Student Financial Aid Programs INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY
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Transcript of Student Financial Aid Programs INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY
Student Financial Aid ProgramsStudent Financial Aid Programs
INTEGRITY, INTEGRITY, ACCOUNTABILITY & ACCOUNTABILITY &
RESPONSIBILITYRESPONSIBILITY
Presented ByPresented ByCalifornia Association of Student Financial California Association of Student Financial
Aid Administrators Aid Administrators CASFAACASFAA
California Community Colleges Student California Community Colleges Student Financial Aid Administrators Association Financial Aid Administrators Association
CCCSFAAACCCSFAAA
California Lenders for Education California Lenders for Education CLFECLFE
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & & RESPONSIBILITYRESPONSIBILITY
Federal funds Federal funds administered for administered for students in the State of students in the State of California California $5.3 billion $5.3 billion annuallyannually
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
State funds administered State funds administered for students in the State for students in the State of California approaches of California approaches $1 billion$1 billion annually annually
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
In addition, California In addition, California institutions also institutions also administer institutional administer institutional and private scholarships and private scholarships (merit only) (merit only) $6.4 billion$6.4 billion
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Verification OverviewVerification OverviewVerification of student & Verification of student &
parent information required on parent information required on
at least 30% of all FAFSA filedat least 30% of all FAFSA filed
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
In addition, if conflicting In addition, if conflicting information exists, information exists,
institutions routinely select institutions routinely select additional applications for additional applications for
verificationverification
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Components of Components of Required VerificationRequired Verification
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
CSAC has historically CSAC has historically “piggybacked” on federal “piggybacked” on federal verification requirementsverification requirements
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
IRS Federal Tax ReturnIRS Federal Tax ReturnStudentStudentStudent’s spouse, if applicable Student’s spouse, if applicable Parent(s)Parent(s)
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Department of Department of Homeland SecurityHomeland Security
CitizenshipCitizenship
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Social Security Social Security AdministrationAdministration
CitizenshipCitizenshipChange of NameChange of Name
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Independent Living Independent Living ProgramProgram
Foster Youth CertificationFoster Youth CertificationDependency StatusDependency Status
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Department of Social Department of Social ServicesServices
Untaxed Income & BenefitsUntaxed Income & Benefits
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Employment Employment Development Development DepartmentDepartment
Unemployment BenefitsUnemployment Benefits
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Veterans’ Veterans’ AdministrationAdministration
DD 214 (Discharge)DD 214 (Discharge)Verify Veterans’ Benefits, Verify Veterans’ Benefits,
Eligibility & AmountEligibility & Amount
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Selective Service Selective Service AdministrationAdministration
Verify Selective Service Verify Selective Service RegistrationRegistration
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
County Recorder’s County Recorder’s OfficeOffice
Birth CertificateBirth CertificateMarriage CertificateMarriage CertificateDeath CertificateDeath Certificate
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Program/Fund Program/Fund AdministratorAdministrator
Verification of AssetsVerification of Assets
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
AccountantAccountantVerification of Income & AssetsVerification of Income & AssetsCopy of 1040 Federal Tax Copy of 1040 Federal Tax
Return, including all schedules Return, including all schedules and W-2’sand W-2’s
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
NSLDSNSLDS(National Student Loan Data (National Student Loan Data
System)System)No Prior Loan DefaultNo Prior Loan DefaultNo Grant Repayment OwedNo Grant Repayment Owed
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
AccountabilityAccountabilityAnnual Audit SubmissionAnnual Audit Submission
Required by Federal Required by Federal RegulationRegulation
Samples Title IV RecipientsSamples Title IV Recipients
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Annual AuditAnnual AuditBusiness PracticesBusiness PracticesSegregation of DutiesSegregation of DutiesFinancial Aid/Business Office Financial Aid/Business Office
RelationshipRelationship
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Annual AuditAnnual AuditCash ManagementCash Management
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Federal AuditsFederal AuditsPaid by InstitutionsPaid by InstitutionsFederal AuditorFederal Auditor
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
State AuditsState AuditsCSAC AuditsCSAC AuditsEdFund AuditsEdFund AuditsOther Guarantee Agency Other Guarantee Agency
AuditsAudits
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
More AuditsMore Audits Veterans’ Administration AuditsVeterans’ Administration Audits Office of Inspector General Office of Inspector General
AuditsAudits
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
And More AuditsAnd More AuditsPrivate Scholarship Foundation Private Scholarship Foundation
AuditsAuditsWICHE & Other State Agency WICHE & Other State Agency
AuditsAudits
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Still More AuditsStill More Audits NCAA AuditsNCAA AuditsInstitutional AuditsInstitutional Audits
Audit, Audit, Audit…Audit, Audit, Audit…
Institution/ Financial Aid Office
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
We constantly, and We constantly, and consistently, prove consistently, prove that we are “good that we are “good stewards of public stewards of public
funds”funds”
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
The Program The Program ReviewReview
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
After Integrity and Accountability After Integrity and Accountability ComesComes
ResponsibilityResponsibility
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Responsibility to…Responsibility to…First to serve our studentsFirst to serve our studentsSecond to serve our institutionsSecond to serve our institutions
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
We have already proven We have already proven our responsibility to the our responsibility to the
federal and state federal and state governments through governments through
integrity & accountability integrity & accountability of our programsof our programs
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Responsibility to…Responsibility to…Assist students with FAFSA Assist students with FAFSA
completioncompletionCounsel to help with emergenciesCounsel to help with emergenciesCounsel to help with dependency Counsel to help with dependency
problemsproblems
INTEGRITY, ACCOUNTABILITY INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY& RESPONSIBILITY
Responsibility to…Responsibility to…Counsel students with loan problemsCounsel students with loan problemsCounsel students with debt problemsCounsel students with debt problemsEncourage students to file for non-Encourage students to file for non-
need based scholarshipsneed based scholarshipsAdvise students who had “base” year Advise students who had “base” year
income, but quit work to attend collegeincome, but quit work to attend college
VERIFICATIONVERIFICATION Federal Student Eligibility Federal Student Eligibility & State of California & State of California CONFIRMATIONCONFIRMATION
PriorPrior to Cal Grant Entitlement Program to Cal Grant Entitlement Program (2001)(2001)
AfterAfter Cal Cal Grant Grant
Entitlement Entitlement Program Program (2001+)(2001+)
Adjusted Gross Income – Adjusted Gross Income – CA Income CeilingCA Income Ceiling (1040) (1040) SameSameAssets (1040 & other documents in file) Assets (1040 & other documents in file) CA Asset CA Asset CeilingCeiling SameSame
Household Size – (1040, Federal Verification Form)Household Size – (1040, Federal Verification Form) SameSameNumber in College – (Federal Verification Form)Number in College – (Federal Verification Form) SameSameUntaxed Income (1040, W-2, Federal Verification Untaxed Income (1040, W-2, Federal Verification Form)Form)
SameSame
Eligible Non-Citizen (Federal ISIR)Eligible Non-Citizen (Federal ISIR) SameSameUnemployment Benefits (1040, EDD Notice, 1040, Unemployment Benefits (1040, EDD Notice, 1040, Federal Verification Form)Federal Verification Form) SameSame
Social Security Benefits (1040, Federal Verification Social Security Benefits (1040, Federal Verification Form)Form)
SameSame
State of California State of California CONFIRMATIONCONFIRMATION Requirements Requirements
PriorPrior to Cal Grant Entitlement Program to Cal Grant Entitlement Program (2001)(2001)
AfterAfter Cal Grant Cal Grant Entitlement Entitlement
Program Program (2001+)(2001+)
Conflicting InformationConflicting Information - - The following are examples of common The following are examples of common conflicting information related to California Cal Grant conflicting information related to California Cal Grant Requirements (State specific):Requirements (State specific):
If the student is receiving a If the student is receiving a 55thth year award year award, , the institution must ensure that the student the institution must ensure that the student is in an eligible program of studyis in an eligible program of study
SameSame
Student does Student does notnot have a have a bachelor’s degreebachelor’s degree SameSame
Continued on next slide …Continued on next slide …
State of California State of California CONFIRMATIONCONFIRMATION Requirements Requirements
California Residency:California Residency:General:General: Based on information Based on information
existing in the student’s financial existing in the student’s financial aid file:aid file:
If parent and/or student address If parent and/or student address out-of-stateout-of-state
Non-California state income tax Non-California state income tax return in student filereturn in student file
If a students is paying out-of-If a students is paying out-of-state tuition (at public state tuition (at public institutions)institutions)
SameSame
PriorPrior to Cal Grant Entitlement Program to Cal Grant Entitlement Program (2001)(2001)
AfterAfter Cal Grant Cal Grant Entitlement Entitlement
Program Program (2001+)(2001+)
Disbursement/ReconciliationDisbursement/Reconciliation
PriorPrior to Cal Grant Entitlement to Cal Grant Entitlement Program (2001)Program (2001)
AfterAfter Cal Grant Cal Grant Entitlement Program Entitlement Program (2001+)(2001+)
CSAC sent a roster CSAC sent a roster of students’ of students’ names, Cal names, Cal Grant awards Grant awards andand Individual Individual Checks,Checks, payable to payable to students, to students, to institutionsinstitutions
Change: ~1994Change: ~1994State of CaliforniaState of California
Master Check Master Check mailed to mailed to InstitutionsInstitutions (Payable to the (Payable to the Institution & the Institution & the Institution Institution deposited deposited Check) Check)
Roster identified Roster identified students eligible students eligible for fundsfor funds
Change: ~2002Change: ~2002State of CaliforniaState of California
Electronic Deposit of Electronic Deposit of FundsFunds for those students’ for those students’ Cal Grant awards directly Cal Grant awards directly into an Institution’s bank into an Institution’s bank accountaccount
SameSame
Disbursement/ReconciliationDisbursement/Reconciliation
The institutions confirm that students are The institutions confirm that students are enrolled in appropriate units (enrollment enrolled in appropriate units (enrollment status)status)
SameSame
The institutions The institutions release the release the CSAC CSAC checkcheck to the student to the student
(1994 continued) (1994 continued) The institution The institution disburses funds to disburses funds to the student the student either either by by directly crediting the directly crediting the student’s account student’s account oror by by writing an writing an institutional checkinstitutional check and releasing it to and releasing it to the studentthe student
SameSame
PriorPrior to Cal Grant Entitlement to Cal Grant Entitlement Program (2001)Program (2001)
AfterAfter Cal Grant Cal Grant Entitlement Entitlement Program (2001+)Program (2001+)
Disbursement/ReconciliationDisbursement/Reconciliation
Institutions report payments to Institutions report payments to students using the paper roster students using the paper roster provided by CSAC provided by CSAC
CSAC inputs the data into CSAC’s CSAC inputs the data into CSAC’s data basedata base
Change: ~2002Change: ~2002Institutions report payments Institutions report payments
to CSAC using CSAC’s to CSAC using CSAC’s WebGrant systemWebGrant system
Institutions assigned Institutions assigned responsibility for the responsibility for the data entry of student data entry of student enrollment status and enrollment status and amount paid into CSAC amount paid into CSAC ‘s data base‘s data base
Institutions and CSAC reconcile Institutions and CSAC reconcile payments to students with payments to students with records of awardsrecords of awards
SameSame
PriorPrior to Cal Grant Entitlement to Cal Grant Entitlement Program (2001)Program (2001)
AfterAfter Cal Grant Cal Grant Entitlement Program Entitlement Program (2001+)(2001+)
Agencies The Student Must Agencies The Student Must Contact To Obtain DocumentationContact To Obtain Documentation
AgencyAgency PurposePurpose
Department of Homeland SecurityDepartment of Homeland Security CitizenshipCitizenship
Social Security AdministrationSocial Security Administration Citizenship, Change of Citizenship, Change of NameName
High SchoolHigh School GPA, Academic GPA, Academic Competitiveness GrantCompetitiveness Grant
Independent Living ProgramIndependent Living Program Foster Youth Certification, Foster Youth Certification, Dependency StatusDependency Status
Welfare DepartmentWelfare Department Untaxed Income ConfirmationUntaxed Income Confirmation
Employment Development DeptEmployment Development Dept Unemployment Unemployment BenefitsBenefits
Internal Revenue ServiceInternal Revenue Service Tax ReturnTax Return
Agencies The Student Must Agencies The Student Must Contact To Obtain DocumentationContact To Obtain Documentation
AgencyAgency PurposePurpose
Veteran’s AdministrationVeteran’s Administration DD214 (Discharge)DD214 (Discharge)
Selective Service AdministrationSelective Service Administration Selective Service Selective Service RegistrationRegistration
County Recorder OfficeCounty Recorder Office Birth, Death or Marriage Birth, Death or Marriage CertificateCertificate
Program/Fund AdministratorProgram/Fund Administrator Verification of AssetsVerification of Assets
AccountantAccountant Verification of Income & Verification of Income & Assets, Copy of 1040Assets, Copy of 1040
Prior CollegesPrior Colleges Academic TranscriptsAcademic Transcripts
Impact on StudentsImpact on Students
Student Verification Student Verification Process VisualProcess Visual
Student Verification Process Student Verification Process AFTERAFTER Completing the FAFSA Completing the FAFSA
Student IRS
Eligible Non
Citizen
INS/DHS
SSA
Untaxed IncomeDept. of
Soc. Services
Social
Sec
urity
Numbe
r, Nam
e
Chang
e
Mar or S
ept 2 G
PA
submiss
ion
High
School
Federal Tax Return
Veteran's Benefits
Une
mpl
oym
ent
Ben
efits
.Selective Service VA
SSAED
D
The EndThe End