Randy BorstDavid DodgeAlec FrazierSusan Mann Dolce

Presentation OutlineIntroductions (10 minutes)David Dodge: Planning and Programming (15

minutes)Alec Frazier: Marketing and Tabling (15 minutes)Susan Mann Dolce: Role of Accessibility

Resources & Outcomes (10 minutes)David and Alec: Lessons Learned (15 minutes)Video (15 Minutes)Questions, Comments and Discussion (30

minutes)

PlanningForm a committee to plan, market and implement the

symposium Our committee members had the following titles, however

we worked as a team often doing work outside our designated roles:Chairperson– person familiar with fundraising and connecting

offices and organizations at the college with each otherLogistics – person(s) in charge of planning the operations and

aesthetics for the day of the symposium including finalizing location details

Resources – person(s) responsible for the tabling at he symposium as well as information provided to guests upon registration

Outreach - person talking with classes, clubs and organizations

Decide on a Timeframe 9am-4pm on a Saturday with registration

beginning at 8:30am 15 minute introduction 45 minute keynote speak (Tammy Milillo, UB

Research Chemist) 30 minute break 45 minute speaker 1 (Ari Ne’eman, Autism Self

Advocacy Network (ASAN) Hour lunch (free buffet provided)45 minute speaker 2 (Stacey Milburn, National

Youth Leadership Network)45 minute student and speaker panel

Choosing SpeakersProcess of deciding who could best speak to

the objectives of the symposium.Issues regarding securing speakersBeing flexible when things don’t work out

and going to Plan B (or C)Issues related to having Panel Discussion

Local Community PartnersConsider who you might partner with in your

community.People Inc. was a significant community

partner for DDS.People Inc. created the Museum of disABILITY

History which donated 4 traveling exhibits for the DDS.

Museum of disABILITY resource table provided information. Computer issues limited ability to provide “virtual tours”.

Expenditures and DonationsSpeakersAirfareHotelTransportationLocation for the event and catering Audio/videographyVideo ProductionSupplies Pre-symposium dinner

Sources of FundingStarted out with zero funds.Identified offices on campus to help us by

providing funding.Many offices, such as the Office of Equity,

Diversity, and Inclusion and the Gender Institute shared some of our diversity-related goals.

Materials such as pens and folders donated by various offices such as Accessibility Resources and the Intercultural Diversity Center.

Acknowledged all sources of funding in marketing and informational materials.

Registration WebsiteSite was set up by the UB Office of Special Events.Format of the site was standard to all Special Events

webpages.Included:o Names and titles of the speakers;o List of disability links;o List of sponsors;o Link to the Facebook Event Page.When people registered, they were asked if they

needed specific accommodations or had special meal preferences.

Resource TablesContacted school offices, local agencies,

businesses that could benefit from presence at the symposium. Some people contacted us.

Dr. Mann Dolce’s Universal Design students helped staff some of the tables.

While not all tables were staffed, there were enough to fill the space to capacity.

Symposium day, layout was a little different from what is shown on the slide below.

UB Diversity in Disability Symposia Facebook Group PageURL: https://www.facebook.com/groups/sunyubdds/

Email: sunyubdds@groups.facebook.comThe Facebook group

page enables us to compile a list of

potentially interested people and keep them

informed of our status. The page includes a

description of the Symposium’s goals, an

email address for contacting all members of the page, and space

for relevant photographs and documents to be

attached.

1st Annual UB Diversity in Disability Symposium Facebook Event Page

URL: https://www.facebook.com/events/160861880692164/

The Facebook event page enabled us to invite potentially interested people and keep them informed of our event. The page includes a description of the Symposium’s features, a map with directions to the event, and a guest list.

The Event Poster

Our poster was done by a friend named Brendan Dillon.

We gave Brendan all the important information such as the event’s

name, date, time, and place. We also sent him the names of the

speakers and their titles.After seeing a black and white prototype of the poster, it was

decided that the poster should be in grayscale instead of color.

We obtained photos of all of our speakers, along with permissions

to use them. We then rendered the photos in grayscale, and sent them

to Brendan for placement next to the speakers’ names and titles. And of course, we made sure to

name our sponsors.

Accessibility Resources SupportFinancial (speaker & personal aide airfare and

hotel/breakfast) Contacts and outreach meetings/phone calls

(meeting space, Special Events, EDI, CDS, MDH)Supervision and mentoring (2 – 4 hours/ 30

weeks) AHEAD presentation proposalVideo script and directionAccessibility Resources Office

Clerical staffSupplies/copying/keyboarding

Diversity in Disability Symposium Evaluation ResultsBest/Most Conducive Least Conducive

1 2 3 4 5 N/AOur registration website: 31 12 2 4 1 1Parking: 41 3 1 0 1 5Center for Tomorrow Accessibility: 34 8 5 1 1 2Food: 26 12 8 2 1 2Tammy Milillo’s keynote: 33 12 1 0 1 4Ari Ne’eman’s presentation: 31 13 4 1 1 1Stacey Milbern’s presentation: 30 12 3 4 0 5The panel discussion: 23 12 6 1 1 9Resource Tables: 22 13 13 1 1 1

Lessons Learned: AlecIt is good to have differing viewpoints

presented.Real life stories, i.e. practice are appreciated

versus just theory.Audience participation is a must.Networking is very important.Having an accessible location is imperative.A diverse panel is appreciated.It is a good idea to look toward the future,

and ask where we go from here.

Lessons Learned: David Be flexible – plans, guest speakers, food arrangements,

among other things are going to change and while that can be frustrating change is GOOD so embrace it and learn from it!

Be accessible – from your advertisements to your mechanisms for registration, to the event itself you must make sure that everything you do is accessible for both the attendees and your speakers

Be reflective – it is so important to be able to look back on the event and say “this is what we did well” and “this is how we can improve” and this is information you should get from members of the committee and event attendees A professional event with engaging speakers is what we did

well Having a clearer outline of the roles and responsibilities of

everyone involved in the process is how we can improve

Link to the Diversity in Disability Video & Info

http://www.ub-disability.buffalo.edu/

University at Buffalo Office of Student Affairs

and the University at Buffalo Center for the Arts

Alec Frazier’s Presence at the 2012 AHEAD Conference is Courtesy of the

Mitsubishi Electric America Foundation

URL: www.meaf.orgFacebook:

www.facebook.com/MEAFoundation