Structure and Responsibility

EPA Regions 9 & 10

and

The Federal Network for Sustainability

2

Overview

• EMS Roles and Responsibilities

• Documents to Support EMS Structure

• Performance Reviews

• Resource Allocation

3

Structure & Responsibility

ISO 14001 requires:

– facilities to define, document, and communicate organizational roles and responsibilities in an EMS, including an EMS management representative

– management to provide appropriate human, physical and financial resources to implement and maintain the EMS

4

EMS Roles & Responsibilities

• EMS Coordinator

• EMS Team

• Senior manager

• Line managers

• Personnel specialists

• Information management staff

• Functional experts– Engineers

– Contracting officials

– Purchasing officials

– Energy managers

• Technical experts– NEPA

• Contractors, concessionaires

5

EMS Coordinator

• Management representative with defined roles and responsibilities:

– ensuring EMS requirements are met

– report on performance of the EMS to top management for review and as a basis for improvement

6

Information to Support EMS Structure

• Organizational charts

• Position descriptions

• Personal development plans

• Performance agreements

• Performance improvement plans

• Environmental management plans

• Performance review forms

7

Performance Reviews

• Include EMS in EMS Coordinator’s and EMS Team’s reviews

• Require accountability for appropriate personnel

• Measure individual performance as it

contributes to EMS objectives

8

Resource Allocation

– Personnel

– Physical resources

– Equipment

– Training

– Financial resources

Management must provide sufficient resources to implement the EMS including:

9

Incorporate EMS into Organizational Structure

• Revise organizational charts to reflect EMS

• Modify position descriptions to include EMS responsibilities

• Measure EMS performance in performance reviews

• Reassign personnel to EMS if necessary

• Allocate training and financial resources to EMS

10

Summary

• An EMS should have clearly defined responsibilities for all involved.

• Accountability is essential for successful implementation.

• The EMS structure helps ensure sufficient resources are provided to implement the EMS.

11

Exercise 1

Break into groups and identify responsibilities for the following roles:

• EMS Coordinator• EMS Team• Senior manager• Line managers• Personnel specialists• Information management

staff

• Functional experts– Engineers– Contracting Officials– Purchasing officials– Energy managers

• Technical experts

– NEPA

• Contractors, concessionaires