STUDENT DISCIPLINE 713-556 7140. 2 HISD The DAEP/JJAEP ONLINE REFERRAL APPLICATION continued.
-
Upload
leslie-powers -
Category
Documents
-
view
219 -
download
0
Transcript of STUDENT DISCIPLINE 713-556 7140. 2 HISD The DAEP/JJAEP ONLINE REFERRAL APPLICATION continued.
3
HISD
First things first – is your data entered?• The discipline data must be entered into chancery with the
appropriate action code (ex: 07 ALTR for DAEP, 02-EJJA for JJAEP) in order to use this system for a referral.
• All details should be included in the incident detail portion of chancery, including the exact charge for any police report. Do not use the wording from The Code of Conduct, stat what actually happened
• An overnight upload must take place for chancery to “speak” to the online DAEP system – please keep this in mind
• A checkmark must be placed in chancery in the EVENT/CONCERN DETAIL SCREEN showing that this student was involved
continued
5
HISD
Log-in to The System
• http://prodnet.houstonisd.org/DAEP/Referrals.aspx
• Administrators or those who have administrative responsibilities have access
• Here you will be prompted for your HISD username and password (this is your portal password)
• Do not forget an overnight upload must take place between chancery input and utilizing the system
continued
6
HISD
Students will appear under “campus referrals” – if the student is not listed, it means the student’s data is not in chancery.
Do not select “find a student” – you should NEVER have to search for a student if chancery data is correct.
continued
9
HISD
MS/HS onlySelect Number of Days
If placement is to end with the end of a semester, select that here
continued
30 days is no longer offered
10
HISD
Length of placement (secondary only)
• Use the HISD Code of Student Conduct – Secondary Schools Offense and MAXIMUM Consequences chart
Or• Use the Discipline Infraction/PEIMS
Coding Reference Chart
14
HISD
Number of days, additional information (MS/HS only)
Type in number of days requested if option not provided
30 days is not offered
15
HISD
Additional information
Use this space to include any additional information not included in chancery
16
HISD
Number of days MS/HS only
– The minimum placement is 45 days. – If the number of days requested is not a
choice listed, please type in the number of days in the comment section – i.e. “65 days requested”
– You will still have to select one of the radio buttons in order to submit the referral.
18
HISD
Elementary only – SSO Approval needed
SSO approval and approval by your Chief is needed for ALL referrals
19
HISD SSO form must be signed for all Elem Referrals
This is ONE STEP in the referral process
This form is not the DAEP approval form
A referral must be submitted via the online DAEP
21
HISD
• Special note: The referral will not submit without a phone number and number of days entered
You’ll get an error message
continued
22
HISD
Print For Your Records
This form will appear if you submitted successfully.
This is your record of the DAEP referral – print it and place a copy in the student’s discipline folder.
continued
You need this form!!!
23
HISD
What Happens Next?
• We’ll be notified when you submit a referral and we will update the status
• The status will read “initial” when first entered, you will need to see a message notification to indicate we’ve processed it (more on this next)
• Data entered in chancery will not show on the online system until it has updated overnight – please keep this in mind
continued
24
HISD
Status change email
• DAEP EMAIL• Please keep a copy of this email, it is needed for the student’s discipline file.
DAEP Referral StatusGxxxx, Txxxx -- Student ID: 1xxxxxxx has a status of Incomplete for placement at DAEP for 30 days, for a code 04-Possessed/Sold Drugs discipline offense from campus: XXXXXX School
• This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system.
•
Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD email).
25
HISD
Status Updates
When the status has been updated, you will see this notification
It reads “new message”
continued
click on SELECT to read the message
26
HISD
Reading A Message
The new message islisted here, along with all of the other messagesabout this referral
This message contains information from me – please read!
This message is automatically generated with a status change – NO INFO HERE
continued
29
HISD
Example of automatically generated message
This message only informs you of a status update – the information regarding what is needed is NOT contained here. This is automatically generated.
30
HISD
Here you will see the information that is neededHit reply and type your response.
If this message states there has been a status update, please locate the message with the information from our office – the status update is automatically generated, it will give you NO specific information (see previous slide)
continued
32
HISD
Your initial screen will show you the status of referrals.
You can ALWAYScheck the statusof your referralsPlease utilize this function!
continued
33
HISD
Discretionary placement review
All discretionary placement go for review at the School Office. This document is created for each referral – it includes all information from chancery along with additional information provided by your campus.
34
HISD
Approval
• When the referral is approved, you will get an email notification
• Print the email notification, put it in the student’s file
• If the number of days have changed, you must print out a NEW referral form
• If you need a copy of the approval, go to HISTORICAL and print the last message for the student – it is the approval email
continued
35
HISD
Approval email
• DAEP EMAIL
• Please keep a copy of this email, it is needed for the student’s discipline file.•
DAEP Referral StatusPerez, Lisa -- Student ID: zzzzzz has a status of Approval for placement at DAEP for 30 days, for a code 04-Possessed/Sold Drugs discipline offense from campus: Marshall Middle School
• This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system.
•
Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD email).
Please notify the parent and withdraw the student. Students must bring withdrawal grades and their last report card with them for enrollment at the appropriate alternative campus. Bus routes will be given at the time of enrollment. Alternative campuses expect the student to enroll within 1-3 business days from the receipt of this approval. If there is a delay, please contact the campus directly.
Beechnut Academy (secondary): 7055 Beechnut Houston, TX 77074 (713) 394 3500
Students must bring withdrawal grades and their last report card for enrollment.
DAEP - Eliot (elementary): 6411 Laredo Street Houston, TX 77020 (713) 671 3670
Please note that your campus is responsible for ensuring all of the data pertaining to this referral has been entered into Chancery.
Please read the entire message, during testing and other times during the year, we do not enroll at our DAEP campuses
You need to keep a copy of this!
36
HISD
How Is An Expulsion Different?(from a DAEP referral)
• It really isn’t. Remember – you must use the correct action code in Chancery for an expulsion (most often it is 02 EJJA).
• The screen shots follow:
continued
37
HISD Select the student
A student you wish to expel will have a different screen pop up when you select that student (this is based on the data YOU entered intoChancery)
continued
41
HISD
Expulsion Submitted
This form will appear if you submitted successfully.
This is your record of the expulsion referral – print it and place a copy in the student’s discipline folder.
continued
You need this form
42
HISD
Special notes:• The messaging system works the
same for an expulsion and for a DAEP referral.
• The system you use is the same for a
DAEP referral and an expulsion
continued
43
HISD
Other Info
• You can access “historical” data for your campus by selecting “historical” on your main screen
continued
46
HISD
What about Special Populations?
For DAEP referrals, we need:• Signature page from the annual ARD,
Signature page from the MDR, the MDR supplement pages (2 pages) and the Special Education form
• The Special Education form must be signed by the designated people in the SIO office.
JJAEP referrals need: MDR supplement, minutes and signature page only.
• All LPAC data must be in compliance
continued
48
HISD
Referral Contact – Before Approval & DISCIPLINE QUESTIONS
• Luis Gavito – [email protected]• Lisa Perez – [email protected]• OFFICE PHONE: 713-556-7140• FAX: 713-556-7282
ON-LINE Referral Application: HTTP://PRODNET.HOUSTONISD.ORG/DAEP/REFFERALS.ASPX
HISD Employee/Administrators Portal – HISD Application Links – DAEP Referral
continued