Supervising Work-study

Cheryl Miller – Student Payroll

Elizabeth Whitcomb – Student Financial Services

What is work-study?

Eligible students earn income to meet the Cost of Attendance by working in a University assigned position.

Federal or State funded, pay rates same as student-help starting at $9.00/hour

Awarded based on income eligibility and meeting FAFSA priority deadline (March 15th)

Student Employment Guidelines

Who can employ work-study students?

Student employees must: < be actively pursuing a degree program at MSU< be enrolled for a minimum of six (6) credits< work limits apply if you are enrolled for less than

twelve (12) credits< work limits apply to undergraduate and graduate

students

What do students do?

Eligible students are awarded work-study on their Financial Aid Award Letter< Upon acceptance of their award they are prompted to

complete a Questionnaire regarding their skills, experience and availability

< Assignments are made and students are notified via email prior to the beginning of Fall Semester

How does this work?

Supervisors submit an online request for work-study students< Website is located on Student Payroll< Login with your Star ID < Enter job description and department cost center< Submit request for number of students and

preferences< Deadline August 1st , 2015< Departments are asked to review their rosters before

students are notified of their assignment

Job Description

Supervisor Questionnaire

Roster

Contracts

Payroll Forms

Payroll Forms

Time Reporting

To support a future new process of web/mobile-based student time worked entry the following is new information that is required for student employees.

< Select E-Time – system allows time entry by student.< Title – provide the student’s job title to assist them in identifying

the correct work authorization to enter their work hours on.< Provide Supervisor tech id that will be used in the time reporting

approval process.

Student Performance & Expectations

Establish office policies for expectations Provide students with feedback Provide written/verbal warnings If termination is necessary, please notify Student

Financial Services of the last date of employment and reason for termination

Students terminated for performance issues are NOT reassigned to another department for that Academic Year

Student Appreciation

Provide positive feedback Hire them back whenever possible Offer to be a reference for future employment Food, parties, awards….

Questions?