Summer_Project_PGP Revised 23 Feb 09

8/6/2019 Summer_Project_PGP Revised 23 Feb 09

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Project Objectives

Application of knowledge and techniques learned in the 1st yearthrough the analysis of a business issue involving a substantialpiece of independent work by the student over an extendedperiod.

To demonstrate proficiency in the design of a research project,application of appropriate research methods, collection andanalysis of data and presentation of results

Understand an organization and the real life situation prevailingthere.

To improve the understanding of the functional area of theproject (which should normally be your area of majorspecialization)

To appreciate interlinking of different functions and departmentsof the organization and the need for coordinated work culture.


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Project Duration

ISCS/ ISCD mandates 8 weeks (excluding holidays and

Sundays) to be spent in the company as a part of the

project work.

The project work can commence immediately after PGexaminations.

Management Trainees shall finish the project

by the deadline given

Extension of project duration without the permission

of the Director will be considered as unauthorized

absence and will affect your attendance and TNG

status for 3rd Term. It would also adversely affect

your placement prospects.


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Physical Features of the Report

Report shall be typed on white paper (A4 size bond) and madein 2 copies for PGP one copy for the Institute and one for thestudent.

For SMU, the report shall be prepared in the same way- Onecopy forSMU and one for the student.

The typing shall be of standard letter size (12 font) black colorusing only one side of the paper with double spacing.

Margins: left - 35 mm, right - 20 mm, bottom - 20mm, top - 35mm.

Binding: Report shall be Rexene bound in black. Plastic and

spiral bound project reports are not accepted. Front cover: The front cover should contain the following details.

Contd.


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Physical Features .. Contd

TOP: The title in block capitals of 6 mm to 15 mmletters

CENTER: Full name of the Management Trainee inblock capitals of 6 mm to 10 mm letters

BOTTOM: Name of the Institute, Year of submission all in block capitals of 6m to 10mm letters onseparate lines with proper spacing and centering.

Blank sheets: At the beginning and end of the

Report, two white bond papers should be provided,one for the purpose of binding and other to be leftblank.

The length of the project should be between 8,000 to10,000 words excluding annexure, tables, graphs etc.


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Selecting the topic

It should preferably be in the area majorspecialization

Before going to the company you should jot

down two or three topics of your interest. Thiswill be useful in case company gives you achoice.

In case company insists on direct selling you

have to explain to them that you are required tosubmit a project report and you can do sellingas well as work on the project simultaneously.It is difficult to prepare research project report ifthe sole activity is selling during the project.


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Selecting the topic (Contd)

Even if you are involved in selling, design a

questionnaire to survey the potential

customers you are selling to and analyze the

data for findings.


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Before reporting to the Company

Confirm your project title and the scope ofwork with the company.

Try to find out your guide in the company as

well as in the institute and discuss the topicwith them.

Do through review of literature by goingthrough all possible secondary sources.

Prepare a flow chart of the activities forentire duration of project which will act as aguide for you.


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After Joining the Company

Maintain a daily record of work done in aseparate log book. This should include thepoints discussed and the information

provided to you and will be useful indrafting the report later.

Find the name of the person in thecompany who will be acting as your

external guide (if this is not already done)and discuss and finalize the project topicwith him.

Companys requirements are superior and

should be followed.Contd


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After Joining the Company Contd

The sincere efforts put in by the ManagementTrainee may some times lead to a Pre PlacementOffer (PPO) from the company.

Therefore, take your project seriously!! Data collection must be completed while you are

in the company otherwise it will be impossible tovisit the company again.

Companies may demand tentative report beforeyou leave. In such a case you may have tosubmit two reports one for the company andother to the ISCS/ISCD according to theirrequirements.


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Academic requirements

Companys certificate evidencing satisfactorycompletion is an essential document.

Some times the issue of the certificate is delayed by thecompany or your external guide. It could be either due

to: Poor quality of the project work

Preoccupation by your external guide

In either case, consider that you are responsible toget the certificate!!!

Often restructuring and redrafting the report isnecessary to meet the requirement ofISCS.

Be in touch with your internal guide

No two reports can have same objectives, data andfindings. If so ISCS/ISCD will reject both the reports.


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Preparing the Report

Minimum 8000 words and maximum

10000 words

The Annexure is not considered for

word count


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Preparing the Report Contents

The Project Report should have the contents in

the following order

1. Institute certificate

2. Company Certificate

3. Acknowledgements

4. Table ofContents with page numbers

5. Executive Summary (This should be a brief

summary not exceeding 2-3 pages consisting of

introduction, objective & scope, methodology,

data analysis, conclusions &recommendations)

.


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Contents

Part I Company Profile

7. Brief introduction of

the company.

8. History of theCompany / Organization

profile

Part II Project

Overview

9. Introduction

10 Objectives& scope

11. Research

Methodology

12. Data Analysis

13.Conclusions

14.Limitations

13.

Recommendations

and Observations

Part III

Appendix

Bibliography

References

Glossary


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Objectives & Scope

Prefer to keep only one main objective

May have a number of subsidiary objectives.

A Problem well defined is half solved.

SMART Objectives: Specific, Measurable,

Achievable, Relevant & Time bound

Scope: To what extent and within what

boundaries you plan to explore the topic (e.g.geographical, Mkt. Potential in south

Maharashtra)


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Company / Organization Profile

General Information: Products & Services,Vision, Mission, Philosophy, Founders,Organogram, etc.

Functional area related: Marketing / HR /Finance scenario, department structure,topic related activities.

Industry Profile can also be briefly included

in this part as background information ifnecessary or, it can be appended in theend, if exhaustive


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Research Methodology

Project Design: include flow chart for clarity

Information needed

Sources of data: Primary & Secondary

Designing the Questionnaire: Pains taken in Qnr.

Designing earlier can save more efforts in Data

Analysis later.Questionnaire should be

designed with the Objectives of the project in

mind.

Sampling


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Questionnaire Design: The Art of

AskingQuestions

What should be asked? Relevance and Accuracy

How should each question be phrased? Open

ended questions and fixed alternative questions

In what sequence the questions to be arranged?

Order bias, Funnel techniques, Filter bias.

What questionnaire layout will best serve the

research objectives? Print, Post, Internet etc.

How should the questionnaire be pre-tested?

Does the questionnaire need to be revised?


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Sampling

Sample size? Variance (s), Magnitude of

Error (e), Confidence Level (z) n =(zs / e)2

Availability of time & other resources.

Sampling frame

Sampling Procedure : Probability & Non

probability

Sampling Size procedure relationship


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Data Analysis

Cross tabulation of the Questionnaire by

classification of responses and frequency

distribution.

The more effort you put in developing thequestionnaire, i.e. aided recall, use a uniform

rating scale, the easier it is to do data analysis.

Statistical methods; Central tendencies, Weighted

Averages etc. s/w like MS-Excel

Appropriate Graphical representation of key

questions with comments.


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Conclusions & Observations

Observations:Related to thoseissues only, which were NOTincluded and explored thru thequestionnaire

Observations may not require a

data support

Keep your Objectives &Tabulation sheet before youwhen you sit to write yourconclusions.

Conclusions have to be strictlybased on the collected data,attempting to answer theobjectives

Conclusions should match &satisfy the objectives

List down theC

onclusions Write positive Conclusions first

Key Conclusions can beGraphically represented statingthe importance andimplications for the company


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Limitations

Constraints of resources including time

Availability of data

Reliability of data

Academic scope

Access to information etc.


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Bibliography & References

Author, year of Publication, Title Sub-Title,Edition, Name and Place of Publisher,Chapter & Pages.

e.g. Kazmi, A. Business Policy & StrategicManagement Tata McGraw Hill, New Delhi,2nd Edition, 2002.

E.g. Khandwala P.N. , Two routes to

turnaround in business world, Apr.12-

251989. pp 17-19.

Websites


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Executive Summary

Prepare a summary of Objectives,

Findings, Limitations & Recommendations

only.

Overall should not be more than 800 words.

Though the Executive Summary is

prepared in the end, it is included first in

order.

Should provide an overview of the project

emphasizing the value added by it.


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Annexure

Any documents, the inclusion of which in the

main report may hamper the flow e.g.

Sample questionnaire

Company formats, e.g. Performance

Appraisal etc.

Company Leaflets or Handouts etc.

Copy of Legal documents


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Deadline for Project Report

Submission

Failure to adhere to the deadlines for

submission of the reports could lead to

disqualification from Placement


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Things To Take Care Of

The Company may delay issue of certificate

of completion of project. Please take care to

do and submit a good project report. Also

follow up with the the Company at least 3 4weeks before your project submission date to

ISCS for issue of completion certificate.

DO NOT wait till the last date to bind your

report.

Contd


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Things To Take Care Of Contd

DO NOT wait till the last date to submit the

draft report to your internal project guide.

Give him / her a little extra time as they are

busy people.

Summer_Project_PGP Revised 23 Feb 09

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