Strategy Subcommittee - ct. · PDF file9 Procurement Process – Full List of Vendors &...
Transcript of Strategy Subcommittee - ct. · PDF file9 Procurement Process – Full List of Vendors &...
Strategy SubcommitteeMay 16, 2014
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Agenda
• Call to Order & Introductions• Public Comment• Review and Approval of Minutes
• March 13, 2014• Status of Choosing Wisely• APCD Update• Performance Measures• Adjournment
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PUBLIC COMMENT
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APPROVAL OF MINUTESMarch 13, 2014
(VOTE)
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APPROVAL OF MINUTESMarch 13, 2014
(VOTE)
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STATUS OF CHOOSING WISELY
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APCD UPDATE
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Procurement Process
• Access Health Analytics (AHA) released a RFP to solicit proposals from Data Analytics vendors for implementation of an All‐Payer Claims Database project on Jan. 27, 2014
• Prospective vendors were given one month period to respond (deadline of Feb. 28)
• Vendors were given an opportunity to ask questions by Feb. 9; 216 questions were received and answered by Feb. 14
• Vendor’s Intent to Bid was set at Feb. 14 – 16 vendors expressed interest to submit bids
• By the deadline (Feb. 28), only 10 vendors submitted proposals
• Only 5 vendors met the criteria to be eligible for appraisal
• Top 3 were invited for Oral presentation; one could not come due to internal logistics
• Finalist was notified on March 31st, semi‐finalist is on a holding pattern
• Contract work started immediately; current status is still on progress
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Procurement Process – Full List of Vendors & Exclusions
APCD Responding Vendors Intent to Bid Analytics Partners
Onpoint Health Data Optum Medeanalytics Scalability Experts Beacon Partners Prometheus Research SMC Partners LLC
SAS Treo Solutions Cognizant Edifecs FAIR Health HP Enterprise Services Navigant Soltrix Technology Solutions, Inc.
Submitted Written Proposal
Analytics Partners Onpoint Health Data Optum Medeanalytics Scalability Experts
SAS Treo Solutions Cognizant Edifecs FAIR Health
Eliminated After Initial Review
Cognizant Technology Solutions
Edifecs FAIR Health
MedeAnalytics Scalability Experts
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Procurement Process – RFP Sections Overview
RFP Sections Content Categories included within the RFP Section
Information Definitions Authorized Contact Person Questions Regarding this RFP Notice of Intention to Propose Proposal Due Date, Time and Location Oral Presentation/ Interviews and Discussion Confidentiality RFP Schedule of Events Responder Eligibility Contract Term Subcontractors
Background Introduction Project Overview and Scope of Solicitation Project Dependencies and Critical Success Factors Assumptions Project Organization
Scope of Work Project Timeline Approach to Design, Development and Implementation High Level Expectations Overview of Minimum Technical Requirements Deliverables Software and Hardware Requirements Service Level Specifications
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Procurement Process – RFP Sections Overview (cont.)
RFP Sections Content Categories included within the RFP SectionContractor Qualification Reference Requirements
Relevant Vendor References
Proposal Format Proposal Organization Cover Page Table of Contents Glossary of Terms and Abbreviations Insurance and Indemnification Requirements Records/Intellectual Property Requirements Executive Summary Assumptions Narrative Response Partnership Opportunities for CT APCD Sustainability Technical Solution, Approach and Methodology Qualification – Relevant Experience and Expertise Project Team and Organization Capacity References Key Deliverables and Project Implementation Schedule Response to the Requirements Traceability Matrix Response to Service Level Specifications Price Proposal Appendices
Proposal Content Requirements
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Procurement Process – RFP Sections Overview (cont.)
RFP Sections Content Categories included within the RFP SectionEvaluation and Selection Process General Information Scoring Criteria Rights of Access Health Analytics in Evaluating Proposals Disqualification Notification of Award
Appendix B Intent to Propose Form
Appendix C Proposal Cover Sheet
Appendix D Minimum Standards for Proposal Consideration
Appendix E Minimum Technical Requirements
Appendix F Key Milestones
Appendix G Price Proposal Template
Appendix H Notice of Special Compliance Requirements
Appendix I Data Submission Guide
Appendix JHigh Level Technical Specifications for Managed Environment (SAS Based Data Hosting Environment)
Appendix A
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Procurement Process – Written RFP Scoring
Category Possible Points
Response to Minimum Technical Requirements 20
Approach, Methodology, Key Deliverables and Project Implementation Schedule 25
Organizational Capacity (company, staffing, effort) 10
Relevant Experience and References 15
Partnership Opportunities for Sustainability 10
Price Proposal 15
Compliance with Contractual Terms and Conditions 5
Total Possible Points 100
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Procurement Process – List of Reviewers
Reviewer 1 Reviewer 2 Reviewer 3 Reviewer 4 Reviewer 5(Business & Technical)
(Business & Technical) (Finance) (Legal) (Technical)
1 Technical Requirements √ √
2Approach, Methodology, Key Del. & Proj Implementation Schedule √ √ √
3 Organizational Capacity √ √
4 Relevant Experience & References √ √ √
5Partnership Opportunities for Sustainability √ √ √ √
6 Price Proposal √ √ √
7Compliance w/contractual terms & conditions √ √
# Sections
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Procurement Process – Oral Presentation Agenda and Length
Topic Time Allotted Introductions and Company Background 10 minutes Solution Overview 15 minutesSolution Demo 30 minutesApproach 25 minutes Data Security and Privacy Practices 10 minutes Team 10 minutes Pricing 15 minutesBreak 10 minutes Q&A 30 minutes Closing Comments 5 minutes Total 2 hours, 40 minutes
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Procurement Process – Oral Presentation Scoring
Agenda Topic Max Points Company Background 5 Solution Overview 25 Solution Demo 25 Approach 15Data Security and Privacy Practices 10 Team 10Pricing 10Q&A ‐ Total 100
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Procurement Timeline
Activity End DateRFP Issued January 27Written Questions Due February 9Notice of Intention to Propose February 14Proposals Due February 28Oral Presentations March 19‐21Selected Contractor Notified March 31Contract Effective Date TBD
Jan 27 Feb 28Feb 9 Feb 14 TBDMar 31Mar 19-21
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Role of the APCD Advisory Group
Access Health Analytics (AHA) continues to engage APCD Advisory Group in various projects, subcommittees and initiatives.
1. Two members of the Advisory Group were key evaluators for the APCD Vendor procurement process – Bob Tessier and Dean Myshrall
2. Data Privacy and Security subcommittee, chaired by Dr. Robert Scalettar, continued to support AHA with data use and governance issuesa) AHCT has retained a team from Shipman & Goodwin, led by Attorney Joan
Feldman, as legal counsel for the APCD, which will be very important for formulating policies and procedures on data privacy, security and use
b) Legal support enabled AHA to clarify various legal issues pertaining to the status of CT’s APCD, application of HIPAA laws, type of data for distribution from APCD, and many other related legal and regulatory issues
c) AHA has provided administrative support to this subcommittee and others
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Role of APCD Advisory Group
3. Policy and Procedure Enhancement subcommittee has also met second time on May 8, 2014. a) Collected commentary from dental stakeholders and Subject Matter Experts.
AHA will propose changes in the DSG language to accommodate collection of dental data. .
b) Inclusion of Denied Claims data was discussed. More information was made available to the subcommittee. Further discussions will be needed to arrive at a consensus by all parties to determine future steps. The main points of the discussion were:i. What will be the use cases for denied claims?ii. Does our existing Data Submission Guide accommodate inclusion of denied
claims?iii. Does the carriers’ systems generate meaningful denied claims which can be
used to generate relevant use cases (reports)?iv. What are the sensitivities and/or concerns about this data?v. How does AHA accommodate this new data within its existing plan and
priorities?vi. Does the data vendor have experience and bandwidth to accommodate it?
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PERFORMANCE MEASURES
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ADJOURNMENT