Succeeding with Hybrid SharePoint and search

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Transcript of Succeeding with Hybrid SharePoint and search

Hybrid SharePoint and BA Insight

Succeeding with Hybrid SharePoint and Search:Strategy and ImplementationJeff Fried CTO, BA InsightMike GregoryDirector Systems Engineering, BA Insight

SPS ConnecticutOctober 2015

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Succeeding with Hybrid

Fail to plan and you are planning to fail

Planning starts with understanding

KCTCS (background)

Focused on Search and SharePoint since 2004

Longtime Search NerdCTO, BA InsightSenior PM, MicrosoftVP, FASTSVP, LingoMotors

Who is this guy? Jeff Fried

Passionate AboutSearchSharePointSearch-driven applicationsInformation Strategy

Blog: DoMoreWithSearch.comTechnet ColumnA View from the Crawlspace

jeff.fried@bainsight.com

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Longtime NerdBA Insight25+ years in enterprise information storage and retrieval: databases, middleware, social platformsSybase, Iona, etc.

Who is that other guy? Mike GregoryPassionate AboutApplying technology to solve real business problemsMaking complex concepts understandable

Broad industry / application experience: Government / DefenseCall CenterContent ManagementKnowledge Management

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About BA InsightWe provide connectivity, classification, and application software that accelerates and future-proofs the implementation of on-premise and cloud-based SharePoint portals. Secure connectivity to a wide variety of content systemsIncreased findability using auto-tagging, metadata generation, and text analyticsApplications and UI components to help with the creation of knowledge centersHundreds of successful implementations at Global 5000 companies:

2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.10/10/20156

Hybrid SharePoint - The What, the Why, & the HowHybrid SharePoint and Search- Cloud Hybrid Search and the Cloud SSA- Scenarios, Configurations, & GotchasSucceeding With Hybrid SharePoint and Search - Projects and ToolsNew

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Succeeding with Hybrid

Start with your goals and strategy

Move to the cloud withoutBreaking customizationsRaising security concernsUse features not available with SharePoint Onlineextensibility models, search on external content, cross-site publishing.Reduce risk by migrating in stepsSeparation of workloadsKeep up with Microsofts cloud-first/cloud-only roadmapand/or hedge your betsWhy Hybrid SharePoint?9

DelvePowerBIYammerNext-Gen PortalsOffice 365 APIsCloud-only

OneDrive

Office Video

Equivio Zoom(e-Discovery)

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Migrate remote users

Two Hybrid Adoption StrategiesPilot Online Service with a subset of usersOff-board exchange mailboxes

MigrateMove everything to the cloudat your own pace

Co-ExistMaintain a hybrid modelKeep using On-Premises systems & customizations; mix according to need

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The Evolutionof SharePoint:

HYBRID

Management Extensibility

Experiences

| Server

Experiences

Management

Extensibility

| Server

| Server

HYBRIDTeam SitesPortalsSearchEnterprise Content MngtBI

Succeeding with Hybrid

Your workloads determine approach

Key building blocks: identity and search

SharePoint Hybrid ClassicSearch: Bidirectional Business Connectivity Services: SupportedDuet Enterprise for SharePoint and SAP: Supported

IntranetMicrosoft data centerInternet

Microsoft Office 365 tenantSharePoint OnlineFederated search resultsSite collectionSharePoint Online can query SharePoint ServerSharePoint Server 2013

SharePointPrimary web appFederated search resultsSharePoint Server can query SharePoint OnlineOutbound

InboundCustomer networkPerimeter network

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15Essential building block:Authentication with Hybrid SharePoint

http://blogs.office.com/2014/05/13/choosing-a-sign-in-model-for-office-365/

Approaches to Hybrid by WorkloadSplit Workload

different tools indifferent places

Split User

task uses content or sites across the divide

Migrate remote users physically distant from On-Premises deployment to Online for better experienceHost certain data in particular locations Online for compliance or data sovereignty reasonsGain the advantage of moving to cloud infrastructure ((TCO) where ever possible

Exchange, SharePoint, LyncOneDrive, Yammer, PowerBI, Delve

Extranet, Mysites, Team Sites, Project SitesPortals, Intranet, Services/Applications

Links

Search

10/10/201516Microsoft SharePoint 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Search Provides a Unified ViewSeamless experience for usersDont need to know where content isEffective for split user hybrid

Bring in content from many systemsNot just SharePointTap Business Critical content where it livesSecure; reduces load & risk on LoB systems

Unified Index drives the experience

Key take-awaySearch is much more than 10 blue linksa powerful way to create a unified view of enterprise informationAnd compelling search-based applications and dashboards

SPC2012 - Business 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.10/10/201517

SharePoint 2016 HybridFacilities built in for split userBuilt on Search

Succeeding with Hybrid

Important new mechanism:Cloud Hybrid Search

Cloud Hybrid SearchCloud Search Service Application Unified index with on-premises and cloud contentFeeds Office Graph/Delve experiences Supports Search as a Service Reduces search crawl footprintAudio textAnd search

indexpropertiessignalsMetadata extraction and processing

Cloud SSA

O365Search Index

External Content(on-premises and/orin the cloud)

SharePoint Server(On-premises or Hosted)Office 365SharePoint Online ContentOnedrive for Business Content

ConnectorsSharePoint Content

Hybrid Connectivity (index in O365)

Microsoft Ignite 2015 2015 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.10/10/2015 1:11 PM21

Content and Collaboration SystemsEMC DocumentumEMC eRoomHP TrimIBM Filenet F8IBM Content ManagerIBM ConnectionsObjective DMSOpenText LiveLink/RMOpenText Hummingbird / eDocsOracle CMS/StellentIBM Lotus Notes Xerox DocuShareConfluenceAlfrescoJiveCuadraSTARBA Insight ConnectorsMailbox and Archiving SystemsMicrosoft Exchange Microsoft Exchange OnlineIBM Lotus Notes Symantex EvaultAutonomy EAS / (Zantaz)

Practice Management SystemsAderant Practice ManagementAutonomy Worksite (iManage)Elite/3EKnowledgeMill OnePlaceLegalKey NetDocumentsPractical Law AutoElite Prolaw RealPractice

CRM SystemsSalesforce.com/Force.comMicrosoft Dynamics CRMLexisNexis Interaction CRMAny SQL Based CRM

DatabasesMicrosoft SQL ServerMySQLIBM DB2Oracle Databases

ERP and Portal SystemsSAP Business SuiteSAP DMSIBM WebSphereOracle WebCenter Interaction (PlumTree

Search and Cloud SystemsMicrosoft SharePoint OnlineGoogle DriveSharePoint 2013, 2010, 2007, FAST Search for SharePointMicrosoft Search ServerBoxScopusPharmaCircle

Plus a proven architecture and process for creating new connectors to complex systems

OOTB Search Center, plus any and all tailored search experiencesShows external content (Connectors) and consistent metadata (AutoClassifier)External Content in O365 UX

Unified view across all content - on-premises and on-line- inside and outside SharePoint

Cloud SSA

External Content(on-premises and/orin the cloud)

SharePoint Server(On-premises or Hosted)SPO ContentOneDrive Content

ConnectorsSharePoint Content

ConnectorFramework

AutoClassifierOffice 365AutoClassifier(app version)O365Search IndexCEWSHybrid Connectivity and Classification MMS Sync: add-on for SP2013, coming OOB for SP2016