Student Technology Fee Budget

Presented toMinnesota State Student Association

Feb 13, 2019

Bryan Schneider

ITS Assistant CIO & Director of Technology Solutions

Student Technology Fee Advisory Committee

• Required by MinnState Policy and Procedure

• Beginning in February http://cio.mnsu.edu/techfee

• Gather Input on Technology Fee Goals and Spending

• 5-6 Weeks of Information Sessions

• Committee Proposal on the Final Week

• Committee Proposal Sent to MSSA and TR in April

• CIO and President Approval

Recent ITS Projects• Wireless presentation in all classrooms

• New MSU Web Page Design www.mnsu.edu

• SpectrumU ON-DEMAND Charter TV Streaming for smartphones and laptops

• MavPRINT – improved browser (mobile) printing

• MavPRINT - new printers (6) [Fall]

• Microsoft Surface HUB – integrated video conferencing/display e-whiteboard

• Office 365 shared tenant move – D2L integration

• StarFish (MavCONNECT) university advising application

• New makerspace in the ACC

• WH119 new collaborative furniture

• Power BI – data analytics

• 211 new lab computers

• ChimeIn replaced with PollEverywhere

• Replacement of Storage Area Network

• Bus Tracking app

• Security improvements (Phishing, Internet Guardian LogRhythm)

• Voicemail replacement

Upcoming Projects• Network upgrades – wireless improvements (improved speed and coverage)

• 200 new Lab Computers / 75 Classroom AV upgrade

• SpectrumU – HBO, Showtime, FX, additional channels, expanded on-demand programs.

• Bus Tracking App enhancements

• Seasonal Sports Bubble

• TelePresence Replacement

• Next Stage of ACC remodel (WH 118, Section C open area)

• Improved Verizon Cell Phone Coverage (small-cell towers)

• Web site conversions (continued)

• Financial Aid Process Web-Based Status Tracker

Wireless Demands2018 Fall Semester

• Simultaneous devices• Fall 2017 - 6,500• Fall 2018 - 15,000

• Unique devices• Fall 2018 - 33,340

• Number of Access Points

• 833(Not incl Res Halls)

• Ideal Clients / AP• 25 Max

CIO /

VP Technology

Operations

Proj. Mgt

Solutions Architect

Accessibility

Information Security

Asset Management

Solutions Delivery

Solution Center

Res Tech Svcs

Web & Application Development

Video

Computer Store

Electronic Repair

Strategic Communications

Technology Services

Servers / Networked Services

Communication

Systems

Networking

Document Imaging

AcademicTechnologies

Instructional Design

Desktop Support

Software Imaging

Instructional Support(lab / classroom

technology)

ITS Org Chart

MinnState IT Funding

Student Tech Fees

MSU General

FundService Income

Institutional Equipment

Computer Store

Revenue

SLA Income

(Task Revenue)

ITS Revenue Sources

MSU institutional Summary FY12

General Fund **, $4,700,000 44%

NAI Tech-Fee, $2,700,000 25%

NAI Other *, $3,260,000 31%

ITS Total Expenditures FY18 = $10.7M

* NAI Other: Computer Store, State-wide ServicesResTech support, Electronic Repair, MVP and others

Staff/ Student Salary, $4,564,807 43%

Non-Salary, $6,095,193 57%

FY18 Salary ComparisonALL ITS Accounts

* General Fund, NAI Tech Fee and NAI other accounts included

ITS Total Expenses - ALL cost centers - FY18 = $10.7M

Staff/ Student Salary, $4,003,512 54%

Non-Salary, $3,396,488 46%

FY18 Salary ComparisonITS General Fund + Tech Fee ONLY

* NAI Tech Fee and General Fund only(Other NAI accounts not included)(excludes salary for services that are self funding) - Computer Store, ResTech, ImageNow, MVP

ITS Expenditures Gen Fund + Tech Fee - FY18 = $7.4M

Tech Services / Infrastructure, 780,000 , 25%

Labs, 780,000 , 25%

Classroom / Instructional, 430,000 , 14%

Solution Arch, 70,000 , 2%

Web Development, 80,000 , 3%

Solution Center, 310,000 , 10%

Special Projects, 10,000 , 0%

Academic Technology,

290,000 , 10%

Imaging Svcs, 60,000 , 2%

Info Security, 70,000 , 2%

Web Services, 210,000 , 7%

FY18 Tech Fee Distribution $3.09M

Student Tech Fee Distribution

$209,000 $481,000

$776,000 $987,000

$53,000 $64,000 $70,000

$379,000 $323,000 $310,000

$536,000

$1,096,000

$850,000

$815,000

$731,000 $587,000

$780,000

$1,009,000

$696,000 $712,000

$636,000

$793,000

$860,000

$780,000

$630,000

$293,000 $290,000 $188,000

$245,000 $391,000 $430,000

$124,000

$458,000

$13,000 $177,000

$77,000 $11,000

$10,000

$242,000

$319,000

$685,000

$223,000 $193,000

$290,000

$13,000

$19,000

$124,000 $89,000

$80,000 $106,000

$210,000

$34,000 $44,000

$70,000

$2,400,000

$2,900,000

$3,200,000 $3,100,000

$2,900,000 $2,900,000 $3,000,000

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

FY12 FY13 FY14 FY15 FY16 FY17 FY18

Info Security

Imaging Svcs

Web Services

Web Development

Academic Technology

Special Projects

Classroom / Instructional

Labs

Tech Services / Infrastructure

Service Desk

Customer Service Service Desk/BusAnalyst

$2.5M $3.3M $3.0M $3.5M

*

* FY13 - Includes ($192,000) gift from Cisco for

TOTALExpenditures

$2.7M $3.1M$2.7M

$209,000 $481,000

$776,000 $987,000

$53,000 $64,000 $70,000

$379,000 $323,000 $310,000

$536,000

$1,096,000

$850,000

$815,000

$731,000 $587,000

$780,000

$1,009,000

$696,000 $712,000

$636,000

$793,000

$860,000

$780,000

$630,000

$293,000 $290,000 $188,000

$245,000 $391,000 $430,000

$124,000

$458,000

$13,000 $177,000

$77,000 $11,000

$10,000

$242,000

$319,000

$685,000

$223,000 $193,000

$290,000

$13,000

$19,000

$124,000 $89,000

$80,000 $106,000

$210,000

$34,000 $44,000

$70,000

$2,400,000

$2,900,000

$3,200,000 $3,100,000

$2,900,000 $2,900,000 $3,000,000

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

FY12 FY13 FY14 FY15 FY16 FY17 FY18

Info Security

Imaging Svcs

Web Services

Web Development

Academic Technology

Special Projects

Classroom / Instructional

Labs

Tech Services / Infrastructure

Service Desk

Customer Service Service Desk/BusAnalyst

$2.5M $3.3M $3.0M $3.5M

*

* FY13 - Includes ($192,000) gift from Cisco for

TOTALExpenditures

$2.7M $3.1M

Student Tech Fee Distribution

B DAC

$2.7M

Student Technology FeeCarry Forward

Fiscal Year Tech Fee Revenue Carry Forward Percentage

FY19 $3,049,000 $395,243 13%

FY18 $3,113,900 $376,725 12%

FY17 $2,978,000 $96,924 33%

FY16 $2,928,400 $(164,680) -6%

FY15 $3,041,500 $300,178 10%

FY18 Major Purchases• Security Information and Event Management (SIEM) Software

• Security Software for Microsoft Office 365

• Wireless Presentation in all Classrooms & Conference Rooms

• Adobe Campus License

• Disk Storage Replacement and Expansion

• Project Management Software Consulting

• 211 Computers to Replace Older Lab Computers

• Web site Integration Consulting

• Surface Hub Pilot

• Lynda.com Renewal

MinnState Tuition and Fees

Enro

llmen

t

Tech

Fee

Rev

enu

e

Bemidji State Metropolitan State MSU Moorhead SW MN State St Cloud State Winona State MSU Mankato

Enrollment 4319 6064 5297 3608 11081 7357 13456

Max Tech Fee $160 $112 $78 $160 $154 $114 $118

Tech Fee Revenue $1,300,000 $100,000 $725,000 $2,800,000 $8,100,000 $2,700,000

Tech Fee $10.00 $7.00 $6.50 $10.00 $9.62 $7.40 $9.81

$160 $112 $78 $160 $154 $114 $118

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

0

2000

4000

6000

8000

10000

12000

14000

16000

Enrollment vs. Tech Fee Gross Revenue

Enrollment Max Tech Fee Tech Fee Revenue Tech Fee

Technology Facts of Life• Wears Out

• Outdated

• End of Life / Support

• Slows Down

• Costly to Maintain – Support

• Better Technology Replaces Old Technology

• Software and Cloud Services – subscription model

Additional Information

• This Presentation https://www.mnsu.edu/its/cio/techfee

• Student Technology Fee Advisory Subcommittee

• FY2019 Technology Focus (Plan)

• Technology Fee Procedure Flow Diagram

• MinnState Board Procedure 5.11.1 Tuition and Fees

• MinnState List of Tuition and Fees