Student Briefing Notes_Internship Programme (17Apr15)

8/16/2019 Student Briefing Notes_Internship Programme (17Apr15)

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CLC306/CLB306/CLG306

Internship Programme (ITP)

AY 2015/2016

Briefing Notes to students

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CLC306/CLB306/CLG306 Internship Programme

(A) Objectives

This module will enable students to experience the actual working environment ofthe chemical, pharmaceutical and green technology related industry.

The objectives are to:

• Expose students and familiarize them to the daily working environment.

• Help students adjust more effectively to working life upon graduation.

• Help students acquire and boost essential technical & interpersonal

communication skills.

(B) Learning outcomes

At the end of the Internship Programme, students will be able to:

Technical skills & know-how

o Acquire relevant hands-on experience in a particular field with up-to-date

technical knowledge

o Carry out daily routine tasks based on the acquired technical skills andknowledge – such tasks can help students to appreciate the particular sector

of industry and its requirements, which may not be taught in the poly.

Project Work

o Carry out projects and analytical/research work according to the scope and

objectives of projects.

o Perform lab analysis using skills learnt in Stages 1 and 2.

o Use relevant problem solving skills to approach the project objective.o Collate data, analyse, and propose possible direction to achieve project

objective

Project Presentation / document review

o Use presentation skill to explain contributions and outcome of project.

o Prepare report according to format given for document review.

o Construct prototype, if applicable to showcase outcome of project.

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(C) Roles & Responsibi lit ies

Student Internship Mentor (SIM)

•

The contact detail of your SIM is indicated on your confirmation letter.• SIM is the one who will coordinate with the industrial counterpart i.e. the officer-in-

charge/supervisor, for matters related to the internship, including any problems

faced by the student during internship & incidents/accidents occurring during your

internship at the company

Industry Internship Mentor

The Industrial Internship Mentor (IIM) is the main personnel looking after theinternship of the students and ensuring the internship programme is executed as

planned. The IIM is usually the supervisor of the department in which the student isbeing attached to. The IIM can liaise with the diploma internship coordinator and theSchool Internship Mentor (SIM) from NYP on the performance of the student.Email addresses and office numbers will be provided upon confirmation of placementof the student. In the event that the student is required to go back to NYP for officialmatters, an email will be sent to IIM.

(D) Other items given to every student

1. Confirmation letter of ITP (keep it yourself for your own reference)

2. Briefing notes (keep it yourself for your own reference; downloadable fromBlackboard)3. Weekly e-Log (soft copy can be downloaded from Blackboard)4. Students must complete the Weekly e-log on every Monday morning of the

following week and email the e-log to their respective SIM.

Each student will be able to access the following content through Blackboard:

Content Instructions Submission

Objectives All students must read & understand therules, regulations & expectations.

-

Weekly e-

log

Download soft copy from the BlackBoard Email weekly e-log

on the subsequent

Monday to your

NYP’s SIM

(School Internship

Mentor)

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Content Instructions Submission

Student

Internship

briefingnotes to

students

Students to download soft copy from the

BlackBoard

Will be made

available by

ModuleCoordinator

Final

presentation

schedule

Students to download soft copy from the

BlackBoard

(Will be uploaded towards week 17 to week

18)

Will be made

available by

Module

Coordinator

(E) Rules & Regulations on ITP (Do’s & Don’ts)

Do’s

Students are expected to:

• Perform duties at worksites.

• Carry out duties similar to company staff.

• Perform overtime or shift duties when required.

• Wear working attire as instructed by company – strictly no bermudas,

sleeveless / spaghetti strapped tops & slippers.

• Work as a company staff member – be punctual and work diligently.

• Inform company’s supervisor and NYP’s SIM (School Internship Mentor) when

on medical leave.

• Be sensitive when interacting with your colleagues in the company. Be aware

that you are a young adult now.

• Be positive. No matter how important or insignificant you think your work

is, it is part of your contribution to the organization. No task is an end in itself;

develop a positive attitude towards your work.

• Do your best – no matter what you do, give it your best effort.

• Take initiative.

• Be adaptable and always willing to learn – employers place a high premium on

the ability to adapt and the willingness to learn.

• Be cooperative and work harmoniously with your fellow colleagues. The joy in

our jobs is directly related to how well we work with others.

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Don’ts

Students are reminded NOT to:

• Discuss with either company personnel or with fellow internship students (Polys

and Universities) on internship allowance.

• Play any type of online or board games during working hours.

• Post photographs and comments of the workplace on any online social media.

• Use company’s facilities and equipment such as photocopier for personal use.

(F) Attendance during ITP

• To indicate attendance daily on the weekly e-log.

• Students are not entitled to any vacation leave while on internship.

• For urgent leave, student must seek approval from their supervisor and SIM.

• Medical leave will be considered as no-pay leave. Monthly allowance will be

pro-rated accordingly.

• If you fall sick, consult a Singapore registered doctor and show the valid

medical certificate to your supervisor for endorsement, and email a softcopy

of the MC to your SIM during the submission of the weekly e-log.

• Letters from parents will not be endorsed.

• 90% attendance is needed to pass the module.

• If you are required to return to school for any official reasons, you have

to notify your SIM and an email is required to be sent from your SIM to your

company’s supervisor.

(G) Allowance during ITP

• Amount given depends on the discretion of the company.

• If no amount is stated in your confirmation letter, then no allowance will be

given to the student.

• Allowance is given directly to the student.

• Students are not allowed to negotiate the rate of allowance with the company.

• Students should allow company time after their internship to process their

allowance.

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(H) Working hours and Insurance during ITP

• You must follow the operating hours of the company.

• If you are required to stay back for overtime work, you may or may not be

given off in lieu or additional allowance.• Each student is covered under the NYP Group Personal Accident Insurance

Policy.

• Students in OTP must get their travel insurance at own expense.

Other information

• You must return company's access pass/ key once the internship is over. All

borrowed items from company must be returned - books, standards, tools etc.

•

Students cannot request for the change of company assigned.• Remember to take every task assigned to you as important – there is no job too

simple for you to perform.

• Absence from work without a valid reason is a potential reason for failing this

module and this may lead you to repeat the entire module.

• Students are not entitled to annual leave during the internship.

• As companies are clustered in certain non-residential areas, students are

expected to commute a considerable distance to work.

(I) Repor ting sick/Medical Leave

Student(s) on the internship programme should comply with the following steps on

reporting sick.

o When a student is not well enough to report for work on a particular day,

student firstly must inform their respective IIM & SIM of their intention to

report sick for the day.

o Proceed to seek medical attention & treatment at the clinic

o Upon knowing the outcome of the medical treatment on the number of

days of rest granted by the doctor, re-inform the IIM & SIM.

o If the doctor deems that the student is well enough to continue with work

on that day, re-inform the IIM & SIM that he/she will be making his/her way

back to the company.

o Upon resuming work with the company, submit the original medical

certificate to the IIM for verification.

o Student(s) granted medical leave will not be entitled do any paid medical

leave and their allowance will be deducted accordingly on a per day basis.

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(J) Insurance coverage

Insurance Coverage for Students

a. Student on the Internship Programme are covered by Nanyang

Polytechnic’s Group Personal Accident Insurance Policy (up to $30,000per student).

b. In case of accidents, the student must inform the student’s IIM and theNYP SIM immediately where possible or as soon as possible.

c. Student wishing to take additional cover should make his/her ownarrangements.

d. Student shall file for insurance claim thru their respective SIM as andwhen deem fit.

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(K) Communication Channel

Each student is assigned to a School Internship Mentor (SIM) from NYP and thestudent has to contact the SIM after the Course Manager pre-internship briefing(normally held on the Friday afternoon preceding the commencement of their

internship on the following week).

Visits by Student Internship Mentor (SIM)

• The contact detail of your SIM is indicated on your confirmation letter.

• SIM is the one who will coordinate with the industrial counterpart i.e. the officer-in-

charge/supervisor, for matters related to the internship, including any problems

faced by the student during internship & incidents/accidents occurring during your

internship at the company

• For 24 weeks ITP

3 visits by SIM

• For 18 weeks ITP

2 visits by SIM

• Please contact your SIM should you face any problem or have any enquiry.

(L) Training pathways & Assessment Plan

1. Students may be distributed into the following pathways:

6 weeks CPTC

training 18 weeks ITP in company

24 weeks ITP in

Path 2

6 weeks SFTP

in NYP 18 weeks ITP in company

Path 3

Path 1

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(M) Assessment Plan

For Path 1 students:

Main assessmentcomponent

Company Assessment (COY: 30%)

Product &Documentation (PROD: 30%)

Oral Assessment (ORAL: 40%)

S u b - A s s e s s m e n t

c o m p o n e n t s

CompanyFeedback – 25%

ITP Report –20%

CPTC Training –20%

Weekly elog –5%

P1 to P4SemestralProject result –

10%

ITP Presentation – 20%

For Path 2 students:

Main assessment

component Company

Assessment (COY: 30%)

Product &

Documentation (PROD: 30%)

Oral Assessment (ORAL: 40%)

S u b - A s s e s s m e n t c o m p

o n e n t s Company Feedback

– 25% ITP Report – 20% 6 weeks SFTP –

20%

Weekly elog – 5% P1 to P4 Semestral

Project result – 10% ITP Presentation –

20%

For path 3 students:

Main assessment

component

Company

Assessment (COY: 30%)

Product &

Documentation (PROD: 30%)

Oral Assessment

(ORAL: 40%)

S u b - A s s e s s m e n t

c o m p o n e n t s

CompanyFeedback – 30%

ITP Report – 25% P1 to P4SemestralProject result –

10%

Weekly elog – 5% ITP Presentation – 30%

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Assessment rubr icsReport

Criterion Overallorganisationof report

Clarity incommunication ofsubject

Language used Presentation ofreport

% oftotal

30% 40% 20% 10%

Grade A:80 -100%

Clear andlogicalorganizationwith allessentialdeliverablecomponentspresent.

Subject is clearlyand effectivelycommunicated,focus/coherence ismaintainedthroughout thereport, andillustration figuresare effectively used.

Language used isappropriatelyformal and isconsistentlymaintainedthrough.

Excellentpresentation withall format aspectscompetently done.

Grade B:70 - 79%

Report isgenerally wellorganized withmost essentialdeliverablecomponentspresent.

Subject is generallywell communicated,focus/coherence ismaintained thoughthere are occasionallapses, andillustration figuresare generallyeffectively.

Formal languageis adopted thoughthere areoccasionallapses.

A good standard isdemonstrated butminorimprovementsneeded in a fewplaces.

Grade C:

60 - 69%

Some structure

is present fororganising thereport butneeds to polishup on the logicof thesequencing orcertainessentialcomponentsare missing.

Subject is not clearly

communicated; thereare frequent lapsesin focus/coherencethroughout thereport, illustrationfigures are sparinglyused.

Inconsistent use

of language.Frequentchanges betweenformal andinformal forms oflanguage.

A number of

improvements areneeded to improvethe format of thereport.

Grade D:50 - 59%

Weak or noattempts madeat organisingthe report.

Subject iscommunicated asisolated pieces in arandom fashion, littleor no illustrationfigures.

Language used iscasual andinformalthroughout.

Inconsistent formatadopted, somepart are handwritten.

Grade F:< 50%

Report copiedfrom other ITPstudentsattached to thesame Co.

Extensive copyfrom Web.

Report copied fromother ITP studentsattached to the sameCo. Extensive copyfrom Web.

Report copiedfrom other ITPstudents attachedto the same Co.Extensive copy

from Web.

Report copied fromother ITP studentsattached to thesame Co.Extensive copy

from Web.

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PresentationCriterion Fluency and

clarity ofspeech

Awarenessofaudience

Relevanceof subject

Impact ofcontribution

PowerPointSlides

Response toquestions

% oftotal

20% 15% 20% 20% 15% 10%

Grade A: 80 -100%

Poised,confident,speaks clearlyeye contact andenthusiasmthroughout, at anappropriatepace, and doesnot read fromnote cards orslides.

Able tocapture andengage theaudience’sattentionthroughoutthepresentation.

Precise andrelevant

The subjectis clearly,effectivelyand logicallycommunicated withappropriateillustration.Goodtransitionand wellorganized.

Keyconceptspresented inpoint form.Fonttype/sizeand colourswere wellchosen.Visuallyentertaining,yet does notdistract the

audience.

Answers arerelevant, wellthough out,and containgoodelaborationonideas/subject.

GradeB: 70 –79%

Speaks clearlyand fluently butnot as polished.Read from notecards or slidesoccasionally.

Generallyable to holdtheaudience’sattention.

Relevant butwith someminor pointsdeviate fromscope ofpresentation

The subjectis clearlycommunicated in logicalsequence.Generallywellorganizedbut needbettertransitionfrom topic totopic.

A few slideswere wordy Appropriateandconsistentfont sizes. Appropriateuse ofmedia effectto enhancepresentation.

Answers arerelevant, andcontainelaborationonideas/subject.

GradeC: 60 -69%

Speaks clearlysome of the time,some mumbling,little eye contactand littleexpression, readfrom note cardsor slides most ofthe time.

Has failedto holdaudience’sattention tosomeextent.

Relevant butsome majorpoints arenot reflectedin thepresentation

The subjectis not clearlycommunicated, topicsare looselyconnected.Lack cleartransitionandorganization.

Most slideswere toowordy.Inconsistentandinappropriate font sizes.

Answers aremostlyrelevant, andcontain someelaborated ofideas/subject.

GradeD: 50 -59%

Speaks haltingly

and/or mumbles,throughout, andbarely audible.Difficult tounderstand attimes, and readsto himself/herselffrom the script.

Unable to

holdaudience’sattentionthroughoutthepresentation.

Most of the

major pointsof thepresentationwas nothighlighted

Communicat

esinformationas isolatedpieces in arandommanner.

Use

unnecessar y mediaeffects thatdistract theaudience.Font sizesare too bigor too small.Strikingcolours asbackground.

Answer are

limited withlittle or noelaboration

Grade F:< 50%

Criterion has notbeen met.

Criterionhas not

been met.

Content ofpresentation

wasirrelevant

Criterion hasnot been

met.

Criterionhas not

been met.

Criterion hasnot been met.

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e-log

Criterion Punctuality insubmission

Clarity in logpresentation

Language used Relevance to jobscope / projects

% oftotal

30% 40% 10% 20%

Grade A:80 -100%

Always on orbefore deadlineof submission

Subject is clearlyand effectivelycommunicated,focus/coherence ismaintainedthroughout the e-log, and illustrationfigures areeffectively used.

Language used isappropriatelyformal and isconsistentlymaintainedthrough.

Detailed discussion/ description on jobsand projects carriedout

Grade B:70 - 79%

1 to 2 days late Subject is generallywell communicated,focus/coherence ismaintained thoughthere areoccasional lapses,and illustrationfigures aregenerallyeffectively.

Formal languageis adopted thoughthere areoccasionallapses.

Good discussion /description aremade on jobs andprojects. Someimprovementsneeded in a fewarea.

Grade C:60 - 69% 3 to 4 days late Subject is notclearlycommunicated;there are frequentlapses infocus/coherencethroughout the e-log, illustrationfigures aresparingly used.

Inconsistent useof language.Frequentchanges betweenformal andinformal forms oflanguage.

A number ofimprovements areneeded to improvethe discussion /description of the e-log.

Grade D:

50 - 59%

5 to 6 days late Subject is

communicated asisolated pieces in arandom fashion,little or noillustration figures.

Language used is

casual andinformalthroughout.

No effort made in

discussion /description at all.

Grade F:< 50%

More than 7days late

E-log copied fromother ITP studentsattached to thesame Co.Extensive copyfrom Web.

E-log copied fromother ITPstudents attachedto the same Co.Extensive copyfrom Web.

E-log copied fromother ITP studentsattached to thesame Co. Extensivecopy from Web.

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Company Feedback & Evaluation on students

Students will be assessed by their company supervisor in the mid-term and end ofinternship period based on the following assessment criteria. This will be submittedto the SIM by your company IIM (Industry Internship Mentor)

Excellent Good Satisfactory Below Average

Poor

1. Attitude Commitment, motivation,willingness to learn

5 4 3 2 1

2. Reliability Can be relied on execution &

completion of task

5 4 3 2 1

3. Quality Acceptability, thoroughnessand accuracy of work

5 4 3 2 1

4. Productivity Amount and efficiency ofworkproduced in a specifiedperiod of time

5 4 3 2 1

5. InitiativeIndependent andEnterprising

5 4 3 2 1

6. KnowledgeTechnical Knowledge & skills

5 4 3 2 1

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Assessment Rubrics

Key appraisal factors

Attitude Reliability Quality Productivity Initiative Knowledge

Grading

5

Shows veryhigh motivation& enthusiasm.

Assumes fullownership ofhis projects.Goes to greatlength to getthe most out oftheproject/tasksassigned.

Shows veryhigh level ofreliability. Canbe relied uponto plan &perform taskson his/herown.Resourceful.

Demonstratesvery highquality ofwork. Showsthoroughnessand accuracyin work.

Delivers very highamount of workwithin the timeconstraint. Veryefficient.

Shows muchinitiative.Proposes manyideas, solutionsor innovativemethods. Ableto carry outproject andanalysis ofinformation/dataon his/her own.

Demonstratesconsiderableknowledge andskillsthroughout theproject. Verykeen to learnand achievesexcellentlearning curve.

4

Shows highmotivation &enthusiasm.

Assumes goodownership ofhis project.Overcomes anoccasionalsetback on hisown.

Shows highlevel ofreliability.

Plans andperforms tasksmostly onhis/her own,Only asks forhelp from thesupervisorwhen needed& necessary.

Demonstrateshigh quality ofwork. Shows

goodaccuracy inwork, withonlyoccasionallapses.

Delivers highamount of workwithin the time

constraint. Highlyefficient.

Shows goodinitiative.Proposes some

ideas, solutionsor innovativemethods. Ableto carry outproject andanalysis ofinformation/datawith minimalguidance fromsupervisor.

Demonstratesgoodknowledge and

skillsthroughout theproject. Keen tolearn andachieves goodlearning curve.

3

Shows positivemotivation.Overcomes anoccasionalsetback withhelp of the

supervisor.

Shows goodreliability. Ableto plan &execute taskswith somehelp from the

supervisor.

Demonstratesgood qualityof work mostof the time,with regularguidance.

Delivers goodamount of workwithin the timeconstraint.Efficient.

Shows initiative.Proposes 1-2ideas, solutionsor innovativemethods. Carryout project and

analysis ofinformation/datawith guidancefrom supervisor.

Demonstratesadequateknowledge andskills for mostpart of theproject. Able to

learnsufficiently butlacking incertain areas ofwork.

2

Shows somemotivation.Tends to bedistractedeasily. Hasgiven up onceor twice.

Shows limitedextent ofreliability.Supervisorneeds toconductcareful checksto ensuretasks havebeenperformed as

required.

Demonstratesgood qualityof work someof the time,with closeguidance.Minormistakesencounteredin workassigned.

Delivers fairamount of workbut missesdeadlinesoccasionally.

Shows someinitiative; ideasand solutionsare promptedby thesupervisor.Needs regularguidance fromthe supervisor.

Demonstrateslimitedknowledge andskillsthroughout theproject. Lackingin a number ofareas of workand needregularcoaching by

supervisor.

1

Shows littlemotivation.Studentattempts to dominimal workand gives upeasily.

Can only berelied upon toperform workproperly afterrepeateddetailedinstructionsand much helpfrom thesupervisor.

Prone tomistakes inwork outputand needsvery closeguidance.

Delivers lowamount of workand missesdeadlinesfrequently.

Shows littleinitiative; hardlyany new ideasor solutions.Basically followinstructions andneed well-defined tasks.

Demonstrateslittle knowledgeand skillsneeded to carryout & completetasks assigned.Need constantcoaching bysupervisor.

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(N) Deliverables and Timeline

Students are required to submit the following at the end of the ITP period:

1. 1 x ITP Hardcopy and Bound Reports, no need for Hard Cover

2. 1 x CD (soft copy of ITP report, weekly e-logs, and presentation slides)

All the deliverables are to be submitted on the day of the final presentation to the

presentation assessor prior to the start of student’s presentation

Typical areas to cover in ITP report :

• Acknowledgements

• Abstract

• Introduction of the company you are attached to (History, Products,Services)

• Processes, Technologies that you have learnt during your attachment

• Projects that you have worked on, and your contributions to the company

• Difficulties (if any) that you faced during the attachment, and how youovercame them

• Benefits of the attachment (Your own reflections)

• Any suggestions that you might have on improving future attachments

• Conclusion

• Attachments

• References

Presentation guidelines for ITP students:

1. Appearance: Neat, tidy and formal attire

2. Visual Aids:• If you have handouts, distribute them at the beginning of your

presentation.

• Keep the audience focused on your main points. Refer to thepresentation slides without reading them or turning your back to the

audience.

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• Keep videos to a maximum of one minute (if any).

• If you are using models, the models must be manageable, relevant tothe presentation and in the room at the time of your presentation. Theymust be removed at the end of the presentation.

3. Presentation:• Each person is expected to speak for 10 minutes with 5 minutes Q&A

on their ITP accomplishment

• Presentation will be at NYP, involves NYP lecturers only

• The presentation should focus on what you have learnt from andcontributed to the company that you are attached.

•

Do not make your presentation a Lecture.

• Face the audience, maintain eye contact, and smile occasionally.

• Speak clearly, calmly, and with a varied tone.

• You may use note cards (smaller than A4) for main ideas, but DO NOTread out a set speech.

• The show must go on, so have a backup of your presentation material.Test the presentation computer and projector before the actual

presentation.

• Rehearse your presentation beforehand and stick within the allocatedpresentation time.

ITP Report Format

The report format requirements are:1. Type written in A4 size paper

2. Length of report: minimum 9000 words (about 30 pages), maximum 12000words (about 40 pages).

3. Typeface: Times New Roman (Size 12)

4. Spacing: 1.5 spacing for main text and double spacing between sectionsand headings

5. Margins: Leave a left-side margin of 3.7 cm to allow for binding. The top,bottom and right margins shall all be set at 2.5cm.

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6. Page numbers: Number consecutively in the bottom-right corners of everypage.

7. Report should be ring bound.

Weekly eLog

Students must record their daily ITP activities using the weekly eLog template (asample of eLog is given at the end of this document). Students should select oneitem learned or contributed for the week and describe it in detail.

The eLog must be emailed to the NYP SIM weekly.

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Student Briefing Notes_Internship Programme (17Apr15)

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