Director

Super Shop Monitoring Coordinator National SalesManagerSuper Shop Sales Manager

Merchandisers Tracker

Merchandisers

General Manager

Super Shop sales Monitoring

The Structure:The process of will include planning, directing, and controlling Merchandisers including recruiting, selecting, equipping, assigning, supervising, paying, and motivating them.

Monitoring Structure: The monitoring structure will be functional in character. The reporting organogram is given below.

Basically the key personnel here are Super Shop Sales Manager & Super Shop Sales Coordinator. Expected roles are given below:

Roles for Super Shop Sales Manager:• Key personnel for strategic sales management & the corporate team to achieve

sales & Super Shop service standard objectives• Coordinating with the operation monitoring coordinator• Creating potential sales possibilities, Product pushing & Order Management.• Relationship building & product pushing at Super Shops• Perform as the chain coordinator of Super Shop sales• Define the performance standard for Merchandisers• Market Planning & create new opportunities • Sales Boost up• Conduct Weekly Meeting • Overall sales activity monitoring• Carry all the sales target and achieve them

Roles for Super Shop Monitoring Coordinator:• Perform as a team leader to know the actual market scenario• Managing multiple sales / marketing channels & promotional activities• Continually updating information on changes in marketing environment by the

feedback from subordinates & personal visit.• Territory Assigning, Rotation & guideline providing to Merchandisers.• Surprise Visit. • Weekly Meeting with Merchandisers, responsible ordinates & subordinates.

• Training & Motivation • Feedback Management• Movement Planning• Priority base problem solving• Boost up sales• Overall Performance Monitoring. • Competitive advantage• To find out product movement & fix strategy to increase sales.• Due collection & Monitoring day to day bill Reconciliation

Skills needed for Merchandisers:

Decide / Set Objectives Develop Strategies

Evolve Tactics / Action Plans

• People skills: Which includes abilities to lead, communicate, coordinate, team-oriented relationship, and mentoring own tasks.

• Managing skills: Which consists of planning, organizing, controlling and decision making for individual movements & tasks assigned by the coordinator.

• Technical skills: Which includes confirm selling, negotiating, problem-solving, and use of competitive advantage.

Merchandisers should be recruited upon the consideration of their 1) Product knowledge, (2) market knowledge, (3) past performance, (4) communication, (5) Merchandising skills

Merchandisers Monitoring:Continuous monitoring, alerting and rewarding will lead to improvement of execution. It will lead us to the answer of…. What we want to be…. and where we really are?

Monitoring Merchandisers will include several activities. This will make it simple but effective. Activities could be as follows:

Setting up Territories

An individual Merchandiser will be assigned a single territory consists of existing and potential Super Shops. Territory Segmentation of Dhaka Market:

Territory 1: Gulshan 1, Gulshan 2, Banani, Baridhara, Basundhara.(Lavender, Dedar, Dhali,unimart, haqs mart,Agora,Meena bazaar, Jinia super Mart, KB mega shop, Basundhara Collections, Mehedi Mart, Pick & Pay, sad –Musa)

Territory 2: Bonosri, Rampura, Malibag, Banglamotor, Iskaton, Mogbazar. (Deshi super Shop, Big bazaar, shopno,Meena Bazar, Agora)

Territory 3: nikunja,Khilkhet, Uttara, Jashimuddin.(F&F,Daily Needs, Amana,Family need, Shop & save, Trust family Need,Anondo Bazar, 3s Super Shop, New Deader, Mimi Man, Shopno11,6,)

Territory 4: Mohammadpur, Shamoly, Dhanmondi Total, ajimpur, Firmgate, Panthapath, Hatir Pul(Agora, Prince Bazar,Meena Bazar, Carri Family, shopno, Almas, Nondon)

Territory 5: Sheorapara, Mirpur Total.(Agora,Meena Bazar, Prience Bazar, Shopno,DSS, Family Bazar,Consumer, orchid,G mart,Dhaka Bazar,Western Bazar)

Territory 6: Shantinogor,Basabo, Kakrail, Bijoynogor, Gulisthan,wari, Jatrabari.( Agora , Meena Bazar, Shopno, big bazaar, Nandonik bazar)

Territory 1 Territory 2 Territory 3 Territory 4 Territory 5Merchandiser 1 Merchandiser 2 Merchandiser 3 Merchandiser 4 Merchandiser 5

Territory Rotation: For actual performance measurement & fault prevention, merchandiser’s assigned territory could be routed to observe the performance difference.

Dashboard:

A dashboard will be maintained, which will contain the specific days movement rout & activity area of every single Merchandiser. It will help to locate & monitor them & also to measure their daily activity & performances.

B

Circular

B

Clover Leaf

Base(B)

C5

C1

C4

C3

C2

Straight line / Hopscotch

Routing: Each & every territory will be assigned to an individual merchandiser & the visiting route will be guided by the coordinator. Routing will look alike:

Direct Mobile Communication:As per the company policy they are given individual cell numbers. Merchandiser’s coordinator will continuously update & monitor the present conditions of every single merchandiser. It will be performed according to the assigned tasks & activities.

shamoly Prince Bazar9.30 amMd. pur Prince Bazar10.15 amAdabor Meena Bazar11 amMd. Pur Agora11.45 amDhanmondi Meena Bazar12.30pmDhanmondi Agora1.30pmNandon 3.00 pmDhanmondi 15 Meenabazar3.45 pmRifels Squire Agora4.30 pm

SMS Update:

Merchandisers will make his/her coordinator know about his activities by updating the visiting status of Individual Super Shop by SMS.

GPS Tracking: The in house Merchandisers tracker will track their operating area activity by GPS tracking & report it to the coordinator.

Activity Checklist:Assigning activity checklist depending on previous submitted report can make the performance & service review easy to coordinate them.

Problem Lining: Finding out the top five problem by their report & give them specific timeline to resolve that, can increase their operation effectiveness.

Evaluating, Re-evaluating and Control:

Performance evaluation & timely re- evolution can be used as a well measure to control the Merchandisers. Expected work standard & actual outcomes from their service could neutralize on a single line by proper control

Social media tool or Real Picture: If the Merchandiser is capable of sending real instant picture using social media tools like

Viber or what’s up, it would be real easy to resolve the problems instantly. Otherwise they could be asked to click the real scenario & show it while reporting.

Weekly Meeting: Weekly performance meeting, problem discussion & support activity can motivate them to achieve the targeted service standard. It will also help us to know the real market conditions, opportunities & obstacles. It will also increase the Merchandisers positive mind set to their responsibilities & habit of answering to their superiors.

Documentations:

Merchandisers will follow the proper activity documentation suggested by the coordinator. It will project the real picture of any specific Super Shop.It will be well structured & in written format, which can represent the odds & other problems in a straight view. It will also work as a Provence of any specific merchandiser’s activity.

In Store Audit System: Establishing an in store audit system is not too tough. Implementing an intelligent in-store audit system can lead to significant improvement in important KPIs and in this way influence the actual sales.

Continuous supervision:A positive attitude & continuous supervision will drive them towered market success & work motivated.It will increase the effectiveness of command lines & monitoring system will work perfectly.

Super Shop Visit Updates

Date Time Territory Super Shop Name Product category Display Problem nature Up to date Sales

Up to date

Stock

Report to

For Merchandisers Knowing:

Over 50% of buying decision are made by consumers in front of the shelf Over 60% of the consumers will switch to another brand / product in case of Out of Stock

situations;

Less than 70% of stores have all the agreed /defined Must Have Products on shelf; Potentiality gap is the biggest threat for the company you are working for, which could

turn into a danger for you also!

Starting with Strategy defines the right mind set to achieve success.

Store is a real battlefield around consumer, you have be the winner.

It is important to be present in a store but is more

important to be really AVAILABLE to the

shoppers

Report in “real-time” and Act immediately, means you are performing your work perfectly.

*Task: Merchandise Routing & Evaluation Tools. In Xcell.