Strategic Programs (MCESA REIL)

Overall StatusScope

Resources

Schedule

Risk

Budget

Project Name: Track B – Functional Prototype of TIF Solutions

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Business Unit/Agency: IT/MCESA

Target Date Actual Date Deliverable/Milestone Dependencies

07/11/12 7/11/12 OBS RFP SubmissionNone

07/21/12 AS RFP SubmissionPIJ Approval

08/15/12 OBS Vendor Response & SelectionADE/MCESA Team Time

09/07/12 AS Vendor Response & SelectionADE/MCESA Team Time

08/31/12 Roadmap/Schedule for LMS/CMS/DMS definedFund Source Identification

09/15/12 Implement OBS System (assumes 4 week implementation)Vendor Award Process

09/28/12 Implement AS System (assumes 3 week implementation) Vendor Award Process

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Status Explanation:

Overall status is RED because MCESA and ADE timelines for implementation of the identified solutions required are not aligned and funding is not yet allocated for 60% of the solutions included in the agreed to scopeRe-baseline to Green Plan

ADE/MCESA working through scope and approach options, including funding for delivery of remaining deliverables. MCESA applying for additional TIF grant to supplement budget due to timeline alignment constraints and removal of 1/3 partner, ASU. Progressing with estimates on interim solutions and Observation and Assessment solution RFP processes to acquire minimal software for beginning of school year needs.

This project is intended to deliver technology solutions to implement the MCESA REIL TIF Grant requirements of Professional Development/Human Capital solutions including Observation & Evaluation, Assessment, LMS and CMS, along with DMS solutions for data consolidation, user access/display, roster and data verification and delivery of Incentive payouts for the 2012-14 school years.

Total Authorized $2,600,000

ITD Spend $1,359,871.5

Remaining Authorization $1,240,128.5

Variance 0

Risks Mitigation

• COTS solutions required by the beginning of the school year may not be acquired in time for initial data collection requirements

• MCESA initial funding allocation will be exhausted at the completion of the Observation and Assessment vendor award processes (if interim solutions are also developed within this budget)

• ADE estimating interim solution options for modification to T-ODCT and moving current POC prototype (DMS/BFK portion) to production ready solution; Resource allocation/acquisition timing may still present constraints to timelines

• MCESA applying for additional TIF grant funds; ADE working with program directors to identify synergies with Race for the Top program deliverables

Key Accomplishments Objectives

• Observation PIJ approved with conditions• Observation RFP submitted 7/11/12• Program Timeline Assessment & Gaps identified

• Complete Observation RFP response and vendor award• Initiate approval process for Assessment PIJ and RFP with ASET & ADE• Submit RFP for Assessment System• Define and Approve interim solution estimates (ODCT/POC to Production)• Identify plan for delivery of remaining project solutions by fiscal year end

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