SUITED FOR HEALTHCARE,

TELECOM, BANKING, INSURANCE

& HIGH SECURITY INDUSTRIES

Enterprise Document Management (EDM) & BPM

Genialcloud Freedoc

www.genialcloud.com

Genialcloud Freedoc

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A paperless officeEstablishes an advanced collaborative platform with minimal administrative overhead.

Have it your way, in the Cloud or on-premiseManage information flow across the organization from capture through archiving.

Sharing is caringDeepens relationships with colleagues, customers, suppliers and partners by sharing information resources and opening business processes.

Active Directory/LDAP integrationNative AD and LDAP integration.

Enterprise-level securityEnsures document integrity and retention required for regulatory compliance and ‘total quality’ best practices.

Content at your fingertipsExtracts the value from your corporate information assets and consolidates key information to improve company-wide decision-making.

Save time & moneyReduces data storage costs/requirements as well as the time and cost of internal and external document distribution.

Enhanced collaboration toolsImproves team and personal productivity while reducing workplace inefficiencies.

KEY BUSINESS BENEFITS

SHARE INFORMATION, STREAMLINE WORKFLOWS, MAXIMIZE PRODUCTIVITY

Freedoc is an enhanced enterprise file sync & share (EFSS) document collaboration solution that enables users both inside and outside the organization to securely store, share and exchange in any format. By combining EFSS capabilities together with traditional document management functionalities, Freedoc can offer the next generation in document collaboration, storage and sharing - either on premise or on public, private or hybrid cloud platforms.

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FEATURES & BENEFITS

Ensures that your critical corporate data is secure • Powerfulversioncontroltrackschangesandallowsrollbacks

when needed• Fulltextsearchwillchangethewayuserssearchandlocate

information• Filtersandtagsallowuserstorefinesearchcriteria• Richmediasupportletsusersmanagecorporateinformation

regardless of format

Powerful document scanning, OCR, and conversion features• Automaticallyidentifiesandseparatesscanneddocuments

through barcodes, patch codes, text detection or document layout

• Indexesdocumentsbyextractingkeydataforfurtherprocessing, analyzes metadata for classification and routes through sync & share

• FeaturesarichsetofAPIandconnectorsforintegrationwith popular applications such as ERP, CRM, HR and other Content and Document Management solutions

Integration with Microsoft® Office • Simplifiesinformationsharingandarchiving• ‘One-ClickPublishing’enablesuserstoquicklysaveand

retrieve workflow documents within Office applications• Userscanarchivee-mailswithattachments–emailsare

indexed automatically by importing key properties as metadata

• SaveddocumentscanbeconvertedintoPDFformatautomatically–conversiondoesnotrequirethirdpartysoftware

DOCUMENT MANAGEMENTManage Business Critical Content

Rapid deployment and site provisioning • Reducesadministrativestart-upcosts• Scaleseasilyandcost-effectivelytomeetgrowingbusiness

needs

Familiar, intuitive interface gets users up and working quickly• Web-basedapplicationprovidesalluserswitheasyaccess

to the document repository • Reducestherequirementforendusertrainingandsupport,

and ultimately increases ROI

Sophisticated controls secure company information assets • Administratorscansettop-downpoliciesforaccesscontrol,

document integrity and content recovery• Role-baseduserprofilesanduserauthenticationdefineand

control access to different content• Stakeholdersareprovidedsecureaccessonlytothe

information that is of interest to them• Userprofilesestablishdocument‘privileges’(e.g.read-only,

read/write, limited distribution)• Granularaccesscontrolanddatabaseencryptionensures

that sensitive information remains confidential• Accesscanbe‘permissioned’atthedocumentlevel(if

required)

Freedoc is a document scanning, OCR, and conversion solution that dramatically boosts knowledge-worker productivity, drives greater business-process efficiency, and enhances information security and compliance within document-based processes.

Freedoc automatically identifies and separates scanned documents through the use of barcodes, patch codes, text detection, or document layout. Once the file type is known, documents can be indexed by extracting key data for further processing, metadata classification and finally routed through Enterprise File Sync & Share to be accessed from any device.

Freedoc features a rich set of API and connectors available for integration with popular applications such as ERP, CRM, HR and other enterprise Content and Document Management solutions.

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FEATURES & BENEFITS

Enterprise-grade alternative to consumer cloud applications• Easytouseforeveryuserlevel• Accessandsharefilesanywhere

Central, shared repository of information assets • Enhancescollaborationandproductivity• Ensuresyourvaluableinformationassetsarenotlostor

forgotten over time

Multi-Folder Sync for Local Access• Noneedtocopyfilestoaspecificfolderorchangetheway

you work• Automaticversioning• Multi-PlatformEnd-Point:includessoftwareagentsforboth

Windows and Mac

Complete document lifecycle management• Managesallstagesofthedocumentlifecycle–creation,

search, inspection, modification, approval, updating, printing, web publishing and distribution

• Partiallyorcompletelyautomatesthedocumentmanagementprocess, adjusting the document ‘path’ and the users that can perform operations on or with the information

ENTERPRISE FILE SYNC & SHARESingleCopy–AlwaysinSync

Freedoc is a complete enterprise file synchronization and sharing (EFSS) solution that empowers your workforce with timely access to information from their preferred computing or mobile device.

Leading-edge collaboration tools enable users to co-develop, organize and circulate valuable content, making it widely available to a range of business applications and processes. Once information assets are universally accessible, individual and group productivity increases while operating costs decrease.

With Freedoc Sync & Share, user files are automatically synchronized between their PC/laptop or mobile device and their cloud folder, keeping files accessible and maintaining version control.

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BUSINESS PROCESS MANAGEMENTDrive Business Efficiency

FEATURES & BENEFITS

Flexible, custom workflows• Defineexplicitrolesandresponsibilitieswithintheworkflow,to

address specific business processes and sets of tasks• Decisionsarealwaysbasedonthelatestdataset• Supportsorganizationswithrigorousorlooselystructured

document management procedures• Managesthedocumentlifecycleinaccordancewithindustry

requirements or business culture

Full traceability of tasks for efficient workflow management • Allowsmanagerstoconstantlymonitorprogress,testthe

workload of individual users and identify bottlenecks• Reduceswaittimes,increasesoperatorproductivityandlowers

operating costs

Fully compliant processes • Emailnotificationsandapprovalskeepallpartiesupdated

automatically• Acceptsprocessesinitiatedwithinanyintegratedbusiness

application (including email clients) through API

Broad document support• Storesandmanagesdocumentsofallkinds:

• Electronicdocumentsinnativeformat(textfiles,Microsoft Office documents, emails, faxes, images, video files)

• Scanneddocuments• Documentsfromaprintspooler

• Compatiblewithawidevarietyofscanners,multifunctionprinters, digital copiers and fax servers

Email event notifications keep information flowing • Alertsuserstotheavailabilityofnewcontent,document

modifications, completed tasks and required operations (e.g. an approval)

Sophisticated tools to delegate web site updates • Templatesenableuserstoquicklyandindependentlyenter

textandgraphics–noprogrammingorwebdevelopmentskillsrequired

• Automaticallyformatscontentinaccordancewithpredefinedstandards

• Content‘Auditors’approveorrejectproposedcontentpriortopublication, and define its period of validity

Web application accessible through a secure network portal• Maximizesaccessibilityforallusers

Access to reports is governed by security policies defined by management

• Ensuresconfidentialinformationiscompartmentalizedwithlimited distribution

BPM helps organizations get work done intelligently and effectively. Through its powerful functionality and model-driven framework, Freedoc BPM offers a strong platform for effective modeling across the enterprise.

Freedoc BPM integrates a 100% embeddable web-based architecture for designing and implementing business processes and internal workflows, enabling a systemic approach to improving processes through the integration of process flow and monitoring. With full audit trails maintained throughout the business process lifecycle - from design and deployment to optimization - Freedoc BPM ensures your processes are in line and fully compliant with organizational objectives and corporate governance.

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FEATURES & BENEFITS

Email event notifications keeps information flowing • Alertsuserstotheavailabilityofnewcontent,document

modifications, completed tasks and required operations (e.g. an approval)

• Secureaccesstoon-premiseandcloudcontentrepositories

• SupportsAndroidandiOSdevices• Easyaccesstocontent,anywhere-anytime

MOBILE COLLABORATIONWork the way you want and where you want

Freedoc Mobile synchronizes your files across all your devices, applications, and teams - maximizing your productivity in creating, storing, sharing and collaborating on information regardless of mobile device or platform.

Whether you are down the hallway in a boardroom, at home, at the airport or at a customer’s site, Freedoc Mobile lets you access and edit corporate documents or share them with other authorized individuals for feedback and input.

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Solgeniakhela is a global Cloud technology provider specializing in SaaS, PaaS and IaaS solutions. Our solutions are used by more than 3,500 organizations, including multiple Fortune 100 companies, for Business Productivity, Cloud Management, Cloud Monetization, and Flexible Infrastructure needs.

With a history of over 25 years, a direct presence in Canada, Italy, United States & Mexico, and a global reseller network, Solgeniakhela is positioned as a leading provider of high demand Cloud Computing needs of Enterprise & Public organizations.

1.866.436.3278www.genialcloud.com

Genialcloud is a powerful Business Productivity Suite that helps you drive real results within your organization. An industry first solution, and fully available on the Cloud, Genialcloud offers business tools that are key drivers for efficiency and productivity including Enterprise Document Management, Unified

Communications, Self-Service Business Intelligence and a Business Management Suite.

Genialcloud Freedoc

Freedoc is an enterprise document management (EDM) system that includes Document Management, OCR, BPM functionality, and Enterprise File Sync & Share. Use it as a tool

for collaboration and drive your productivity through the roof.