluation Team Review), an IEP (Individualized Education Plan), and one of the valid disability condition options.

PIC X 2 79 StudentParticipation 260 ExceptionalityCategories/ExceptionalityCategory/Code


GI170 Disadvantagement Identifies the student who meets the definition of economic and/or academic disadvantagement.

PIC X 1 OK as is - Incomplete - Need Academically Disadvantaged, also

97 StudentPersonal 73 EconomicDisadvantage


GD100 Discipline Modified Indicates if the Chief Administrating Officer modified on a case by case basis, in writing, the one year expulsion requirement for possession of a firearm at school.

PIC X 2 85 DisciplineIncident TBA SIF_ExtendedElements


GD080 Discipline Reasons - First The first reason for which a student was disciplined. PIC X 2 Using IncidentCategory to describe reasons, using OHIO's Discipline Reason code list

85 DisciplineIncident 53 IncidentCategory/OtherCodeList


GD080 Discipline Sequence Number The order in which the discipline incident occurred, if the incidents occurred on the same day and the same “Type of Discipline” was administered for both.

PIC X 2 85 DisciplineIncident TBA SIF_ExtendedElements


GN040 District IRN The state assigned six-digit information retrieval number (IRN) of the district.


99 StudentSchoolEnrollment 6 SchoolInfoRefId LEAInfo/StatePrId




Data Type






GK390 District IRN – Previous School Year

Indicates the IRN of the Ohio school district, community school, or nonpublic school the student attended during October count week of the prior school year. This element is only to be completed by community schools.

PIC X 6 Identify LEA by October date range from elements 66 EntryDate and 67 ExitDate associated with district

12 StudentAcademicRecord 37 SchoolAttendanceHistory/SchoolsAttended/SchoolAttended/LEAInfoData/StatePrId


GI420 ELA Comprehension Level The English language proficiency level of the student in the comprehension domain.

97 StudentPersonal 46 Demographics EnglishProficiency/OtherCodeList


GI390 ELA Listening Level The English language proficiency level of the student in the listening domain.



GI400 ELA Reading Level The English language proficiency level of the student in the reading domain.



GI380 ELA Speaking Level The English language proficiency level of the student in the speaking domain.



GI410 ELA Writing Level The English language proficiency level of the student in the writing domain.



GA050 EMIS Student ID Number The locally determined EMIS student ID, as reported on the Student Demographic record.

PIC X 9 4 AssessmentRegistration 4 StudentPersonalRefId LocalId


GD050 EMIS Student ID Number The locally determined EMIS student ID, as reported on the Student Demographic record.

PIC X 9 Selecting OffenderType=Student 85 DisciplineIncident 4 StudentPersonalRefId LocalId

263 Student Program Record

GQ070 Employee State ID Unique code assigned to the staff member. PIC X 9 Have ServiceProviderName (elem 267) 80 StudentPlacement 342 SIF_ExtendedElements


GK120 Excused Absence Days The number of days the enrolled student was absent for excused reasons in the district for the reporting period.


26 ExcusedAbsences


GA020 Fiscal Year Not Defined in Chapters 2, 3, or 4 PIC X 4 Is this Fiscal Year or SCHOOL YEAR? 59 FiscalYear 1 FiscalYear


GK400 Fiscal Year Student Began Ninth Grade

The fiscal year in which the student first began ninth grade.. PIC 9 4 59 FiscalYear 1 FiscalYear


GI080 Gender The gender of the individual being reported PIC X 1 97 StudentPersonal/DemographicsData

21 Gender Gender

94 Student Gifted Record GG180 Gifted Assessment – Creative Thinking Ability

Indicates if a student has completed the assessment stage in the area of creative thinking ability of the gifted identification process.


108 Student Gifted Record GG480 Gifted Identification Date – Creative Thinking Ability

The date the student was identified as gifted in the area of creative thinking ability.

PIC X 6 Is Gifted a Program or an ExceptionalityCategory?ProgramStatus = S002 (Eligible) with Program Type/OtherCodeList for Gifted program types

79 StudentParticipation 305 ProgramEligibilityDate

87 Student Gifted Record GG110 Gifted Screening – Creative Thinking Ability

Indicates if the student was screened for giftedness in the area of creative thinking, according to the criteria used to screen students for giftedness.

PIC X 1 84 StudentParticipation 540 SIF_ExtendedElements

110 Student Gifted Record GG510 Gifted Served– Superior Cognitive Ability

Identifies if the student received gifted services in the area of superior cognitive ability.

PIC X 1 Is Gifted a Program or an ExceptionalityCategory?ProgramStatus = S005 (Active) with Program Type/OtherCodeList for Gifted program types

79 StudentParticipation 123 ProgramType/OtherCodeList


GI130 Grade Level The grade level the student is currently enrolled during the reporting period.

PIC X 2 99 StudentSchoolEnrollment 34 GradeLevel GradeLevel


GA220 Grade Level of Student at Time of Test

The grade level of the student at the time the test was administered for the test score reported.

PIC X 2 4 AssessmentRegistration 16 StudentGradeLevel




Data Type






GI140 Grade Level, Next Year Indicates the grade level to which a student has been promoted, or the grade level in which a student will be retained, the following school year

PIC X 2 Requires several elements:Timeframe = "Future" and SchoolYear = correct value

99 StudentSchoolEnrollment 34 GradeLevel GradeLevel


GK250 Graduation Credit Units (9-12) The number of Carnegie units successfully completed by the student for the current school year. This applies to cases for which the student receives credit towards graduation.

PIC 9 4 (V99) Object would be contained within StudentRecordExchange "wrapper" with StudentDemographicRecord.

12 StudentAcademicRecord 185 AcademicPerformanceHistory/TermPerformance/CreditsEarned


GI190 Homeless Status Students who lack a fixed regular and adequate night-time residence and have a primary night-time residence indicated in the valid options.

PIC X 1 97 StudentPersonal 75 Homeless


GI480 Homeless Unaccompanied Youth

A homeless student who is not in the physical custody of a parent or guardian.

PIC X 1 97 StudentPersonal 80 SIF_ExtendedElements

235 Proficiency-Only GP040 IRN of Building Giving Test The IRN of the building administering the test. PIC X 6 12 StudentAcademicRecord 43 SchoolAttendanceHistory/SchoolsAttended/SchoolAttended/LEAInfoData/StatePrId


GI100 Legal District of Residence The six-digit IRN number of the city/municipal, local, or exempted village school district in which the parent(s) is a resident, if residing in-state.


99 StudentSchoolEnrollment 63 ResidencyStatus


GV210 Limited English Proficiency Indicates if the student is of Limited English Proficiency PIC X 1 Now also included in StudentPersonal 101 StudentSnapshot 109 ELL


GI230 Limited English Proficiency (LEP) Status

The Limited English Proficiency status of a student. PIC X 1 97 StudentPersonal 74 ELL


GI490 Limited English Proficiency Reclassification Date

The date in which the student is considered “no longer LEP”. PIC X 6 Requires multiple elements 79 StudentParticipation 450 ProgramExitDate


GN080 Local Classroom Code The code used by the local school district that uniquely identifies a specific classroom (i.e., period and section) within a district.

PIC X 20 Link to SectionInfo (Obj # 91) using SectionInfoRefId. Use either LocalId (Elem #8) for the course section, or SectionRoom (Elem #23)

100 StudentSectionEnrollment 6 SectionInfoRefId


GV330 Local Classroom Code - 1 Identifies if the student is considered a completer in the corresponding local classroom code

PIC X 20 Identifies Section 91 SectionInfo 8 LocalId


GV340 Local Classroom Code Flag - 1 Indicates if a student is considered a completer in the corresponding local classroom code.

PIC X 1 Y/N indicator? 12 StudentAcademicRecord TBA SIF_ExtendedElements


GK320 Majority of Attendance IRN The IRN of the building or district where a student is continuously enrolled from the end of October Count Week through the spring test administration date; designated as follows: March 19 for all grades except 3-8; May 10 for grades 3-8

PIC X 6 Query, specifying beginning date and ending date of the October count week, returning DaysInMembership for each school attended


32 DaysInMembership




Data Type






GI240 Migrant Status A migrant student or migratory child is a child who is, or whose parent, spouse, or guardian is, a migratory agricultural worker, including a migratory dairy worker, or a migratory fisherman, and who, in the preceding 36 months, in order to obtain, or accompany such parent, spouse, or guardian in order to obtain, temporary or seasonal employment in agricultural or fishing work has moved from one school district to another, or from one administration area to another in a single school district [this is a state with only one school district], or resides in a school district of more than 15,000 square miles, and migrates a distance of 20 miles or more to a temporary residence for fishing purposes.

PIC X 1 97 StudentPersonal 70 Migrant


GI270 Native Language The primary or home language of the student. PIC X 3 97 StudentPersonal 80 SIF_ExtendedElements


GK310 Non-Attending Reason The reason for counting an enrolled student who was absent from school for the entire week of the Districts October count week.

PIC X 1 Query, specifying beginning date and ending date of the October count week




GE130 Non-compliance ID Code identifier for the reason an event is out of compliance. PIC X 2 X 79 StudentParticipation 540 SIF_ExtendedElements

201 GK420 OGT Graduation Alternative PIC 9 1 Clarification needed. I'm assuming OGT Graduation Alternative entered as student graduates.

12 StudentAcademicRecord TBA SIF_ExtendedElements

Student Attendance Re GK420 OGT Graduation Alternative Identifies that passage on one graduation test was met using the alternative criteria PIC 9 1

73 OTELA Record GF290 OTELA Score - Composite The composite scaled score achieved by the student. PIC X 4 7 StudentScoreSet 10 ScoreValue72 OTELA Record GF280 OTELA Score -

Comprehension DomainThe scaled score achieved by the student on the comprehension domain of the OTELA.


70 OTELA Record GF260 OTELA Score - Listening Domain

The scaled score achieved by the student on the listening domain of the OTELA.


68 OTELA Record GF240 OTELA Score - Reading Domain

The scaled score achieved by the student on the reading domain of the OTELA


71 OTELA Record GF270 OTELA Score - Speaking Domain

The scaled score achieved by the student on the speaking domain of the OTELA.


69 OTELA Record GF250 OTELA Score - Writing Domain The scaled score achieved by the student on the writing domain of the OTELA



GE120 Outcome ID Identifies the outcome of an event. PIC X 4 X

ProgramStatus/Code provides Eligible, Not Eligible

ProgramExitReason/OtherCodeList an option for ETEX


126 Early Childhood Record

GH070 Preschool – Poverty Level The poverty level of the preschool student’s family, as determined by Federal Poverty Guidelines.

97 StudentPersonal 73 EconomicDisadvantage


GI460 Preschool Early Intervention Indicates if the preschool student has received early intervention services, as described in Part C of IDEA.

97 StudentPersonal 80 SIF_ExtendedElements




Data Type






GI510 Preschool Poverty Level The poverty level of the preschool student’s family, as determined by Federal Poverty Guidelines.



GI470 Preschool Special Education IEP Development Date

The date which the IEP was signed by the IEP team. Not the effective date of the IEP.

PIC X 1 ??? May require multiple elements - Selecting PreSchool, etc.

79 StudentParticipation 330 ProgramPlanDate


GH060 Preschool Student Education Fund Source

The source of funds used to support the preschool students education.

79 StudentParticipation 79 ProgramFundingSource/Code


GI250 Prior Disability Condition The disability condition under which the student was served at the time of exit from special education and who is no longer receiving services according to the IEP.



GH090 Prior Month’s Absence The total number of days that the student was absent during the month prior to the reporting period.

Find a way to tie StudentAttendanceSummary to StudentParticipation object, referencing the Early Childhood Pgm


28 UnexcusedAbsences


GH080 Prior Month’s Attendance Actual number of days the student was in attendance during the month of November (for December (M) reporting) or May (for Yearend (N) reporting).

Find a way to tie StudentAttendanceSummary to StudentParticipation object, referencing the Early Childhood Pgm


24 DaysAttended

251 Proficiency-Only GP200 Proficiency - Only Scaled Score - Citizenship

The social studies/citizenship scaled score achieved by the student.

PIC X 3 Requires multiple elements 7 StudentScoreSet 10 ScoreValue

250 Proficiency-Only GP190 Proficiency - Only Scaled Score - Mathematics

The mathematics scaled score achieved by the student. PIC X 3 Requires multiple elements 7 StudentScoreSet 10 ScoreValue

248 Proficiency-Only GP170 Proficiency - Only Scaled Score - Reading

The reading scaled score achieved by the student. PIC X 3 Requires multiple elements 7 StudentScoreSet 10 ScoreValue

252 Proficiency-Only GP210 Proficiency - Only Scaled Score - Science

The science scaled score achieved by the student. PIC X 3 Requires multiple elements 7 StudentScoreSet 10 ScoreValue

249 Proficiency-Only GP180 Proficiency - Only Scaled Score - Writing

The writing scaled score achieved by the student PIC X 3 Requires multiple elements 7 StudentScoreSet 10 ScoreValue

245 Proficiency-Only GP140 Proficiency - Only Test Score - Citizenship

The most recent outcome achieved by the student in citizenship/ social studies


244 Proficiency-Only GP130 Proficiency - Only Test Score - Mathematics

The most recent outcome achieved by the student in mathematics.


242 Proficiency-Only GP110 Proficiency - Only Test Score - Reading

The most recent outcome achieved by the student in reading PIC X 1 Requires multiple elements 7 StudentScoreSet 10 ScoreValue

246 Proficiency-Only GP150 Proficiency - Only Test Score - Science

The most recent outcome achieved by the student in science


243 Proficiency-Only GP120 Proficiency - Only Test Score - Writing

The most recent outcome achieved by the student in writing. PIC X 1 Requires multiple elements 7 StudentScoreSet 10 ScoreValue


GQ060 Program Code The program code(s), as defined in Appendix E, in which a student participates and/or receives services.

PIC X 6 Reference OHIO student program codes

80 StudentPlacement 123 ProgramType/OtherCodeList

OtherCodeList


GQ090 Program Provider IRN The district IRN of the entity in contract with the reporting school district.

PIC X 6 GUIDS (refIds) to LEAInfo and SchoolInfo

80 StudentPlacement 255256

ServicingPublicAgencyServicingSchool


GI090 Racial/Ethnic Group The racial/ethnic group of the individual being reported. PIC X 1 Includes Multiracial 97 StudentPersonal/DemographicsData

20 RaceList RaceList


GA240 Raw Score The number of raw score points earned by the student on the test being reported.


34 Preschool Assessment Record

GB260 Raw Score - Alliteration The total score achieved by the student in the “Alliteration” section of the test.





Data Type






GB240 Raw Score - Picture Naming The total score achieved by the student in the “Picture Naming” section of the test.



GB250 Raw Score - Rhyming The total score achieved by the student in the “Rhyming” section of the test.



GA235 Reason Test Not Taken Identifies the reason the student did not take a required test. PIC X 1 Question: When/where is decision made re reason test not taken? School/Teacher, LEA office, or Assessment company? Use AssessmentRegistration/StudentSpecialCondition)? Including a StudentScoreSet might be an option, but don't expect a StudentScoreSet to be returned for all students "registered" for an assessment.

4 AssessmentRegistration TBA SIF_ExtendedElements


GD110 Referred for Alternate Educational Services

Indicates if a student, for which the Chief Administrating Officer modifies as part of the case by case basis, one year expulsion requirement for procession of a firearm, was recommended for alternate educational services.

PIC X 2 85 DisciplineIncident 125 OffenderList/Offender/ActionList/Action/AltEd


GA030 Reporting Period Identifies the state defined period for which the record is submitted.

PIC X 1 SIF_Metadata using TimeElement as defined in OHIO & TimeElement would be attached to all objects reported for that reporting period

111 Report_Manifest 11 ReportingPeriod


GA215 Required Test Type The format of the test the student is required to take. PIC X 3 ??? In implementation, consider use of SIF_ExtendedElements

3 AssessmentForm 7 AssessmentType


GV105 Resident District IRN The six-digit IRN number of the city/municipal, local, or exempted village school district in which the parent(s) is a resident, if residing in-state.

PIC X 6 99 StudentSchoolEnrollment 63 ResidencyStatus


GK330 Retained Status Indicates if a student retained at the end of a school year, will advance to the next grade level.

PIC X 1 As student enters in the new school year, grade level assignment is determined and "RETAINED STATUS" could be entered or derived

99 StudentSchoolEnrollment 70 SIF_ExtendedElements


GA230 Scaled Score The scaled score achieved by the student. PIC X 3 7 StudentScoreSet 10 ScoreValue

596 Student Preschool ASQ/SE Assessment

GS240 Score Total score for the assessment. PIC X 3 X 7 StudentScoreSet 10 ScoreValue


GQ010 Sort Type Identifes the record type and determines which type of data for which the record is used

PIC X 2 Assume this element will be eliminated NA


GI320 Special Education Exit Date The effective date which a student is no longer receiving special education services.

PIC X 8 79 StudentParticipation 450 ProgramExitDate


GI370 State Equivalent Grade Level The grade level in which the student will be included for reporting purposes. Element is only used for students reported with a “UG” in the Grade Level element.

PIC X 2 99 StudentSchoolEnrollment 70 SIF_ExtendedElements


GI310 State Student ID (SSID) The state assigned unique identifier. This is required for students, who completed high school courses after June 30, 2003.

PIC X 9 97 StudentPersonal 30 StatePrId StatePrId




Data Type






GI500 Student Admission Reason Describes how the student arrived at the district. PIC X 1 97 StudentSchoolEnrollment 33 EntryType/OtherCodeList


GH100 Student Attendance Pattern Identifies the attendance pattern of the student. 79 StudentParticipation TBA SIF_ExtendedElements


GI430 Student Being Served by 504 Plan

Student who is identified with a disability under Section 504 of the Rehabilitation Act of 1973, and is being served by a 504 plan that has been developed to meet the specific needs of the student(s).

PIC X 1 97 StudentPersonal 77 Section504


GI360 Student Birth Place City (Optional)

Place/name for the geographic location where the student was born as it appears on the birth certificate.

PIC X 30 97 StudentPersonal 46 Demographics PlaceOfBirth


GE050 Student EMIS ID The locally determined EMIS student ID, as reported on the Student Demographic record.

PIC X 9 X 79 StudentParticipation 3 StudentPersonalRefId StudentPersonal/StatePrId


GV055 Student Name Name of the student (optional) PIC X 42 97 StudentPersonal 36 Name Name/FirstName


GI330 Student Name - First The first name of the student. PIC X 30 97 StudentPersonal 36 Name Name/FirstName


GI350 Student Name - Last The last name of the student. PIC X 30 97 StudentPersonal 36 Name Name/LastName


GI340 Student Name - Middle The middle name of the student. PIC X 30 97 StudentPersonal 36 Name Name/MiddleName

237 Proficiency-Only GP060 Student Name (optional) Name of the student PIC X 42 13 StudentDemographicRecord

13 StudentInformation/StudentPersonalData/LegalName


GI150 Student Percent of Time The average percent of time, per week, the student participates in any instruction provided by a certified/licensed employee.

PIC 9 3 Is this Special Education or other program service or actual student FTE?

99 StudentSchoolEnrollment 56 FTE


GI120 Student Status Describes the relationship between the student and the reporting district; how the student arrived at the district.

PIC X 1 99 StudentSchoolEnrollment 63 ResidencyStatus/OtherCodeList

OtherCodeList


GA205 Subject The subject of the test being administered PIC X 1 ??? In implementation, consider use of SIF_ExtendedElements

4 AssessmentSubTest 20 SubjectArea


GT205 Subject Type The subject of the test being administered PIC X 1 4 AssessmentSubTest 20 SubjectArea


GV310 Tech Prep Not defined in chapter 2 (Not located in chapter 2) on this record

PIC X 1 Tech Prep = 400 79 StudentParticipation 6 ProgramType/Code


GA210 Test Date The date the test was administered. PIC X 6 2 AssessmentAdministration 17 AdministrationDateTime


GA200 Test Grade Level The grade level of the test which is administered. PIC X 2 4 AssessmentRegistration 17 AssessmentGradeLevel

592 Student Preschool ASQ/SE Assessment

GS200 Test Level The level of the test being taken. PIC 9 2 X 4 AssessmentRegistration 17 AssessmentGradeLevel


GT250 Test Required for Graduation Indicates if the student is required to meet the proficient performance standard for the test in order to graduate.

PIC X 1 4 AssessmentRegistration TBA SIF_ExtendedElements




Data Type






GQ080 Title I Public School Choice IRN (Use only with program code 226001)

The building IRN within the district from which the student transferred as a result of Title I Public School Choice.

80 StudentPlacement 342 SIF_ExtendedElements


GD090 Total Discipline Days Refers to the length of discipline, in Full Time Equivalency (FTE), for each discipline occurrence.

PIC X 2 85 DisciplineIncident 97 OffenderList/Offender/ActionList/Action/Duration

228 Kindergarten Readiness Record

GO240 Total Score The total score achieved by the student. PIC X 3 7 StudentScoreSet 14 Scores/Score/ScoreValue


GA225 Type of Accommodation Identifies accommodations the student received when taking the standard format of the test.

PIC X 2 ??? In full SIF implementation, consider expanding use of accommodation descriptive object

81 TestAccommodation 69 Accommodation/Code


GD070 Type of Discipline The type of discipline administered to the student. PIC X 1 Use OHIO's Type of Discipline code list 85 DisciplineIncident 92 OffenderList/Offender/ActionList/OtherCodeList


GK130 Unexcused Absence Days The number of days the student was absent in the district for the reporting period for any reasons not listed as excused, including truancy.


28 UnexcusedAbsences


GH110 Weekly Length of Scheduled Instruction

The number of weekly instructional hours received by the student in a center-based classroom.

79 StudentParticipation TBA SIF_ExtendedElements


GV230 Withdrawal Date Not defined in chapter 2 (Not located in chapter 2) on this record

PIC 9 8 Spelling on Element NameDefinition? (Assumed that it's student exit date)

99 StudentSchoolEnrollment 46 ExitDate


GV240 Withdrawal Reason Not defined in chapter 2 (Not located in chapter 2) on this record

PIC X 2 Same Withdrawal Reason as 187 Student Attendance Record, except that CTAE has code 44- Transferred to a Public Community Schoool (Transcript Req on file)

99 StudentSchoolEnrollment 55 ExitType/OtherCodeList


GK240 Withdrawal/Dropout/Truancy Reason

The reason for the most recent withdrawal from the school district.

PIC X 2 99 StudentSchoolEnrollment 55 ExitType/OtherCodeList

* All elements will be required to be request / response - currently student statuses, admission and withdrawal dates and reasons will need to be event driven


Supplement 5

GAP Analysis - Staff Records



Data Type

Field Length Element Notes




394 Staff Demographic Record

CI150 Absence Days Total number of days the staff member was absent during the period from July 1 through June 30 due to all causes except professional meetings, vacations, or holidays.

PIC 9 4 (V9) Not available. Requested HRFin WG, base on StudentAttendanceSummary

51 EmploymentRecord 30 SIF_ExtendedElements


CI155 Absence Days – Long Term Illness

At least 15 consecutive days absent due to an illness of the staff member, his/her spouse, child or parent.



478 CTAE Correlated Staff Record

CV060 Anchor/Lab/Co-op Local Classroom Code

The Anchor/Lab/Co-op local classroom code found on the Course Master Record

PIC X 20 91 SectionInfo 68 SIF_ExtendedElements

439 Staff Employment Record

CK220 Assignment Area The first, second, third code that more completely defines the position.

PIC 9 6 Not available. 45 EmployeeAssignment 22 SIF_ExtendedElements


CI140 Attendance Days Total number of days the staff member was in attendance during the period from July 1 through June 30.




CI200 Authorized Teaching Experience Years

Total years of authorized teaching experience. PIC 9 2 Not available. 75 EmployeeCredential 77 SIF_ExtendedElements

378 Contract Only Staff Record

CC160 Based on Number of People

Indicates if the contract language requires a specific numberof individuals to be provided as a critical requirement of the contract

PIC X 1 45 EmployeeContract 18 SIF_ExtendedElements


CC140 Based on Services Performed

Indicates if the contract language requires specific services to be performed as a critical requirement of the contract.



CC150 Based on Work Hours Indicates if the contract language requires a specific numberof hours of services to be performed as a critical requirement of the contract.



CK090 Building IRN The state assigned six-digit information retrieval number (IRN) of the building.

PIC 9 6 EmployeeAssignment/LocationInfoRefId to link to LocationInfo for district IRN. Alternatives: 75 EmployeeCredential/ EmplAssignment/ SchoolInfoRefId; or 112 SIFReportObject, 22 ReportInfo/SifEntity

45 EmployeeAssignment 8 LocationInfoRefId LocationInfo/SchoolInfoRefId/SchoolInfo/StatePrId


CK240 Certificate/License Application

Indicates if the staff member has applied for, but has not yet received the required certification/licensure for this position.

PIC X 1 Not available. 45 EmployeeAssignment 22 SIF_ExtendedElements


CC110 Contract End Date The end date stated in the contract, even if the end date is in a future fiscal year.

PIC 9 8 45 EmployeeContract 10 ContractEndDate


CC100 Contract Start Date The start date stated in the contract, even if the start date was in a prior fiscal year

PIC 9 8 45 EmployeeContract 8 ContractSstartDate

410 Staff Contractor Employment Record

CJ070 Contracting District IRN The IRN of the resident/educating district contracting with the ESC or other EMIS reporting entity for a staff member in a specific position.

EmployeeAssignment/LocationInfoRefId to link to LocationInfo for district IRN. May also consider 112 SIFReportObject, 22 ReportInfo/SifEntity

45 EmployeeAssignment 8 LocationInfoRefId LocationInfo/LEAInfoRefId/LEAInfo/StatePrId


CC060 Contractor Name Name of the contractor. PIC X 40 64 VendorInfo 3 Name

458 Course Master Record

CN080 Course Level The level of the course. PIC X 1 89 SchoolCourseInfo 19 InstructionalLevel


CN130 Course Type The type of instructional program. PIC X 3 May be derived from other elements in SchoolCourseInfo

89 SchoolCourseInfo 35 SIF_ExtendedElements


CI070 Date of Birth The date on which the individual being reported was born. PIC 9 8 48 EmployeePersonal 10 Demographics Demographics/BirthDate




Data Type






CI040 District IRN The state assigned six-digit information retrieval number (IRN) of the district.

PIC X 6 EmployeeAssignment/LocationInfoRefId to link to LocationInfo for district IRN. May also consider 112 SIFReportObject, 22 ReportInfo/SifEntity - If using Vertical Reporting, each report header would identify district reporting.

45 EmployeeAssignment 8 LocationInfoRefId LocationInfo/LEAInfoRefId/LEAInfo/StatePrId


CC090 Dollar Amount of Contract for Current Year

The total dollar value of the contract for the current fiscal year (July 1-June 30).

PIC 9 10 (V99) 45 EmployeeContract 6 BaseSalary


CI220 Early Childhood Degree Major

The degree major of teachers or aides hired for Early Childhood program.

PIC X 1 Not available, and requires link with "teaching assignment" to identify early childhood teacher

75 EmployeeCredential 77 SIF_ExtendedElements


CI225 Early Childhood Education Qualification Element

Identifies how the teacher instructing a public school Early Education program or Early Learning Initiative program meets the requirements specified under 3301-37-04 (G).




CI230 Early Childhood/Other Credential

The credential status of staff hired to teach Early Childhood programs that do not have a certificate or degree.




CI100 Education Level The highest level of education achieved. PIC X 1 48 EmployeePersonal 10 Demographics Demographics/EducationalLevel


CI060 Employee Name Legal first and last name of the staff member. PIC X 42 48 EmployeePersonal 6 Name Name


CI050 Employee State ID Unique code assigned to the staff member. PIC X 9 If using EmployeePersonal, OtherId Type = 0686 State-assigned number

48 EmployeePersonal 4 OtherIdList/OtherId OtherId


CK210 Extended Service The number of days or the full-time equivalency for which the supplemental salary is claimed.

PIC 9 2 Not available. 51 EmploymentRecord 30 SIF_ExtendedElements


CC050 Federal Tax ID A nine digit number that uniquely identifies an organization or an individual for federal tax purposes.

PIC X 9 64 VendorInfo 8 FederalTaxId


CV070 First Correlated Academic or Technical Related Local Classroom Code

The Technical Related Local Classroom Code (or academic Local Classroom Code for Career Based Intervention; or Instructional Support Time Local Classroom Code for GRADS) from the Course Master Record of the first correlated class.



CI020 Fiscal Year Not Defined in Chapters 2, 3, or 4 PIC X 4 SIF_Metadata using TimeElement as defined in OHIO & TimeElement would be attached to all objects reported for that reporting period

59 FiscalYear 1 FiscalYear


CI090 Gender The gender of the individual being reported PIC X 1 48 EmployeePersonal 10 Demographics Demographics/Gender


CK270 Grade Levels Assigned HIGH

The highest grade in the range this staff member is assigned to teach or supervise.



CK260 Grade Levels Assigned LOW

The lowest grade in the range this staff member is assigned to teach or supervise.



CK280 High Quality Professional Development

Indicates if the teacher participated in “High Quality Professional Development” (HQPD).

PIC X 1 Not available 75 EmployeeCredential 77 SIF_ExtendedElements


CN200 High School Credit The amount of high school credit given for the course. PIC 9 3 (V99) See also SectionInfo & override for CourseCredits

89 SchoolCourseInfo 21 CourseCredits




Data Type






CN260 Highly Qualified Teacher

Describes how the person teaching the course meets the federal definition of a highly qualified teacher (HQT).



CC120 Hours per Week The total hours per week worked under this contract related to this position code

PIC 9 6 (V99) 45 EmployeeContract 18 SIF_ExtendedElements


CN230 Intent to Become Properly Certified

Indicates if the teacher intends to take the necessary steps to become properly certified to teach this course.



CN220 Language Used in Teaching Course

The language(s) used by the teacher when presenting to students.

PIC X 1 91 SectionInfo 34 LanguageOfInstruction


CN100 Length of Scheduled Instruction

Hours per year that a teacher spends in instruction for the course/subject.

PIC 9 4 Might be calculated from Schedule meeting times, but not captured in SectionInfo, nor on StaffAssignment

91 SectionInfo 68 SIF_ExtendedElements


CK160 Length of Work Day Total hours worked during a normal day, excluding lunch. PIC 9 4 (V99) Not available. 51 EmployeeAssignment 22 SIF_ExtendedElements


CN060 Local Classroom Code The code used by the local school district that uniquely identifies a specific classroom (i.e., period and section) within a district.

PIC X 20 91 SectionInfo 8 LocalId


CK250 Local Contract Code A unique number assigned by the school district, which differentiates between multiple contracts of a staff member within the same position code.

PIC X 3 Not available. 46 EmployeeContract 18 SIF_ExtendedElements


CN110 Location IRN Number The IRN of building where the course is held. PIC X 6 Requires multiple objects & elements 8990

SchoolCourseInfoSchoolInfo

46

SchoolInfoRefIdStatePrId

597 Staff Demographic CI270 Ohio Credential ID The ID number/PIN found on a certificate, license, permit, or other credential issued by the ODE Office of Educator Licensure

PIC X 9 9193

SectionInfoStaffPersonal

2010

StaffPersonalRefIdOtherIdList


CK190 Pay Amount/Rate Either the annual salary amount or the hourly pay rate of the position, per the staff contract.

PIC 9 8 (V99) Not available. 51 EmploymentRecord 30 SIF_ExtendedElements


CK180 Pay Type Indicates if the type of pay is an hourly rate or an annual salary.

PIC X 1 Not available. 51 EmploymentRecord 30 SIF_ExtendedElements


CK060 Position Code The code associated with the position assignment of the employee as provided in the Position Assignment Code table (Appendix D).

PIC 9 3 SIF Spec references NCES Handbooks 0557 - Job Classification Type; check against App D list

45 EmployeeAssignment 16 JobClassification


CK100 Position FTE The full-time equivalency of the position to the nearest whole percent.

PIC 9 3 (V99) 45 EmployeeAssignment 14 JobFTE


CC130 Position Fund Source The fund source from which this contract is paid. PIC X 1 SIF Spec references NCES Handbooks 0222 Program Funding Support Type

45 EmployeeAssignment 20 FundingSource


CK130 Position Fund Source - First

The first fund source from which the employee is paid. PIC X 1 SIF Spec references NCES Handbooks 0222 Program Funding Support Type

45 EmployeeAssignment 20 FundingSource


CK120 Position Fund Source Percent - First

Identifies the percentage of the employee's salary that is paid for with funds from the corresponding fund source

PIC 9 3 Not available. Spelling of Elem Name 45 EmployeeAssignment 22 SIF_ExtendedElements


CK300 Position Separation Date

The last date of employment of the staff member for the specific position.

PIC 9 8 45 EmployeeAssignment 12 JobEndDate


CK230 Position Separation Reason

Reason the staff member left position. PIC X 1 Not available. 45 EmployeeAssignment 22 SIF_ExtendedElements


CK080 Position Start Date Date the staff member began work in this position. PIC 9 8 45 EmployeeAssignment 10 JobStartDate


CK070 Position Status Identifies the employee's current employment relationship with the school board in that particular position.



CK140 Position Type The type of employment with the school board. PIC X 1 Not available 45 EmployeeAssignment 22 SIF_ExtendedElements




Data Type






CN190 Program Builder Code A code used by the school district that uniquely identifies a specific career-technical program (a coherent set of courses leading students to a career objective) within a district.

PIC X 15 Does this relate to all sections of a course for a school or to a separate section of a course?



CN180 Program Provider IRN The district IRN of the entity in contract with the reporting school district.

PIC X 6 SIF objects don't carry info on "provider" or "contract" relating to course/sections.



CK290 Qualified Paraprofessional

Indicates if the staff member is a “qualified paraprofessional”under the No Child Left Behind Act.

PIC X 1 Not available 75 EmployeeCredential 77 SIF_ExtendedElements


CI080 Racial/Ethnic Group The racial/ethnic group of the individual being reported. PIC X 1 Note: No "OTHER" option 48 EmployeePersonal 10 Demographics Demographics/RaceList


CI005 Record Status Not Defined in Chapters 2, 3, 4 or 5 PIC X 1 Assume elimination, but could use Vertical Reporting framework, with SIF_Report/ReportInfo/SubmissionReason with values Initial, Correction, Revision, or Addition…missing Delete

112 SIF_ReportObject 10 ReportInfo/SubmissionReason


CI030 Reporting Period Identifies the state defined period for which the record is submitted.

PIC X 1 SIF_Metadata using TimeElement as defined in OHIO & TimeElement would be attached to all objects reported for that reporting period



CK170 Scheduled Work Days The total number of days the staff member is scheduled to work in the position during the year

PIC 9 3 46 EmployeeContract 16 AssignmentDays


CV080 Second Correlated Academic or Technical Related Local Classroom Code

The technical related Local Classroom Code (or academic Local Classroom Code for Career Based Intervention; or Instructional Support Time Local Classroom Code for GRADS) from the Course Master Record of the second correlated class.



CN090 Semester Code The length of time, in weeks or semesters, that the course istaught.



CI110 Semester Hours The total number of semester hours of recognized college training.

PIC 9 3 Not available. 75 EmployeeCredential 77 SIF_ExtendedElements


CN240 Special Populations Indicates if the special education course type (DXX) is structured to specifically instruct students with hearing and/or visual impairments.



CN210 Subject Area for Credit The subject for courses offered in which high school credit toward graduation is being applied, whether at middle school or high school level.

PIC X 3 89 SchoolCourseInfo 14 SubjectAreaList/SubjectArea


CN050 Subject Code The subject of the course being reported. PIC X 6 89 SchoolCourseInfo 13 SubjectAreaList/SubjectArea


CI210 Total Experience Years in Education

Indicates the total number of years of all certificated/licensed educational service (authorized and non-authorized) in elementary schools, secondary schools, colleges, universities, and any other public or non-public educational institutions (including the Peace Corps).

PIC 9 2 75 EmployeeCredential 41 TotalYears


CK150 Type of Appointment The classification of the staff member’s position. PIC X 1 Not available, See NCES 0613 Employment Status


* All elements will be required to be request / response - currently none of these have been identified as event driven


Supplement 6

GAP Analysis - Building_District Records


SEQ Record NameRecord Number Element Name Element Definition SIF Element Notes

SIF 2.0 Obj No

SIF 2.0 Object Name

SIF 2.0

Elem No

SIF 2.0 Element Name

SIF 2.0 Common Element

Name

SIF 2.0 Comm

on Elem Flag

486 Building General Information - Yearend

DB030 Reporting Period Identifies the state defined period for which the record is submitted.

SIF_Metadata using TimeElement as defined in OHIO & TimeElement would be attached to all objects reported for that reporting period



DB040 District IRN The state assigned six-digit information retrieval number (IRN) of the district.

90 SchoolInfo 12 LEAInfoRefId StatePrId X


DB050 Building IRN The state assigned six-digit information retrieval number (IRN) of the building.

90 SchoolInfo 6 StatePrId StatePrId X


DB060 Transportation Percentage

The percent of students, in the district, bused for the building.

Not available. Use Vertical Reporting 90 SchoolInfo 69 SIF_ExtendedElements


DB070 Lunchroom Percentage

The percentage of meals served for the building.

Not available. Use Vertical Reporting 90 SchoolInfo 69 SIF_ExtendedElements


DB080 Building Square Feet

The square footage of the building. Not available. Clarify if this is for each specific "building" on campus

90 SchoolInfo 69 SIF_ExtendedElements


DB260 Actual First Day of School - Grades 1-12

The actual first day of instruction for students in grades 1-12.

Not available. Could use Vertical Reporting, AggregateStatisticInfo, etc. or include SIF_ExtendedElements

84 CalendarSummary 8 FirstInstuctionDay


DB280 Actual Last Day of School - Grades K-12

The actual last day of instruction for students in kindergarten through grade 12.

Select Calendar Associated to GradeLevels

84 CalendarSummary 9 LastInstructionDay


DB290 Feeder School IRN The primary school into which the majority of the students will enroll after completion of all grade levels in the reporting school.

Not Available


DB300 Actual Hours - Parent Teacher Conference

The actual number of parent teacher conference hours.


84 CalendarSummary 14 SIF_ExtendedElements




DB320 Actual Hours in Session – Grades 1-8

The actual number of hours that the school was open for instruction to students in grades 1-8.




DB380 Actual FTE - Parent Teacher Conference

The actual full-time equivalency (FTE) of parent teacher conference days for the current school year.




DB440 Actual Days in Session – Alternate Day Full Day Kindergarten

The actual number of days in session during the current school year for students in alternate day full day kindergarten.



DB460 Calamity Days Total number of calamity days for the school for the current school year.

Not available. Use Vertical Reporting collecting a count, or calculate from CalendarDate where CalendarDateTypeCode = 0849 Emergency Day



DB470 Calamity Days Made Up

The number of calamity days that were made up prior to the instructional closing date.

Not available. Use Vertical Reporting. CalendarDate reflects "make up" days as CalendarDateType/Code = "MKUP"



DB480 Days Shortened – Due to Weather

The number of days the length of the school day was shortened for two hours or less due to hazardous weather conditions.

Not available. Use Vertical Reporting. CalendarDate reflects such days as CalendarDateType/Code = "0848" - Student Late Arrival /Early Departure, but doesn't identify "Weather" as cause.



DB490 Days Shortened – Reasons Other Than Weather

The number of days the length of the school day was shortened to less than the state minimum for reasons other than hazardous weather conditions.

Not available. Use Vertical Reporting. CalendarDate reflects such days as CalendarDateType/Code = "0848" - Student Late Arrival /Early Departure, but doesn't identify "Weather" as cause.



DB510 Actual Hours Per Day – Grades 1-8

The actual number of hours per day in which scheduled classes, supervised activities or approved educational options were provided to students in grades 1-8 (exclusive of lunch).






DB560 Violent Criminal Offense

The total number of students arrested during the current school year for committing a violent criminal offense on school grounds.

526 Building General Information Fall/October

DF020 Fiscal Year Not Defined in Chapters 2, 3, or 5 Is this Fiscal Year or SCHOOL YEAR? 59 FiscalYear 1 FiscalYear


DF060 October Funding Count Week - School Open on Monday of Count Week

Indicates if the building was open on Monday of October Count Week.

Not available. Derive from CalendarSummary & CalendarDate entries.


DF110 First Day of School - Grades 1-12

Indicates the first scheduled day of instruction for students in grades 1-12.


84 CalendarSummary 8 FirstInstuctionDay


DF130 Last Day of School Scheduled - Grades K-12

Indicates the last scheduled day of instruction for students in grades K-12.


84 CalendarSummary 9 LastInstructionDay


DF140 Hours Per Day Scheduled – Grades 1-8

The number of scheduled hours per day for students in grades 1-8

Instructional hours or elapsed time? 84 CalendarSummary 11 InstructionalMinutes


DF200 Annual Hours Scheduled - Parent Teacher Conference

The number of hours scheduled for parent teacher conferences.




DF220 Annual Hours in Session – Grades 1-8

The number of scheduled annual hours in session for students in grades 1-8.




DF280 Annual Days Scheduled - Parent Teacher Conference FTE

The total full-time equivalence (FTE) of scheduled parent teacher conferences.




DF300 Annual Days in Session Scheduled – Grades 1-8

The number of scheduled days in session for students in grades 1-8 during the current school year.





567 Building General Information - February

DH060 February Count Week - School Open on Monday

Indicates if the building was open on Monday of February Count Week.

Not Available. Derive from CalendarySummary and CalendarDate entries


598 District General Information - Fall/October

DQ230 Prior Year Evaluated BUT Ineligible Nonpublic Students with Disabilities

Total number of resident and non-resident nonpublic students within district boundaries that have been evaluated for special education services and determined to be NOT eligible.

X


DQ250 Prior Year Preschool Transition Conferences Held after 3rd Birthday - No Disability Suspected Element

Count of preschool transition conferences (PSTC) for students potentially moving from Part C to Part B special education services where a decision was made at the PSTC that no disability was suspected and where the district will not pursue additional eva

X


DQ240 Prior Year Preschool Transition Conferences Held By 3rd Birthday No Disability Suspected

Count of preschool transition conferences (PSTC) for students potentially moving from Part C to Part B special education services where a decision was made at the PSTC that no disability was suspected and where the district will not pursue additional eval

X

601 District General Information - Yearend

DR750 Preschool Transition Conferences Held after 3rd Birthday No Disability Suspected Element

Count of preschool transition conferences (PSTC) for students potentially moving from Part C to Part B special education services where a decision was made at the PSTC that no disability was suspected and where the district will not pursue additional eva

X



602 District General Information - Yearend

DR740 Preschool Transition Conferences Held By 3rd Birthday No Disability Suspected Element

Count of preschool transition conferences (PSTC) for students potentially moving from Part C to Part B special education services where a decision was made at the PSTC that no disability was suspected and where the district will not pursue additional eval

X

* All elements will be required to be request / response - currently none of these have been identified as event driven


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