Supervisor’s Core: Fiscal Essentials Version 2.0 July 2009.
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Transcript of Supervisor’s Core: Fiscal Essentials Version 2.0 July 2009.
Supervisor’s Core:Fiscal Essentials
Version 2.0
July 2009
Supervisors and Funding
Maximized revenue
=
Maximized services
Learning Objectives
What supervisors should know about Funding Allocations Time Studies
How to explain Child Welfare Financing to staff
Child Welfare Funding Overview Key Terms
Entitlement Capped Uncapped Cost share ratio Draw down Overmatch
Funding Streams
Federal Sources Title IV-B Title IV-E TANF Title XIX Title XX
State Sources Local Funding
California Spending
State administered, county run program
High rate of local “over-match” spending
Over $1 billion local dollars spent in 2004
41% of all CWS local spending in the US
Supervisor as Fiscal Point Person
Monitor court and caseload timelines
Monitor Time Studies
Monitor data entry
Motivate and train staff
Federal Funding
Title IV-B
Title IV-E
Title XIX
Title XX
TANF
SSI
Per AB 1331, foster youth over age 16.5 must be screened
Provides financial assistance for people with a disability
Requires no state match
Doesn’t affect IV-E
Funding Percentages in California Federal funds
cover 50% to 85% of the total spending
Of the remaining costs, State – 70% Local – 30%
Title IV-E
Foster Care Placement Foster Care
Administration Foster Care Training Adoptive Placement Adoption Administration Adoption Training Adoption Expenses ILP Training
California Matching Funding
State allocates General Fund dollars to counties
Counties add their share
Counties may add additional “overmatch” money (public or private)
Total used to calculate federal draw down
IV-E Eligibility
Uncapped entitlement
Significant county cost savings
Eligibility determination requires due diligence
IV-E Eligibility Criteria
Initial Determination Court Findings Voluntary Placement
Agreements Ongoing Eligibility Placement
Requirements Need
Federal IV-E Review
AFCARS – Adoption and Foster Care Analysis and Reporting System
Pulled from CWS/CMS data
Foster Care Administrative Costs Reimburses for time
spent on Referrals to services Court preparation and
participation Placement Case planning
Supervisory duties Eligibility Determination
Title IV-E Recap
Uncapped entitlement
Reimburses costs related to Placement Administration Training
Title IV-E Waiver
Capped annual allotment
Flexibility in spending for prevention and other services
Title IV-B
Capped allocation
Funds services
75% reimbursement rate
Title IV-B Services
Counseling Parent Training Substance
Abuse Testing Respite Transportation
IV-B Target Population
ER
FM
FR
PP
Title XIX
Federal Medicaid funding
Uncapped entitlement
Funds services 50% to 75%
reimbursement rate
Title XIX Cost Share
75% for licensed skilled medical personnel (Public Health Nurse)
50% for social worker time spent on health related activities
Underutilized in time studies
Title XIX Services
Medical and developmental screening
Medical treatment
Mental health treatment
Substance abuse treatment
Title XX – Social Services Block Grant Capped
entitlement
Funds child abuse prevention
Used to offset general fund expenses in CA
TANF Emergency Assistance (EA)
Federally funded uncapped entitlement
15% county cost share
Funds placement and services for eligible children
TANF Emergency Assistance (EA) Eligibility criteria
Removed from or living with qualifying family member
Under age 19 US citizen Emergency
circumstances Need No use of funds in prior
12 months
State Allocation
State administration of federal funds to county agencies
Methodology negotiated over several years
County Expense Claim (CEC)
County expenses reported to the state
Information gathered from Time studies IV-E eligibility CWS/CMS
Role of the Time Study
Quarterly accounting of staff time
Used to calculate federal IV-E reimbursement
Additional Allocation Factors
Proposed County Administration Budget (PCAB)
Premises Full Time Equivalent
employees Emergency Shelter County Direct Costs
Final Allocation
Average salary and benefit costs from 2002
FTEs justified by CWS/CMS cases
Supervisors justified by social workers
County direct costs Emergency shelter Additional premises
Funds Allocated
Title IV-E Title IV-B Title XIX Title XX TANF (EA) State general funds CWS/CMS
Augmentation
Allocation Letter
Find the following items:
Net CWS Planning Allocation Amount
Allocation Methodology for EA TANF
Justified FTEs Allocation Methodology
for Title XX Program Code for
Relative/Non-Relative Home Approval
Total CWS/CMS Augmentation Amount
Time Studies
Used to calculate federal reimbursement for the county
Primary method of supervisor fiscal influence
Time Study Instructions
New instructions issued each quarter
Lists changes Provides Program
Code Description effective dates
Should be regularly reviewed with staff
Program Codes
Find codes CWS-HR 1441-1444
Describe what activities could be time studied to this code
Supervisor’s Role
Include as standing agenda item at unit meetings
Review changes with staff
Review time studies submitted by staff
Application – Case Supervision Scenarios Define group roles
Review scenarios
Formulate responses
Report out
Application – Unit Meeting
Define group roles
Select program code
Develop presentation
Report out
Taking it Home