SUMMARY OF MINUTES – 21 JULY COUNCIL MEETING

MINUTES

20 November 2014

MINUTES OF THE ORDINARY MONTHLY MEETING OF THE COUNCIL OF THE SHIRE OF FORBES HELD IN THE SHIRE CHAMBER FORBES ON THURSDAY 20 NOVEMBER 2014.

SUMMARY OF MINUTES – 20 NOVEMBER 2014

COUNCIL MEETING

Part I

I would like to acknowledge the Traditional Custodians of the land on which we meet today

and pay respect to the Elders both past and present

PRAYER

Annette Tisdell from the Uniting Church

PRESENTATIONS

1). Crowe Horwath re: Annual Financial Statements 2). Tidy Towns Presentation 3). Graham Sattler from the Mitchell Conservatorium

PRESENT

Cr Ron Penny, (Mayor) (Chair), Cr Graeme Miller, Cr Dennis Booth, Cr Graham Falconer, Cr Michael Jelbart, Cr Brian Mattiske, Cr Phyllis Miller, Cr Jeff Nicholson and Cr Chris Roylance together with the General Manager, Director Engineering & Technical Services, Director Environmental Services & Planning, Acting irector Corporate Services, Director Tourism, Community & Cultural Development and Sophie Harris from the ‘Forbes Advocate’ Newspaper was also in attendance.

DECLARATIONS OF INTEREST

1. Cr Chris Roylance – re: Clause 3.11 National BBQ Society 2. Cr Michael Jelbart - re: Clause 3.11 National BBQ Society

CONFIRMATION OF MINUTES OF THE ORDINARY MEETING OF

COUNCIL HELD ON 16 OCTOBER 2014

960. RESOLVED: that the minutes of the Council Meeting held on 16 October 2014 be adopted.

(Cr G Miller/Cr J Nicholson)

APOLOGIES

Nil.


CONDOLENCES

961. The Mayor reported the deaths of Stanley Gordon Ellis, Keith Leslie Croker, Roslyn Lewis,

Karen Ann Brailsford, Francis Henry Spice, Jannette Lee, Phillip Raymond Sargent, Shirley Annette Markwort, Kenneth Earl Bullen and Norman Paul Coles. RESOLVED: that Council observe a minute’s silence for those that have passed away in the past month and that letters of condolence be forwarded to the next-of-kin. (Cr P Miller/Cr D Booth)

PUBLIC FORUM

1. Bruce Stonham

ADDRESS BY COUNCILLORS

Nil.

OPEN COUNCIL – PART I

Meeting commenced at: 1:00 pm Meeting adjourned for afternoon tea: 3:00 pm (Cr P Miller/Cr G Falconer) Meeting resumed: 3:15 pm (Cr B Mattiske/Cr D Booth) Motion to move into Closed Council in Accordance with Section 10A of the Local Government Act 1993: Motion to exclude public and press From the Committee of the Whole: 3:49 pm (Cr D Booth/Cr G Miller)

CLOSED SECTION – PART II

Machinery Motion (Part II): 4:33 pm (Cr G Miller/Cr D Booth) Motion to move into Part I: 4:33 pm (Cr G Miller/Cr D Booth) Machinery Motion (Part I): 4:00 pm (Cr D Booth/Cr G Miller) Meeting closed at: 4:33 pm


MATTERS IN PROGRESS – PART I

CLAUSE 1 – WATER SHARING PLAN (MATTER NO: 1209/2013, 8/2014,

164/2014, 8/2014, 891/2014, 960/2014, 961/2014)

962 RESOLVED That Council encourage Councillors and staff to drink tap water. (Cr P Miller/Cr M Jelbart)

963 RESOLVED That Council not delete this matter. (Cr G Falconer/Cr M Jelbart)

CLAUSE 2 – OLD SALEYARDS SITE (MATTER NO: 429/2014 892/2014,

893/2014, 962/2014)

964 RESOLVED That Council not delete this matter. (Cr P Miller/Cr M Jelbart)

CLAUSE 3 – UNAUTHORISED DEVELOPMENT (MATTER NO: 452/2014,

963/2014):

965 RESOLVED That Council receive a list of relative information on each unauthorised development. (Cr P Miller/Cr M Jelbart)

CLAUSE 4 – BEN HALL SHOOTING SITE (MATTER NO: 596/2014)

966 RESOLVED That Council delete this matter. (Cr D Booth/Cr P Miller)

CLAUSE 5 – ELIMINATION OF INSECTICIDES FOR FARMERS USE IN

AUSTRALIA (MATTER NO: 898/2014)

967 RESOLVED That Council send an amended letter to the Australian Pesticides and Veterinary Medicines Authority Board, Federal and State Ministers of Agriculture. (Cr G Falconer/Cr G Miller)

CLAUSE 6 – VANFEST (MATTER NO: 952/2014, 966/2014)

968 RESOLVED That Council delete this matter (Cr D Booth/Cr M Jelbart)


GENERAL MANAGER’S REPORT TO COUNCIL – PART I

CLAUSE 1 – DECEMBER COUNCIL MEETING

RECOMMENDATION That Council set the date for the December meeting to Thursday 11 December 2014.

969 RESOLVED That Council adopt the recommendation and note that Cr G Miller will be an apology at this meeting. (Cr G Miller/Cr C Roylance)

ACTING DIRECTOR CORPORATE SERVICES REPORT TO

COUNCIL - PART I

CLAUSE 1 – INVESTMENT OF COUNCIL’S FUNDS – 31 OCTOBER 2014:

RECOMMENDATION: That Council receive and note the information within the report and the Certificate of the Responsible Accounting Officer.

970 RESOLVED That Council adopt the recommendation. (Cr G Miller/Cr D Booth)

CLAUSE 2 – RATES & CHARGES COLLECTION – OCTOBER 2014

RECOMMENDATION That Council receive and note the information.


CLAUSE 3 – AUDITED FINANCIAL REPORTS 2013/2014


RECOMMENDATION That Council receives the Annual Financial reports for year ending 30 June 2014.


CLAUSE 4 – QUARTERLY BUDGET REVIEW – SEPTEMBER QUARTER 2014

RECOMMENDATION That Council approve Budget Variations as outlined in the September 2014 Quarterly Budget Review.

973 RESOLVED That Council adopt the recommendation. (Cr D Booth/Cr M Jelbart)

CLAUSE 5 – REVIEW OF COUNCILLORS EXPENSES & FACILITIES POLICY

RECOMMENDATION That Council: i). adopt the amended Councillors Expenses & Facilities Policy into the

current policy register for integration into operational controls; ii). provide a copy of the policy to the Office of Local Government.


CLAUSE 6 – PROCUREMENT REPORTING

RECOMMENDATION That Council receive and note the information regarding procurement.


CLAUSE 7 – CODE OF CONDUCT STATISTICS REPORT 2013-2014

RECOMMENDATION That Council receive and note the Code of Conduct Statistics Report for the reporting period 2013-2014.



CLAUSE 8 – FORBES AERODROME: DISPOSAL OF VACANT LAND

(RECREATIONAL)

RECOMMENDATION That Council receive and note the information regarding the disposal of vacant land (recreational) at the Forbes Aerodrome.

977 RESOLVED That Council adopt the recommendation. (Cr B Mattiske/Cr C Roylance)

DIRECTOR ENGINEERING & TECHNICAL SERVICES – REPORT

TO COUNCIL – PART I

CLAUSE 1 – SAVEWATER ALLIANCE

RECOMMENDATION That Council write to Savewater Alliance congratulating it for the outcomes that were achieved during the drought and expressing Council’s regret that the alliance is discontinuing.


CLAUSE 2 – SURPLUS LAND – LAWLER STREET

RECOMMENDATION That Council; i). accept the offer to transfer Lot 99 DP 1118016 to Council ownership at

no cost to Council, except legal costs; ii). on acquisition convert Lot 99 DP 1118016 into Road reserve.

979 RESOLVED That Council adopt the recommendation. (Cr P Miller/Cr G Falconer)

CLAUSE 3 – ROADS TO RECOVERY PROGRAM

RECOMMENDATION That Council allocate the 2014/15 and 2015/16 Roads to Recovery funding to:


i). rehabilitate 1.4 km section of Driftway Road at an estimated cost of $305,000;

ii). rehabilitate and widen a 3.0 km section of Wirrinya Road at an

estimated cost of $790,000; iii). rehabilitate Battye Street, between Farrand Street and Prince Street at

an estimated cost of $290,000; iv). allocate $1,174,375 towards the continuation of the construction of the

northern heavy vehicle bypass.

980 RESOLVED That Council allocate the 2014/15 and 2015/16 Roads to Recovery funding to: i). rehabilitate 1.4 km section of Driftway Road at an estimated cost of

$305,000; ii). rehabilitate and widen a 3.0 km section of Wirrinya Road at an

estimated cost of $790,000; iii). rehabilitate Battye Street, between Farrand Street and Prince Street at

an estimated cost of $290,000; iv). allocate $1,174,375 towards the continuation of the construction of the

northern heavy vehicle bypass; v). organise a Shire tour to inspect all roads in the shire to assist in

prioritising future works. (Cr B Mattiske/Cr C Roylance)

DIRECTOR OF ENVIRONMENTAL SERVICES AND PLANNING

REPORT TO COUNCIL – PART I

CLAUSE 1 – ALCOHOL FREE ZONES

RECOMMENDATION That Council adopt the Alcohol Free Zones in the three locations as indicated in the Report for a period of four years expiring on the 14 October 2018.


CLAUSE 2 – THE IMPORTANCE OF CERTIFICATION

RECOMMENDATION That Council note the recent decision of the NSW Supreme Court in relation to the tragedy at the Carlton Crest Hotel car park.


982 RESOLVED That Council receive a report on the most appropriate options to ensure compliance. (Cr G Miller/Cr C Roylance)

CLAUSE 3 – ALCOHOL PROHIBITED AREA

RECOMMENDATION That Council: i). write to the Local Area Commander of Police seeking approval for the

declaration for an alcohol prohibited area at The Dreaming Centre in accordance with the Map identified in the body of this Report;

ii). on receipt of approval of the Local Area Commander of Police, declare

The Dreaming Centre as an alcohol prohibited area twenty four hours a day, seven days a week;

iii). erect conspicuous signs at the outer limits of The Dreaming Centre.


DIRECTOR TOURISM, COMMUNITY & CULTURAL

DEVELOPMENT REPORT TO COUNCIL – PART I

CLAUSE 1 – CULTIVATE A CAPABLE AND LEARNED COMMUNITY (C3)

Clause 1.1 Develop capacity of community groups to achieve their goals (C3.1)

Forbes RSL ANZAC Project

RECOMMENDATION That Council continue to cultivate a capable and learned society and receive and note the report on the Forbes RSL ANZAC Project.

984 RESOLVED That Council support the Forbes RSL Sub Branch in seeking a grant for a commemorative statue for Victoria Park. (Cr P Miller/Cr M Jelbart)

CLAUSE 2 – CULTIVATE A VIBRANT AND ROBUST ECONOMY (E1)

Clause 2.1 Cultivate a vibrant and robust economy supporting the creation of jobs and

business opportunities (Strategy E1), Ensure profitability of Council’s enterprises (E1.3)


985 RESOLVED That Council: i) commence Stage 1 of the BBQ area at Apex Riverside Park; ii). if unsuccessful in obtaining a grant for Stage 2 that it be funded from

the existing budget. (Cr P Miller/Cr C Roylance)

Clause 2.2 Economic development initiatives with stakeholders (E1.2.2)

RECOMMENDATION That Council receive and note the report on marketing and economic development activities and continue to cultivate a vibrant and robust economy.

986 RESOLVED That Council not participate in the Australian National Field Days event but request our local businesses attending the Fields Days to distribute promotional material on Council’s behalf. (Cr P Miller/Cr G Falconer)

987 RESOLVED That Council invite CBD businesses to attend a meeting to discuss the Verandah Program in first quarter of 2015. (Cr P Miller/Cr G Falconer)

CLAUSE 3 – VISITORS AND TOURISTS ARE WELCOMED AND MAKE A

POSITIVE CONTRIBUTION TO THE COMMUNITY AND ECONOMY (E2)

Clause 3.1 Support the delivery of a program of events and activities to enhance the

unique historic and cultural features of the shire (E2.1.3)

Crs. Roylance & Jelbart declared an interest in this matter and left the meeting at 2:55 pm

RECOMMENDATION That Council receive the report on visitor information services and continue to welcome tourists and visitors and make a positive contribution to the community and economy.

988 RESOLVED That Council withdraw the National BBQ committee’s report and receive a new report and presentation at the December meeting. (Cr D Booth/Cr G Miller)

Crs. Roylance and Jelbart returned to the meeting at 2:56 pm

989 RESOLVED That Council pass on their congratulations to those involved in the Heart of Country Launch campaign. (Cr J Nicholson/Cr B Mattiske)


CLAUSE 4 – COUNCIL IS RECOGNISED AS AN EMPLOYER OF CHOICE IN

THE REGION SUPPORTED BY A COMMITTED, WELL TRAINED AND

ADAPTABLE WORKFORCE (L5)

Clause 4.1 Seek positive promotion for Council (l5.2.4)

Australian Property Institute Awards

RECOMMENDATION That Council forward a letter congratulating Kim and Wendy Muffet on winning the Environment Category at the Australian Property Institute Awards.


CLAUSE 5 – COMMUNITY FACILITIES ARE WELL MAINTAINED AND

UTILISED (P1)

Clause 5.1 Provision of Forbes Town Hall for the Lachlan Concert Series in 2015

RECOMMENDATION That Council supports the utilisation of the Town Hall by Mitchell Conservatorium of Music for its Lachlan Concert Series in 2015.


CLAUSE 6 – ATTRACT NEW ENTERTAINMENT AND RECREATION

FACILITIES (P5)

Clause 6.1 Up-date on Vanfest

RECOMMENDATION That Council receive the report on Vanfest and continue to attract entertainment and recreational facilities for Forbes.


CLAUSE 7 – SIGNAGE PROJECT UPDATE

RECOMMENDATION That Council recommend and support replacement of signage with Replas Style Signs that include the Forbes Shire Council logo, identification colour scheme and QR and Near Field Communication (NFC) chip technology.


993 RESOLVED That Council adopt the recommendation. (Cr M Jelbart/Cr B Mattiske)

CLAUSE 8 – SMALL BUSINESS FRIENDLY COUNCIL

RECOMMENDATION That Council: i). delegate the Mayor and General Manager sign the Charter; ii). Executive staff develop an implementation plan.

994 RESOLVED That Council develop an implementation plan be the first quarter of 2015. (Cr J Nicholson/Cr D Booth)

ACCESS COMMITTEE REPORT TO COUNCIL – PART I

CLAUSE 2 – BUSINESS PENDING

Clause 2.1 Accessible Car Parking Spaces

RECOMMENDATION That Council: i). note that the new Rankin Street accessible car park in close proximity

to Target and the intersection between Rankin Street and Webb Avenue is considered satisfactory by the Access Committee.

(A Lockhart / Cr D Booth); ii). request the Traffic Advisory Committee to investigate the placement of

an additional accessible car park at the last parking bay located on the western side of Rankin Street, at the intersection of Rankin and Grenfell Streets. (Cr D Booth / S Wode)


Clause 2.2 Accessible Laybacks in the CBD

RECOMMENDATION That Council: i). update the Pedestrian Access and Mobility Plan and report back to the

July Access Committee meeting;


ii). undertake an audit on the existing laybacks within the CBD and provide comments to the Access Committee on which are satisfactory or do not comply with the standards;

iii). implement a programme where the existing non-compliant laybacks

are improved to an operational standard and have all laybacks within the CBD line marked on the road to discourage people parking in front of them. (Cr D Booth / S Wode)

996 RESOLVED That Council: i). update the Pedestrian Access and Mobility Plan and report back to the

July 2015 Access Committee meeting; ii). undertake an audit on the existing laybacks within the CBD and

provide comments to the Access Committee on which are satisfactory or do not comply with the standards;

iii). implement a programme where the existing non-compliant laybacks

are improved to an operational standard and have all laybacks within the CBD line marked on the road to discourage people parking in front of them. (Cr P Miller/Cr G Miller)

Clause 2.3 Mobility Maps

RECOMMENDATION That Council receive and note the information regarding the production mobility maps. (S Wode / A Lockhart)


Clause 2.4 Accessible Shops Programme

RECOMMENDATION That Council receive and note the information regarding the Accessible Shops Program. (Cr D Booth / A Lockhart)


Clause 2.5 Signage on the Pedestrian Footway in the Vicinity of the Ski Dam Entrance,

Bedgerebong Road

RECOMMENDATION That Council install the appropriate regulatory signage to warn motorists and pedestrians at the entrance to Forbes Ski Dam. (Cr D Booth / A Lockhart)



CLAUSE 3 – NEW BUSINESS

Clause 3.1 Disability Inclusion Plan and Accessible Community Events program

RECOMMENDATION That Council receive and note the information regarding the Disability Inclusion Plan and Accessible Community Events program. (A Lockhart / S Wode)


Clause 3.2 Accessible Car Park at Forbes Health Service (Physio Building)

RECOMMENDATION That Council write to Forbes Taxis and advise them that they are authorised to park in the onsite Forbes Health Service Physio accessible car parking space on-site to allow their clients to enter or exit the building via the taxi from this point. (Cr D Booth / S Wode)


Clause 3.3 Accessible Car Parking Space in Lawler Street at the rear of Flannery’s

Pharmacy

RECOMMENDATION That Council request the Traffic Committee to consider providing two parallel short term parking spaces at the rear of Flannery’s to allow drop off and pick up spaces without impacting on the accessible space. (A Lockhart / Cr D Booth)


Clause 3.4 International Day for People with Disabilities

RECOMMENDATION That Council donate $500 to the organising Committee for the international day for people with a disability from the Access Committee’s budget. (Cr D Booth / S Wode)



AUDIT COMMITTEE REPORT TO COUNCIL – PART I

CLAUSE 1 – BUSINESS ARISING FROM PREVIOUS MEETING

Clause 1.1 Record of Furniture owned by Council

RECOMMENDATION That Council: i). receive and note the detailed list of furniture for Council offices, Town

Hall and business units; ii). consider bar coding or labelling major items for easier identification

when inventory checks are carried out. (P Croft/Cr G Miller)


CLAUSE 2 – NEW BUSINESS

Clause 2.1 2013/14 Annual Financial Statements

RECOMMENDATION That Council receive and note the information regarding the outcome of the 2013/14 Financial Statements.


CLAUSE 3 – BUSINESS WITHOUT NOTICE

RECOMMENDATION That Council receive and note the information regarding the 2014/15 Internal Audit Plan.



HERITAGE ADVISORY COMMITTEE REPORT TO COUNCIL –

PART I

CLAUSE 1 - BUSINESS ARISING

Clause 1.1 General Discussion

RECOMMENDATION That Council note the progress in relation to business arising. (P Thomson/M Laksito)


CLAUSE 2 - GENERAL BUSINESS:

Clause 2.1 Heritage Advisor’s Report

RECOMMENDATION That Council adopt the Heritage Advisor’s report for his visit on the 2-3 of September 2014. (G Hall / B Adams)


Clause 2.2 Meeting Dates for 2015

RECOMMENDATION That Council adopt 3 February, 7 April, 7 July, 1 September and 3 November as the Meeting Dates of the Heritage Advisory Committee for 2015. (P Thomson / M Laksito)


Clause 2.3 Council Committees

RECOMMENDATION That Council receive and note the feedback from the Heritage Committee in relation to consultation. (M Laksito / P Thomson)

1010 RESOLVED That Council adopt the recommendation. (Cr D Booth/Cr B Mattiske)


1011 RESOLVED That Council maintain the Heritage Committee in its present form. (Cr P Miller/Cr C Roylance)


Clause 3.1 Membership

RECOMMENDATION That Council advertise nominations for the vacant community members position on the Heritage Advisory Committee. (M Laksito / K Neaylon)


SERVICES COMMITTEE REPORT TO COUNCIL – PART I

CLAUSE 3 – ENVIRONMENTAL SERVICES REPORT

Clause 3.1 Development and Building

RECOMMENDATION That Council note the $554,400.00 of development applications lodged for the October reporting period. (Cr P Miller / Cr C Roylance)


CLAUSE 5 – REGULATORY CONTROL

Clause 5.1 Ranger’s Report Month ending 24 October 2014

RECOMMENDATION: That Council receive and note the Ranger’s report for the month ending 24 October 2014. (Cr C Roylance / Cr P Miller)


SPORTS COUNCIL REPORT TO COUNCIL – PART I

CLAUSE 1 – BUSINESS ARISING FROM PREVIOUS MEETING:


Clause 1.1 Wish Lists

RECOMMENDATION That Council receive and note the information. (J Kuntze/T Cornell)


Clause 1.2 Fees & Charges Comparison

RECOMMENDATION That Council run scenarios based on fee recovery and present to the next meeting of the Sports Council. (J Kuntze/T Cornell)


CLAUSE 2 – GENERAL BUSINESS:

Clause 2.1 Forbes Netball Association

RECOMMENDATION That Council receive and note the information. (S Garner/J Kuntze)

1017 RESOLVED That Council recognise the benefits of the junior sports carnivals in Forbes. (Cr D Booth/Cr G Falconer)

WORKS COMMITTEE REPORT TO COUNCIL – PART I

CLAUSE 3 – TECHNICAL SERVICES REPORT:

Clause 3.1 Design

RECOMMENDATION That Council receive and note the information. (Cr P Miller/Cr Jelbart)


Clause 3.2 Water, Sewer & Stormwater

RECOMMENDATION: That Council receive and note the information. (Cr P Miller/Cr Booth)



Clause 3.3 - Asset Management Planning

RECOMMENDATION That Council receive and note the information. (Cr P Miller/Cr Jelbart)


CLAUSE 4 – ENGINEERING SERVICES REPORT:

Clause 4.1 Roads & Maritime Services (RMS) Road Maintenance Council Contract (RMCC)

RECOMMENDATION: That Council receive and note the information. (Cr P Miller/Cr Jelbart)


CLAUSE 5 – NOXIOUS WEEDS REPORT

RECOMMENDATION That Council endorse the recommendation of the Lachlan Valley Weeds Advisory Committee and write to the relevant authorities stating Council: i) support in principle Council representation on the new Local Land

Services Committee; ii) support the continuation of the Lachlan Valley Weeds Advisory

Committee in its current form; iii) support the Lachlan Valley Weeds Advisory Committee’s role as a

future sub-committee to be proposed Local Land Services Weeds Committee. (Cr P Miller/Cr Roylance)


CLAUSE 6 – GENERAL BUSINESS:

Clause 6.1 Request for Kerb & Gutter


RECOMMENDATION That Council: i). construct the kerb and gutter in front of 8 Dorset Street; ii) levy a 50% contribution for the works in accordance with the Local

Government Act 1993; iii). consider an allocation in the 2015/2016 budget to complete the kerb

and gutter for the remainder of Dorset Street northern side. (Cr P Miller/Cr Jelbart)

RESOLVED That Council not construct the kerb and gutter in front of 8 Dorset Street; (Cr B Mattiske/Cr D Booth) LOST

1023 RESOLVED That Council adopt the recommendation. (Cr G Falconer/Cr P Miller)

Clause 6.2 Request for Footpath Replacement & Tree Removal

RECOMMENDATION That Council: i) advise the resident that it will review the footpath maintenance

priorities in future budget deliberations;

ii) refer the resident’s request to remove the tree in front 25 Johnson Street to Essential Energy for assessment and advise the resident accordingly. (Cr P Miller/Cr Booth)

1024 RESOLVED That Council: i). advise the resident that it will review the footpath maintenance

priorities in future budget deliberations;

ii) refer the request for tree removal to the Tree Presentation and Removal Committee. (Cr G Falconer/Cr M Jelbart)

Clause 6.3 Proposed Naming Of The Len Reade Corridor – Re-Submission To

Geographical Names Board

RECOMMENDATION That Council make submission to the Geographical Names Board proposing the first section of the natural feature from Lake Forbes/Newell Highway to Wyndham Avenue (unofficially named The Len Reade Olympic Corridor) be officially gazetted as The Len Reade Corridor. (Cr Roylance/Cr Booth)



Clause 6.4 Central Business District (Cbd) Asphalt Footpaths

RECOMMENDATION That Council adopt the Central Business District 5 years Footpath Replacement Program, being: - 2015/2016 Templar Street - $125,000 - 2016/2017 Rankin Street & Lachlan Street - $90,000 - 2017/2018 TAFE/HACC Centre Precinct (Harold/Browne/Sherriff Street)

- $145,000 - 2018/2019 Court Street & Sherriff Street - $120,000 - 2019/2020 Spring Street - $130,000. (Cr P Miller/Cr Roylance)


CLAUSE 7 – ANY OTHER BUSINESS: As declared urgent by the Chairman.

Clause 7.1 Newell Highway Overtaking Lane

RECOMMENDATION That Council, through the Mayor, congratulate the outdoor staff working on the Newell Highway Overtaking Lane Project on the quality of work undertaken. (Cr P Miller/Cr Roylance)


YOUTH ADVISORY COMMITTEE REPORT TO COUNCIL – PART I

CLAUSE 1 – BUSINESS ARISING FROM PREVIOUS MEETING

Clause 1.1 Youth Advisory Website

RECOMMENDATION That Council receive and note the information regarding the Youth Advisory Website. (L Bosma/Z Cook)



1029 RESOLVED That Council write a letter of thanks to Cr M Jelbart for driving a bus load of Youth to the NSW Community Youth Awards. (Cr P Miller/Cr C Roylance)

Clause 1.2 Forbes BMX Track

RECOMMENDATION That Council receive and note the information on the Forbes BMX Track. (M Skinner/N Quigley)


Clause 1.3 Youth Survey and Goals

RECOMMENDATION That Council support the Forbes Youth Advisory Committee in their objectives and goals for 2015. (J Forrester/C Turner)


Clause 1.4 Youth Advisory Committee structure and nominations

RECOMMENDATION That Council: i). accept the nomination forms and Terms of Reference of the Forbes

Youth Advisory Committee; ii). forwarded forms onto existing members and advertise to the

community for new members; iii). support the Youth Liaison Officer and Forbes Youth Advisory Chair to

discuss with High School Principals. (D Ashcroft /L Bosma)


Clause 1.5 NSW Youth Week 2015

RECOMMENDATION That Council accept and support the ideas and projects developed by the Forbes Youth Advisory Committee for Youth Week 2015 and to provide a letter to youth services requesting information or partnerships with Youth Week 2015. (J Forrester/ M Ashcroft)



CLAUSE 2 – GENERAL BUSINESS

Clause 2.1 Spectacular Screenings Report

RECOMMENDATION That Council: i). support the Forbes Youth Advisory sub group Spectacular Screenings

to donate $200 in toys to Havannah House for their Christmas Lunch and $150 in resources for the Women’s Refuge from their funds raised;

ii). provide a letter of congratulations to members of Spectacular

Screenings on their achievement. (D Ashcroft / Z Cook)


Clause 2.2 Forbes/Parkes Community Drug Action Team CDAT Report

RECOMMENDATION That Council support the Forbes Youth Advisory Committee in assisting on the day and promoting of event through FYAC Facebook, Forbes website, what’s on and Find It in Forbes Facebook. (M Ashcroft / M Skinner)


Clause 2.3 Youth Wellness Committee

RECOMMENDATION That Council encourage the work of the Youth Wellness Committee and Forbes Youth Advisory’s support and promotion of the group. (J Forrestor/ Z Cook)


Clause 2.4 Forbes Youth Advisory Committee Facebook Report

RECOMMENDATION That Council encourage the committee to continue to find avenues to engage young people to the Facebook page and support the Youth Liaison Officer with ideas or posts. (L Bosma / J Forrestor)




Clause 3.1 Rotary Christmas tree project

RECOMMENDATION That Council support the Forbes Youth Advisory Committee in entering the Rotary Christmas Tree project and costs to be incurred through the Youth Liaison officer budget. (Z Cook / C Turner)


Clause 3.2 Forbes Youth Advisory Committee Christmas Party

RECOMMENDATION That Council receive and note the information regarding the Youth Advisory Committee Christmas Party. (D Ashcroft / C Turner)


Clause 3.2 Forbes Screen on the Green

RECOMMENDATION That Council support and encourage the Forbes Youth Advisory Committee and Spectacular Screenings in the delivery of community outdoor movies in 2015. (Z Cook / N Quigley)


INWARD CORRESPONDENCE – OPEN COUNCIL – PART I

CLAUSE 1 – DONATIONS

Clause 1.1 Funding Request: The Forbes College for Seniors Inc

RECOMMENDATION That Council donate $1,050 to Forbes College for Seniors for presenting activities with the funds to be sourced from the 2014/15 Donations budget.



Clause 1.2 Funding Request: Wirrinya Aquatic Club Inc

RECOMMENDATION That Council donate $456 to the Wirrinya Aquatic Club Inc for the annual lease fee of Council-owned land at the Wirrinya Ski Dam to the funds to be sourced from the 2014/15 donations budget.


CLAUSE 2 – LETTERS OF APPRECIATION

RECOMMENDATION That Council receive and note the information.


BUSINESS WITHOUT NOTICE

1). Parking in the CBD

1044 RESOLVED That Council inform the community of the parking restrictions in the CBD and commence issuing fines where relevant in 2015. (Cr D Booth/Cr G Falconer)

2). Arts OutWest

1045 RESOLVED That Council seek an alternate member to attend Arts OutWest meetings. (Cr G Falconer/Cr C Roylance)

3). Fit for the Future

1046 RESOLVED That Council receive a copy of the Fit for the Future template and information on the Joint Organisations proposal. (Cr P Miller/Cr M Jelbart)


ADOPTION OF ALL MATTERS IN THE MAIN BUSINESS PAPER

WITH THE EXCEPTION OF THOSE ITEMS WHICH HAVE BEEN

WITHDRAWN AND WHICH ARE DULY REFERRED TO IN ORDER

IN THE BALANCE OF THESE MINUTES

1047. RESOLVED: that all matters in the main business paper, with the exception of those items

which have been withdrawn and which are duly referred to in order in the balance of these minutes, be adopted. (Cr G Miller/Cr D Booth)



COUNCIL MEETING

Supplementary Part I

DIRECTOR ENGINEERING & TECHNICAL SERVICES -

SUPPLEMENTARY REPORT TO COUNCIL – PART I

CLAUSE 1 - VANFEST ROAD CLOSURES

RECOMMENDATION That Council approve the closure of Show Street from Junction Street to Forrester Street on 6 December from 6:00am until 7 December at 2:00am subject to the following conditions: i) The organisers provide evidence of Public Liability Insurance for $20

million that is valid for the event and includes Forbes Shire Council as a declared interested party.

ii) The Traffic Management Plan supplied be implemented in full on the day.

iii) Notification of all road closures to emergency services.

iv) Compliance with any directive or conditions as imposed by NSW Police Force.

v) Compliance with any directive or conditions as imposed by Forbes Shire Council officers.

1048 RESOLVED That Council adopt the recommendation. (Cr P Miller/Cr M Jelbart)


DEVELOPMENT REPORT TO COUNCIL – PART I

CLAUSE 1– CULTIVATE A VIBRANT AND ROBUST ECONOMY

SUPPORTING THE CREATION OF JOBS AND BUSINESS OPPORTUNITIES

(E1)

RECOMMENDATION That Council: i). continue to support the cultivation of a vibrant and robust economy

through the arts, festivals and regional visitation;


ii). support the promotion and information sharing of regional festivals and major events; and

iii). acknowledge the good work of Arts OutWest and the arts and festival

practitioners throughout the Central West.

1049 RESOLVED That Council adopt the recommendation. (Cr B Mattiske/Cr M Jelbart)



COUNCIL MEETING

Part II

Cr Ron Penny, (Mayor) (Chair), Cr Graeme Miller, Cr Dennis Booth, Cr Graham Falconer, Cr Michael Jelbart, Cr Brian Mattiske, Cr Phyllis Miller, Cr Jeff Nicholson and Cr Chris Roylance together with the General Manager, Director Engineering & Technical Services, Director Environmental Services & Planning, Acting Director Corporate Services and Director Tourism, Community & Cultural Development.

APOLOGIES

Nil

CLOSED COUNCIL

1050. RESOLVED that Council move into closed Council. (Cr D Booth/Cr G Miller)

RESOLVED that the press and the public be excluded on the grounds that the receipt or discussion of any of the following matters involves:

(a) personnel matters concerning particular individuals; (b) the personal hardship of any resident of ratepayer; (c) commercial information the disclosure of which would be likely:

to prejudice the commercial position of the person who supplied it

to confer a commercial advantage on a competitor of the council

to reveal a trade secret; (d) proposals for:

the sale or purchase of land

the rezoning land

entering into contracts of any kind; if prior knowledge of those proposals could confer an unfair financial advantage on any person; information that is subject to legal obligations of confidence; the receipt and consideration of legal advice concerning litigation of which would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege;

(e) the receipt and consideration of legal advice concerning litigation or which would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege;

(f) information the disclosure of which would prejudice the maintenance of the law; (g) matters affecting the security of the council, councillors, council staff or council property; (h) a motion to close the meeting to the public.

The General Manager reported that the following matters had been discussed in Committee and RESOLUTIONS had been made as indicated:


GENERAL MANAGER’S REPORT TO COUNCIL – PART II

CLAUSE 1 – ENTERING INTO A CONTRACT FOR SUPPLY AND DELIVERY

OF ROAD SIGNS TO CENTRAL NSW COUNCILS

RECOMMENDATION That Council: i). endorse the selection of Artcraft Pty Ltd, Barrier Signs Pty Ltd and

DeNeefe Pty Ltd as members of Council’s panel for supply of road signs;

ii). advise Centroc of its decision and; iii). note the balance of the report.


CLAUSE 2 – CODE OF CONDUCT COMPLAINT INVESTIGATION REPORT

Cr. Penny declared an interest in this matter on account of personal interests and left the meeting at 4.05pm

Cr G Miller took the Chair.

1052 RESOLVED That Council: i). request the Councillor apologises to complainant for any behaviour or

action that may have given rise to concern; ii). such an apology should contain a thorough explanation as to why the

Councillor undertook the actions he did; iii). the Councillor be provided with appropriate training so as to avoid any

action outlined above that would be replicated in the future that would have the ability to give rise to concern of his actions.

(Cr P Miller/Cr M Jelbart)

Cr. Penny returned to the meeting and took the Chair at 4:15 pm


DEVELOPMENT REPORT TO COUNCIL – PART II

CLAUSE 1 – VISITORS AND TOURISM ARE WELCOMED AND MAKE A

POSITIVE CONTRIBUTION TO THE COMMUNITY AND ECONOMY (E2)


Clause 1.1 Provide professional Visitor Information Centre services for the Forbes Shire (E2.1.2)

RECOMMENDATION That Council: i). make a substantially greater investment in the provision of visitor

information services to bring Forbes’ facilities up to the regional standard;

ii). relocate the VIC to location 1 or location 2 on the Newell Highway and

delegate the Mayor and General Manager the negotiation of rents and execution of contracts for lease.

1053 RESOLVED That Council: i). move into open discussion. (Cr B Mattiske/Cr M Jelbart) ii). move out of open discussion. (Cr C Roylance/Cr G Miller) iii). prior to the next meeting look at the Vintage Village, Golf Club, Railway

and other sites considered suitable as a potential location for a future Visitor Information Centre. (Cr P Miller/Cr C Roylance)

CLAUSE 2 – WREN COTTAGE, APEX RIVERSIDE TOURIST PARK

RECOMMENDATION That Council decline the offer to purchase ‘Wren Cottage’ and continue to liaise with the owner the relocate the cabin as soon as possible.


CLAUSE 3 – CULTIVATE A VIBRANT AND ROBUST ECONOMY (E1)

RECOMMENDATION That Council: i). sell Lot 108, Angus Clarke Drive within the Central West Industrial Park

to Stephen Rolfe; ii). adjust the eastern boundary to accommodate the minimum size of

2.5ha whilst maintaining the aesthetics of the estate. iii). sign and execute all necessary documents including affixing Council’s

Common Seal where required.



1056. RESOLVED that all matters in the main business paper, with the exception of those items

which have been withdrawn and which are duly referred to in order in the balance of these minutes, be adopted. (Cr G Miller/Cr D Booth)



COUNCIL MEETING

Supplementary Part II

DIRECTOR ENGINEERING & TECHNICAL SERVICES -

SUPPLEMENTARY REPORT TO COUNCIL – PART II

CLAUSE 1 - THIRD BORE & PIPELINE DESIGN CONTRACT 2014/20:

RECOMMENDATION That Council award Contract 2014/20 – Third Bore and Pipeline Design to NSW Public Works for the tendered price of $123,900 (ex GST).

1057 RESOLVED That Council adopt the recommendation. (Cr C Roylance/Cr G Miller)

…………………………………

Cr Ron Penny Mayor

SUMMARY OF MINUTES – 21 JULY COUNCIL MEETING

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Transcript of SUMMARY OF MINUTES – 21 JULY COUNCIL MEETING