STUDENT‟S HAND BOOK Medical Laboratory Sciences

STUDENT‟S HAND BOOK

Medical Laboratory Sciences

ALLIED HEALTH SCIENCES UNIT,

FACULTY OF MEDICINE,

UNIVERSITY OF JAFNA

2012

1

INFORMATION FOR UNDERGRADUATES

Publication from the Office of the Allied Health Sciences Unit,

Faculty of Medicine,

Adiyapatham Road,

Kokuvil,

Sri Lanka.

i

Table of Contents

CHAPTER 1 ............................................................................................................................. 1

GENERAL ASPECTS .............................................................................................................. 1

1.1The Crest of the University .............................................................................................. 1

1.2. History of Allied Health Sciences Unit ......................................................................... 2

1.3. Administrative,Academic Staff and Others ................................................................... 3

1.4. Allied Health Sciences Unit Degree Programme Academic Staff ................................. 4

Visiting Staff ......................................................................................................................... 4

Visiting Staff ......................................................................................................................... 4

1.6. Academic Supports for Students .................................................................................... 5

1.6.1 Teaching Hospital .................................................................................................... 5

1.6.2 Libraries ................................................................................................................. 6

CHAPTER 2 ............................................................................................................................. 7

GENERAL INFORMATION AND FEES ............................................................................... 7

2.1 Entry requirement ........................................................................................................... 7

2.2General Considerations .................................................................................................... 7

2.3Course Structure............................................................................................................... 7

2.4 Fees ................................................................................................................................. 8

CHAPTER 3 ........................................................................................................................... 10

VISSION, MISSION AND OUTCOME OF THE COURSE ................................................ 10

3.1 Vision of the Faculty ..................................................................................................... 10

3.2 Mission of the Faculty .................................................................................................. 10

3.3 Outcomes of the Allied Health Sciences Unit programme are: .................................... 10

3.4. Characteristics of the end product ................................................................................ 11

CHAPTER 4 ........................................................................................................................... 12

CURRICULUM STRUCTURE.......................................................................................... 12

CHAPTER 5 ........................................................................................................................... 16

BASIC RULES FOR STUDENTS ......................................................................................... 16

5.1 General .......................................................................................................................... 16

5.2Record Book .................................................................................................................. 16

5.3 Leave and illness ........................................................................................................... 16

5.4 Student Attendance ....................................................................................................... 17

ii

CHAPTER 6 ........................................................................................................................... 18

BY – LAWS RELATING TO CONDITIONS OF RESIDENCE AND DISIPLINE OF

STUDENTS ............................................................................................................................ 18

6.1Conditions of Residence ................................................................................................ 18

6.2Registration and Conditions of Discipline ..................................................................... 19

6.3Procedure for Inquiry Against Reported Acts of Indiscipline ....................................... 22

6.4General Provisions ......................................................................................................... 23

6.5.Punishments .................................................................................................................. 24

CHAPTER 7 ........................................................................................................................... 25

EVALUATION PROCEDURES AND EXAMINATIONS .................................................. 25

7.1 In–Course Assessments ................................................................................................ 25

7.2 End of Course Examination .......................................................................................... 26

7.3 Eligibility to sit the examination ................................................................................... 26

7.3.1 Maximum attempts ................................................................................................ 26

7.3.2 Period of Candidature ............................................................................................ 27

7.4. Conduct of the Examination ........................................................................................ 27

7.5. Requirement to pass a course unit ............................................................................... 27

7.6 Releasing Result............................................................................................................ 28

7.6 Scheme of Evaluation ................................................................................................... 29

7.7 Grading system ............................................................................................................. 33

7.7.1 Completing the Course Unit .................................................................................. 33

7.7.2 Improving Grades .................................................................................................. 33

7.8. Award of Degree ......................................................................................................... 34

7.8.1 Grade Point Average (GPA) .................................................................................. 34

7.8.2 Award of General Degree: ..................................................................................... 35

7.8.3. Eligibility to upgrade to Special Degree Course: ................................................. 35

7.8.4. Award of Special Degree: ..................................................................................... 35

CHAPTER 8 ........................................................................................................................... 36

SERVICES AND FACILITIES FOR STUDENTS…………………………………………36

CHAPTER 9………………............................................................…………………………37

COMMON GUIDELINE‟S ON STUDENT DISCIPLINE.....................……. ……....…….37

9.2 Recommended punishments for violation of student discipline....……. ……....….42

9.3 Guidelines to be introduced to curb the menace of ragging in the Universities

or Higher Educational Institutes (HEls)-Commission Circular No. 919........................53

9.4 Prohibition of Ragging and other Forms of Violence in Educational Institutions

Act (No. 20 of 1998) ....……. ……....……....… ....……. ……................… ...............57

9.5 Declaration by the Candidate or Student....……. ……....… ....……. ……....….... 62

iii

CHAPTER 10 ....................................................................................................................... 363

STUDENT WELFARE .......................................................................................................... 63

10.1Universities (Amendment) Act, No 26 of 1988 ........................................................... 63

“SCHEDULE” ........................................................................................................................ 64

University Students Union and Faculty Students Union .................................................... 64

10.2 By-Laws Relating To Elections, Disbursment of Funds, Conduct of Meetings and

Other Procedures of the University Students Union and the Students Unions ……...67

10.2.1Elections ................................................................................................................ 67

10.2.2Disbursement of Funds ......................................................................................... 71

10.2.3Conduct by Meetings ............................................................................................ 73

10.2.4Functions and Duties of the Office-Bearers.......................................................... 74

10.2.5Miscellaneous Provisions...................................................................................... 75

10.3Allied Health Sciences Unit Students‟ Union .............................................................. 76

10.4Student Counselling ..................................................................................................... 76

10.5University Health Services .......................................................................................... 76

10.6Hostel Accommodation ............................................................................................... 76

10.9 Medical Faculty Canteen ............................................................................................ 76

1

Chapter 1

GENERAL ASPECTS

1.1 The Crest of the University

The figure of the sacred cow [Nanthi] comes from the flag of the Jaffna

kingdom which prevailed in the period of around 16th and 17

th centuries.

The traditional lamp refers to the light of wisdom. The motto comes from

the famous Tamil literature, “Thirukural” meaning „wisdom is finding the

truth‟. The flames in the outer circle refer to the 64 disciplines of learning

in Tamil Culture.

Fws; 355 mjpfhuk; - nka;Azh;jy; vg;nghUs; vj;jd;ikj;jhapDk; mg;nghUs; nka;g;nghUs; fhz;gJmwpT

Wisdom is the truth of things to find

in every case of every kind

Fws; 423 mjpfhuk; - mwpTlik vg;nghUs; ahh;ahhtha;f; Nfl;gpDk;; mg;nghUs; nka;g;nghUs; fhz;gJmwpT Wisdom is the truth of things to find

in every case of every kind

2

1.2. History of Allied Health Sciences Unit

Since inception the University of Jaffna has recognized the need to offer courses in Allied

Health Sciences and made provision for paramedical school in the corporate plan. Attempts

were made from time to time to start Diploma and Certificate courses. Inadequate facilities

and the unrest situation delayed commencing these courses.

In 2001, the University Grants Commission promoted Universities to initiate “Self financing

Courses”. The Faculty of Medicine used this opportunity and started Certificate Course in

Pharmacy and Diplomas in Community Health, Physiotherapy and Medical Laboratory

Technology with the financial support of the World Health Organization. One batch of

students has completed the courses and all are employed. Further admission was delayed

due to the commencement of the degree programme in Allied Health Sciences Unit.

In 2003, the University Grants Commission invited Faculties of Medicine to initiate

discussions on commencing six degree courses in the Faculties of Medicine in the country.

The degree courses are as follows:

1. Medical Laboratory Sciences

2. Nursing

3. Pharmacy

4. Physiotherapy

5. Radiography

6. Occupational therapy

A special Faculty Board meeting held on 15th

July 2004 at the Faculty of Medicine,

University of Jaffna made the decision to commence the three degree courses viz Medical

Laboratory Sciences, Nursing, and Pharmacy at the beginning and to commence the other

courses in the years to come. This was approved by the Faculty Board, Senate and University

Grants Commission.

Inauguration of Allied Health Sciences Unit degree programme was held on 7th

August 2006

at the Faculty of Medicine. Students who sat for the Advanced Level Examination in the year

3

2005 were admitted for the academic year 2005/2006. This first batch of students has

completed their studies in year 2011.

In September 2011, the UGC has approved the request made by the University of Jaffna to

establish the unit of Allied Health Sciences. All the staff attached to Allied Health sciences

have been automatically absorbed to Allied Health Sciences Unit. The foundation stone for a

separate building for Allied health Sciences has been laid by minister of Higher Education on

August 29, 2010, in the land attached to the Faculty of Medicine.

The First batch of students have completed their studies in year 2011and many of them are

presently employed at various sectors of the medical field

1.3. Administrative,Academic Staff and Others 1.3.1Dean, Faculty of Medicine

Prof. K. Sivapalan

1.3.2 Head of the Unit

Mrs.D.Thabotharan

1.3.3 Coordinators

1. B.Sc. in Medical Laboratory Sciences Dr.A.Murugananthan

Senior Lecturer

Head/Dept. of Pathology

2. B.Sc. in Nursing Mrs.D.Thabotharan Head/ Allied Health Sciences Unit

3. B.Pharm Dr.(Mrs.)T.S.Navaratinarajah

Senior Lecturer

Head/Dept. of Pharmacology

1.3.4 Senior Treasurer

Mr.S.Thuvaragan

1.3.5 Student’s Counsellor

Mr.P.Kalki

4

1.4. Allied Health Sciences Unit Degree Programme Academic Staff

The following permanent academic staff members are attached to the Allied Health Sciences

Unit:

Bachelor of Science in Medical Laboratory Sciences:

Mrs.T.Gnanakarunyan Lecturer in Medical Laboratory Sciences

Visiting Staff The academic staff from the Faculty of Medicine and staff from other Faculties of the

University are involved in the teaching activities. Doctors and Staff from Teaching Hospital

are also involved in the clinical Teaching activities and laboratory lessons.

Bachelor of Science in Nursing

Mrs.D.Thabotharan Senior Lecturer in Nursing

Mrs.L.Kamalarupan Lecturer in Nursing



are also involved in the clinical Practices.

Bachelor of Pharmacy

Mr P.Kalki Lecturer in Pharmacy

Mrs K.Mohanarangan Lecturer in Pharmacy

Mr S.Thuvaragan Lecturer in Pharmacy



are also involved in the clinical Practices.

5

1.5 Others

1.5.1 Academic Supporting Staff of the Allied Health Sciences Unit

1. Mr.S.SinthujanComputer Applications Assistant

2. Mr.M.Sathiyaseelan Technical officer, Nursing

3. Mr.J.Muralikrishna Technical officer, Nursing

4. Mr.A.A.F.Thirukumaran Technical officer, Pharmacy

5. Mr.I.Tharmarasa Lab Attendant,Pharmacy

6. Mr.S.Sachiharan Lab Attendant, Medical Laboratory

Sciences

1.6. Academic Supports for Students

1.6.1 Teaching Hospital

The Teaching Hospital, Jaffna serves as the place for clinical teaching for the Faculty of

Medicine and AHS. This hospital is situated about 4 kilometers from the Faculty. It has

1015 beds with the following units. General Medicine, General Surgery, Obstetrics

&Gynecology, Pediatrics, Orthopedic Surgery, Autolaringology, Ophthalmology,

Anesthesiology, Neurology, Dermatology and a unit for Sexually Transmitted Diseases.

In addition it has a Pathological Laboratory, Blood Bank Service, Medical and Surgical

emergency Units, an Intensive Care Unit, Premature Baby Unit and Primary Health

Care Unit.

The Outpatients Department of this hospital has a daily turnover of about 1000 patients.

In addition an average of 1000 patients are seen at the specialist‟s clinics.

Psychiatry Unit is functioning at the District Hospital. Tellippalai, but the clinics are

conducted both at the General Hospital (Teaching), Jaffna and the District Hospital,

Tellippalai.

6

1.6.2 Libraries

(I) Medical Library

The Medical Library located in the first floor of the Faculty is a Unit of the University

Library System. It has book collection of approximately 10,000 volumes and a good

collection of periodicals for Medical and AHS Students.

The Library is linked to the Health Literature Library Information Services Network

(HELLIS), Sri Lanka, Organized under the aegis of the World Health Organization.

Library is in a position to bring to the readers the benefits, facilities and services

offered by the Network. The publications of the WHO are separately organized for the

benefits of the users. The Library also has a good collection of non – book materials

such as cassettes both audio & visual, microfiche with their viewing & listening

devices. (Television with deck, slide tape tutors, slide projector & microfiche reader).

(II) Main University Library

This is situated in the University Campus at Thirunelvely about ½ km from the Medical

Faculty. There are ample materials for general reading.

7

Chapter 2

GENERAL INFORMATION AND FEES

2.1 Entry requirement 2.1.1 Regular entry

The University Grants Commission of Sri Lanka will admit the students on the basis

of the G.C.E (A/L) Examination held by the Department of Examinations, Sri Lanka.

2.1.2 Lateral entry

This is to facilitate those who are in services in respective field togain University

degree. Entry criteria and the course structure for lateral entrees are under

consideration of the UGC.

2.2 General Considerations Degrees awarded- Bachelor of Sciences in Medical Laboratory Sciences for candidates

who complete the Allied Health Sciences Curriculum successfully.

General degree will be awarded at the end of three academic years. Students who

qualify to register for special degree will be enrolled for a further course of one year

and awarded special degree.

University awarding the degree - University of Jaffna, Sri Lanka.

About 25 studentsare admitted each year to the Jaffna Medical Facultyfor Bachelor of

Sciences inMedical Laboratory Sciences.

The traditional teaching / Learning activities will gradually change towards SPICES.

2.3 Course Structure

2.3.1 Duration of the Course

The duration of the course for regular students is 3 year for General Degree and an

additional year for Special Degree, comprising of 6 and 8 semesters respectively.

2.3.2 Medium of instruction

English

8

2.3.3 Academic Year

The academic year consists of 2 semesters, Semester I & Semester II. Each semester

consists of approximately 18 weeks, 15 weeks for academic work and 3 weeks for

examinations.

2.3.4Credit valued course unit system

The course content is designed using credit system. The full curricular structures for

B.Sc. in Medical Laboratory Sciences comprises 92 credits for general degree and 122

credits for special degree. One credit is equal to 15 hours of lectures/tutorials and 30 to

45 hours of laboratory or clinical practice/field activity. The student will earn each

credit only if the student has a minimum of 80% attendance unless the period of

absence is exempted by the Faculty and the Senate. No exemption is possible for

practical, clinical or institutional training.

2.3.5 Course Units

The course units of the first semester of the first academic year are common for all

three courses (Medical Laboratory Sciences, Nursing and Pharmacy) in Allied Health

Sciences (AHS). The course units of the subsequent years will be conducted

separately for the appropriate courses. A Research project will be carried out during

the fourth year.

2.4 Fees The following fees are payable by Sri Lankan students admitted to the Allied Health

Science courses.

2.4.1 New admission and Registration Rs.

Registration fee 150.00

Medical fee 100.00

Laboratory Deposit 300.00

Student‟s Guide Book 65.00

Hand Book 10.00

9

2.4.2 Renewal of Registration

Registration fee 100.00

Medical fee 50.00

2.4.3 Examination and course fees

Examination fees for repeat students single subject 50.00

Total 825.00

10

Chapter 3

VISSION, MISSION AND OUTCOME OF THE COURSE

3.1 Vision of the Faculty

The vision is to be the leading centre of excellence in the field of Allied

Health Sciences Unit.

3.2 Mission of the Faculty

Ourmission is to be a leading centre of academic excellence in producing

intellectual, professionally competent and capable Allied Health Sciences

Unit graduates to meet the emerging needs of the national and

international community with special emphasis on the social, economical

and cultural needs of Sri Lanka.

3.3 Outcomes of the Allied Health Sciences Unit programme

are: to produce intellectual and professionally competent Allied Health Sciences

graduates.

to provide an undergraduate training programme that will enable the Allied Health

Sciences graduates to achieve well defined objectives and motivate them to

participate actively in the delivery of health care to the community.

to provide good quality human resource in the field of Allied Health Sciences.

to encourage basic and applied research activities in the field of Allied Health

Sciences.

to improve the quality of employed Para medical staff.

to promote social harmony, understanding, fellowship with other faculties within the

university and with other universities.

to encourage in participating in continuing education.

11

3.4. Characteristics of the end product

3.4.1 The graduate in Medical Laboratory Sciences(General) should:

be disciplined and honest in supporting the delivery of quality health care to the

community.

possess the knowledge, skills and attitude towards the development of Medical

Laboratory Sciences.

be able to implement and monitor quality laboratory procedures and principles of

management and ensure proper safety in the laboratory.

dedicate himself/ herself for the welfare of the patient.

be able to keep proper records and maintain confidentiality.

exhibit good professional conduct and develop interpersonal communicative skills

with patients and other health care professionals and public.

follow ethical and moral attitudes and principles which are essential for a healthcare

worker.

be able to work as a team and accept or provide leadership.

be able to serve in any part of the country.

be motivated to apply the principles of social justice to promote equitable and fair

handling of all regardless of race, age, sex, colour, ethnicity, religion, literacy and

economic status.

be motivated to continue education to develop and maintain professional competency.

In addition to the above the special degree graduate in Medical Laboratory Sciences

should:

be able to carryout research projects in Bio Medical Sciences.

utilize basic scientific principles and develop new techniques and procedures to meet

the needs of the society.

be aware of the health problems which illustrate important principles of the medical

sciences.

12

Chapter 4 CURRICULUM STRUCTURE

Curriculum for First year B.Sc. in Medical Laboratory Sciences

* Tutorial

Subject code

Subjects

Credits

Th

eory

Hou

rs

Pra

ctic

al

Hou

rs

Departments

involved in

Teaching

Th

eory

Pra

ctic

al

Tota

l

Semester 1

AHSBE1101 Basic English - - - 60 - ELTC

AHSBCL1102 Basic Computer Literacy - - - 20 20 Computer

Unit

AHSBA1103 Basic Anatomy 3+1* 1 5 45+15* 30 Anatomy

AHSBB1104 Basic Biochemistry 4+1* 1 6 60+15* 30 Biochemistry

AHSBP1105 Basic Physiology 3+1* 1 5 45+15* 30 Physiology

Total 13 3 16 275 110

Semester 2

AHSBS1201 Basic Statistics 1 - 1 15 - Mathematics

& Statistics

AHSBP1202 Basic Pathology 2 - 2 30 30 Pathology

AHSBCH1203 Basic Community Health 1 - 1 15 - CommunityM

edicine

AHSSFA 1204 Safety & First Aids - - - - 08

MLSIA1205 Instrumental Analysis 2+1* 2 5 30+15* 60 Biochemistry,

MLS

MLSCB1206 Clinical Biochemistry 1 2+1* 2 5 30+15* 60 Biochemistry

Total 10 4 14 150 158

Total credits for the year 23 7 30

13

Curriculum for Second year B.Sc. in Medical Laboratory Sciences

* Tutorial

Subject Code Subjects

Credits

Th

eory

Hou

r

s

Pra

ctic

alH

o

urs

Departments

involved in

Teaching

Th

eory

Pra

ctic

al

Tota

l

Semester 1

MLSEC 2101 Ethics and Communication 2 - 2 30 -

Human

Resource

Management,

CommunityM

edicine

MLSHE 2102 Haematology 1 2+1* 2 5 30+15* 60

Pathology,

Teaching

Hospital

MLSMM 2103 Medical Microbiology 3+1* 2 6 45+15* 60

Pathology

(Div. of

Microbiology)

,MLS

MLSMT 2104 Medical Laboratory Technology 1 2+1* 1 4 30+15* 30

Biochemistry,

MLS,Physics,

Teaching

Hospital

Total 12 5 17 180 150

Semester 2

MLSMP 2201 Medical Parasitology 2+1* 2 5 30+15* 60

Pathology(Di

v. of

Parasitology),

MLS

MLSIM 2202 Immunology 2+1* 2 5 30+15* 60

Pathology

(Div. of

Microbiology)

,MLS

MLSHE 2203 Haematology 2 2+1* 2 5 30+15* 60

Pathology,

Teaching

Hospital

Total 9 6 15 135 180


14

Curriculum for Third Year B.Sc. in Medical Laboratory Sciences

* Tutorial

Subject Code Subjects

Credits

Th

eory

Hou

r

s Pra

ctic

alo

ur

s

Departments

involved in

Teaching

T

heo

ry

Pra

ctic

al

Tota

l

Semester 1

MLSMV 3101 Medical Mycology and

Virology 2+1* 2 5 30+15* 60

Pathology (Div. of

Microbiology),MLS

MLSPA 3102 Pathology 2 2+1* 2 5 30+15* 60 Pathology

MLSBM 3103 Biotechnology

&Molecularbiology 1 1 - 1 15 - Biochemistry

MLSMT 3104 Medical Laboratory

Technology 2 2+1* 1 4 30+15* 30

MLS, Teaching

Hospital

Total 10 5 15 150 150

Semester 2

MLSLR 3201 Laboratory Management

and Record keeping 2 1 3 30 30

MLS, Human

Resource

Management,Teachi

ng Hospital

MLSTM 3202 Transfusion Medicine 3+1* 2 6 45+15* 60 BloodBank,

Teaching Hospital

MLSCH 3203 Clinical Histotechnology 2+1* 2 5 30+15* 60 Pathology

MLSIRM3204 Introduction to Research

Methodology 1 - 1 15 -

Appropriate

Department

Total 10 5 15 150 150


15

Curriculum for Fourth Year B.Sc. in Medical Laboratory Sciences(Special degree)

* Tutorial

Subject

Code Subjects

Credits

Th

eory

Hou

rs

Pra

ctic

alH

ou

rs

Departments involved in

Teaching

Th

eory

Pra

ctic

al

Tota

l

Semester 1

MLSCM

4101

Clinical

Microbiology 2 3 5 30 90

Pathology (Div. of

Microbiology),MLS,Teaching

Hospital

MLSCB

4102

Clinical

Biochemistry 2 2 3 5 30 90

BiochemistryPathologyTeaching

Hospital

MLSMS

4103 Medical Statistics 2 - 2 30 -

Mathematics & Statistics,

Community Medicine

MLSRM4104 Research

Methodology 2 - 2 30

Community

MedicineBiochemistry

Total 08 06 14 120 180

Semester 2

MLSRP Research Project 6

MLSIH 4201 Immunohaematology 2+1* 2 5 30+15* 60 Haematology at Teaching

Hospital

MLSPS 4202 Psychology 1 - 1 15 - Psychiatry

MLSBM

4203

Biotechnology

&Molecularbiology

and Nanotechnology

2 1 3 30 30

Biochemistry

MLSEP 4204 Epidemiology 1 - 1 15 - Community Medicine

Total

7 3 16 105 90

Total credits for

the year 15 15 30 225 270

16

Chapter 5 BASIC RULES FOR STUDENTS

5.1 General

On admission to the University, students must obtain their identity cards from the

Examination Branch. This card should be carried by the students at all times and

produced when required.

Any change of address must be immediately brought to the notice of the

Dean/Faculty of Medicine and Examination Branch.

Studentsshould maintain proper standards of conduct and behavior.

Students are requested to confirm to the rules of the hospital and other institutions

they may visit during their course.

5.2 Record Book

Students must obtain their record books from the Office of the Dean. It is the

responsibility of the students to see that the attendance at classes and clinical work is

entered in the book at the end of each semester or clinical appointments and is

certified by the appropriate teacher. A student will not be allowed to take an

examination if the attendance at relevant teaching session is not certified as

satisfactory.

5.3 Leave and illness

A student should not be absent himself/herself without informing leave. Students

who require leave should apply in writing to the Dean in advance. If the absence is

due to unforeseen circumstances, the leave application should be submitted at the

earliest opportunity.

In case of illness of more than three days, a medical certificate issued by the

University Medical Officer should be submitted to the Dean.

17

If a student falls ill just before or during any examination (in course or end of course),

he should present himself to the University Medical Officer or if in a hospital, the

Medical Officer responsible. The University Medical Officer and the Dean should be

informed immediately. When necessary the University Medical Officer shall arrange

for the candidate to appear before a Medical Board. Students should note that the

medical certificate will be valid only if issued or certified by the University medical

Officer and otherwise it will not be accepted.

5.4 Student Attendance Student attendance will be marked in all teaching sessions. The attendance will be

evaluated at the end of each semester. The students should have 80% attendance in each

and every components of all subject is compulsory. Students have to show the

attendance of 100% in their Practicals, Clinical Posting, ward procedures and

institutional training.

18

Chapter 6

BY – LAWS RELATING TO CONDITIONS OF RESIDENCE

AND DISIPLINE OF STUDENTS [BY- LAWS MADE UNDER SECTION 135(1) (D) OF THE UNIVERSITIES ACT NO 16 OF 1978, AS

AMENDED BY THE UNIVERSITIES (AMENDMENT) ACT NO.07 of 1985]

These by – Laws may be cited as By- Laws No. 1 relating to condition of Residence and

Discipline of students and shall come into force on 1st May 1986.

6.1 Conditions of Residence

6.1.1 Student means –any one of all postgraduate, undergraduate and diploma students of

the University of Jaffna.

6.1.2 Residence means – the stay during any day of a student within the Campus premises

whether it be for purpose of study in a prescribed course, or for the use of the Library

and/or any other facility, and/or the stay as a legitimate resident of the University

hostel.

6.1.3 All students shall follow the prescribed course of study to the satisfaction of the

Senate. Any student who keeps away from the course continuously for a period of

one academic term without authorized leave of absence will be deemed to have left

the course.

6.1.4 Leave may be granted up to one week by the Dean of Faculty to which the student

belongs, and beyond that period, by the Vice –Chancellor.

6.1.5 Any student who contacts a contagious disease shall immediately contact the

University Medical Officer, and strictly follow his/her advice. If this is not possible,

the student may obtain the advice of a qualified Medical Officer and report to the

University Medical Officer as soon as possible.

6.1.6 Students who are residents of the University Hostel are required to fully comply with

the rules of Residence issued by the Warden from time to time.

6.1.7 All students except the hostel residents are required to vacate the premises of the

University by 22.00 hours (or at any other time notified by the Vice-Chancellor) on

each day, unless otherwise engaged in legitimate business. Students who are residents

of the University Hostel and who wish to gain entry to the Campus premises after

22.00 hours should either produce their University Identity Cards/Record Books or

identify themselves by placing their signature/ index number, when requested by the

security staff.

19

6.1.8 Students receiving visitors who are not persons of the University are required to

report of same to the Chief Security Officer or the Officer In-Charge of the Security

Staff on duty.

6.1.9 All students are required to be suitably attired during their period of residence in the

Campus.

6.2 Registration and Conditions of Discipline

6.2.1 Students of the University at all times shall Endeavour to safeguard the dignity, good

name and reputation of the University.

6.2.2 Students are admitted and registered as under-graduate or graduate students of the

University subject to their good behaviour and the observance of strict discipline.

6.2.3 On admission to the University no student shall be dully registered as a student unless

such student makes a declaration duly signed by him/her as provided for in Schedule

1 to these By-Laws to the effect that he/she had read and understood the provisions of

these By-Laws and that he/she will at all times abide by the provisions of these By-

Laws.

6.2.4 Upon the receipt of an application on the prescribed from for registration as a student

of the University together with such documents as may be necessary for this purpose,

along with the declaration referred to in the foregoing paragraph, the Registrar or such

other officer as may be nominated by him for this purpose shall register such student

and shall issue to the student so registered an Identity Card and a Student‟s Record

Book bearing the photograph of the student concerned duly embossed with the seal of

the University which shall be final and conclusive evidence pertaining to the identity

of the student and also to the accuracy of the particulars stated therein.

6.2.5 Every registered student of the University shall have in this possession either such

Identity Card or Student‟s Record Book which he shall produce when called upon to

do so by a member of the Academic Staff or by any officer authorized by the Vice-

Chancellor or Registrar for this purpose.

6.2.6 If any registered student fails to produce or wilfully refuses to produce or neglects to

produce such Identity Card or Student‟s Record Book when called upon to do so by

an authorized officer of the University such student shall be deemed to be guilty of an

offence punishable under these By-Laws.

20

6.2.7 In the event of the failure or the refusal to produce such Identity Card or Student‟s

Record Book the authorized officer shall have the power to take such student to

custody and to produce him before the Warden of the respective Hall of Residence if

such student claims to be residing in a Hall of Resident if such student claims to be

residing in a Hall of Residence for identification. In the event of such student not

being a resident of a Hall of Residence such student may be produced before the

Chief Security Officer or Marshal who shall report him to the Vice –Chancellor for

appropriate action.

6.2.8 The particular stated in the Identity Card or Student‟s Record Book shall be deemed

to contain prima facie evidence of the status of the student and shall be in the manner

prescribed in Schedule II of these By-Laws.

6.2.9 No club, society, Union or other association of students shall be recognized except as

provided for in the relevant sections of the Universities Act No. 16 of 1978 as

amended by the Universities (Amendment) Act No. 07 of 1985.

6.2.10 A recognized body of students so formed shall be hereinafter called a University

Society.

6.2.11 A University Society shall be governed by the provisions of the relevant sections of

the Universities Act No. 16 of 1978 as amended by the Universities (Amendment)

Act No. 07 of 1985, and By-Laws framed under same for the specified purpose.

6.2.12 No public meeting may be held by any student(s), University Society, or other

Association of students on the University premises except with the permission of the

Vice-Chancellor. The latter shall be obtained in a manner prescribed by notice from

time to time.

6.2.13 The Vice – Chancellor shall designate the place and time of meeting when granting

approval and the meeting shall not be held elsewhere or at any other time without the

prior concurrence of the vice-chancellor.

6.2.14 For the purpose of this section a public meeting may be a gathering of five or more

students with or without fees being charged.

6.2.15 Exceptions to the provisions of this section may be permitted by the Vice-Chancellor

through delegation to the Dean of a Faculty or Head of Department the authority to

allow at his/her discretion the holding of a meeting which is of an academic nature.

6.2.16 The holding of an unauthorized meeting shall be considered an act of indiscipline and

those responsible shall be liable for punishment.

21

6.2.17 For the purpose of this section, acts of indiscipline under unauthorized meetings

include the public announcement of such meetings, the putting up of posters or

banners connected with such meetings, conducting the meetings, and addressing

meetings.

6.2.18 Unless the prior consent of the Vice Chancellor has been obtained, no subscriptions

may be collected from among students of the University by any student(s), University

Society or other association; provided that this regulation shall not apply to a

subscription collected by a University Society in accordance with, and for purpose of,

its rules.

6.2.19 Harassment (including any form of ragging) and intimidation of any person whether

physical or mental shall be considered an act of indiscipline.

6.2.20 For the purpose is Section, intimidation shall include the display of posters in the

Campus premises by any student or students which are not properties of a University

society, calling for the boycott of lectures or strike action.

6.2.21 Even in the case of posters belonging to a University Society, they can be recognized

as valid notices only if that Society has met legitimately and taken a majority decision

at such meeting.

6.2.22 The causing of actual physical injury or physical harm or of threat to cause same

constitutes a grave act of indiscipline and shall be regarded as a punishable offence.

6.2.23 Kidnap, attempted kidnap, or threat to kidnap any person or persons constitutes a

grave act of indiscipline and shall be regarded as a punishable offence.

6.2.24 The inciting of students to disrupt legitimate activities of the University constitutes a

grave act of indiscipline and shall be regarded as a punishable offence.

6.2.25 Any student, who has stolen or attempted the theft of property within the University

premises or has retained stolen property belonging to the University or has caused

wilful damage to same, shall be guilty of a punishable offence.

6.2.26 Any teacher of the University may suspend any student from a lecture, practical /

demonstration, tutorial or test held by him, but shall in every such case report the

suspension to the Head of the Academic Department who shall then report same to

the Dean of the Faculty and the Vice-Chancellor. The latter shall then determine

further action that requires to be taken upon the recommendation of the Dean.

22

6.3 Procedure for Inquiry Against Reported Acts of Indiscipline

6.3.1 A) A Committee of Inquiry appointed from time to time by the Vice-chancellor shall

deal with matters pertaining to conditions of residence and discipline. This

committee shall consists of

i. Such number of members as the Vice-Chancellor thinks necessary

ii. Senior Assistant Registrar/Assistant Registrar (Student Welfare) who shall be

an ex-officio member serving as Secretary Convener of the Committee.

(B) The Vice-Chancellor shall nominate the Chairman of the Board.

6.3.2 Subject to the provisions of the Act, and of any other appropriate instrument, the

Committee of inquiry has the following powers and functions-

i. To hold inquiries or cause inquiries to be held pertaining to allegations of indiscipline

or misconduct on the part of any student(s) of the University; and

ii. To recommend appropriate penalties or punishments, on any student who has been

found guilty of any acts of indiscipline or misconduct or who have been found guilty

of an offence under these By-Laws or , of acting in contravention of the provisions of

these By-Laws or the Rules made by the Board

6.3.3 The Dean of each Faculty of the University shall have full power and authority to

exercise supervisory control over the discipline of all students within the Faculty.

6.3.4 For the purpose of exercising the powers conferred upon a Dean by the preceding

paragraph a Dean may issue from time to time instruction as the deems necessary for

the proper administration of such Faculty.

6.3.5 Dean of each Faculty of the University shall be responsible for the maintenance of

discipline of the students belonging to the Faculty, and for this purpose he may co-opt

the services of any of the members of the academic staff of the Faculty.

6.3.6 Where the Dean of a Faculty of the University is satisfied that there is a likelihood of

the breakdown of the smooth functioning of the smooth functioning of his Faculty

due to the dis-orderly behaviour or conduct on the part of student(s) the Dean may

take immediate remedial measures to prevent a breakdown of the functioning of the

Faculty by-

i. Reprimanding such student(s) for dis-orderly behaviour; or

ii. recommending the Vice-Chancellor the suspension of such student(s) from

the University or from attending lectures/courses etc.;

23

iii. Recommending to the University authorities that such student(s) be debarred

from sitting a forthcoming examination.

6.3.7 A student who has been reported as having violated any of the provisions of these By-

Laws shall normally be afforded an opportunity to be heard before the Committee of

Inquiry appointed by the Vice Chancellor. The findings of the Committee shall be

reported to the Vice-Chancellor for a determination of the appropriate punishment for

those found guilty, and he shall thereafter impose same on the guilty student(s).

6.3.8 The Committee of Inquiry appointed by the Vice-Chancellor shall have the power to

summon any student or any member of staff within the University and to oblige such

student or staff to render whatever assistance needed to conduct inquiries on matters

pertaining to provisions of these By-Laws.

6.3.9 The Vice-Chancellor may impose appropriate punishment upon the recommendation

of the Committee to any person who commits any offence coming within the

provisions of these By-Laws.

6.3.10 The Vice-Chancellor shall, at his discretion, declare the Campus premises out of

bounds to any student pending an inquiry, or completion of any inquiry or otherwise,

if he deems it necessary to maintain discipline in the Campus.

6.3.11 Notwithstanding any of the preceding provisions of the By-Laws the Vice-Chancellor

shall take whatever action that he considers necessary, to maintain discipline at the

University at his discretion.

6.4 General Provisions

6.4.1. Notwithstanding any provisions in the preceding sections of these By-Laws, any

Rules, Regulations, statutes, Orders, Ordinances and other Agreements pertaining to

residence, and discipline and which are in force at any time shall apply in addition to

the provisions of these By-Laws.

6.4.2. Notwithstanding any provisions in the preceding sections of these By-Laws the Vice-

Chancellor may at his own discretion take action against any act of indiscipline which

is not stipulated in these By-Laws to maintain discipline in the University.

24

6.5. Punishments

6.5.1

i. Warning or a severe reprimand;

ii. a fine;

iii. Suspension from the University or Campus;

iv. Withdrawal of residential facilities and accommodation;

v. Withdrawal, Cancellation or suspension of any financial benefits, assistance or award

under the Mahapola Scholarship Scheme, any Bursary Scheme or Endowed

Scholarship Scheme.

vi. Disqualification from sitting any University Examination for a specified period.

vii. Suspension of the release of the results of any University Examination for a

specified period and

viii. Expulsion from the University or Campus.

6.5.2 Any student on whom a punishment has been imposed by the committee of inquiry

and who is aggrieved with the decision of the committee regarding the punishment

may within a period of one month from the date of communication to him of such

punishment or penalty, appeal against such punishment or penalty to the Vice –

Chancellor.

6.5.3 Upon the receipt of an appeal, the Vice-Chancellor shall refer such appeal for

consideration to an Appeals Committee.

6.5.4 The Appeals Committee, for the purpose of the above paragraph shall consist of three

persons nominated by the Vice Chancellor.

6.5.5 The appeals Committee shall have the power to review the decision of the committee

of inquiry regarding the punishment imposed and may either affirm, vary or set aside

the decision regarding the punishment.

25

CHAPTER 7 EVALUATION PROCEDURES AND EXAMINATIONS

All course units will be evaluated by means of in-course assessments and end-course

assessments.

7.1 In–Course Assessments

In–course assessments will be in the form of multiple choice questions, structured essay

questions, assessment reports, oral presentations, quizzes and spot examinations in

practical or laboratory experiments. This will be carried out during the period of

teaching of each course unit.

In–course assessments of course units will be carried out at the dates and times

determined by the departments offering the course units in consultation with the Course

Coordinator and Head. The Head of the Department concerned is responsible for the

marks awarded to all components of the in–course assessment of course units offered by

the respective department.

The marks scored by a student in various components of the in–course assessment of

any course unit will be displayed in the Notice Board by the Head with a copy sent to

the Dean.

No student will be allowed to repeat in-course assessment of any course unit. If a student

is unable to sit for an in-course assessment for valid reasons he/ she shall inform the

Head of the Department concerned in advance or within three days of

thesaidexamination. If the reasoning is acceptable to the Head of the department and

thecoordinator, another in - course assessment could be conducted on a different date

determined by the Head of the Department. However no such opportunity shall be given

after the completion of the end of course examination of that particular course unit.

26

7.2 End of Course Examination End of course examination will be conducted for each course unit at the end of the

semester in which the teaching of the course is completed. Students will be given

maximum of four attempts in each course unit. Failing students will have to wait for the

examination of the subsequent batch to repeat the examination.

7.3 Eligibility to sit the examination The students must appear for the first available examination after completion of the

course units. Students will be admitted to the end semester examinations only if they

have earned the prescribed credits for the semester. Any student who fails to appear at

examination will be deemed to have exhausted the first attempt and assigned the grade

of “E” for the missed units unless an appeal made in time is accepted by the Faculty

Board and the Senate before confirmation of the result by the senate.

Students who are unable to present themselves for the examination should make an

appeal to the Dean well in time or within three days of the examination. Students who

fail to appear due to illness must present themselves at the Health Centre of the

University and obtain a medical certificate from the University Medical Officer or a

GovernmentHospital and submit the medical certificate after approval of the University

Medical Officer before the results are released. Other reasons of absence also must be

adequately confirmed by appropriate evidence.

The end of course examination will be conducted by the Examination Branch of the

University. The date and time of the end of course examination will be decided at the

beginning of each semester by the Course Coordinator in consultation with the relevant

Heads of the Department and approved by the Faculty and Senate.

7.3.1 Maximum attempts

The students will be allowed to sit maximum 4 attempts in order to pass the course

unit.

27

7.3.2 Period of Candidature

Student should complete the degree programme within a maximum period of 6

years for general degree and 8 years for special degree from the date of

registration.

7.4. Conduct of the Examination The Chief Examiner and the list of Examiners of all end of course examination will be

approved by the Faculty Board and the Senate.

The Mark sheet comprising of marks scored by the students in the in – course

assessment, end of the course examination, overall marks and the overall grade

awarded to the students for the particular course unit will be handed over to the Dean of

the Faculty of Medicine by the Chief examiner.

7.5. Requirement to pass a course unit Candidate should obtain the overall mark of 50% to get a pass for a course unit.

Further, to get pass in a course unit the candidate should get at least 40% of marks in

theory [essay and MCQ] and for the course units where practical, spot, or institutional

training is assessed, the candidate should get at least 50% for this component.

28

7.6 Releasing Result When the marks of all subjects of an examination are received by the Dean, a Pre-Result

Board will be convened by the Dean. The Pre-Result Board will comprise the Dean,

Head, the relevant chief examiners for each subject who took part in that examination

and the Assistant Registrar. The marks will be analyzed and scrutinized and sent to the

Examinations Branch of the University. The Grades obtained by the students will be

displayed on the notice board, subject to confirmation by the Results Board and the

Senate.

The Vice Chancellor will convene a Result Board comprising the Vice Chancellor,

Dean, Head, the Course Coordinators, and all examiners to finalize the results and

submit the result for confirmation by the senate. The Result Board will scrutinize the

arks again and work out the grades, class honours, passes, failures and prizes.

29

7.6Scheme of Evaluation Marks allocated to different component of examination at the first year B.Sc. in Medical Laboratory Sciences

S.No Subject Code Name of the

Subject

No. of

Credits

In -course

Assessment

End of course Examination Total

Theory Practical Spot

Essay MCQ

1. AHSBE 1101 Basic English - - - - - - -

2. AHSBCL 1102 Basic Computer

Literacy

- - - - - - -

3. AHSBA 1103 Basic Anatomy 05 20 25 25 30 100

4. AHSBB 1104 Basic Biochemistry 06 20 30 30 20 - 100

5. AHSBP 1105 Basic Physiology 05 20 30 30 20 - 100

6. AHSBS 1201 Basic Biostatistics 01 20 80 - - - 100

7. AHSBP 1202 Basic Pathology 02 20 40 40 - - 100

8. AHSBCH1203 Basic Community

Health

01 20 80 - - - 100

9. AHSSFA 1204 Safety and First aid

10. MLSIA 1205 Instrumental

Analysis 05 20 40 - 40 - 100

11. MLSCB 1206 Clinical

Biochemistry 1 05 20 25 25 30 - 100

30

Marks allocated to different component of examination at the Second year B.Sc. in Medical Laboratory Sciences

S.No Subject Code Name of the Subject No. of

Credits

In -course

Assessment

End of course Examination

Total Theory Practical Spot

Essay MCQ

1. MLSEC 2101

Ethics and

Communication 02 20 80 - - 100

2. MLSHE 2102 Hematology 1 05 20 20 20 40 - 100

3. MLSMM 2103

Medical

Microbiology 06 20 25 25 20 10 100

4. MLSMT 2104

Medical Laboratory

Technology 1 04 20 40 - 30 10 100

5. MLSMP 2201 Medical Parasitology 05 20 25 25 20 10 100

6. MLSIM 2202 Immunology 05 20 40 30 10 - 100

7. MLSHE 2203 Hematology 2 05 20 20 20 40 - 100

31

Marks allocated to different component of examination at the Third year Medical Laboratory Sciences


Credits

In -course

Assessment


Total Theory Practical Spot

Essay MCQ

1. MLSMV 3101 Medical Mycology &

Virology 05 20 25 25 20 10 100

2. MLSPA 3102 Pathology 2 05 20 25 25 20 10 100

3. MLSBM 3103 Biotechnology and

Molecular biology 01 20 80 - - 100

4. MLSMT 3104 Medical Laboratory

Technology 2 04 20 60 - - 20 100

5. MLSLR 3201

Laboratory

Management and

Record keeping

03 30 70 - - - 100

6. MLSTM 3202 Transfusion Medicine 06 20 50 30 - 100

7. MLSCH 3203 Clinical

Histotechnology 05 30 50 20 100

8. MLSIRM3204

Introduction to

Research

Methodology

01

32

Marks allocated to different component of examination at the Fourth year B.Sc. in Medical Laboratory Sciences


Credits

In -course

Assessment


Theory Practical Spot Total

Essay MCQ

1. MLSCM 4101 Clinical Microbiology 05 20 25 25 20 10 100

2. MLSCB4102 Clinical Biochemistry 2 05 20 25 25 30 - 100

3. MLSMS4103 Medical Statistics 02 20 80 - - - 100

4. MLSRM 4104 Research Methodology 02

5. MLSRP Research Project 06

6. MLSIH 4201 Immunohematology 05 20 60 20 - 100

7. MLSPS4202 Psychology 01 20 80 - - - 100

8. MLSBM4203

Biotechnology,

Molecular biology and

Nanotechnology

03 20 40 30 10 - 100

9. MLSEP4204 Epidemiology 01 30 70 - - - 100

33

7.7 Grading system Performance of students in respect of a course unit is graded according to the following grading

system. Grade Point Value (GPV) is assigned to each grade as indicated inthe Table.

Grading system

Overall mark Grade Grade point >85 A+ 4.0

80 - 84 A 4.0

75-79 A- 3.7

70 – 74 B+ 3.3

65 – 69 B 3.0

60 – 64 B- 2.7

55 – 59 C+ 2.3

50 – 54 C 2.0

45 – 49 C- 1.7

40 – 44 D+ 1.3

35 – 39 D 1.0

< 35 E 0.0

7.7.1 Completing the Course Unit

Students will be considered to have completed the course unit if they earn grade C

or above and obtain the minimum marks for the components. When a candidate gets

over 50 marks without the minimum requirement for components (Theory 40% and

practical 50%), maximum grade given will be C-.

7.7.2 Improving Grades

A student who obtains grades of C-, D+, D or E may (a) follow that course unit

again at his/her expense and/or (b) take part in the class room exercises and final

examination of that course unit again at his/her own expense in order to improve

his/her grade.

For this purpose only two more attempts will be given and the maximum grade

given will be C.

34

7.8. Award of Degree

7.8.1 Grade Point Average (GPA)

During the study period, a student accumulates grade points from various course

units offered. From the grade points accumulated, a Grade Point Average (GPA)

may be calculated.

The GPA is calculated using the formula

Where cnand gnare the credit value and the grade point value respectively of the nth

course unit.

Any calculated GPA will be rounded to the second decimal place. It will be decided

at the end of Fourth year.

The award of pass and classes will be based on the GPA andother criteria given

below.

Award of classes

GPA Class Awarded

Above 3.7 First Class

3.30 - 3.69 Second Class (Upper)

3.00 - 3.29 Second Class (Lower)

2.00 - 2.99 Pass

Below 2.00 Fail

GPA=

∑cngn

n

∑cn

GPA=

∑cngn

∑cn

35

7.8.2 Award of General Degree:

7.8.2.1 Criteria for the award

The following requirements have to be satisfied for awarding of the B.Sc.

Medical Laboratory Sciences degree certificate.

Earning of 92 credits.

Obtaining a GPA >=2.0

Having not more than one course unit with grade C-

Having no course unit with grade D+ or less.

7.8.2.2 Degree Awarded

The degree awarded to the eligible students who does not qualify to be upgraded to

special degree or eligible to upgrade to special degree but requested to obtain

general degree in writing.

Bachelor of Science in Medical Laboratory Sciences (General)

7.8.3. Eligibility to upgrade to Special Degree Course:

All students who score a GPV of 2.8 or above at the end of the Second Semester

Examination of the third year are eligible to be enrolled into special degree

course provided he/she has not opted to obtain the general degree.

7.8.4. Award of Special Degree:

7.8.4.1 Criteria for the award

The following requirements have to be satisfied for awarding of the B.Sc. Medical

Laboratory Sciences degree certificate.

Earning of 122 credits.

Obtaining a GPA >=2.0

Having not more than one course unit with grade C-

Having no course unit with grade D+ or less.

7.8.4.2 Degree Awarded

The degree awarded to the eligiblestudents:

Bachelor of Science in Medical Laboratory Sciences (Special)

36

Chapter 8

Services and facilities for students

8.1 University Health Centre

A University Health Centre is located within the University premises at

Thirunelvely. Free medical aid is available to the staff and students.

8.2 Hostel Accommodation

The University provides limited lodging facilities in the halls of residence. The

halls of residence are situated within walking distance of the Faculty. Arrangements

could also be made to provide accommodation in approved private lodging houses.

8.3 Students Counseling Services

The University provides a student counseling service to students of all Faculties.

Student counselors are appointed from among the academic staff to each Faculty by

the Vice Chancellor. A Senior Student Counselor coordinates the work of all the

Student counselors of the respective Faculties in sorting out their problems, be it

academic or of a private nature. Besides providing counseling, Student Counselors

are responsible for maintaining overall discipline within the premises.

8..4 Recreation

The facilities are provides for recreation by the University. Provisions have been

made for sports such as cricket, football, basket ball, volley ball, net ball and table

tennis. Indoor games such as table, badminton, chess, carom and thachi are also

catered for.

37

Chapter 9 COMMON GUIDELINE’S ON STUDENT DISCIPLINE

UNIVERSITY GRANTS COMMISSION

Commission Circular No. 946 No. 20, Ward Place,

Colombo 07.

10th February 2011

Vice-Chancellors of Universities,

Rectors of Campuses,

Directors of Institutes,

The University Grants Commission (UGC) having observed that Universities/HEls have

adopted different procedures with regard to student disciplinary matters decided to issue the

following set of common guidelines' on student disciplinary procedure and imposing

punishments to be adopted by each University/HEI.

The Commission is also of the opinion that it is desirable to delegate the disciplinary powers on

students to Higher Education Institutes attached to each University, by the Council of such

University, to enable the institute to exercise the same independently, in such instances, the

power shall be retained with the University to impose punishments by the Vice Chancellor

based on the recommendations and to inquire into appeals forwarded by students of the

Campuses & Institutes.

DISCIPLINARY PROCEDURE

1. Any charge of misconduct/indiscipline against a student shall in the first instance be reported

to the Vice-Chancellor (VC) or to the Deputy Vice Chancellor (DVC) if any /Rector.

2. Where the VC/DVC/Rector receives information relating to any misconduct /indiscipline and

considers that further particulars should be obtained, may request a member of the staff to

proceed to the place in question and to report on the same within 24 hours.

3. Where the VC/Rector is satisfied on the availability of evidence relating to

misconduct/indiscipline, shall appoint one or more members of staff of the

University/Campus or any other suitable person to investigate the facts and submit their

conclusions and recommendations in writing to the VC/Rector within 3 working days.

38

4. In cases where the VC/Rector deems it necessary in the context of the seriousness of the

infringement of discipline or where the student pleads not guilty but has been revealed in the

fact finding mission mentioned under 3 above, that the student/students have committed an

act amounting to misconduct/indiscipline the VC/Rector shall be empowered to impose an

Out of Bounds Declaration on students with immediate effect upon giving reasons for same in

writing to the relevant student pending a formal inquiry, and report the matter to the

Council/Campus Board as the case may be for their endorsement subsequently. The Out of

Bound Declaration shall mean a total prohibition on attendance/access to the

University/Campus/Institute as the case may be and participation in any activity of the

University/Campus/Institute, provided however that the VC/Rector may act on his/her

discretion to permit such a student to enter the University for a specific purpose.

5. The VC/Rector shall on. Receipt of the investigation report on unlawful activities infringing

student discipline, by the fact finding. committee, cause charges to be framed in writing and

sent under registered post within 5 working days from the receipt of the, said report and

where possible shall handover to the student or in the case of more than one student to

individual students alleged to have committed the offences requesting them to reply within 5

working days from the date of the Charge Sheet.

6. The VC/Rector may also order the withholding of the examination results of a student

pending the inquiry or investigation.

7. If the student respondent/splead/s guilty to the charge sheet or does not reply within the time

specified, the VC shall proceed to impose on the student any of the punishments as

recommended by the Board of Discipline/Senate as appropriate based on Schedule II and

report to the Counci1.

8. In the case of a Campus, the Rector may report the same to the VC to which the Campus is

attached, to follow the procedures laid down in 7 above.

9. If the student respondent/s plead/s not guilty to the charges, the VC/Rector shall appoint a

committee of up to 3 members to hold a formal inquiry and submit the report within 14

days.The Procedure to be followed has been set out in Schedule I.

10. A student/s against whom such disciplinary action has been taken may appeal to the

Council of the University against such decision within fourteen (14) days from the date of

issuing of such decision.

39

RECORD OF PUNISHMENTS

All punishments and any disciplinary action taken shall be recorded in the student‟s personal

file and may be -reflected in the testimonial and the student record book.

Provided however the council shall have the power to consider the removal of records of

punishments, having considered the gravity of the offence and the good/exemplary behavior of

The student/s concerned and requests made by respective student/s.

Please take action accordingly with immediate effect.

(Prof. GaminiSamaranayaka )

Chairman

SCHEDULE I

THE PROCEDURE TO BE FOLLOWED

1. The charge sheet shall contain specific charges. The VC/Rector shall serve the student

respondent/s the charge sheet individually requesting to send the reply to the VC or

Rector in writing within the time period granted.

2. If the respondent/s plead/s not guilty to the charges. The VC/Rector shall appoint a

disciplinary committee of up to 3 members to hold a formal inquiry and submit the report

within 14 days.

3. If the VC/Rector is not satisfied with the answers given, the student respondent/s shall be

notified of the date of the inquiry by the Secretary to the Committee of inquiry appointed

by VC/Rector from among teachers/administrative Officers.

4. At the inquiry, the student respondent/s shall be informed of the evidence and have the right

to defend him/ herself. He/She may make his/her own defense and call any witnesses for

the defense.

5. The Disciplinary Committee may, taking into consideration the special circumstances of the

situation deny a student charged with an offence, the opportunity to question the

complainant regarding the complaint made or any witness relating to the evidence given by

the witness.

Provided that in such a situation, the student charged with the offence shall have the right

to seek in writing, through the Disciplinary Committee, clarification on specific issues

relating to the complaint or evidence from the complainant or witness as the case may be.

Upon the Disciplinary Committee directing such request to the complainant or the witness,

he or she shall give his or her clarifications in writing to the student charged with the

offence within the time stipulated by the Disciplinary Committee.

40

6. The Committee of Inquiry shall have the power to summon any witness required by

theProsecution and by the defence.

7. Any Committee of Inquiry appointed by the VC/Rector shall have the power to summon

any student of the University/Campus/Institute as the case may be to render whatever

assistance needed to conduct Inquiries on matters pertaining to provision of any By-Law.

A student who does not so comply shall be guilty of a punishable offence. .

At a Committee of Inquiry a student shall be provided with relevant documents or extracts

from the same, which have been used to frame charges against the students.

8. The Committee of Inquiry after finalizing its recommendations shall submit its report to

The VC/Rector giving reasons for such findings and the verdict.

9. If the student/s had been found guilty for the charges the VC shall refer the same to the

Board of Discipline (BOD)/Senate to determine the punishment within the scope of the

Schedule II.

10. The said BOD shall consist of five members appointed by the VC. (In case of a

disciplinary matter connected to the Campus/Institute, the VC may appoint all/or few

members from the Campus/Institute)

11. In case of a Campus, the Rector shall forward the recommendations of the

disciplinaryCommittee to the VC of the University to which it is affiliated to follow the

procedureSpecified under 9 above.

12. On receipt of the determination of the punishments by the BOD/Senate, the VC shall

immediately place it before the Council for ratification. Thereafter the decision shall be

conveyed to the student/s under registered post and where possible shall be hand delivered.

13. (a) The VC/Rector may subject to the provisions in this section declare the University out

of bounds to a student who is reported to have violated any of the provisions of this By-

Law or against whom the formal disciplinary inquiry or a criminal case is pending or

who is the subject of Police investigation, for a prescribed period of time.

(b) Declaration of the University out of bounds to a student (hereinafter called 'OUT OF

BOUNDS DECLARATION') under this section shall mean a total prohibition on

attendance/access to the Higher Educational Institution to which the student is attached

and participation in any activity of the Higher Educational Institution, provided

however that the VC/Rector may at his discretion permit such a student to enter the

premises for a specific purpose.

(c) The out of bounds declaration may include such other reasonable conditions as the

VC/Rector may think fit.

41

(d) The out of bounds declaration under this section shall not be considered as a

punishment. The purpose of this declaration under the provisions of this section is to

protect the members of the University community in general or a particular member or

members and the power shall be used only where the VC/Rector is of the opinion that it

is necessary to take such action. Written reasons for the decision shall be recorded and

made available to the student/s concerned.

(e) No student shall be subjected to the out of bounds declaration unless he or she has been

given an opportunity to make representations in person to the Deputy Proctor or

Marshal or Chief Security Officer in the presence of the Registrar/ a Deputy Registrar.

Where for any reason it appears to the VC/Rector that it is not possible for the student

to attend in person, he or she shall be entitled to make the above representations in

writing. The Deputy Proctor or Marshal or Chief Security Officer shall forward a

written report to the VC/Rector within twenty four hours of such representations for

making the decision on the out of bounds declaration.

(t) However, in case of great urgency, the VC/Rector considering the seriousness of the

infringement of discipline committed by the students, shall be empowered to impose

the out of bounds declaration on a student with immediate effect upon giving the

reasons in writing to the student/students without following the above procedure of

bounds declaration every thirty calendar daysAnd shall record the reasons if the

validity period of the declaration is extended.

APPEALS PROCEDURE

1. Any appeal made by the students against the decision to punish the student/s shall be made

tothe VC.

2. The VC shall place such appeal/s before the next immediate meeting of the council

3. The Council shall appoint an Appeals Committee consisting of 3 of its members for this

purpose. The Appeals Committee shall elect its Chairman. The Registrar shall be the

Secretary to the Appeals Committee

4. The Appeals Committee of the Council shall consider all appeals and submit a report to

theCouncil within two weeks from the receipt of the appeal by the Committee.

5. The members of the Disciplinary Committee relating to the appeal in question, shall not

participate in the proceedings of the Council (if they are members of the council) when it

considers the report of the Appeals Committee.

6. The Council shall have the power to vary the decision taken on the disciplinary action

against the student on the basis of the recommendation of the Appeals Committee. The

decision of the Council on the appeal by the student shall be final.

7. The VC shall communicate the decision of the Council to the appellant student/s under

registered post. The decision so communicated shall be final and conclusive.

42

SCHEDULE II

9.2 RECOMMENDED PUNISHMENTS FOR VIOLATION OF STUDENT DISCIPLINE

Offences Recommended Maximum Punishments I

Refuses or neglects to produce the Student

I Identity Card when called upon to do so by the VC. VC/Rector any other officer. any member

Of the Academic Staff or Administrative Staff or

Security Staff or any other authorized by the

VC/Rector. Explanation

Any student who refuses to produce the student identity card on request shall be deemed to be a trespasser and may also be dealt with in accordance with the normal Laws of the land.

Considering the gravity of the offence, \

a. suspension from the University/Campus for a

period not exceeding one calendar year depending

on the gravity of the offence and withholding of

examination results or certificate as appropriate. or

B. severe warning by the VC/Rector with a record of

same in the personal file of the student.

ii. Violates the By-Laws on University/Campus Residence Facility (RF).

Recovery of cost incurred by the

University/Campus as a result of violating.

Anyby-laws . and considering the gravity of the

offence, a. suspension from the University/Campus for

a period not exceeding one calendar year and withholding of examination results or certificates as appropriate and or

b. denial of RF in the future or C. severe warning by theVC/ Rector with a record of same in the personal file of the student. The above punishments may be in addition to any other punishments that may be imposed for Violation of any other By-Laws of the.

University.

43

iii. Destroys. Damages. Defaces. Alienates. Misuses or unlawfully appropriates to himself any

property of the University/Campus or any property

in the custody of the University/Campus or held

temporarily by the University/Campus.

A fine equivalent to 3 times of the replacement

value or cost of misuse plus 25% of such value

Or cost. and

Considering the gravity of the offence.

a. expulsion from the University/Campus or

b. suspension from the University/Campus

For a period of two calendar years and

withholding of examination as appropriate.

iv. Contravenes any By Law. Regulation or Rule

Considering the gravity of the offence.

a. suspension from the University/Campus for a

period not exceeding one calendar year

depending on the gravity of the

offence and withholding of examinations as

appropriate

or

B. severe warning by the VC/Rector with a record

of same in the personal file of the student.

v. Refuses to carry out any lawful order issued by the VC, DVC/Rector, any other officer, a member

of the Academic or Administrative or Security

Staff or any other employee or any other person

authorizes by the VC/Rector.

Considering the gravity of the offence

a. suspension from the University/Campus I

up to a period not exceeding one, calendar

year depending on the gravity of the offence

and withholding of examination results or

certificate as appropriate

or

b. severe warning by the VC/Rector with a I

record of same in the personal file of the I

Student.

vi. Furnishes the University/Campus with false

information in relation to any matter in respect of

which the University/Campus is entitles to true

particulars which in the opinion of the VC/Rector, is calculated to mislead the authorities of the

University/Campus.

a. Expulsion from the University/Campus

For falsification of documents.

or

B. suspension from the University/Campus for a

period of one calendar year and withholding of

examination results or certificate as appropriate,

In other instances.

or C. severe warning by the VC/Rector with a record of

same in the personal file of the student.

44

vii. Smelling of liquor or under the influence of or in possession of an intoxicant, liquor, narcotic or

other addictive drug, consuming or supplying

liquor, narcotic, addictive drug or gambling within the precincts of the University/Campus.

Considering the gravity of the offence, a. suspension from the University/Campus for a

period not exceeding two calendar years

and/or withholding of examination results or certificate as appropriate

or

b. severe warning by the VC/Rector with a i

Record of same in the personal file of the student.

viii. Possessing or storing or carrying or using arms, weapons and/or any other substance with the

intention of causing harm to persons or property

within the precincts of the University/Campus.

a. Expulsion from the university/campus for being in possession or storing or using arms and weapons within the precincts of the University/Campus

or b. Suspension for three calendar years and or withholding of examination results or

Certificates as appropriate for being in possession or storing or carrying any other substance with the intention of causing harm to persons or property.

ix. Engages in such activities as are likely to

disrupt the conduct of registration, teaching study, research or examinations in the

University/Campus or in the administration of the

University /Campus or obstructs an event

organized by the University / Campus within or outside its premises or obstructs or disturbs any

other authorized event held within the University /

Campus premises.

Suspension up to one calendar year and / or withholding of examination results or certificates as appropriate and recovery of monetary damages as a result of obstruction or disruption.

x. Obstructs or harasses any officer member of

the academic or administrative staff, any other employee of the University/Campus or any other authorized person in the performance of his

Duties.

Suspension for two ,calendaryearswithholding of examination resultscertificates as appropriate.

xi. Prevents or obstructs any student in carrying

out his studies or research or disrupts any Legitimate activities of a recognized student society/association/union.

Suspension for one calendar year and Withholding of examination results or certificates as appropriate.

xii. Occupies or uses any property of the University/Campus otherwise that in accordance

with rules or other provisions made by the University/Campus from time to time, or without the authority of the VC/Rector or the relevant member of staff.

Suspension for one calendar year and Withholding of examination results or certificates as appropriate.

45

xiii. Conducts himself in a manner which, in the opinion of the VC/Rector, is detrimental to the good name of the University/Campus or to the maintenance or order and discipline within the University/Campus.

Considering the gravity of the offence, a. suspension from the University/Campus for a

period not exceeding two calendar years depending on the gravity of the offence and withholding of examination results or certificate as appropriate

or b. severe warning by the VC/Rector with a record of same in the personal file of the student

xiv. a. Abuse/harassment (including any form of

Ragging /molestation) sexual harassment and/or

intimidation whether. physical or mental of any student of the University, VC, DVC/Rector,

any other officer member of the academic or

administrative staff, any other employee or any

other person authorized to be within or outside the premises of the University/Campus or at an

event organized by the University/Campus.

b. Display of posters in the University/Campus premises by any student or students, which are

intimidating or defamatory of the University,

VC, DVC/Rector, other officer, member of the

Academic or Administrative staff or any other employee of the University / Campus.

Considering the gravity of the offence, a. Expulsion from the University/Rector

or b. Suspension for two calendar years and withholding of examination results or , Certificates as appropriate. or c. suspension for a period not exceeding one calendar year and withholdings of

examination results or certificate as appropriate or d. severe warning by the VC/Rector with a Record of same in student's personal file.

xv. Causing of physical injury or physical harm or threatens to cause same to any student of the University/Campus, VC/Rector,. any other officer, member of the academic or administrative staff: .any other employee of the University/Campus or any other person Authorized to be in the premises of the University/Campus or at an event organized by the University/Campus.

Considering the gravity of the offence, a. Expulsion from the University/Campus or b. Suspension for two calendar years and withholding of examination results or Certificates as appropriate. or

c. suspension for a period not exceeding one calendar year and withholdings of examination results' or certificate as appropriate

or D. . Severe warning by the VC/Rector with a record of same in student's personal file.

46

xvi. Kidnapping, Hostage taking attempt to

kidnap, or threatening to take hostage

or kidnap VC, DVC/Rector, other Officer, member' of the academic or administrative staff, any student of the university/Campus,. An employee, or any other person authorized to be in the premises of the University/Campus or at an event organizedwith the authority of the University/Campuswithin or outside its premises.

Considering the gravity of the offence


or

B. withholding of examination results or certificates

as appropriate.

c. suspension for a period not exceeding one

calendar year and withholdings of examination results or certificate as appropriate

Or . d. severe warning by the V C/Rector with a Record of same in student's personal file.

xvii. Inciting of students to disrupt

legitimateactivities of the

University/Campus.

Considering the gravity of the offence, a. Expulsion from the University/Campus b. Suspension for two calendar years and . withholding of examination results or Certificates as appropriate. c. suspension for a period not exceeding one calendar year and withholdings of

examination' results or certificate as appropriate

D. severe warning by the VC/Rector with a record of same in student‟s personal file.

xviii. Any student who has stolen or attempted. the theft of' property within the University /Campus premises or has retained stolen property belonging to the University/Campus or has caused willful damage To University/Campus property or to property of an officer,' member, of. The academic or

administrative staff, an employee or a student of

the University/Campus of any other person

authorized to be in the premises of the University/Campus or at an event organized

with the authority of the University/Campus

within or outside its premises.

47

(l).Theft. Considering the gravity of the offence, a fine equivalent to the replacement value plus 25% of such value and,


or

b. Suspension for two calendar years and

withholding of examination results or

certificates as appropriate.

o

r

c. suspension for' a period not exceeding

one calendar year and withholdings

of examination results or certificate

as appropriate

or D. severe. warning by the VC/Rector with

A record of same in student's personal file.

(2). Willful damage

Considering the gravity of the offence, a fine equivalent to the replacement value plus 25% of such value and, .




Certificates as appropriate.

c. suspension for a period not exceeding

one calendar year and withholdings

of examination results or certificate

as appropriate

d. severe warning by the VC/Rector with

a record of same in student's personal

File.

(3). Attempted

theft

Fine to be recommended by the committee to

Impose punishments and . .

a. suspension for a period not exceeding one

calendar year and withholdings ofexamination results or certificate as appropriate

or

Serve warning by the VC/ Rector with a

record of same in student‟s personal file.

48

(4). Retaining stolenproperty

Return the property and a fine to be

recommended by the committee to impose

punishments.

xix. Violation .of time limits for staying within the University/Campus premises .or seeks entry, ta the University/Campus Without authorization .of the VC/Rector or any other relevant member .of staff authorized by the VC/Rector, beforeorafter the designated times .or as specially notified By the VC/Rector.

Severe warily by the VC/Rector with a

record of same in student‟s personal file.

xx. .offers any gratification to any employee .of the University/Campus as inducement, AR reward far that University. Employee‟s performing. .or abstaining from performing any .official act. .or expeditiJ1g,. Hindering .or preventing the performance. .of any .official" act by that University/Campus employee .or by any .other University/Campus employee.

Considering the gravity .of the .offence, a. Expulsionfrom the University/Campus

.or

B. suspensionfor a periodnot less than six

months and not exceeding two. calendar years and ~withholding .of examination

results .or certificate asappropriate

xxi. Convening .of meeting/s .of' a group .of students, any society .07 association .or union which has not been recognized by the University/Campus .or without prior approval .of the University/Campus .or displaying .or distributing publications/posters at the University/Campus .without authorization .of the

V C/Rector .or any .other person authorized by the VC/Rector.

Considering the gravity. .of the .offence, a. suspensionfor a periodnot exceeding .one

calendar year and withholdings .of

examination results Dr certificate as

appropriate

.or severe warning by the VC/Rector with a

record .of Startle, in student's personal file

xxii. Establishing .or assisting in establishing any

society. Or association. .or union except as

provided for in the relevant Section .of the

Universities Act Na 16 .of 1978 as amended and/or . Without following the authorized

procedure in that regard.

Considering the gravity of the .offence,

a. suspension from period Nat exceeding .one

calendar year and with holdings .of

examination results .or certificate as appropriate

.or b. severe warning by the VC/Rector with a records same in student's personal file

49

xxiii. Failure ta comply with the rules and regulations made by the University/Campus .on the' conduct of affairs of any society/association/union.

Consider~ the gravity .of the .offence, A. suspension far a periodnot exceeding .one'

calendar year and withholdings .of examination results or certificate as appropriate" .

. .or b. severe warning by the VC/Rector with a record .of same in student's personal file

xxiv. Convening any meeting .or participating in

any meeting of students in the precincts .of the

University can tray to the constitution .of the

relevant society/association/union.

Considering the gravity .of the .offence,

a. suspension far a period not exceeding .one calendar year and withholdings .of

examination results .or certificate as

appropriate

or b. severe warning by the VC/Rector with a record .of same in student's personal file

I xxv. Distributing and/or displaying and/or

publishing materials using

print/audio/video/electronic medial any other

mode of communication, ,which are defamatory

and/or' abusive of any recognized society/association/union or VC,Deputy

VC/Rector any officer/member of the academic or

administrative' staff, an employee, student of the

University or any other person authorized to be present within the premises of the University or at

an event organized with the authority of the

University within or outside its premises.

Considering the gtavity,of the offence, ~

a. Suspension for two calendar years' at~~ I

withholding of examination results ;)f i Certificates as appropriate.

'or b. supension for a period not exceeding: one calendar

year and withholding of examination results or certificate as appropriate

or c. severe warning by the VC/Rector with a

record of same in student's personal file

xxvi. 'Defacing or mutilating property belonging to the VC, Deputy VC/Rector any other officer,

member of the academic or administrative staff:

an employee, student of the University/Campus or

any other person authorized. To be present within the premises of the University/Campus or at an

event organized with the authority of the

University/Campus within. or outside its

Premises.

Considering the gravity of the offence, a. Expulsion from the University/Campus . or

.b. Suspension for' two calendar years and withholding of examination results or Certificates as appropriate. or

c; suspension' for a period not exceeding one calendar year and withholding of examination results 'or certificate as appropriate.

50

xxv. Distributing and/or displaying and/or

publishing materials using print/audio/video/electronic medial any other

mode of communication, ,which are defamatory

and/or' abusive of any recognized society/association/union or VC,Deputy

VC/Rector any officer/member of the academic or

administrative' staff, an employee, student of the

University or any other person authorized to be present within the premises of the University or at

an event organized with the authority of the

University within or outside its premises.

Considering the gtavity,of the offence,

a. Suspension for two calendar years' at~~ I

withholding of examination results ;)f i

Certificates as appropriate. or

b. supension for a period not exceeding: one calendar year and withholding of examination results or certificate as appropriate

or c. severe warning by the VC/Rector with a Record of same in student's personal file.

xxvi. 'Defacing or mutilating property belonging

to the VC, Deputy VC/Rector any other officer,

member of the academic or administrative staff:

an employee, student of the University/Campus or any other person authorized. To be present within

the premises of the University/Campus or at an

event organized with the authority of the

University/Campus within. or outside its Premises.

Considering the gravity of the offence, a. Expulsion from the University/Campus . or

.b. Suspension for' two calendar years and withholding of examination results or Certificates as appropriate. or

c; suspension' for a period not exceeding one calendar year and withholding of examination results 'or certificate as appropriate.

d. severe warning by the VC/Rector with a

Record of same in>student's personal file.

xxvii. Inviting from outside the University/Campus, as a student of or on behalf

of or at the, request of students of the

University/Campus, any speaker .it address

students, or any outside person for any purpose with in the University/Campus, without the prior

Approval in writing of the VC/Rector or other'

teacher or officer designated for this purpose by

the VC/Rector.

Considering the gravity of the offence,

a. suspension for a period not exceeding one calendar year and withholdings of examination results or certificate. as appropriate

or b. severe warning by the VC/Rector with a Record of same in student's personal file.

51

xxviii. Arranging, or organizing any collection of money or, ,goods, in the ,name of the

University/Campus" in the precincts or outside

the University/Campus Without' the prior approval in Writing of the VC/Rector or other

teacher or officer designated for this purpose by

the VC/Rector.


a. Suspension for two calendar years and withholding of examination results or

Certificates as appropriate.,

or

b. suspension for a period not exceeding one calendar year and withholdings of examination

results or certificate as appropriate

or c. severe ,

Warning by the VC/Rector with a record of same in

student's personal file. '

xxix. A student who has received three warnings within a period of 12 calendar months.

Suspension for a period of 12 months from date of

the last warning.

xxx. Failure to adhere to the severe warning

Suspension for one academic year

xxxi. A student under suspension committing a

further offence

Expulsion or a further period of suspension depending

on the gravity of the offence.

xxxii. Publication of notice. Posters within the

University/Campus premises without penission

of authorities.

the Suspension for three calendar months

xxxiii Selling of Newspapers/periodicals or

distributing of handbills within the University

Premises without approval of the VC/ Rector.

Suspension for three calendar months

xxxiv. . Communicating with higher authorities

without going through the VC/Rector Suspension for six calendar months

xxxv. Communicating with press without the

consent of the VC/Rector Suspension for one academic year.

xxxvi. A student who has received' three

warnings within a period of 12 calendar months Suspension for a period of 12 months from the date of

the last warning.

xxxvii. Failure to adhere to the warning

Suspension for one academic year.

xxxviii. A student under suspension committing

a further offence

A further period of suspension or expulsion

Depending on the gravity of the offence.

52

xxxix. Unauthorized of improper use of University/Campus compunent. system/network

Considering the gravity of the offence, a. Expulsion from the University/Campus

or

b. Suspension for two calendar years and withholding of examination results or

Certificates as appropriate.

or

C. suspension for a period not exceeding one' calendar year and withholding. of examination results

or certificate as appropriate or d. severe warning by the VC/Rector with a Record of same in student's personal file,.

xxx. any other offence or act of indiscipline not

explicitly stated in the Schedule II


a. Expulsion from the University/Campus or



Certificates as appropriate. or

c. suspension for a period not exceeding one calendar

year and withholding of examination results or

certificate as appropriate or

d. severe warning by the VC/Rector with a

record of same in student's personal file

53

9.3Guidelines to be introduced to curb the menace of ragging in the Universities or

Higher Educational Institutes (HEls)

Commission Circular No. 919

Ragging has been in existence in the University system all over the world from time

immemorial especially promoting good will and acquaintance amongst students. On the

contrary, in Sri Lankan Universities quite alarmingly, ragging had caused severe mental and

physical torture to the fresher students resulting in permanent physical and/or mental

disabilities or else causing the death of few students in the past. In addition it is a well known

phenomenon that in the majority of cases that ragging has been intentionally used to either

cause torture to certain selected groups or classes of students or intended to infuse various

political ideologies into the minds of the fresher students. Overall, the ill effects, particularly

the life threatening incidences has far exceeded the socialization or naturalization claim put

forward by the promoters of ragging. In view of the serious nature of the incidences that took

place associated with ragging and high incidences of ragging related complaints made during

the period of enrolment of fresher students to the HEIs, a new Act has been introduced in

1998 under the title Prohibition of Ragging and Other Forms of Violence in Educational

Institutions Act, No 20 of 1998. In terms of the said Act, ragging means “any act which

causes or likely to cause physical or psychological injury or mental pain or fear to a

student or a member of the staff of an educational institution”.

Forms of Ragging

Any person who commits or participates in ragging within or outside.an educational institution

shall be guilty of an offence under this act.

a) Any person who whilst committing ragging causes sexual harassment or grievous hurt to

any student or a member of staff,

b) Any person who within or outside an educational, institution threatens verbally or in

writing to cause injury to any person, reputation or property of any student or a member of

a staff of any higher education institution or to the person, reputation or property some

other person in whom/the victim is interested with the intention of causing fear in the

victim or of compelling the victim to do any other act which the victim is legally not

required to do or to omit to do any act which the victim is entitled to do,

c) Any person who does any act by which' the personal. Liberty and the freedom of

movement of any student or a member of staff of an education Institution; or other person

within such educational institution or any premises under the management and, control of

such educational institution, is restrained without lawful justification and for the. purpose

of forcing such student, member of the staff or person to take a particular course of

action,

54

d) Any person who unlawfully obstructs any student or a member of the staff of an

educational institution, in s,uch a manner as to prevent such students or member of staff

from proceeding in any direction in which such student or member of staff has right to

proceed,

e) Any person who unlawfully restraints any student or a member of staff of an educational

institution in such a manner as to prevent such student or member of the staff from

proceeding beyond certain circumscribing limits,

f) Any person who without lawful excuse, occupies by force, any premises of or under the

management or control of, an education institution,

g) Any person who causes mischief in respect of any property of or under the management

or control of an education institution However, it is observed that the powers vested or the provisions of the above Act had not

been properly utilized by the Universities HEIs during the last decade to curb ragging,

causing more concern especially amongst fresher students and public outcry.

In view of the alarming increase of incidences of ragging of various forms that were reported

and observed in the recent past in all Universities / Higher Education Institutions, in spite of

having introduced the above Act in 1998, the following guidelines are prepared in order to

facilitate strict immediate implementation of the provisions of the above Act. Thus,

Universities /Higher Education Institutions are hereby required to adopt the following

measures in three phases, namely Prevent, Perform and Punish in addition to the strategies

adopted to suit the respective Institutions. Prevent

1.1 The students should sign a declaration (Template in Annexure I), countersigned by the

parent/guardian stating that they shall not initiate, aide, abate, perform or participate in

any form of ragging or violence inside or outside the premises of the HEIs during the

period of their registration at the HEI.

1.2 Appoint an Anti Ragging Committee (ARC) in all Universities /HEIs consisting of the VC

and/or DVC, Deans, One Council Member representing the UGC nominees, Proctor if

any, University Medical Officer, Student Counselors, sub-wardens, and SAR/ AR Student

welfare as the convener. This committee should meet at least twice a month during the

preparatory and peak period and regularly report to the Council.

Universities/HEIs are encouraged to establish Faculty level Anti Ragging Committees

depending on the needs of the individual Universities/HEIs.

1.3 Prepare a handout detailing the acts that could be considered as ragging together with the

punishments that could be meted out under the provisions of the above Act.

55

1.4 Appoint Academic Staff of Senior Lecturer Grade II and above at least for a period of

three months or more as Temporary Student Counselors (TSC) on the basis of one TSC

not exceeding per 20-25 students.

1.5 Educate all Heads of Departments and other responsible unit heads on all aspects of

ragging including the provisions of the Act.

1.6 Posters on all measures taken on ragging should be displayed in prominent places such as

the libraries, student canteens, hostels and in the relevant notice boards.

1.7 All security staff should be detailed on the preventive measures. 1.8 All parents and new entrants should be informed about the features of the Act 1.9 Educate the seniors on the consequences of ragging 1.10 Admit the fresher students while the senior students are on vacation 1.11 Conduct an orientation/familiarization programme for fresher students

educating them on the strategic locations and procedures to be followed if subjected to any form of ragging

1.12 All relevant officia1ls should be encouraged to be present after- working hours or during

weekends to take part in vigilant activities round the clock within and in the immediate

vicinity of the HEI

1.13 Keep the local police informed of the places and period in which ragging could likely to

occur

1.14 Keep the mass media informed on the measures taken to curb ragging and create public

awareness especially targeting the neighborhood

1.15 Encourage the presence of Student Counselors and sub-wardens within the University

premises for longer hours, may be on voluntary and roster basis

1.16 Initiate innovative University specific programs or activities that could provide a safer and

student friendly environment for the fresher students to get familiarized with the

University environment and culture Procedures to be followed in the event of ragging

2.1 Record all complaints related to ragging and provide facilities to, lodge opencomplaints or

under 'confidential' basis if needed

2.2 Encourage submission of evidence as much as possible, written forms of

complaints,material evidence, injuries, witnesses, circumstantial, tape-recorded (audio)

andphotographs or videos

56

2.3 Report all cases of ragging to the relevant Police Station to be followed under theRagging

Act No 20 of 1998.

2.4 Refer for medical or psychiatric examination and request medical reports if necessary

2.5 In case of grievous injuries or on punishable acts as prescribed in the Penal Code and the

Convention Against Torture and Other Cruel, Inhuman or Degrading Treatment or

Punishment Act No 22 of 1994, report to the police

2.6 Obtain details of the damages caused to University or public property asa result ofragging

2.7 Follow the procedures prescribed in the Prohibition of Ragging Act No 20 of 1998.

2.8 Report all incidences of ragging and the punishments meted on the basis of theRagging

Act No 20 of 1998 to the University Grants Commission on a weekly basisduringthe

period ofthe first three months of the enrollment offresher students.

Punishment

It is emphasised that many of the offences listed under the above Act are unbailable and liable

to rigorous imprisonment, up to ten years. It is also possible that a student if found guilty

under the provisions of the above Act could be expelled from the Institution and also liable to

pay compensation for any damages to property or injuries caused on the victims.

Chairman

UGC/l/749

57

9.4 Prohibition of Ragging and other Forms of Violence in Educational Institutions Act

(No. 20 of 1998) AN ACTTO ELIMINATE RAGGiNG AND OTHER FORMS OF ViOLENCE, AND CRUEL, INHUMAN AND DEGRADING TREATMENT, FROM EDUCA TlONAL INSTITUTIONS

Shorttitle

1. This Act may be cited as the Prohibition of Ragging and Other Forms of Violence in

Educational InstitutionsAct, No. 20 of 1998.

Ragging

2. (1) Any person who commits, or participates in ragging, within or outside an educational institution, shall be guilty of an offence under this Act and shall on conviction after summary trial before a Magistrate be liable, to rigorous imprisonment for a term not exceeding two years and may also be ordered to pay compensation of an amount determined by court, to the person in respect of whom the offence was committed for the injuries caused to such person.

(2) A person who, whilst committing ragging causes sexual harassment or grievous hurt to any student or a member of the staff, of an educational institution shall be guilty of an offence under this Act and shall on conviction after summary trial before a Magistrate be liable to imprisonment for a term not exceeding ten years and may also be ordered to pay compensation of an amount determined by court, to the person in respect of whom the offence was committed for the injuries caused to such person. Criminalintimidation

3. Any person who, within or outside an educational institution, threatens, verbally or in writing, to cause injury to the person, reputation or property of any student or a member of the staff, of all educational institution (in this section referred to as "the victim") or to the person, reputation or property of some other person in whom the victim is interested, with the intention of causing fear in the victim or of compelling the victim to do any act which the victim is not legally required to do, or to omit to do any act which the victim is entitled to do, shall be guilty of an offence under this Act and shall on conviction after summary trial before a Magistrate be liable to rigorous imprisonment for a term not exceeding five years.

Hostage taking

4. Any person who does any act by which the personal liberty and the freedom of movement of any student or a member of the staff of an educational institution or other person within such educational institution or any premises under the management and control of such educational institution, is restrained without lawful justification and for the purpose of forcing such student, member of the staff or person to take a particular course of action, shall be guilty of an offence under this Act and shall on conviction after summary trial before a Magistrate, be liable to rigorous imprisonment for a term not exceeding seven years.

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Wrongful restraint

5. Any person who unlawfully obstructs any student or a member of the staff of aneducational institution, in such a manner as to prevent such student or member of the staff from proceeding in any direction in which such student or member of the staff, has a right to proceed, shall be guilty of an offence under this Act and shall on conviction after summary trial before a Magistrate be liable to rigorous imprisonment for a term not exceeding seven years.

Unlawful confinement

6. Any person who unlawfully restrains any student or a member of the staff of an educational institution in such a manner as to prevent such student or member of the staff from proceeding beyond certain circumscribing limits, shall be guilty of an offence under this Act and shall on conviction after summary trial before a Magistrate be liable to imprisonment for a term not exceeding seven years.

Forcible occupation and damage to property of an educational institution

7. (1) Any person who, without lawful excuse, occupies, by force, any premises of, or under the management or control of, an educational institution shall be guilty of an offence under this Act, and shall on conviction after summary trial before a Magistrate be liable to imprisonment for a term not exceeding ten years or to a fine not exceeding ten thousand rupees or to both such imprisonment and fine.

(2) Any person who causes mischief in respect of any property of, or under the managementor control of, an educational institution shall be guilty of an offence under this Act and shall on conviction after summary trial before a Magistrate be liable to imprisonment for a term to not exceeding twenty years and a fine of five thousand rupees or three times the amount of the loss or damage caused to such property, which ever amount is higher.

Orders of expulsion or dismissal

8. Where a person is convicted of an offence under this Act, the court may, having regard to the gravity of the offence'"

(a) in any case where the person convicted is a student of an educational institution, order that such person be expelled from such institution;

(b) in any case where the person convicted is a member of the staff of an educational institution, order that such person be dismissed from such educational institution.

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Bail

9. (1) A person suspected or accused of committing an offence under subsection (2)

ofsection 2 or section 4 of this Act shall not be released on bail except by the judge of a High

Court established by Article 154P of the Constitution. In exercising his discretion to

grantbail such Judge shall have regard to the provisions of section 14 of the Bail Act, No. 30

of 1997.

(2) Where a person is convicted of an offence under subsection (2) of section 2 or section 4 of this Act, and an appeal is preferred against such conviction, the Court convicting such person may, taking into consideration the gravity of the offence and the antecedents of the person convicted, either release or refuse to release, such person on bail.

Certain Provisions of the Code of Criminal Procedure Act not to apply to persons

convicted or found guilty of an offence under this Act

10. Notwithstanding anything in the Code of Criminal Procedure Act, No, 15 of 1979"

(a) the provisions of section 303 of that Act shall not apply in the case of any person who is

convicted (b) the provisions of section 306 of that Act shall not apply in the case of any person who

pleads or is found guilty

Offences under this Act deemed to be cognizable offences 11. All offences under this Act shall be deemed to be cognizable Offences for the purposes of

the application of the provisions of the Code of Criminal Procedure Act, No. 15 of 1979, notwithstanding anything contained in the First Schedule to that Act.

Certificate

12. Where in any prosecution for an offence under this Act, a question arises whether any person is a student or a member of the staff of an educational institution or whether any premises or property is the property of, or is under the management and control of, an educational institution a certificate purporting to be under the hand of the head or other officer of such educational institution to the effect that the person named therein is a student or a member of the staff of such educational institution, or that the premises or property specified therein is the property of, or is under the management and control of, such educational institution, shall be admissible in evidence without proof of signature and shall be prima facie evidence of the facts stated therein.

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Admissibility of statement in evidence

13. (1) If in the course of a trial for an offence under this Act, any witness shall on any material point contradict either expressly or by necessary implication a statement previously given by him in the course of any investigation into such offence, it shall be lawful for the Magistrate if, after due inquiry into the circumstances in which the statement was inside, he considers it safe and just"

(a) to act upon the statement given by the witness in the course of the investigation, if

such statement is corroborated in material particulars by evidence from an

independent source; and (b) to have such witness at the conclusion of such trial, tried before such court upon a charge for intentionally giving false evidence in a stage ofajudicial proceeding

(2) At any trial under paragraph (b) of subsection (1) it shall be sufficient to prove that the accused made the contradictory statements alleged in the charge and it shall not by

necessary to prove which of such statements is false.

Provisions of this Act to be in addition to and not in derogation of the provisions of the

Penal Code 14. The provisions of this Act shall be in addition to and not in derogation of, the provisions of the Penal Code, the Convention Against Torture and Oilier Cruel, Inhuman or Degrading TreatmentorPunishment Act, No. 22 of 1994 or any other law.

Priority for trials and appeals under this Act 15. Every Court shall give priority to the trial of any person charged with any offence under this Act and to the bearing of any appeal from the conviction of any person for appeals under

any such offence and any sentence imposed on such conviction.

Sinhala text to Prevail in case of inconsistency 16. In the event of any inconsistency between the Sinhala and Tamil texts of this Act, the Sinhala text shall prevail.

Interpretation

17. In this Act unless the context otherwise requires "criminal force", "fear", "force", "grievous hurt", "hurt" and "mischief shall have the respective meanings assigned to them in the Penal Code;

"educational institution" means (a) a

Higher Educational Institution;

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(b) any other Institution recognized under Chapter IV of the Universities Act, No, 16 of

1978; (c) the Buddhist and Pali University established by the Buddhist and Pali University of Sri

Lanka Act, No. 74 of 1981;

(d) the Buddha Sravaka 8hikku University, established by the Buddha SravakaBhikku University Act, No. 26 of 1996;

(e) any Institute registered under section 14 of the Tertiary and Vocational Education Act,

No. 20 of 1990;

(f) any Advanced Technical Institute established under the Sri Lanka lnstitute- of Technical

Education Act, No. 29 of 1995;

(g) aPirivena registered under the Pirivena Education Act, No. 64 of 1979 and receiving grants from State funds and includes a Pirivena Training Institute established under that Act;

(h) the Sri Lanka Law College;

(i) the National Institute of Education established; by the National Institute of Education

Act. (j) the College of Education established by the: Colleges of Education Act, No. 30 of 1986, or

a Training College;

(k) a Government school or an assisted school or an unaided school, within the meaning of the

Education Ordinance (Chapter 185);

and includes any other institution established for the purpose of providing education,

instruction or training;

"head of an educational institution" means the Vice- Canceller, Mahopadyaya, Director, President, Principal or any other person howsoever designated charged with the administration and management of the affairs of such educational institution;

"Higher Educational institution" has the meaning assigned to it in the Universities Act, No. 16

of 1978; "ragging" means any act which causes or is likely to cause physical or psychological injury or

mental pain or: fear to a student or a member of the staff of an educational institution;

"student" means a student of an educational institution; "sexual harassment" means the use of criminal force, words or actions to cause sexual

annoyance or harassment to a student or a member of the staff, of an educational institution;

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9.5 DECLARATION BY THE CANDIDATE OR STUDENT

1. I ……………………………………………………………… have carefully read and fully

understood the law prohibiting ragging referred in the Prohibition of Ragging and Other

Forms of Violence in Educational Institutions Act, No 20 of 1998 and the Commission

Circular No: ……of 15th January, 2010.

2. I hereby undertake that;

2.1 I will not indulge in any behavior or act that may come under the definition of ragging

2.2 I will not participate in or abet or propagate ragging in any form

2.3 I will not hurt anyone physically or psychologically or cause any other harm

3. I hereby agree that if found guilty of any form of ragging, I may be punished as per the

law enforced and by-laws of the University.

Signed this on the ………………..day of the month of ………………….. inthe

year.......................

……………………….………

Signature of the Student

Name: .....................; ........................ .........................................................

Admission No: ......... ..................................

Address:.............................................................................................................. ......... …………………………………………………………………

UNDERTAKING BY THE PARENT/GUARDIAN

1. I ……………………………………………………have carefully read and fully understood

the law prohibiting ragging referred in the Prohibition of Ragging and Other Forms of

Violence in Educational Institutions Act. No 20 of 1998 and the CommissionCircular

No:………of 15th January, 2010.

2. I assure you that my son/daughter/ward will not indulge in any form of ragging.

3. I hereby agree that if he or she is found guilty of any form of ragging he or she may

bepunished as per the law enforce and by-laws of the University.

………………………………………………..

Signature of Parent or Guardian

Name: .................................................................. . ... ..............................

Relationship to the student :....................................................

Address:………………………………………………………….………………..

......................................................................................................................

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Chapter 10

STUDENT WELFARE

10.1 Universities (Amendment) Act, No 26 of 1988 [Certified on 21

st July, 1988]

An Act to Amend the Universities Act, No 16 of 1978

Be it enacted by the Parliament of the Democretic Socialist Republic of Sri Lanka as follows:-

1. This Act may be cited as the universities (Amendment) Act, No 26 of 1988, and shall come

into operation on such date as the Minister may appoint by Order published in Gazette.

2. The following heading is hereby substituted for the heading “Students Relations Councils

and Other Associations” appearing in Part XIV of the Universities Act No. 7 of 1985

(hereinafter referred to as the “principal enactment”:-

“University Students Union and Other Associations”.

3. Section 112 of the principal enactment is hereby replaced and the following section

substituted therefore:-

112.(1) Each Higher Educational Institution shall have a University Students Union whose

composition, duties and functions shall be specified in the Schedule to this Act.

112.(2) Each Faculty of a Higher Educational Institution shall have a Faculty Students

Union whose composition, duties and functions shall be specified in the Schedule to this

Act.

112.(3) The governing authority of each Higher Educational Institution shall prescribe by

by-law, the mode of conducting the elections for the election of office-bearers of the

unions referred to in subsections (1) and (2) and the duties and functions of such office-

bearers.

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“SCHEDULE” (Section 112)

University Students Union and Faculty Students Union

1. (1) The University Students Union of each Higher Educational Institution shall be

representative of the entire student community of the institution.

(2) The University Students Union of each Higher Educational Institution shall consist of

all the members of each Faculty Students Union and such union shall elect the following

office-bearers:

(a) President;

(b) Vice-president

(c) Secretary;

(d) Editor; and

(e) Junior Treasurer.

2. The duties and of the University Students Union shall be-

(a) To foster the spirit of corporate life among students of the university;

(b) To organize and supervise, in consultation with the governing authority student

welfare activity in the university, recreational facilities, spiritual and religious

activities, the counseling of the students and the supply of meals and refreshment;

(c) To afford a recognized means of communication with the authorities of such higher

educational institution on matters relating to or connected with living and working

conditions of the students;

(d) To be represented on any other body which may, in accordance with the rules made

by the governing authority for the purpose, be appointed to undertake student welfare

activities in the university;

(e) To assist the university authorities to maintain discipline;

(f) To represent students who are accused in disciplinary inquiries;

(g) To foster, cultural, literary and aesthetic awareness and activity among students and

to organize and publish magazines and periodicals of the students;

(h) To foster an interest and understanding in the arts and the life and social well-being

of the citizens of the country;

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(i) To foster activity conducive to the social and moral well-being of the student

community and promote activity conducive to healthy social life;

(j) To organize and promote cultural, literary social inter-activity with other universities

and like organizations in Sri Lanka and abroad;

(k) To associate in the organization and the execution of extension courses and adult

education programmes in collaboration with staff and students;

(l) To safeguard and protect the good name of the Higher Educational Institution;

(m) To debate matters of public interest;

(n) To further national interest and national unity;

(o) To safeguard and protect the property of such Higher Educational Institution;

(p) To take steps to encourage and further the academic interest; and

(q) To undertake any activities that may be determined by the governing authority from

time to time.

3.

(a) There shall be a Senior Treasurer for the University Students Union who shall be a

senior teacher nominated by the office-bearers of such union.

(b) An office-bearer of the University Student Union may hold office concurrently in a

Faculty Student Union.

(c) The office-bearers referred to in this Act shall cease to hold office at the end of an

academic year.

(d) Where an office in the University Students Union falls vacant, then such Union shall

as soon as possible elect a suitable person to fill that vacancy. The person so elected

shall hold office for the unexpired portion of the term of office of his predecessor.

(e) Where an office of in a Faculty Students Union falls vacant the students of that

Faculty shall as soon as possible elect a suitable person to fill that vacancy. The

person so elected shall hold office for the unexpired portion of the term of office of

his predecessor.

4.

(1) A University Students Union may raise funds with the approval of the principal

executive officer of the Higher Educational Institution concerned for social, cultural

and welfare activities approved by such principal executive officer.

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(2) The governing authority of a Higher Educational Institution shall make rules relating

to disbursement of funds by the University Students Union or Faculty Students

Union, and the manner of keeping the accounts, of the respective unions.

5. The governing authority of a Higher Educational Institution shall make rules relating to the

conduct of meetings and the manner of maintaining records of the proceedings of such

meetings of the University Students Union and the Faculty Students Union.

6.

(1) A Faculty Student Union shall be representative of all students of such Faculty and

the office-bearers of such Union shall be elected by secret ballot for that academic

year.

(2) A Faculty Student Union shall consist of –

(a) President;

(b) Vice-president

(c) Secretary;

(d) Editor;

(e) Junior Treasurer; and

(f) Such other members as may be determined by each Higher Educational Institution in

the following manner:-

i. Two members for a Faculty with two hundred or less registered students;

ii. Four members for a Faculty with two hundred and one to four hundred

registered students;

iii. Six members for a Faculty with four hundred and one to six hundred registered

students

iv. Eight members for a Faculty with over six hundred registered students.

7. The duties and functions of a Faculty Students Union shall be:-

(a) To promote the corporate life and welfare of the student community of the Faculty;

(b) To take steps to encourage and further the academic interests of its students;

(c) To safeguard and protect the good name of the Faculty and the Institution;

(d) To foster cultural and sports activities amongst the students of the Faculty;

(e) To make recommendations to the University Students Union on matters pertaining to

the disbursement of the funds and the general welfare of the student community of

the Faculty; and

(f) To ensure that all decisions of a Faculty Students Union pertaining to the academic

and welfare activities of the Faculty are taken by a majority vote of its members.

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10.2 By-Laws Relating To Elections, Disbursment of Funds, Conduct of

Meetings and Other Procedures of the University Students Union and the

Faculty Students Unions By-laws made under sections 3.112(3), 4(3) & 5 of Universities (amendment) Act, No. 26 of

1988.

10.2.1 Elections

(I)

(a) No university student shall be eligible to vote or stand for stand for elections to the

Unions-

(1) unless he / She has been duly registered as a student of the University for the

academic year in which the election is held and his/her registration is in force.

(2) if he/she is under suspension from the University.

(b) All eligible students shall have the right to elect or be elected to the Faculty Students

Unions. A student can be a candidate for one post only, at any one time. A holder of

a post cannot contest any post in a subsequent by-election unless he/she resigns

his/her substantive post.

(II) Elections to University Students Union

(a) The University Students Union shall normally hold elections and by-elections at

meetings convened for such purpose, provided that one week‟s notice shall be given

for general election and at least one week‟s notice shall be given for by-elections.

Such notice shall be given by elections officer, who shall also conduct the general

elections / by-elections.

(b) The Elections Officer shall publish a notice specifying the post/posts to be filled and

the time, date, place for receiving nominations and conducting elections.

(c) The Elections Officer shall publish at least one week before a general election and 3

days before a by-election the list of eligible voters.

(d) Each nomination shall be made by a proposer and a seconder and the person

nominated shall sign his consent to the nomination.

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(e) The receiving of nominations for general or by elections and the conducting of the

elections shall be at the meeting specially called for the purpose.

(f) In the case of offices, the election to such offices shall be decided by majority vote

by show of hands provided that-

(1) in the event of two candidates having an equal number of votes the issue shall be

decided by drawing lots.

(2) in the event of two candidates having equal number of votes the issue shall be

decided by toss of a coin

(g) Election petition/s if any shall be filed with the Vice Chancellor within 72 hours of

the announcement of results. He may, at his discretion reject it / them or order fresh

election/s for the particular post/s in question.

(III) Elections to the Faculty Students Union

(a) The procedure set out below shall be followed where general elections are held to

each Faculty Students Union.

(b) A register of eligible voters shall be prepared by the Dean of the Faculty or any one

performing his / her functions. It shall be made available to the members at least 3

days before the nomination day for any corrections to be made. The register certified

as correct by the Dean shall be conclusive for all purpose.

(c) The Senior Student Counselor shall be the Elections Officer and shall have the power

to nominate any one of the Faculty Student Counselor as the presiding officer.

(d) The Elections officer shall give not less than a week‟s notice for receiving

nominations for general elections and not less than three days for by-elections. He

shall publish within the university a notice containing the office to be filled, a model

nomination form as per section (III) (e) below, the time, date and the place for the

receipt of nominations.

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(e) Each candidate shall be nominated by means of a nomination paper. Each

nomination paper shall be prepared substantially in the form set out below:

We……………………….(name of proposer and seconder) beg to nominate

……………………(name of candidate) for election to the post of

………………….(name of post) of the Faculty Student Union of the Faculty of

…………………………

Signature of the proposer………………………

signature of the seconder……………………….

I consent to the nomination.

Date:……………………… Signature of the Candidate..............................

(f) The nomination paper shall be handed in person to the elections officer by one of the

signatories.

(g) A candidate who has tendered his nomination paper shall have the right to withdraw

his candidature under his hand, within 24 hours from closing time of nominations.

(h) The Elections Officer shall permit the candidate or one proposer or one seconder to

be present while nominations are being received and to scrutinize the nomination

paper of any other candidate for the same post. The Elections Officer shall have the

right to reject any invalid nominations.

(i) After closing of nominations, if no nomination is received for any post in the Union

the Elections Officer shall fix fresh nomination date/s for receiving nominations for

such posts.

(j) After closing of nominations, if each office in the Union only one valid nomination is

received the Elections Officer shall declare the candidate duly elected for such post.

(k) In the case of other members of the Union where the number of valid nominations

received is equal to or less than the number determined as stipulated in section 6(2)

of the Universities (Amendment) Act, No. 26 of 1988, the elections officer shall

declare the candidates.

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(l) Where after closing of nominations, any place in the union under section 6(2) ) of the

Universities (Amendment) Act, No. 26 of 1988, remains unfilled, the Elections

Officer shall fix fresh nomination dates for receiving nominations for such unfilled

places.

(m) When a contest arises, the Elections Officer shall publish a notice specifying the

date, time and place of elections, the posts that are contested, and the names of

candidates against each post or group of place (in the case of non-official places in

the Union). Normally the date for the general election shall be 7 days and for by-

election 3 days from the date of closing nominations.

(n) Each election will have as many votes as the number of post/s and places contested.

It is not obligatory for a voter to cast all votes which he/she is entitled to exercise.

For each post other than the non-official places in the Union membership, he/she has

right of casting not more than one vote for the candidate of his choice. As regards

the votes for the candidate shall not receive more than one of the elector/s votes.

Only one shall be cast by the voter for each candidate.

(o) For each post, other than non-official places of the Union, the candidate receiving

highest number of valid votes shall be declared elected. In the case of non-official

places of the Union membership, as many candidates as the number of posts

contested, who head the list of votes received shall be declared elected in that order.

In case of a tie, the winner shall be determined by toss of a coin and by drawing lots

where more than two candidates poll an equal number of votes.

(p) A candidate or his/her accredited against can request the Presiding Officer for a

maximum of two recounts.

(q) During the time of polling and counting the candidate and his/her accredited agent, or

in the absence of the candidate, two accredited agents are entitled to be present at the

polling booth and the place of counting.

(r) All the used, unused and spoilt ballot papers shall be packed, sealed and handed over

to the Senior Treasurer to be preserved for two weeks.

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(s) The election officer shall inform the Vice Chancellor and the Dean of the Respective

Faculties the results of the election.

(t) Election petition/s, if any, shall be filed with the vice Chancellor within 72 hours of

the announcement of results. He may at his discretion, reject it/them or order fresh

election for the particular post in question.

10.2.2 Disbursement of Funds

(a) Source of income: the income of the Union shall be from-

(i) membership and registration fee, if any;

(ii) various sources such as drama, concert, film shows etc;

(iii) donation and voluntary contributions:

the acceptance of grants, gifts and donation to be made by a person or

body of persons, other than government, the University or Public

corporation shall require the prior approval of the vice Chancellor.

(iv) advertisements in the publications of the Union.

(v) allocation made by the University Council from time to time.

(b) Utilization of Funds: the activities of the Union on which its income could be spent

are-

i. Postage, telephone bills, stationary, telegrams etc;

ii. Travelling incurred in connection with the approval activities of the Union;

iii. Activities pertaining to the duties and functions of the Union as per

“Schedule” added to the principal enactment;

iv. Organizing anniversary celebrations;

v. Publishing journal and other publications;

vi. Taking group photographs of the Union;

vii. Arranging parties on special occasions;

viii. Other activities as may be determined by the Union and approved by the

vice Chancellor on the recommendation of the Senior Treasurer.

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(c)

i. All monies of the Union shall be deposited in the name of the Union in any

Public Bank

ii. The cheque book of the Union shall be in the custody of the Senior Treasurer.

iii. Withdrawals of money on the Union accounts shall be valid only when they are

signed by the senior treasurer and the President or the junior Treasurer.

(d)

i. If for any reasons the Senior Treasurer, the President or the Junior Treasurer

resigns the Vice Chancellor or the Dean of the Faculty where applicable, the

Bank in question shall be informed.

ii. The secretary of the Union shall forward a letter through the vice chancellor to

the bank signed by the Senior Treasurer, President and Junior Treasurer

indicating the name/s of the office-bearers and the name of the proposer/s and

seconder/s.

iii. The acting arrangements under subsection (ii) above shall be effected within

one week of the handing in of the letter of resignation by the Senior Treasurer

and three weeks in the case of junior Treasurer or President.

(e)

i. The estimate of the proposed income and expenditure for the current academic

year shall be presented and sanctioned at the second meeting of the union.

ii. An estimate of income and expenditure referred to above and any

supplementary estimate shall be regarded as approved only if accepted at a

meeting at which three fifths of the total membership is present.

(f)

i. The estimate/s of income and expenditure for the current year shall be prepared

by the Junior Treasurer in concurrence with the Senior Treasurer and presented

to the Union.

ii. The estimate of income and expenditure for the current year and supplementary

estimate approved by the Senior Treasurer shall be exhibited on the Notice

Board of the Union 72 hours before their consideration is held.

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(g) The estimate/s of income and expenditure presented at the meeting of the Union and

approved by it with or without amendments shall be exhibited on the notice board/s

of the Union.

(h) Towards the close of the academic year, the Junior Treasurer shall forward an annual

statement of accounting inclusive of assets and liabilities. This should be examined

by the Senior Treasurer, audited by the internal audit section of the University and

displayed on the Notice Boards/s of the Union at least 3 days before the date on

which annual statement of accounts are to be presented to the budget meeting of the

Union. A copy of the statement signed by the Junior Treasurer, the Auditor with his

observations and the senior Treasurer should be submitted to the Vice Chancellor

two weeks prior to the expiry of the term of office of the Senior Treasurer.

10.2.3 Conduct by Meetings

(a) Meetings of the Union shall be convened by an official notice circulated to its

members by the secretary or president. The Senior Treasurer shall also be informed

of such meetings.

(b) A meeting may also be convened on written request of at least half the membership.

(c) Normally, at least 18 hours notice of meeting shall be given. In exceptional

circumstances meeting may be at shorter notice with the concurrence of the senior

treasurer.

(d) The quorum shall be not less than half of the total membership.

(e) Decisions of the union shall be by majority vote.

(f) A member who does not attend three consecutive meetings of the Union lose his/her

membership of the Union unless the Union decides otherwise.

(g) No public meeting may be held by the unions on the university premises except with

permission of the Vice Chancellor. The Vice Chancellor shall designate the place

and time of meeting when granting approval and the meeting shall not be held

elsewhere or at any other time without the prior concurrence of the Vice Chancellor.

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10.2.4 Functions and Duties of the Office-Bearers

(I) The functions and duties of the president shall be-

(a) To preside at all meetings of the Union;

(b) To carry out the decisions of the Union and

(c) To call meetings of the Union

(II) The functions and duties of the Vice-President shall be-

(a) To preside at any meetings of the Union in the absence of the president;

(b) To assist the president in the discharge of his duties and

(c) To carry any other function or duty assigned to him by the Union.

(III) The functions and duties of the secretary shall be-

(a) To keep records of all proceedings of the Union;

(b) To summon meetings of the Union on the instruction of the president or upon the

requisition of not less than one third of the total membership of the Union;

(c) To ensure that minutes of the proceedings are available for inspection by any

member of the Union.

(d) To keep informed the student counselors of the activities of the Union.

(IV) The functions and duties of the editor shall be-

(a) To be in charge of any publication the union may decide to publish (he/she may seek

the help of an editorial board that may be appointed by the Union)

(b) To get the approval in writing, of the senior Treasurer or his/her nominee for every

article or other contribution before it goes to the press.

(c) To have the incomes and expenditures connected with any publication of the Union

determined by the Union in concurrence of the Senior Treasurer.

(V) The functions and duties of the Junior Treasurer shall be-

(a) To have custody of the funds of the Union.

(b) To ensure that all income and expenditure is properly recorded and accounted for in

the books kept for this purpose, subject to the rules pertaining to maintaining of such

accounts.

(c) To make payments out of the funds of the Union with the approval of the Senior

Treasurer.

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(d) To prepare a budget for the academic year after consultation with the office-bearers

to be submitted to the Union within one month from the date of election of the office-

bearers.

(e) To prepare supplementary estimates when necessary.

(f) To submit to the Auditor through the Senior Treasurer a statement of income and

expenditure and the balance sheet of the Union for the academic year within two

weeks of the end of the academic year in which the Union was elected.

(VI) The functions and duties of the Senior Treasurer shall be-

(a) To superintend the finances and to be responsible for the custody of all monies of the

Union.

(b) To exercise the powers and functions assigned to him/her in sections 2(b) (viii), 2(c)

(ii), 2(c) (iii), 2(d) (ii), 2(f) (ii) and 2(h).

10.2.5 Miscellaneous Provisions

(a) Where provisions are not available in these By-Laws to cover any special situation

that may arise, the Union may with the Concurrence of the vice Chancellor/Senior

Treasurer act as it deems fit, till such time as proper provision is made.

(b) The senior Treasurer shall have the right of attending any meeting of the Union and

of advising any member, office-Bearer or the meeting.

(c) In the event of the Senior Treasurer post falling vacant either as a result of

resignation or otherwise another Senior Treasurer shall be nominated by the Union as

provided in the Schedule appearing under section 8 of the Universities (Amended)

Act No. 26 of 1988.

(d) Notwithstanding any provisions in these by-laws reserve powers reside in the vice

Chancellor which may be used in the interest of the Union in whatever the manner he

deems necessary.

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10.3 Allied Health Sciences Unit Students’ Union

All registered students of the B.Sc. in Nursing, B.Sc. in Medical Laboratory Sciences and

Bachelor of Pharmacy of the Allied Health Sciences Students Union. The affairs of the Union are

managed by the office bearers duly elected in accordance with the Ordinance under the

Universities Act No.16 of 1978 and subsequent amendments. The Union looks after the various

interests of the students besides organizing cultural, religious and social events. A senior teacher

of the Faculty is appointed by the Vice-Chancellor as the Senior Treasurer of Allied Health

Sciences Students Union.

10.4 Student Counselling

The University provides a student counselling service to students of all Faculties. Student

Counsellors are appointed from among the academic staff to each Faculty by the Vice-

Chancellor. A Senior Student Counsellor coordinates the work of all the Student Counsellors of

the respective Faculties in sorting out their problems, be it academic or of a private nature.

Besides providing counselling, Student Counsellors are responsible for maintaining overall

discipline within the premises.

10.5 University Health Services

A University Health Centre is located within the University main premises. Free medical aid is

available to the staff and students. The Health Centre will remain open from 8.30 a.m. to 3.30

p.m. on all weekdays except public holidays.

10.6 Hostel Accommodation

The University provides limited lodging facilities in the halls of residence. The halls of

residence are situated within walking distance of the Faculty.

10.9 Medical Faculty Canteen

The Medical Faculty canteen is situated in the premises of the Faculty of Medicine. It is

managed by the Faculty of Medicine Teachers Union. A sub-committee comprising all the

stakeholders, namely the students, supporting staff and academic staff is responsible to supervise

its services.

STUDENT‟S HAND BOOK Medical Laboratory Sciences

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