Structure of Procurement Quality Control at the Ministry ... · Structure of Procurement Quality...
Transcript of Structure of Procurement Quality Control at the Ministry ... · Structure of Procurement Quality...
Structure of Procurement Quality Control at the Ministry of Defense and Future Approach
Deputy Director General (General Coordination)Equipment Procurement and Construction Office,
Ministry of DefenseOctober 12, 2012
1. Overview of defense equipment procurement
2. Structure of procurement quality control at the Ministry of Defense
3. Future approach
Contents
2
Overview of defense equipment procurement
1 Procurement work for defense equipment, etc. (Central and regional procurement)
Minister of Defense
EPCO Ground SDF
Maritime SDF
Air SDF
Other organizations, etc.
Central procurement
Regional procurement
・Fighters, warships, tanks, missiles, etc.・Modification and repair etc. of aircraft, etc.
・Procurement of parts, etc.・Repair, etc. of equipment (except aircraft)
3Source: EPCO pamphletEPCO:Equipment Procurement and Construction OfficeSDF:Self Defense Force
2 Contract amounts for central and regional procurement (2011)
4
Overview of defense equipment procurement
62%
Source: EPCO pamphlet
5
3 Change in procurement record and number of orders
(100 millions yen)
Overview of defense equipment procurement
02,0004,0006,0008,000
10,00012,00014,00016,00018,000
1955
1960
1965
1970
1975
1980
1985
1990
1995
2000
2005
2010
Central procurement orders
Central procurement amount
Regional procurement amount
Source: Prepared from EPCO yellow paper data(Year)
4 Flow of procurement work for equipment, etc.EPCO
② Contract method selection
③ Calculation of expected price
④ Bidding/negotiation
⑤ Contract conclusion
⑧ Fee payment
Ground/Maritime/Air SDF, etc.(procurement requestor)
① Procurement request
Regional defense bureau/branch
⑥Oversight/inspection/cost auditGround/Maritime/Air SDF, etc.
Receipt unit, depot, etc. (Unit using, etc.)
Company(contracted
party)
Instruct Report
⑦ Equipment delivery
Execute
6
Overview of defense equipment procurement
1 Structure of quality control at the Ministry of Defense
7
Structure of Procurement Quality Control at the Ministry of Defense
Ground/Maritime/Air SDF, etc.
EPCO
Regional defense bureau, etc.Oversight/inspection work
Procurement request
Procurement work
Unit using at Ground/Maritime/Air SDF, etc.
Receiving inspection
Maintenance/ supply
Request quality control method, etc. according to Defense Specifications,
etc.
Maintain/Manage quality of equipment, etc. to meets specified standards
Confirm the quantity, etc. of equipment, etc. delivered from
manufacturing plant, etc.
Conduct oversight and inspect finished product as necessary at manufacturing plant, etc., and
secure requested quality
Structure of Procurement Quality Control at the Ministry of Defense
2 DSP:Defense Specifications
8
Documents that note requisitions of acquisitions. (shape, structure, quality, characteristics, test methods, inspection methods, packing methods, labeling methods, conditions of shipment, etc.) and that define the requisitions of acquisitions, etc. that requires commonality to be secured in particular among equipment, etc. expected to have high frequency of use and continuous procurement. ◇Quality management etc., common specifications (DSP Z ○○○○)
Number 9000 9001 9002 9003 9007 9008
Name
Quality control
application specifications
Quality assurance common
specifications
Quality management
common specifications
Inspection system
common specifications
QMS-Requirements
common specifications
Quality management etc., common specifications
Main useSelection of 9001, 9002, 9003, etc.
Development of major
equipment
Manufacture/repair of major equipment
Manufacture/ repair of
equipment
Supplemental requirements of
JIS Q 9001
Combination of JIS Q 9001
and 9100 requirements
Year established 2002 1982 1982 1982 2001 2010
Expected cancellation March 2013 March 2013 March 2013 March 2013 March 2013 Continued
◇DSP are...
Structure of Procurement Quality Control at the Ministry of Defense
Year1955196019651970197519801985199019952000200520102013
3 History of defense specification establishment
Adoption of US Air Force quality control methods with domestic production of T-34Introduction of MIL specs in US-Japan government agreement with domestic production of F-86F and T-33A
DSP Z 9001 to 9003 (based on MIL-Q-9858, MIL-I-45208, etc.)
DSP Z 9008
DSP Z 9005,6 (mini DSP) (cancelled in 2004)
Air SDF established specifications based on MIL-Q-5923C
Ground, Maritime, and Air SDF established their own specifications
DSP Z 9007 (new mini DSP)
ISO 9001JIS Z 9901 to 9903
IAQS 9100JIS Q 9100:2000
JIS Q 9100:2009IAQG 9100
JIS Q 9001:2000
Requests specifications for quality control, etc. unified in DSP Z 9008(from April 2013) 9
JIS Q 9100:2004DSP Z 9000
Structure of Procurement Quality Control at the Ministry of Defense
4 History of DSP Z 9008 establishment (May 2010)◇Problems with DSP Z 9001 to 9003 ・Old: Established in 1982 (MIL -Q-9858 already cancelled) ・Complex: Companies have 3 choices in 3 quality request levels
◇Trend for adopting international standards ・Increase in certified companies (JIS Q 9001: approx. 40,000 companies, 9100: approx. 230 companies)・Defense field added from JIS Q 9100: 2009・Cease concurrent use with other DSP, respecting JIS standards and eliminating choices・Simplify complex form
◇Establishment of DSP Z 9008 (benefits) ・Increase international standard adoption
Secure fairness and achieve requests in line with general competitive bidding system・Reduce related standards and simplify requirements
Reduce burden on both customers and suppliers 10
5 Relationship between DSP Z 9008 JIS (image)
Structure of Procurement Quality Control at the Ministry of Defense
11-1
DSP Z 9001DSP Z 9002DSP Z 9003
5 Relationship between DSP Z 9008 JIS (image)
Structure of Procurement Quality Control at the Ministry of Defense
DSP Z 9001DSP Z 9002DSP Z 9003
ISO 9001
11-2
5 Relationship between DSP Z 9008 JIS (image)
Structure of Procurement Quality Control at the Ministry of Defense
DSP Z 9001DSP Z 9002DSP Z 9003
ISO 9001
DSP Z 9005DSP Z 9006
11-3
5 Relationship between DSP Z 9008 JIS (image)
Structure of Procurement Quality Control at the Ministry of Defense
DSP Z 9001DSP Z 9002DSP Z 9003
ISO 9001
DSP Z 9005DSP Z 9006
JIS Q 9001(2000)
11-4
5 Relationship between DSP Z 9008 JIS (image)
Structure of Procurement Quality Control at the Ministry of Defense
DSP Z 9001DSP Z 9002DSP Z 9003
ISO 9001
DSP Z 9005DSP Z 9006
DSP Z 9007
JIS Q 9001(2000)
11-5
5 Relationship between DSP Z 9008 JIS (image)
Structure of Procurement Quality Control at the Ministry of Defense
DSP Z 9001DSP Z 9002DSP Z 9003
ISO 9001
DSP Z 9005DSP Z 9006
DSP Z 9007
JIS Q 9001(2000)
JIS Q 9100(2000)
11-6
5 Relationship between DSP Z 9008 JIS (image)
Structure of Procurement Quality Control at the Ministry of Defense
DSP Z 9001DSP Z 9002DSP Z 9003
ISO 9001
DSP Z 9005DSP Z 9006
DSP Z 9000
DSP Z 9007
JIS Q 9001(2000)
JIS Q 9100(2000)
11-7
5 Relationship between DSP Z 9008 JIS (image)
Structure of Procurement Quality Control at the Ministry of Defense
DSP Z 9001DSP Z 9002DSP Z 9003
ISO 9001
JIS Q 9100(2009)
DSP Z 9005DSP Z 9006
DSP Z 9000
DSP Z 9007
JIS Q 9001(2000)
JIS Q 9100(2000)
11-8
5 Relationship between DSP Z 9008 JIS (image)
Structure of Procurement Quality Control at the Ministry of Defense
DSP Z 9001DSP Z 9002DSP Z 9003
ISO 9001
JIS Q 9100(2009)DSP Z 9008
+Additional requirements
DSP Z 9005DSP Z 9006
DSP Z 9000
DSP Z 9007
JIS Q 9001(2000)
JIS Q 9100(2000)
11-9
Structure of Procurement Quality Control at the Ministry of Defense
6 Selection of requirements by DSP Z 9000
JIS Q 9001
Items related
to material review
++orDSP Z 9001 DSP Z 9007 JIS Q 9100or
JIS Q 9001
Items related
to material review
++or
Items related to quality control
DSP Z 9002 DSP Z 9007 JIS Q 9100or
JIS Q 9001 +orDSP Z 9003 DSP Z 9007 JIS Q 9100or
Items related to inspection system
DSP Z 9000Quality control
application specifications
Request necessary items (defined in
individual specification)
9 classifications 12
Items related to quality assurance
Structure of Procurement Quality Control at the Ministry of Defense
7 Features of DSP Z 9008 (classified by equipment)Classification a
(aircraft, missiles, etc.)
Classification b (tanks, ships, firearms, etc.)
Classification c (vehicles, ship engines, etc.)
JIS Q 9100 + additionalrequirements
JIS Q 9001 + additionalrequirements
JIS Q 9001 – inapplicable items
DSP Z 9008Quality
management etc., common
specifications
Request necessary items (defined in individual specification)
3 classifications
Required functions/perform
ance and safety
13
8 Status of JIS Q 9100 and other certification accreditation status for Defenserelated companies (March 31, 2012)
Structure of Procurement Quality Control at the Ministry of Defense
14
Source: Prepared from EPCO yellow paper data
Note : EPCO ---Equipment Procurement and Construction Office
9 Categories of companies certified (March 31, 2012)
Structure of Procurement Quality Control at the Ministry of Defense
15Source: Prepared from EPCO yellow paper data
Investigated the companies required for Quality evidence review and Inspection
Electrical and optical equipments32%
Machineries, equipments
Chemicals, chemical products, and fiber products 1%
Industries not covered by other categories 2%Rubber and plastic
products 3%Information technologies 3%
Base metal / Machined metal products 3%
Other transport equipments 4%
Aerospace industries
Others8%
Note : EPCO ---Equipment Procurement and Construction Office
1 Maintaining and fostering efforts for aircraft manufacturing / engineering foundation
Future approach
16
(1) Manufacturing / technical foundation for fighters・Completion F-2 fighter delivery / Fighter manufacturing suspension→Future issues in manufacturing /engineering foundation for fighters
C-2 Cargo Plane / US-2 SAR Amphibious Plane which had disclosure request by private sector
(2) Concepts for future fighters・“R&D visions for future fighters”・ Periodic exchange of opinions between public and private sector
(3) Diversion of aircraft for private sector use・Cooperation review with related government ministries and agencies・Specific system design such as for disclosure of Ministry of Defense technical
materials
Source: 2012 Defense white paper
2 Efforts in acquisition of equipment, etc.
Future approach
(1) Enhanced lifecycle cost controlContribute to effective and efficient equipment acquisition.
(2) Expansion of incentive contract systemPrompt improved productivity of companies and enhancement/advancement of low-cost structures.
(3) Efforts in cost control Control costs by concentrated procurement of parts and joint procurement with other ministries and agencies.
(4) Efforts to improve fairness and transparencyEnhance budgeting check function to prevent reoccurrence of incidents.
(5) Review of central and regional procurement Require minister approval for expensive limited tendering contracts of regional procurement (150 million yen or more).
(6) Study for more efficiency in acquiring equipment・ Acquiring equipment through IPT method・ Cost control structure ・ Introduction of PBL
17-1Source: 2012 Defense white paper
2 Efforts in acquisition of equipment, etc.
Future approach
(1) Enhanced lifecycle cost controlContribute to effective and efficient equipment acquisition.
(2) Expansion of incentive contract systemPrompt improved productivity of companies and enhancement/advancement of low-cost structures.
(3) Efforts in cost control Control costs by concentrated procurement of parts and joint procurement with other ministries and agencies.
(4) Efforts to improve fairness and transparencyEnhance budgeting check function to prevent reoccurrence of incidents.
(5) Review of central and regional procurement Require minister approval for expensive limited tendering contracts of regional procurement (150 million yen or more).
(6) Study for more efficiency in acquiring equipment・ Acquiring equipment through IPT method・ Cost control structure ・ Introduction of PBL
The Ministry of Defense is aiming to
achieve quality of procured items and reduce costs
Source: 2012 Defense white paper 17-2
3 Compliance is the staring point for achieving quality
JIS Q 9001ISO 9001
Organization regulations, etc.
Laws, etc.
ComplianceSocial rules (common sense, ethics)
JIS Q 9100
18
Future approach
Fraudulent aircraft seat inspection
Fraudulent aircraft part inspection
4 Ideal relationship with companies and the Ministry of Defense (image)
Defense Agency Company
CompanyMinistry of Defense
Contract
ContractWin-Win Relationship
Efforts to deal with issues
Introduction of ethics code and compliance
19
Future approach
Defense Agency CompanyContract
20
JIS Q 9100 Expansion
Aerospace industry growth
Win-Win Relationship
Don't "Making the Buddha statue body without the soul."(Don't "Ploughing the field and forgetting the seeds.")
Achieving quality of defense equipment
Thank you for your time
21