Summer Band

Rehearsal Procedures

Summer 2020

Welcome

Cinco Ranch Cougar Band

• Welcome

• State of the Union

• Booster Update

• Summer Band Rehearsal & Schedule

• Health & Safety Guidelines

• FAQ form

State of the Union

Cinco Ranch Cougar Band

• What we know• In-person marching rehearsal starting Aug. 3• UIL Region, Area, and State Marching Contest will continue• Football Games will be scheduled – we do not have word on the Band's involvement

at this time• Bands of America Marching Competitions have been cancelled.• We will only attend UIL events • Produce a different show instead of Bright & Beautiful

• KVA / In-Person• You will still be in the Cinco Ranch Band if in KVA.• Everyone has the option to participate in the extra-curricular part of Band this Fall;

Marching rehearsal, football games, etc. • We do not know how the PE credit will work for KVA and non marching participants

Action Items

Cinco Ranch Cougar Band

1. All CRHS Band members fill out the directory information. Additionally, there is a survey question to let us know if you plan to participate in ourSummer Band rehearsal so we can prepare. Please fill out the Band Directory, Summer Participation & Guideline Acceptance Form online: https://form.jotform.com/201974506542052 (This is urgent, the sooner you fill this out, the better.)

2. Complete and Turn in your Physical Form (Students cannot participate without this form!)

• 9th grade and New to CRHS band students

• Required to have the Physical Examination and Medical History Form (both pages) on file. All non KISD athletes that are 9th grade or new to CRHS band need to submit directly to band.

• Can be emailed to: rayhjones@katyisd.org

• Returning high school band students are required to have the

• https://form.jotform.com/201614240957149 on file. We will be using last year’s physical per district and UIL instructions. THIS NEEDS TO BE DONE ASAP SO WE HAVE TIME TO CORRELATE DATA WITH LAST YEAR’S PHYSICAL!

• If you answered yes to any of questions 1-22 on the medical history form and it was documented on last year’s physical you will more than likely not need to have an updated physical. But we will check to be sure.

• If you answered yes to any of the questions 1-22 on the medical history form and it was not documented on last year’s physical you will need written clearance from a physician, physician assistant, chiropractor, or nurse practitioner before any participation in UIL practices, games, or matches.

Basically if you had a medical issue happen since your last physical, specifically pertaining to questions 1-22, you will need written clearance from a medical professional before you can participate.

3. Turn in Other Required forms

Consent To Treat and Travel Form: https://form.jotform.com/82493612011145

Marching Band Acknowledgement https://form.jotform.com/70954266296164

All 3 must be done by all students and on File by August 3rd

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Spring Trip - Orlando

Cinco Ranch Cougar Band

• Trip still on track at this time.

• $1500 total estimated trip cost• cost includes “Cancel for Any Reason” (CFAR) trip insurance from Travel

Insured International. More details available upon request.

• Revised registration deadlines• Sept 11: deadline for normal registration

• Sept 12 – Dec 11: $50 additional late sign-up fee

• Cancellation policy• Sept 11: deadline to withdraw for 100% refund

• Sept 12 – Dec 11: $100 cancellation penalty

• After Dec 12: file claim with CFAR insurance for 75%

refund

• See web site for more details

Money Day

Cinco Ranch Cougar Band

• August 1st Money Day CANCELLED

• Virtual “Money Day” coming soon

• Total Mandatory Fees approx. $325• To be finalized

• $45 Transportation fee and District Owned Instrument fee payable to

KISD via parent portal

• $280 Mandatory fee payable to CRHS Band Boosters can be spread

out in installments through October 23.

• If events are cancelled, corresponding portion of mandatory fee will be

refunded.

• Merchandise payment due upon ordering

• All payments by credit card, debit card, or PayPal

• Spring Trip – can also register or make payment

with online Money Day form

Chaperones & Volunteers

Cinco Ranch Cougar Band

• Football and Marching Contest schedule is still

TBD. Everything is shifted later.

• First Football Game no earlier than 9/24

• Chaperones and other Volunteers will still be

needed when the time comes• Chaperones: travel with band, keep kids safe and accounted for

• Volunteers: all other volunteer needs – too many to list here

• Express interest on Money Day form

and/or

• Reach out by email• Chaperone VPs: Edie Alcott & Meagan Whisenant

CRHSBandChaperones@gmail.com

• Volunteer VPs: Patti Koeper & Shelley Reimer

CRHSVolunteersBand@gmail.com

Summer Schedule

Cinco Ranch Cougar Band

Time Low Brass (52) Trumpet and French Horn (54) Front Ensemble (15)

9:00 -10:30 Music - Outside Marching - Outside Music - Band Hall

10:30-12:00 Marching - Outside Music - Outside Music - Band Hall

Time Flute and Low Reeds (43) Clarinet and Alto Sax (44) Battery (21) Encore (48)

9:00 -10:30 Marching - Outside Music - Outside Marching - Outside Dance - Outside

10:30-12:00 Music - Outside Marching - Outside Music - Outside Dance - Inside (TBD)

Time Low Brass (52) Trumpet and French Horn (54) Front Ensemble (15)

5:00-6:30 9th grade commons w/ Mr. Jones Main Commons w/ Mr. Davis Band Hall w/ Mr. Rivera

6:30 - 8:00 Outside Outside Outside

Time Flute and Low Reeds (43) Clarinet and Alto Sax (44) Battery (21) Encore (48)

5:00-6:30 9th grade commons w/ Mr. Jones Main Commons w/ Mr. Davis PAC w/ Mr. Rivera Dance Gym w/ Ms. Trotchie

6:30 - 8:00 Outside Outside Outside Outside

August 10th, 12th & 17th

August 11th, 13th & 18th

August 4th & 6th

August 3rd & 5th

Transition to Evening Practices - Please note time change

Please arrive at school between 8:30 and 8:55

Summer Band Rehearsals

Cinco Ranch Cougar Band

The following dress is expected of all students at all rehearsals• Mask – We will be masked up the entire marching rehearsal AND

when not playing in music rehearsal.• White or light grey t-shirt with short sleeves, no tank tops or

sleeveless shirts• Athletic shorts (no denim or khaki) • Athletic shoes and socks (cross trainers or running shoes only) • Sunscreen (let’s try and not have “mask tan” or “band tan”)• Hat• Sunglasses

Encore specifics will come from Mrs. Trotchie-Whitehead

Summer Band Rehearsals

Cinco Ranch Cougar Band

Students need to have the following for all rehearsals• Mask, as of now you will be sent home without one. So important we said it TWICE!• Small personal hand sanitizer. • Instrument and all supplies (reeds, mouthpiece, valve oil, stick/mallets, etc.)

• We do not supply mouthpieces at the high school level. All school owned instrument students need to provide their own mouthpiece

• Print music from website – https://cincoranchcougarband.com/download-music/ Password: CRHS2020• Wire Music Stand – we will not be using school music stands until we start in person school• Clothes pins to hold down music while outside• Pencil • Water Jug, at least ½ gallon – Have a full water jug when you arrive. You will not be allowed to fill or refill water jug

in the school• Need instrument supplies or repair?

• H&H – in Katy, has in-store repair shop. 21734 Provincial Blvd, Katy, TX 77450 (call, you may need an appointment (281) 578-6542)

• Collins Music – in Way West Katy, has in-store repair shop. 6734 Westheimer Lakes N Dr Suite #105, Katy, TX 77494 (call, you may need an appointment. (800) 365-9815)

• Flemings – Inside 610 loop, has in-store repair shop. 1401 Yale St. (call, you may need an appointment. (713) 426-3663)

• Music and Arts – in Katy, no in-store repair shop. 23501 Cinco Ranch Blvd Suite H100, Katy, TX 77494. (281) 391-1933)

Encore specifics will come from Mrs. Trotchie-Whitehead

Health & Safety: COVID Symptoms

Cinco Ranch Cougar Band

• Cough

• Shortness of breath

• Chills

• Repeated shaking with

chills

• Muscle pain

• Headache

• Sore throat

• Loss of taste or smell

• Diarrhea

• Feeling feverish or a

measured Temperature

greater than or equal to

100.0 degrees Fahrenheit

• Known contact with a

person who is lab

confirmed to have COVID-

19

Health & Safety: Entry, Exit & Screening

Cinco Ranch Cougar Band

All summer event staff are responsible for reading and adhering to all

local, state, national, and CDC guidelines.

• Students and their Parents will adhere to all Parking, Pick Up/Drop Off procedures outlined on the next slide.

• Every day students will begin by starting the personal health pre-screening – all forms and check-ins will be done electronically

• Students will assess themselves for the common COVID symptoms and/or anyone living in their home or have made contact with.

• Students who have these symptoms or were in contact with someone who has them will NOT participate and should contact their medical provider and also consider being tested for COVID-19.

• Each day, event staff will check and record each student’s temperature on the personal health pre-screening electronic form

• Students with a temperature of 100.0 degrees F or greater may not participate in the daily activity and it is recommended that they be tested for COVID-19.

• Students identified as a concern should be sent home immediately

• Personal Health pre-screening form click here

Health & Safety: Entry, Exit & Screening

Cinco Ranch Cougar Band

Parking and Pick Up/Drop Off

Parents should remain in their

vehicle at all times.

• Cars needing to Park will park in the Freshman Cafeteria Lot marked by the Orange Star on the map. Students must maintain all Health & Safety guidelines in this area at all times.

• Cars picking up or dropping off students will follow the route marked by the Red Arrows shown – this will be marked by cones during practice to help guide you (Please avoid green practice fields on this route).

• Please only drop off at the Red Star location as this will be a Temperature Check Station. Please do not release students from your vehicle until you’ve arrived as close as possible to this location.

• Parents picking up students will pick them up at the Blue Star. Students will only be released once they have identified their parent’s vehicle has arrived on this location. (You can text your student’s phone to alert them to your arrival and Director’s will release them.)

• Students that ride their bike to practice should minimize crowding at the bike rakes marked by the Purple Star

Towards Cinco Ranch Blvd

Health & Safety: Bad Weather Plan

Cinco Ranch Cougar Band

If there is Bad Weather, we will

send out a note on Remind…

Parents should still remain in

their vehicle at all times.

• Cars needing to Park will park in the Freshman Cafeteria Lot marked by the Orange Star on the map. Students must maintain all Health & Safety guidelines in this area at all times.

• Cars picking up or dropping off students will follow the route marked by the Red & Yellow Arrows shown – this will be marked by cones during practice to help guide you to the covered area at the other end of the parking lot.

• Please only drop off at the Red Star location as this will be a Temperature Check Station. Please do not release students from your vehicle until you’ve arrived as close as possible to this location.

• Parents picking up students will pick them up at the Blue Star. Students will only be released once they have identified their parent’s vehicle has arrived on this location. (You can text your student’s phone to alert them to your arrival and Director’s will release them.)

• Students that ride their bike to practice should minimize crowding at the bike rakes marked by the Purple Star

Towards Cinco Ranch Blvd

Health & Safety: Personal Responsibility & Property

Cinco Ranch Cougar Band

Social Distancing - Must be practiced at all times – a minimum of 6 feet

Face Coverings – Staff & Students are expected to have and wear face coverings daily and should be worn at all times except during music practice. Face coverings should cover the mouth and nose completely.

Personal Hygiene• Staff & Students should wash their hands frequently throughout the day’s activity (suggested to bring

hand sanitizer)• Staff & Students will have access to a restroom throughout the day’s activity but it will be controlled to

minimize crowding.• Staff & Students should wash clothes EVERY day after practice.

Student & Staff Private Property• Staff & Students may not share food, beverages, clothing, water bottles, towels, masks, or other

personal items.• Staff & Students should clearly label their water bottle and bring enough water to get them through the

day’s activity. Students who do not bring adequate water for the day’s activity will be sent home by the event staff.

• Students should take all belongings home that they arrive with every day – including instrument if possible.

Health & Safety: Facility Access & Upkeep

Cinco Ranch Cougar Band

Restricted Areas• Staff & Students should arrive at the day’s activities wearing the prescribed practice clothing needed for that particular activity.• Use of Locker Rooms is completely prohibited. (Restrooms should not be used as a changing area for any reason)

Cleaning of Facilities• All indoor facilities will be cleaned and disinfected thoroughly each evening, paying close attention to high traffic and high touch areas• Band & Custodial Staff will insure cleanliness of Band Hall shared resources daily.

Health & Safety: Cleaning Student’s Personal Effects

Cinco Ranch Cougar Band

• Proper disinfecting requires “dwell” time, or time allowed for the disinfectant to be on a surface. The longer it stays on the surface, the more it kills.

• The manufacturer of the district’s cleaning products recommends a minimum 10 minute dwell time, although it has a 1 second contact time for Human Coronavirus.

• Best practice is to spray the surface from 6-8 inches away and allow to dwell.• After dwell time, it can be wiped/rinsed away or left to air dry.

Health & Safety: Symptomatic Persons

Cinco Ranch Cougar Band

If Staff or Students are Observed with COVID Symptoms On-Campus• Anyone who experiences any symptoms, place a mask on the individual, isolate the individual, and arrangements will need to be made for the individual

to be picked up.• The individual should contact their medical provider and report findings to Band Director (who will guide it up the KISD chain of command)

If the Individual has a lab-confirmed case of COVID-19

The individual may return when ALL THREE of the following criteria are met:

1. 72 hours of recovery (no fever/no fever reducing medication) AND

2. Individual has improvement in symptoms AND

3. 10 days have passed since symptoms first appeared

If the individual does not get tested, but has symptoms that

could be COVID-19

It is assumed that the individual has COVID-19, and the individual may not return until the three-

step criteria listed prior has been met OR

If the individual wants to return prior to completing the above self-isolation period, the individual must obtain a medical professional’s note clearing the individual for return based on

an alternative diagnosis.

Anyone living with someone who experiences any of the symptoms of

COVID-19, whether they have a positive test for COVID-19 or not

Should self-isolate for two weeks.

If they do not have any symptoms during/after that period, they may return for participation.

ORIf they do develop symptoms, they must self-

isolate until the criteria listed above have been met.

Staff & Students have a confirmed case of COVID-19Information should be reported to appropriate chain of command: Band Director, school principal, etc. (who will then take it up the Administrative chain) and

then immediately institute the district protocol to determine notification of exposed students and staff, as well as considerations for building sanitization and/or closure/partial closure.

CRHS Values & Commitment

Cinco Ranch Cougar Band

We will continue to make a commitment to….

• Health & Well-being – physically, mentally and socially.

• Innovation - evolving as a band through education

• Building strong communities through performance excellence

• Being upstanding citizens. We are more than musicians – what we stand for represents CRHS and

our family

• Happiness – Band is meant to be fun and not losing sight of why you joined band to begin with.

Safety

Education

Teamwork & Community

Integrity

Joy

We as the Cinco Ranch Band will still focus on our core

values…..

Questions & Concerns

Cinco Ranch Cougar Band

Got Questions?

Click here to submit your questions.