Strategic Planning Sessionpmg-assets.s3-website-eu-west-1.amazonaws.com/170822_1st_Quar… · Q1...

DEPARTMENT OF WOMEN

1st QUARTER PERFORMANCE INFORMATION

2017/18

PRESENTATION TO PORTFOLIO COMMITTEE

22 AUGUST 2017

PRESENTATION OUTLINE

PART A

Strategic Focus and General Information

PART B

Quarter 1st Departmental Performance Information 2017/18

PART C

Human Resource

PART D

Financial Information

PART E

MPAT Performance Report 2017/18

Conclusion

2

3

STRATEGIC FOCUS : SONA , NDP, MTSF , SDGs

Against the Mandate to champion the advancement of women’s socio-economic

empowerment and the promotion of gender equality; the Vision of a society that

realises the socio-economic empowerment of women and the advancement of

gender equality; and the Mission to accelerate socio-economic transformation

for women empowerment and the advancement of gender equality, and in

response to 2017 SONA, the MTSF (the implementation plan of the NDP), the

department has aligned its planned programmes to MTSF outcomes 2, 3, 4, 5,

6, 7, 10, 13 and 14 in support the NDP objectives of an inclusive and equitable

growth path that puts women, children and other vulnerable groups at the centre

of government`s medium-term goals, and promotes the advance of economic

transformation, education and skills development for these groups through a

range of measures.

This is done through analysis, monitoring and intervention design of policy and

programme implementation and through public participation and outreach

programmes; and making available knowledge on and promoting an evidence-

based approach to women’s empowerment and gender equality; and raising

awareness of and conducting public participation/outreach initiatives to enhance

the empowerment of women and the promotion of gender equality

4

STRATEGIC FOCUS OF DOW

The strategic focus of the Department concentrates on paying special attention to

eradication of inequalities and related intolerances in our country by strengthening

and supporting initiatives on:

Addressing the financial and economic exclusion of women, gender

mainstreaming and ensuring the financial inclusion of women in the economy,

and monitoring and evaluation of placing empowerment of women in centre of

plans and implementation of the Nine Point Plan, and the impact of the Nine

Point Plan; (Outcomes 4, 5, 6, 7, 10)

Addressing discrimination against women in social participation and the impact of

social protection and care policy and programmes (Outcomes 2, 13 and 14)

Addressing the scourge of violence against women and children, awareness

raising and monitoring of gender based violence including social cohesion and

nation building initiatives and the impact of crime prevention and law enforcement

strategy and programmes. (Outcomes 3 and 14)

Engaging with StatsSA in relation to the monitoring of the indicators against SDG

5, and encouraging gender disaggregated reporting against all SDGs.

5

ORGANISATION & BUDGET PROG STRUCTURE Department’s Organisational Design is structured into

4 components reporting directly to Accounting Officer

ODG, Ministry staff, Communication and Internal Audit

3 Divisions reporting directly to the Accounting Officer –

Strategic Management,

Corporate Management

Financial Management;

2 Branches reporting directly to the Accounting Officer –

Social Transformation and Economic Empowerment;

Policy Stakeholder Coordination and Knowledge Management.

Budget Programme Structure is structured into three programmes:

1. Administration;

2. Social Transformation and Economic Empowerment; and

3. Policy, Stakeholder and Knowledge Management

2017/08/17 DRAFT - V4

6

overall Performance Information for Q1 2017/18

Figure below provides a graphic of overall performance of DoW in relation to set

Quarter 1 targets outlined in the 2017/18 Annual Performance Plan. Out of 32 targets

planned, 13 (41%) targets were achieved, while 19 (59%) were not achieved.

2

4

6

8

10

12

14

16

18

20

22

24

26

28

30

32

Total Targets Achieved Not Achieved

32 (100%)

13 (41%)

19 (59%) Total Targets

Achieved

Not Achieved

DoW Overall Performance for Q1 2017/18

7

Financial Performance for Q1 2017/18

The figure below illustrate that the Department in the 1st quarter had projected

expenditure of R 53 119 million out of the appropriation of R 206 163 million for the

year 2017/18 and that the actual expenditure amounted to R 45 919 million,

therefore the department has spent 22.3% of its budget as at 30 June 2017, with

the deviation of under spending amounting to R 7 200 million.

Programme

Appropriation

Projected

Expenditure at

30 June 2017

Actual

Expenditure

30 June 2017

Variance

Actual vs.

Projected

% Spent

R`000 R`000 R`000 R`000 %

Administration 83 029 23 038 18 400 4 638 22.2

Social Transformation and

Economic Empowerment 94 936 24 250 21 389 2 861 22.5

Policy, Stakeholder and

Knowledge Management 28 198 5 831 6 130 -299 21.7

Total 206 163 53 119 45 919 7 200 22.3

Department`s Financial Performance for the 1st Quarter 2017/18

8

PART B: PERFORMANCE INFORMATION

Q1 PERFORMANCE INFORMATION

2017/08/17

9

Programme 1: Performance Information for Q1

Figure below provides a graphic of overall performance of Programme 1 in

relation to set Quarter 1 targets outlined in the 2017/18 Annual Performance

Plan. Out of 14 targets planned, 6 (43%) targets were achieved, while 8 (57%)

were not achieved.

0

1

2

3

4

5

6

7

8

9

10

11

12

13

14


14 (100%)

6 (43%)

8 (57%) Total Targets

Achieved

Not Achieved

Programme 1 Performance for Q1 2017/18

10

Programme 1: Financial Performance for Q1

The table below illustrates that out of the total planned budget projection of R 23 038 million for the 1st quarter of the year 2017/18, the actual expenditure was R 18 395 million, with under spending expenditure of R 4 643 million. Therefore,

Programme 1 has spent 22% of its budget as of 30 June 2017.

Financial Performance Programme 1

Sub-Programme

Appropriation

Projected

Expenditure at

30 June 2017

Actual

Expenditure

30 June 2017

Variance

Actual vs.

Projected

% Spent

R`000 R`000 R`000 R`000 %

Ministry 17 764 5 003 4 910 93 27.6

Departmental Management 17 323 4 256 4 153 103 24.0

Corporate Management 19 113 5 378 4 074 1 304 21.3

Financial Management 13 059 4 459 3 421 1 038 26.2

Office Accommodation 15 770 3 942 1 842 2 100 11.7

Total 83 029 23 038 18 395 4 643 22

11

Programme 1: Quarter 1 Performance 2017/18

2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP

Description of progress

made for Q1

Performanc

e Status

Reason for Deviation

Interventions /

corrective actions

to be taken

Verification

Source

Sub-programme: Departmental Management Percentage of risks in the DoW annual risk profile that have reduced in risk rating

90% of high

rated risks in

the DOW risk

profile

reduced in risk rating

Report on

implementatio

n and impact

of risk

mitigation

plans on the

high rated

risks in the

DoW risk profile

The risk integrated register has

been developed and considered

by the Risk Mitigation Committee

and will be finalised in Q2 to

enable the risk assessment and

mitigation to be implemented.

Not Achieved

The risk identification and

assessments were delayed

by the finalisation of the

operational plan and the

presentation to Exco was

done which required further

refinement prior to

presentation to the Audit

and Risk Committee.

The outstanding

processes are

currently being

finalised to ensure that

a report on the

implementation of risk

management is

produced in Q2

Risk report

DoW strategic and Annual Performance Plans

Annual review

of Strategic

Plan and APP

prescribed by

the relevant

planning

frameworks conducted

Zero Draft of

APP 2018-19

developed for

budgeting purposes

- Zero Draft APP and project

plan developed

- Reporting AR Template was

sent to the managers

- Met with programmes on AR

-Draft AR discussed at EXCO

and submitted to DG for approval

-Draft AR submitted to AGSA, NT

and DPME as required

-Submitted for Minister`s noting

Achieved No Deviation N/A Zero Draft

APP and

Project plan

12


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-programme: Departmental Management Quarterly

performance

review

conducted

4 Quarterly

performance

review

conducted

4th quarter

2016/17

performance

report

developed and

submitted to

National

Treasury

Q4 Report submitted to

DPME and NT

Achieved No Deviation N/A Q4 Report and

email to NT and

DPME

Improved

department

al MPAT

scores

Compliance

with all MPAT

required

standards

Status report

on the MPAT

Improvement

Plan produced

Status Report on the MPAT

Improvement Plan develop

and approved by the

Director-General

Achieved No Deviation N/A MPAT Q4

Report

13


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP

Description of

progress made for

Q1

Perform

ance

Status

Reason for

Deviation

Interventions /

corrective actions

to be taken

Verification Source

Sub-programme: Departmental Management Percentage

of audits

completed

against

Internal

Audit

Coverage

Plan

Annual

Internal Audit

plan for

2017/2018

implemented

Rolling three-

year strategic

internal audit

plan for

2017/2019 and

the annual

internal plan for

2017/2018

approved by the

Audit and Risk

Committee

Rolling three-year

strategic internal audit

plan for 2017/2019 and

the annual internal plan

for 2017/2018 are still

being developed.

However, the ARC has

approved an interim

Internal Audit plan for

the first quarter of

2017/18 financial year.

Not Achieved

Risk

Assessment

Report/Register

for 2017/18

was still in

process of

being finalised.

Rolling three-year

strategic internal

audit plan for

2017/2019 and the

annual internal plan

for 2017/2018 will

be finalised and

presented to EXCO

and ARC for

approval in the

second quarter of

the financial year.

-Interim Internal Audit

Plan

-Internal Audit Charter

-ARC Charter

-Fourth Quarter

Performance Information

Report

-Annual Financial

Statements Report

-Annual Performance

Information (2016/17)

-Follow-Up Audit Report

-Financial Interest

Disclosure

14


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP

Description of

progress made for

Q1

Perform

ance

Status

Reason for

Deviation

Interventions /

corrective actions

to be taken

Verification Source

Sub-programme: Departmental Management 25% of internal

audit projects in

the annual plan

completed and

audit reports

issued

All internal audit

projects for the first

quarter (25%) of the

financial year are

finalised. The

following internal

audit reports were

finalised

-Fourth Quarter

Performance


-Annual Financial

Statements (2016/17)

-Annual Performance


-Audit Follow-Up

Financial Interest

Disclosure

Achieved No Deviation N/A N/A

15


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP

Description of

progress made for

Q1

Perform

ance

Status

Reason for

Deviation

Interventions /

corrective actions

to be taken

Verification Source

Sub-programme: Departmental Management Percentage

of internal

audit

recommendat

ions

implemented

95% of

internal audit

recommendati

ons

implemented

95% of internal

audit

recommendati

ons made in

the previous

Quarter

implemented

All audit finding on

Performance information

audit and the Interim

Financial Statement

Review were implemented.

51% of AGSA audit

findings of 2015/16

financial year end were

implemented.

Not

Achieved Internal Audit

focused on

recommendations

of AGSA.

Follow-up audits will

cover both internal audit

and AGSA

recommendations and

will be performed on a

monthly basis.

Follow-up audit Report

16


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP

Description of

progress made

for Q1

Performa

nce

Status


Interventions

/ corrective

actions to be

taken

Verification Source

Sub-programme: Financial Management % of invoices

paid within

30 days

100%

payment of all

valid invoices

within 30 days

100% payment

of all valid

invoices paid

within 30 days

63% paid within

30 days, 37% not

paid within 30

days.

Not

Achieved The deviation is due to the Vodacom

invoices which relates to 2015/16

financial year. The account

reconciliation had to be performed for

the whole financial year in order to verify

the validity of the invoices.

Monthly creditor’s

reconciliation will be

performed.

Instruction note 34 of

April, May and June

2017

Percentage

expenditure

in relation to

budget

allocated

Maintain a

less than 2%

under

spending in

expenditure

against budget

allocation

Maintain a less

than 2% under

spending

against

spending plan

Actual under

spending for

Quarter 1 is 4 %

(Actual 22% vs

Projected 26%

spending)

Not

Achieved Under spending can be attributed to: (i)

Vacancies in the process of being filled

(posts are Special Adviser and CFO –

EA will advise when to fill); (ii) Office

accommodation invoice (DPW) for June

only paid in July 2017; (iii) Consultation

and Symposiums planned not done due

to the reprioritising of Sanitary Dignity

and to be provided with re-scheduled

dates to be done in Quarter 2.

Monthly Budget

Committee

meetings to monitor

budget and

spending.

IYM as at 30 June

2017

Percentage

of external

audit

recommendat

ions

implemented

95%% of

external audit

findings

cleared

95% of

external audit

findings

implemented

Actual of 57 % of

audit findings

recommendations

implemented, 43

% in progress

Not

Achieved Ineffective action steps (not addressing

the root causes); Inadequate monitoring

(Quarterly).

Action plans

reworked to address

root causes;

Monthly monitoring

introduced.

Audit Monitoring Tool

17


2017/08/17

Performanc

e Indicator

Annual Target

2017/18

Q1 Target as

per APP

Description of

progress made

for Q1

Performan

ce Status


Interventions /

corrective

actions to be

taken

Verification

Source

Sub-programme: Corporate Management Percentage

Vacancy Rate

Maintain a vacancy

rate of less than

10% annually

<10% Achieved, vacancy

rate as on 30 June

2017 = 4.7%

Achieved No Deviation N/A Establishment report

for June 2017

Percentage

of

disciplinary

cases

finalised

within 90

days from

date

disciplinary

case being

initiated

100% of all disciplinary

cases resolved within

90 days of the cases

being initiated

100% of all

disciplinary

cases resolved

within 90 days

One Disciplinary

hearing in

progress

Two investigations

in progress

Not Achieved Delays attributed to disciplinary

hearing processes

Disciplinary hearings

are scheduled

every month, next

hearing date is in

August 2017, to

facilitate finalisation

Labour relations

database

% of

achievement

of ICT

systems

availability

Average of 95%

systems

availability measured

by quarterly reports as

generated by the

system achieved

95% ICT

system`s

Availability

achieved

95% availability of

ICT systems

Achieved No Deviation N/A SLA Reports for

April, May and June

2017

18


2017/08/17

Performanc

e Indicator

Annual Target

2017/18

Q1 Target

as per APP

Description of progress made

for Q1

Performan

ce Status

Reason for

Deviation

Interventions

/ corrective

actions to be

taken

Verification

Source

Sub-programme: Corporate Management Implementati

on of DoW

Business

Systems

Implementati

on Plan

Implementation of

Year 1 of the

Business Systems

Implementation

plan

Progress

Report on

delivery

against the

quarterly

targets of the

Year 1

Business

Systems

implementatio

n Plan

Initiated R&D on M&E and Stakeholder

Participatory Management System

(Events Management solution)

Management Service commenced

Five Years Business systems

Implementation Plan reviewed and

aligned to aligned to ICT Strategic Plan

Commencement of acquisition of Data

and Information Backup

Chaired the Bid Evaluation Committee of

the Physical Security Tender

Conducted audit on old equipment for

disposal

Management Implementation and

Configuration Services

Not Achieved Focus was on

stabilization of the

network infrastructure

post its reconfiguration.

This was critical to

inform the technical

requirements.

Acquisition and

execution of the

service will be

done in July.

Envisaged

Operationalizatio

n in August

Funding of the

Capital needs

especially those

related to Audit

Findings

Draft Business

Implementatio

n Plan

19


Figure below provides a graphic of overall performance of Programme 2 in relation

to set Quarter 1 targets outlined in the 2017/18 Annual Performance Plan. Out of

10 targets planned, 3 (30%) targets were achieved, while 7 (70%) were not

achieved.

0

1

2

3

4

5

6

7

8

9

10


10 (100%)

3 (30%)

7 (70%)

Total Targets

Achieved

Not Achieved

Programme 2 Performance Information for Q1

20


The table below illustrates that out of the total planned budget projections of

R 24 250 million for the 1st quarter of the year 2017/18, the actual expenditure

was R 21 387 million with an under expenditure of R 2 863 million. Therefore,



Sub-Programme

Appropriation

Projected

Expenditure at

30 June 2017

Actual

Expenditure

30 June 2017

Variance

Actual vs.

Projected

% Spent

R`000 R`000 R`000 R`000 %

Management: Social

Transformation and Economic

Empowerment 5 102 909 487 422 9.5

Social Empowerment and

Transformation 4 576 1 460 513 947 11.2

Governance Transformation, Justice and Security 3 920 1 424 393 1 031 10.0

Economic Empowerment and Participation 3 072 889 428 461 13.9

Commission for Gender Equality 78 266 19 568 19 568 - 25.0

Total 94 936 24 250 21 387 2 863 23

21


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-Programme: Social Empowerment and Transformation Policy

Framework

for sanitary

dignity

developed

Policy

Framework for

provision of

sanitary

dignity to

indigent girls

and women

developed and

implementatio

n initiated

Draft

Framework on

provision of

sanitary dignity

to indigent girls

and women

approved by the minister

The draft policy was presented to SPCHD DG Cluster on 21 June 2017

Achieved

N/A

N/A

Draft policy

framework

Outcome of

consultations

integrated into

draft

framework on

provision of

sanitary dignity

to indigent girls and women

Comments have been integrated

and further comments will

emerge from the consultative Indaba to take place in July 2017

Achieved N/A

N/A

Draft policy

amendments

Link: MTSF Outcomes 1, 2, 8 and 13

22

Programme 2: Quarter 1 Targets 2017/18

2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-Programme: Social Empowerment and Participation Report on the

analysis of

progress and

impact on

empowermen

t of women of

each

component

of Nine Point

Plan

Analysis of

progress and

impact on

empowerment

of women of

each

component of

Nine Point Plan

Toolkit for

analysis of

reporting on

M&E of

Presidential

Directive

developed.

The focus areas to analyse the

mainstreaming of women

throughout the nine point plan

has been submitted to the

Executive Authority (EA) and it

came back with comments that are being attended to.

Achieved N/A N/A Submission to

EA’s approval

on the 4 focus

areas to

analyse and

measure the

mainstreaming

of women in the

9 Point Plan.

Report on

economic

empowerment

of women in

the Nine Point

Plan in quarter 4

Internal and external consultations on economic empowerment of women in the Nine Point Plan done in quarter 4 however further consultation still ongoing in Q1.

Not Achieved This work is linked to the

approval of the 4 focus

areas to analyse and

measure the

mainstreaming of women

in the 9 Point Plan.

However, STEE produced

a technical analysis

document on the 9 Point

Plan to serve as a guide

discussion document at

the Operational Planning

Retreat session held on

the 13 &14 May 2017.

Finalise Analysis

Report on economic

empowerment of

women in the Nine

Point Plan .

Quarterly report

23


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-Programme: Social Empowerment and Participation Women’s

financial

inclusion

framework

developed

Framework on

Women’s

financial

inclusion developed

Draft women’s

financial

inclusion

framework

developed and

approved by

Minister

A discussion document has been

developed but this must undergo

processes to make it into an

official framework.

Not Achieved Discussion document on

financial inclusion to be

further consulted. Financial

Inclusion to focus on

Access to Development

Finance and Enterprise

Development opportunities

for Women.

-Focus areas had to be

identified first before

consultation.

This work is Inter-

linked to GRB.

Engaged the

Minister’s Advisor on

the process to follow

which was advised the

process initiated with

academia and GRB

experts would similarly

address this indicator

Discussion

paper to be

converted into a

framework that

focuses on

access by

Women on

development

Finance from

IDC, PIC &

NEF.

Consultations

report with

external

stakeholders

on draft

women’s

financial

inclusion

framework

developed

Draft quarterly report on

stakeholders on women’s

financial inclusion framework

Not Achieved

24


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-programme: Governance Transformation, Justice and Security Interventions

on framework

for GFP’s

Recommendat

ions on a new

accountability

mechanism for

HOD’s and

functions,

competencies,

and location of

GFP’s

managed with

DPSA and monitored

Consultations

with Ministers

on the draft GFP

framework held

Letter from DoW Minister to

DPSA Minister sent requesting meeting.

Not Achieved Minister awaiting

confirmation for a

meeting request with

her DPSA

counterpart to discuss

and agree on the

implementation plan for

GFPs with regards to

their appropriate

location, accountability

and reporting lines

The Executive

Authority has written

to her counterpart

(new Minister) at

DPSA to request

meeting to brief her on

GFP progress made.

Cabinet

memorandum

25


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-programme: Governance Transformation, Justice and Security Gender

Responsive

Budgeting

(GRB)

framework

developed

GRB framework developed and finalised

Expert

consultations on

GRB concept

held

Initiated meeting with academia and GRB experts.

Not Achieved Consultation and

Symposiums planned not

done due to the

reprioritising of Sanitary

Dignity and to be provided

with re-scheduled dates to

be done in Quarter 2.

Delivery planned for

Quarter 2 of 2017/18

Concept

Document /

Business Case

Draft GRB

framework

developed and

approved by the

Minister.

Not Achieved

26


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-programme: Governance Transformation, Justice and Security Interventions

to enhance

prevention

and

elimination of

violence

against

women and

children

Cabinet

consideration

of the report

on the

outcome of

National Dialogues

Analysis report

on preliminary

findings of

National

Dialogues on

violence against

women and

children held in

previous quarter

National Dialogues Pilot Report

on Limpopo Province produced

Not Achieved Submission on National

Dialogues was

disapproved.

Social Mapping report

to be produced in the

quarter 2

Report on

National

Dialogues

27


Figure below provides a graphic of overall performance of Programme 3 in

relation to set Quarter 1 targets outlined in the 2017/18 Annual Performance

Plan. Out of 8 targets planned, 4 (50%) targets were achieved, while 4 (50%)

were not achieved.

0

1

2

3

4

5

6

7

8


8 (100%)

4 (50%) 4 (50%) Total Targets

Achieved

Not Achieved

Programme 3 Performance for Q1 2017/18

28


The table below illustrates that out of the total planned budget projections of

R 5 831 million for the 1st quarter of the year 2017/18, the actual expenditure was

R 6 106 million, with over spending expenditure of R 275 thousands. Therefore,



Sub-Programme

Appropriation

Projected

Expenditure at

30 June 2017

Actual

Expenditure

30 June 2017

Variance

Actual vs.

Projected

% Spent

R`000 R`000 R`000 R`000 %

Management: Policy,

Stakeholder and

Knowledge Management 2 638 644 1 212 -568 45.9

Research and Policy

Analysis 4 385 1 131 1 016 115 23.1

Information and

Knowledge Management 1 061 262 101 161 9.5

Stakeholder Coordination

and Outreach 16 244 2 741 2 799 -58 17.2

Monitoring and Evaluation 3 870 1 053 1 002 51 25.9

Total 28 198 5 831 6 106 -275 22

29


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-programme: Research and Policy Analysis Number of

reports

on progress

made on

women’s

empowerment

in the

Economic

Departments

Report on

socio-

economic

empowerment

of women

through

government

economic

incentive

schemes

First draft

report on

socio-

economic

empowerment

of women

through

government

economic

incentive

schemes

developed and

approved by

the Minister

In Operational Plan Retreat

Session held on 13-14 May 2017,

Exco decided to commission this

work to external expertise. Draft

Report (in a from of ToR) was

approved as per Exco decision

during the quarter 1 performance

review on 10 July 2017

Achieved No Deviation N/A TORS

Approved

30


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-programme: Information and Knowledge Management (Communications) Improved

communicati

on on

women’s

empowermen

t and gender

equality

through

various

information,

knowledge

and media

platforms

Quarterly

reports on

gender

communicatio

n and

information

made

available on

DoW media

platforms

Report on

gender

communication

and information

resources

loaded onto

repositories on

internet, intranet

and used in

communication

The report on gender communication

and information resources was not

done as planned.

Not achieved The report on gender

communication and

information resources was

not done as planned due to

human resource capacity

constraints.

The Director

Communication was

appointed in June and

the report will be

produced from

quarter 2.

None

31


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status

Reason for

Deviation

Interventions /

corrective actions

to be taken

Verification

Source

Sub-programme: Stakeholder Coordination and Outreach Number of

public

participation /

outreach

initiatives on

women’

empowerment,

including girls

and young

women

10 public

participation /

outreach

Initiatives on

women’s

empowerment

conducted

(Outcome 14

Programme)

3 public

participation

outreach

initiatives on

socio-

economic

empowerment

including

young women

Imbizo in Soshanguve on 21 April

2017

Take A Girl Child to Work on 25

May 2017

# Not In My Name-#365 for No

Violence Against Women and

Children Campaign on 26 May

2017

Achieved N/A N/A Imbizo (submission,

letters, Agenda,

Attendance Register

& Report)

Take a girl child(

Submission, letters,

Agenda, Attendance

Register & Report )

#Not in My name

(Agenda, photos &

Letter to procure

banners for DoW)

32


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source

Sub-programme: Stakeholder Coordination and Outreach 365 Days

Campaign for

No Violence

Against

Women and

Children rolled

out

4 Community

mobilisation

initiatives

conducted on

socio-economic

issues affecting

women such as

gender based

violence , social

cohesion, nation

building and

other related

intolerance per

year

(Outcome 14

Programme)

National

dialogues at

Provincial level

on violence

against women

and children

held

Preparation for Mpumalanga

dialogues: drafted business plan,

project charts, stakeholders

mapping and letters to Premiers

of Mpumalanga and Northern Cape

Not Achieved The National Dialogues

preparatory work was not

finalised by the end of the

quarter.

The dialogues to be

reported under quarter

2 following the

finalisation of

preparatory work.

33


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source


international

engagements

at multi-lateral

forums on

women’s

affairs and

gender

Participation in

SADC, AU,

Commonwealth

and UN

women’s affairs

and gender

meetings as

invited

1 participation

report on

international

multilateral

forum i.e. UN,

SADC,

Commonwealth,

AU

The report on South African’s

participation at the Commission

on the Status of Women

approved

Achieved No Deviation N/A CSW report

34


2017/08/17

Performanc

e Indicator

Annual

Target

2017/18

Q1 Target as

per APP


made for Q1

Performanc

e Status


Interventions /

corrective actions

to be taken

Verification

Source


reports

on

implementa

tion of

government

commitmen

ts on

internationa

l

instruments

4 Country

Reports for

international

Multi-lateral

Forums

Commission

on the Status

of Women

Report

(annually)

The report on Commission on the

Status of Women annual

programme for 2017/18 included in the approved report

Achieved N/A N/A CSW Report

35


2017/08/17

Performance

Indicator

Annual

Target

2017/18

Q1

Target as

per APP

Description of

progress made for

Q1

Performanc

e Status


Interventions / corrective

actions to be taken

Verification

Source

Sub-programme: Monitoring and Evaluation Number of

Monitoring

Reports on Nine

Point Plan

4 quarterly

Monitoring

Reports on

progress

against Nine

Point Plan

Performanc

e

Monitoring

report on

Nine Point

Plan

1st Draft Concept

document on performance

monitoring the

implementation of the 9PP

was developed and

submitted the Accounting

Officer and returned

extensive comments.

Not Achieved A decision was taken during

the operational retreat session

(13-14 May 2017) that only 5

areas should be concentrated

on and M&E to determine how

they will provide support to

STEE and RPA and other

sections with regard to Nine

Point Plan. M&E to go back

and draft a concept document

that will state how the unit will

be supporting.

Met and engage with STEE and

RPA on how we will deal with

Nine Point Plan

The report on monitoring the

implementation of the Nine Point

Plan will be developed in the 2nd

quarter

A meeting will be arranged during

the 2nd quarter with STEE and

RPA for further planning

alignment on institutions to

monitor and areas of focus on

Nine Point Plan

2nd Draft

Concept for Nine

Point Plan

1st Draft Concept

for Nine Point

Plan

-Minutes of

planning nine

point plan areas

Number of

Monitoring

Reports on

Outcome 14

4 quarterly

Monitoring

Reports on

progress

against

Outcome 14

Performanc

e

Monitoring

report on

Outcome

14

1st Draft Concept

document on performance

monitoring the

implementation of the

Outcome 14 developed,

discussed with DDG and

to be routed for approval.

Not Achieved

Still to develop a project plan to

align our work and focus areas

as per the decision of the

meeting.

To arrange meeting with

Stakeholder Coordination and

Outreach on integrated planning

on Outcome 14 in quarter 2.

To re-convene before end of

July to finalise the project plan on

Outcome 14.

-1st Draft Concept

document for

Outcome 14

-Minutes to align

the work on

Outcome 14

36

PROGRESS WITH IMPLEMENTING OUTSTANDING TARGETS

FOR 2016/17 FINANCIAL YEAR

2017/08/17 DRAFT - V4

37

PROGRESS WITH IMPLEMENTING OUTSTANDING

TARGETS FOR 2016/17 FINANCIAL YEAR

2017/08/17 DRAFT - V4

PROGRAMME 1

The tables progress of 2 targets not achieved for Programme 1 in the 2016/17 targets

PROGRAMME 1

Not Achieved 2016/17 Targets Progress to date

100% payment of all valid invoices

within 30 days

The register for the control and management of invoice

tracking has been revised and improved; Invoices with

queries are followed up to ensure compliance as far as

possible; and consequence management has been

implemented to managers who were found to have

contributed towards the delay in finalisation of the report..

100% of all disciplinary cases

resolved within 90 days of the cases

being initiated

The Department is working closely with the DPSA and

OPSC to address the matter.

Fixed-term contractor appointed from 2017/01/03 to

provide technical support for the labour cases.

38



2017/08/17

PROGRAMME 2


PROGRAMME 2


Intervention mechanisms for women’s social

participation and empowerment engendered

(focused on women’s care responsibilities:

concept document on childcare as support

developed)

Erratum was issued to replace the target.

Intervention mechanisms for women’s social

participation and empowerment engendered

(focus on unpaid care work: concept document

on improved recognition of women’s

productive contribution to household and

community care work developed)


39



2017/08/17

PROGRAMME 2


PROGRAMME 2


Establishment of interdepartmental task team;

preparation of project plan; consultation with

external stakeholders in Sanitary Dignity Indaba

The National Sanitary Dignity Indaba was

held in the 1st quarter 2017/18

Report on Interventions to ensure economic

empowerment of women in the Nine-Point Plan

Report to be finalised in Q2 of 2017/18

financial year.

Discussion paper on Women’s Financial

Inclusion

This work is Inter-linked to GRB. Engaged

the Minister’s Advisor on the process to follow

which was advised the process initiated with

academia and GRB experts would similarly

address this indicator

40



2017/08/17

PROGRAMME 2


PROGRAMME 2


Framework on strategy for gender

mainstreaming and GFPs

The Executive Authority has written to her counterpart

(new Minister) at DPSA to request meeting to brief her

on GFP progress made.

GRB framework developed Business Case developed and development of GRB

framework was put on hold pending phase three

(Meeting with GRB experts) of the conceptualisation

process, for finalisation in Q2 2017/18 financial year.

Discussion paper on prevention

strategy for the IPOA on VAWC

The work done on the two indicators is being

incorporated in the IPOA during 2017/18 FY within the

new target (Concept document on dialogues towards a

national prevention strategy for the IPoA on VAWC

approved)

Concept document on dialogues

towards a national prevention strategy

for the IPoA on VAWC approved

41



2017/08/17

PROGRAMME 2


PROGRAMME 2


Analysis report of best practices on

integrated services for survivors of

sexual offences as part of monitoring

the impact of the Sexual Offences Act

The target will be finalised upon completion of the

National Dialogues to continue in Q2 2017/18

financial year in outstanding Provinces.

42



2017/08/17

PROGRAMME 3


PROGRAMME 3


Research analytical report on land

reform and Agri-Parks programmes

developed

The performance indicator and target of these three

targets for 3rd and 4th quarter were discontinued and

replaced with one annual target to cover the

thematic areas of the nine point plan. Five-Year research strategy on women’s

socio-economic empowerment and

gender equality in relation to the Nine-

Point Plan developed and implemented

Two gender policy papers on benefits to

women of government incentive

schemes in land reform and Agri-Parks

programmes as related to the Nine-Point

Plan developed

43



2017/08/17

PROGRAMME 3


PROGRAMME 3


Two desktop research and analytical

reports on social impact of the nine point

plan on women`s socio-economic

empowerment and gender equality

developed

The original target was discontinued and replaced

following the midterm review of targets. The 2 desk top

research reports were based on an assessment of the

Cabinet progress reports on the implementation of the

ESEID cluster outcomes. Within the time period it was

challenging to produce a baseline report with detailed

analysis

Phase one of IKM strategy implemented

(audits on IKM) related to the Nine- Point

Plan conducted

The structural changes will be addressed in the HR

Plan amendments and budget programme structure in

2017/18 financial year.

Three reports on the domestication of

international commitments (SDGs, SADC,

AU, and UN)


44



2017/08/17

PROGRAMME 3


PROGRAMME 3


M&E system developed The readiness assessment tool has been developed

and the Theory of Change and Logic Model on how

to improve M&E system in the department has been

conducted and the M&E Framework will be submitted

at the end of quarter 2

Reported cases by nature of gender

based violence analysed by justice

cluster

The targets will be finalised upon completion of the

National Dialogues to continue in 2017/18 financial

year

Two reports on the analysis of strategic

planning documents of the economic

cluster departments developed

This was discontinued to concentrate on the

monitoring of the implementation of the 9 point plan

45



2017/08/17

PROGRAMME 3


PROGRAMME 3


Two impact assessment reports on

progress made on women’s economic

empowerment in the economic cluster

departments

The impact assessment is long term and could not be

covered during one Financial Year. This was

discontinued due to the amount of work required to

conduct the impact assessment.

Women empowerment M&E frameworks

approved and implemented

The Development of the Framework will be finalised

in quarter 2

46

KEY ACHIEVEMENTS FOR 2016/17 FINANCIAL YEAR

2017/08/17

PROGRAMME 1

The tables progress of 12 targets achieved out of 14 planned for Programme 1 in the 2016/17 targets

PROGRAMME 1

Achieved 2016/17 Targets

Annual risk assessment/ review conducted

3-year rolling strategic risk management plan produced

Annual risk implementation plan produced

3-year rolling strategic internal audit plan produced and submitted to the Audit Committee

for approval by 30 June 2016

Quarterly audit implementation reports approved by Executive Authority

The Department developed the 2017/18 APP with an annexure to changes in the Strategic

Plan 2015-2020

47


2017/08/17

PROGRAMME 1


PROGRAMME 1


Quarterly performance review as prescribed by the relevant planning were conducted

Departmental MPAT scores improved

2015/16 unqualified audit opinion attained.

Vacancy rate as on 31 March 2017 was 5.7% of funded posts which is less than planned 10%

annually

95% No network downtime experienced

85% of ICT business applications developed on annual basis

48


2017/08/17

PROGRAMME 2

The tables progress of zero target achieved out of 10 planned for Programme 2 in the 2016/17 targets

PROGRAMME 2


None

49


2017/08/17

PROGRAMME 3


PROGRAMME 3


Four outreach initiatives on women (including young women) for the empowerment of

women and the promotion of human rights conducted per annum:

1.intergenerational dialogue ;

2. National Women’s Day: 09 August 2016;

3. 16 Days of activism campaigns and national dialogues; and

4. International Women’s Day: 08 March 2017.

50


2017/08/17

PROGRAMME 3


PROGRAMME 3


Nine community mobilization initiatives conducted on socio-economic issues affecting

women such as gender-based violence, social cohesion, nation building and other related

intolerances per year: -Community mobilization on social cohesion and moral regeneration

within the context of Africa Month: -11 May 2016-Take a girl child to work: 26 May 2016; -

Northern Cape Youth Summit: 9-11 June 2016; -International Mandela Day: 21 July 2016 including

local businesses; -National Prayer Day: 4 August 2016; -Youth consultation with Queenstown

district of the Methodist Church: 2 October 2016; -Report on the pilot dialogue for Mpumalanga: 21

February 2017; -Limpopo Youth development and career expo : 19 November 2016; - Her story

behind bars programme 60th Anniversary of women’s march builds up programme: 29 July 2016;

- Orlando East and Sedebeng report on Department of Woman engagement with the elderly on

socio-economic issues including gender based violence: 28 October 2016 and 10 November 2016.

51

PART C: HUMAN RESOURCE

52

HUMAN RESOURCE MATTERS: Q1 – 2017/18

2017/08/17

Vacancy rate 4.7%; 4 funded posts.

Progress with filling of vacancies

• Chief Financial Officer (CFO): held in abeyance subject to implementation of internal control systems.

• DDG STEE: selection finalised – to be filled in Q2. • CD Social: selection finalised – to be filled in Q2. • CD: Governance: selection finalised – to be filled in Q2.

Challenges experienced if any

None, despite delays in security clearances.

Number of resignation 1

Reasons for resignations Resignation.

Number of suspensions 1

Nature and duration for suspensions

Dereliction of duty and gross negligence; suspended since 05 September 2016.

By when these matters will be resolved

Hearing in process.

53

PART D: FINANCIAL INFORMATION

54

Department`s Financial Performance for the 1st Quarter 2017/18

2017/08/17

Programme

Appropriation

Projected

Expenditure

at 30 June

2017

Actual

Expenditure

30 June 2017

Variance

Actual vs.

Projected

% Spent

Actual vs.

Budget

R`000 R`000 R`000 R`000 %

Administration 83 029 23 038 18 400 4 638 22.2

Social Transformation and

Economic Empowerment 94 936 24 250 21 389 2 861 22.5

Policy, Stakeholder and

Knowledge Management 28 198 5 831 6 130 -299 21.7

Total 206 163 53 119 45 919 7 200 22.3

55

Programme 1: Financial Performance Q1

2017/08/17

Sub-Programme

Appropriation

Projected

Expenditure

at 30 June

2017

Actual

Expenditure

30 June

2017

Variance

Actual vs.

Projected

% Spent

Actual vs.

Budget

R`000 R`000 R`000 R`000 %

Ministry 17 764 5 003 4 910 93 27.6

Departmental Management 17 323 4 256 4 153 103 24.0

Corporate Management 19 113 5 378 4 074 1 304 21.3

Financial Management 13 059 4 459 3 421 1 038 26.2

Office Accommodation 15 770 3 942 1 842 2 100 11.7

Total 83 029 23 038 18 400 4 638 22.2

56


2017/08/17

Sub-Programme

Appropriation

Projected

Expenditure at

30 June 2017

Actual

Expenditure

30 June 2017

Variance

Actual vs.

Projected

% Spent

Actual

vs.

Budget

R`000 R`000 R`000 R`000 %

Management: Social

Transformation and

Economic Empowerment 5 102 909 487 422 9.5

Social Empowerment and

Transformation 4 576 1 460 513 947 11.2

Governance Transformation, Justice and Security 3 920 1 424 393 1 031 10.0

Economic Empowerment and Participation 3 072 889 428 461 13.9

Commission for Gender Equality 78 266 19 568 19 568 - 25.0

Total 94 936 24 250 21 389 2 861 22.5

57

2017/08/17


Sub-Programme

Appropriation

Projected

Expenditure

at 30 June

2017

Actual

Expenditure

30 June 2017

Variance

Actual vs.

Projected

% Spent

Actual vs.

Budget

R`000 R`000 R`000 R`000 %

Management: Policy,

Stakeholder and

Knowledge Management 2 638 644 1 212 -568 45.9

Research and Policy

Analysis 4 385 1 131 1 016 115 23.1

Information and

Knowledge Management 1 061 262 101 161 9.5

Stakeholder Coordination

and Outreach 16 244 2 741 2 799 -58 17.2

Monitoring and Evaluation 3 870 1 053 1 002 51 25.9

Total 28 198 5 831 6 130 -299 21.7

58

EXPENDITURE REPORT ECONOMIC CLASSIFICATION

Economic Classification

Appropriation Exp. as at 30 June

2017

%

Spent

Actual

vs.

Budget

Balance

R`000 R`000 % R`000

Compensation of Employees 71 899 17 316 24.1 54 583

Goods and Services 52 181 8 780 16.8 43 401

Transfers and Subsidies 78 267 19 593 25.0 58 674

Capital Payments 3 816 230 6.0 3 586

Payments for financial assets - - - -

Total 206 163 45 919 22.3 160 244

59

DEPARTMENTAL FINANCIAL OVERVIEW

The Appropriation for 2017/18 is R206, 2 million and the actual expenditure

as at 30 June 2017 amounts to R45, 9 million, which translates to 22.3% of

the Appropriation for the Department.

The spending is as follows:

Compensation of Employees: The under spending of R659 thousand against projection is due to vacancies in the

Department.

3 Vacancies will be filled by 1 September 2017

Transfers and Subsidies: All transfers to CGE were done during the 2017/18

financial year. Savings from Compensation of Employees will be moved to

Transfers and Subsidies to cater for Leave Gratuities paid.

60

DEPARTMENTAL FINANCIAL OVERVIEW

Capital Expenditure:

The budget on capital assets is R3, 8 million with actual expenditure of R230 thousand. Under spending against projection of R2 million is due to:

The expired RT56 contract, the Department is awaiting a new contract from

National Treasury before procurement of motor vehicle. PA System Intercom will no longer be procured, the building is leased and

contract is ending 2021. Funds will be utilised to procure office cabinets. Procurement of Anti-Virus Management Software commenced during mid June

2017 and execution of service will be concluded in July 2017.

61

PROGRAMME FINANCIAL OVERVIEW

Programme 1: Administration

The Programme has spent R18, 4 million which is 22% of the Programme’s 2017/2018

appropriation of R83 million. The variance between projected expenditure of R23 million and actual expenditure is R4, 6 million. The under spending is due to:

Invoice of office accommodation amounting to R 914 thousand for June 2017 was

received on 06 July 2017 and paid on 11 July 2017. Audit fees for Auditor General SA The expired RT56 contract, the Department is awaiting a new contract from

National Treasury before procurement of motor vehicle. PA System Intercom will no longer be procured, the building is leased and contract

is ending 2021. Funds will be utilised to procure office cabinets. Procurement of Anti-Virus Management Software commenced during mid June

2017 and execution of service will be concluded in July 2017.

62


Programme 2: Social, Political and Economic Participation and

Empowerment The net budget, excluding CGE transfer of R78, 3 million, is R16, 7 million for Programme

2. The actual expenditure is R1, 8 million which translates to 11% of the net budget. The variance between projected spending of R4, 7 million and actual expenditure is R 2, 9 million. The under spending is due to:

Vacancies within the Programme. The Sanitary Dignity Indaba, Gender Responsive Budgeting Symposium and

consultations of Gender Based Violence against women & sexual offences with other Departments which are part of National Dialogues that are planned to take place during 2nd quarter of 2017/18.

63


Programme 3: Policy Stakeholder Coordination and Knowledge

Management

The Programme has spent R6, 1 million which translates to 22% of the Programme’s

appropriation of R28, 2 million. The overspending against projection is due to the following:

Official that was transferred from Programme 1 to Programme 3. Procurement of carry bags for gifts of projects, Take a girl child to work. Invoice for Sanitary Dignity Packs that were procured in March 2017 and paid in

April 2017. Payment of invoice for printing of CEDAW (Convention on the Elimination of all

form of Discrimination against Women) report in 2016/17 and only received in the current financial year

64

FINANCIAL ACCOUNTING

Suspense Accounts:

Suspense and control accounts are cleared on an on-going basis and

reconciliations are performed monthly. The Department is awaiting the

conversion from BAS version 4 March 2017 balances into BAS version 5 which

will be done by National Treasury in August 2017.

Fruitless & Wasteful Expenditure: (means expenditure which was made in vain

and would have been avoided had reasonable care been exercised)

There is no Fruitless and Wasteful expenditure reported for the period ending 30

June 2017.

Irregular Expenditure: (means expenditure, other than unauthorised expenditure,

incurred in contravention of or that is not in accordance with a requirement of any

applicable legislation)

There are two (2) irregular expenditure transaction reported as at 30 June 2017

amounting to R432 thousand.

65

FINANCIAL ACCOUNTING

Deviations:

No cases of Deviations were reported for the 1st quarter 2017/18.

Payment within 30 Days:

A total of 1372 invoices were received in as at 30 June 2017 of which 593

was paid outside translating to 57% payments within 30 days.

April 2017 – 226 invoices: 100% compliance

May 2017 – 818 invoices: 27% compliance, 593 paid outside of 30

days.

June 2017 – 328 invoices: 100% compliance

66

MAJOR EVENTS – 2017/18

There was no major events during quarter 1.

2017/08/17

67

INTERNATIONAL TRIPS – QUARTER 1

2017/08/17

68

AGSA Annual Audit for 2015/16 Financial year

2017/08/17

AGSA Annual Audit for 2015/16 financial year

Area reviewed Total Findings

Resolved (Management assertions)

Verified & confirmed by IA

Unresolved

% Resolved

Financial Management 54 22 25 29 46%

Human Resource Management

13 13 9 4 69%

Strategic Management (Performance Information)

8 5 5 3 63%

Information Communication Technology

4 1 1 3 25%

Internal Audit 1 1 1 0 100%

Sub-Total 80 42 41 39 51%

69

Implementation status AGSA finding as at 31 March 2017

2017/08/17

70

2015/16 Audit action plans

2017/08/17

2015/16 AUDIT ACTION PLANS / AUDIT MONITORING TOOL

CHALLENGES IDENTIFIED IMPROVEMENTS IMPLEMENTED

• Internal Audit work done on Audit Action Plans

• Total of 80 findings • Total number of findings

resolved 42 (51%) • Total number of findings

unresolved 38 (49%)

• Real root causes of audit findings not identified

• Action plans not developed to address real root causes

• Action plans not specific • Timelines not assigned to

specific audit action plans • Timelines not specific • Specific responsibilities not

assigned to action plans • Quarterly reporting and

monitoring instead of monthly

• Audit Action Plans revised to include DoW identified real root causes

• Action steps specific and detailed

• Timelines specific and assigned to all action steps listed in the plan

• Specific responsible persons assigned to action steps

• Monthly reporting of progress by all responsible divisions and monthly reporting to all stakeholders

71

FINANCIAL MISCONDUCT • No cases of financial misconduct were reported during

the third quarter of 2016/17 financial year.

2017/08/17

72

PART E: MPAT PERFORMANCE REPORT 2017/18

2017/08/17

Background

73

• The Management Performance Assessment Tool (MPAT) is an annual departmental assessment which measures management practices in Strategic Management; Governance and Accountability; Human Resources and Financial Management.

• It is an evidence-based tool which assesses a variety of standards aimed at improving performance and service delivery in the Public Service.

• Within the four KPAs there are now a total of 37 standards which are based on existing policies and regulations.

• The department has improved its monitoring and compliance with MPAT in that it complied with the submission date of 30 September 2016.

2017/08/17

KPA 1: Strategic management

74

2017/08/17

2016 Final

Scores Progress

KPA 1 (Strategic Management)

1.1 Strategic Planning

1.1.1 Strategic Plans

(2015/2020)

3

• In the tabled APP 2017/18 Annexure A there are refinements made in the

strategic plan 2015-2020 under organizational environment and strategic

objectives

• Approved/signed-off 2015-2020 Strategic Plan.

• Strategic Plan 2015-2020 on page 23 to 24 shows the link with the MTSF

• Technical indicator description reflected as part D in the strategic plan 2015-

2020 starting on page 42-56.

1.1.2 Annual Performance

Plans

2 • Approved 2017/18 Annual Performance Plan

• Targets are carried through from the Strategic Plan to the 2017/18 Annual

Performance Plan with minor refinements in the strategic objectives

• Operational Plan 2017/18 developed to be used as tool for the implementation

of APP 2017/18

• Errata was done in the APP 2016/17 under programme 2 and 3 and

presented before the Portfolio Committee

KPA 1: Strategic management

75

2017/08/17

2016 Final Scores Progress

KPA 1 (Strategic Management)

1.3. Monitoring and Evaluation

1.3.1 Integration of monitoring and

evaluation in performance and strategic

management

3

• Signed-off M&E or Performance Management Information Policy /

Framework in place

• Signed-off Comprehensive quarterly performance reports by

Internal Audit or DG as per DPME quarterly reporting guide for

- Quarter 4 of 2015/16

- Quarter 1, 2, 3 and 4 of 2016/17.

• Signed-off reports by Internal audit

- Quarterly performance Report discussed at EXCO

1.3.2 Evaluation 2 • A draft concept document has been developed

• Programme 3: Sub-programme: M&E engaging DPME for

assistance with the development of a multi-year evaluation

1.3.3 Planning of Implementation

1

• Directorate: Planning and Reporting is monitoring the

implementation of programmes` planned targets as per Strategic

Plan and APP through the quarterly performance monitoring and

analytical reports

KPA 2: Governance and accountability

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2017/08/17

2016 Final

Scores Progress

KPA 2 (Governance and Accountability)

2.1 Service delivery improvement

2. 1.1 Service delivery improvement mechanisms

2.5

• Service Delivery charter and SDIP developed and submitted to

DPSA

• Annual Report on SDIP developed as part of DoW annual

performance report

2. 2. Management Structures

2.2.1 Functionality of management structures

3 • Terms of Reference for management structures approved by the

Director-General

• Management meeting are taking place as per schedule

• Decision register is developed for each meeting and updated with

progress

• Management meeting focuses on strategic objectives and

priorities

2.3 Accountability

2. 3.2 Assessment of accountability mechanisms

(Audit Committee)

3

• Audit and Risk Committee Charter for 2017/18 was presented

approved by the ARC in the ARC meeting held on the 10 May

2017

• Annual schedule of ARC meeting has been developed and

adopted by the ARC in the ARC meeting held on the 10 May

2017

• ARC evaluation questionnaires were developed and adopted by

the ARC in the ARC meeting held on the 10 May 2017

KPA 3 (Human Resource Management)

KPA 2: Governance and Accountability

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2017/08/17

2016 Final

Scores

Progress


2.4 Ethics

2. 4.1 Assessment of policies and systems to ensure

professional ethics

3

• All SMS members complied with the PSC deadline of submission

i.e 31 May

2.4.2 Prevention of Fraud and Corruption 1 • Fraud Prevention Strategy and implementation plan has been

updated and presented to the Ethics Management Committee 0n

7 June 2017

2.5 Internal Audit

2. 5.1 Assessment of internal audit arrangements

2

• Audit and Risk Committee Charter for 2017/18 was presented

approved by the ARC in the ARC meeting held on the 10 May

2017

2.6 Risk Management

2. 6.1 Assessment of risk management arrangements

2 • The Department has a Risk Mitigation Committee in place that

plays an oversight on the mitigation of risks within the

department; this Committee is chaired by the Chief Director

Strategic Management, who then reports to the Audit and Risk

Committee that plays an overall oversight on risk management KPA 3 (Human Resource Management)

KPA 2: Governance and Accountability

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2017/08/17



2.8 ICT

2. 8.1 Corporate governance of ICT

1 • ICT Strategic Plan approved in March 2016

• ICT Implementation Plan approved and included in approved

ICT Strategic Plan

• ICT Operational Plan of 2016-17 included in Departmental

Operational Plan of 2016-17

• ICT Security Policy approved in March 2017

• ICT Security Policy implemented

• Corporate Governance of ICT Policy implemented

2.10 Promotion of Access to Information

(PAIA)

2.10.1 Promotion of Access to Information

2.5 • The English version the PAIA manual has been published in the

Department’s website on 18 February 2016

• Deputy information officer appointed

• Department has a section 14 manual in all eleven official

languages

• -Section 32 report submitted to the SAHRC on time

2.11 Promotion of Administrative Justice

Act (PAJA)

2.11.1 Promotion of Admin Justice

1 • No progress can be reported in this regard due to the lack of

clarity and understanding on how the department can ensure

compliance with PAJA

• A request for training on PAJA submitted to the HRD unit


KPA 3: Human resource management

79

2017/08/17

2016 Final

Scores Progress


3.1 Human Resource Strategy

and Planning

3.1.1 Human Resource Planning

2

• In process of conceptualising HR planning for 2018 MTEF; Executive Authority

has endorsed a concept revision; direction still required repriotisation of core posts

for additional funding

3.1.2 Organisational Design and

Implementation

4 • Approved organisational structure currently under review for 2018 MTEF. Project

plan being developed for Organisational Development process

• Approved structure currently under review to accommodate increased 2018 MTEF

CoE allocation

3.1.3 Human Resources

Development Planning,

Implementation and Reporting

2.5

• HRDIP approved by DG was submitted to DPSA on 31 May 2017

• HRD Monitoring tool was approved by DG and submitted to DPSA by the 31 May

2017

• Training budget was set aside, CFO confirmation of budget available.

• Letter to inform DPSA on the non-compliance with implementation of Internship

programme approved by DG and submitted to DPSA before March 2017

3.2 Human Resource Practices

and Administration

3.2.2 Application of recruitment and

retention practices

2

• Approved Recruitment policy.

• All employees exiting the Department are requested to complete exit interview

questionnaires.

• Approved exit interview questionnaire template aligned with MPSA Directive

• All newly appointed SMS employees met minimum entry requirements


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3.2.4 Management of Diversity 2 • Draft Job Access Strategic Framework developed

3.2.5 Management of Employee

Health and Wellness (EHW)

2.5

• Employee Health and Wellness policies developed and being

implemented

3.2.6 Delegations in terms PSA 2 • Approved HR delegations are in line with the PSA and PSR.

• Approved HR Delegations

2.2 Management of Performance

3.3.1 Implementation of Level 1‐12

Performance Management System

2.5

• Policy available

• 99.9% submitted by 31 May 2017 with the exception of one who

is on maternity leave


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3.3.2 Implementation of SMS

Performance Management System

(excluding HODs)

2 • 99.9% submitted by 31 May 2017

• 2016/17 mid term assessments were concluded and captured

on Persal

•

3.3.3 Implementation of Performance

Management System for HOD

2.5 • DG concluded Performance Agreement and was captured

before 31 March 2017

• DG PA was submitted to DPME and OPSC before end of May

2017

3.4 Employee Relations

3.4.2 Management of disciplinary

cases

2 • 1 case finalized,1 pending

KPA 4: Financial management

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2017/08/17


KPA 4 (Financial Management)

4.1 Supply Chain Management

4.1.1 Demand Management

2 • Procurement plan submitted to National Treasury

• Demand management plan is in place

• Department reviews reports on procurement plan

• Demand management plan includes a sourcing strategy

4.1.2 Acquisition Management 4 • Department makes use of CSD

• Bid committees appointed and functional

4.1.3 Logistics management 1 • Department does not have a logistics management unit

4.1.4 Asset management 2 • Department has an SCM and Asset Management Policy

4.1 Expenditure Management

4.2.1 Management of cash flow and

expenditure vs. budget

2 • Department has a cash flow projection

• Departmental Cash-flow projections have submitted to National

Treasury in time

• IYM report has been reported on time to treasury

• Management regularly reviews expenditure vs planned budget

and take actions to prevent under/over expenditure

4.2.2 Payment of suppliers 2 • Not all invoices were paid within 30 days

• Invalid invoices are investigated and reported on instruction note

34

KPA 4: Financial management

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2017/08/17


KPA 4 (Financial Management)

4.2.3 Management of unauthorised,

irregular, fruitless, and wasteful

expenditure

2 • Unauthorized, irregular ,fruitless and wasteful

expenditure is reported on a monthly basis

4.2.4 Payroll certification 2 • Pay sheet certification process is in place and is

implemented on a monthly basis

4.2.5 Delegation in terms of PFMA 4 • Department has financial management delegations of

power in place and is in terms of PFMA Act

• Delegations from Accounting Officer to all relevant

performers levels are appropriate for all levels

Departments overview on MPAT

84

• MPAT is monitored on a quarterly basis and the progress is presented at MANCO meeting.

• Where the department is experiencing challenges, possible solution have been proposed and are being implemented.

2017/08/17

CONCLUSION

• The Departmental Operational Plans was submitted to the Accounting Officer on 23 June 2017 and extensive engagement took place with the CD SM on the quality of the operational plans and how to make them effective in improving delivery through addressing forward planning and process management.

• Exco at the end of April expressed concern on the approach to performance, and agreed that the Strategic plan and the APP are in place, and that the next weakness to address was the operational planning processes and quality.

• The Department has held an operational planning working session to address the inadequate quality of the operational plans that were submitted to the Accounting Officer and were referred back.

• The Department now has an approved operational plan that enables managers and Heads of Divisions and of Branches to manage performance on a weekly and monthly basis, and to ensure that the time management of work is significantly improved.

• The Department’s Exco has endorsed a firm approach to consequence management for non-delivery and non-compliance

2017/08/17 85

Last Page

2017/08/17 86

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