STMAARENABOARDAGENDA DECEMBER10, 2018 ALBERTVILLECITYHALL ... · stmaarenaboardagenda december10,...

STMAARENABOARDAGENDADECEMBER10, 2018

ALBERTVILLECITYHALL6:00PM

1. CALLTOORDER – ROLLCALL

2. ADOPTAGENDA

3. APPROVALOFTHEMINUTESOFNOVEMBER13, 2018 (pgs. 1-2)

4. FINANCEREPORTS

a)ApprovetheNovemberlistofclaimsaspresentedintheamountof $37,461.68andNovemberreport (pgs. 3-7)

5. ARENAMANAGER

a)Monthlyreport (pgs. 8-9)

6. OLDBUSINESS

7. NEWBUSINESS

a)Considerthepurchaseofthebenches, tablesandstoolsfortheconcessionandlobbyareasofaddition (pg. 10)

b)DiscussuseoftheCommunityRoom (pg. 11)

8. YOUTHHOCKEYASSOCIATION

9. ADJOURN

P:\\Arena\\2018STMAIceArena\\2018IceArenaAgendas\\2018-12-10\\121018STMAAgenda.doc

ST. MICHAEL-ALBERTVILLEICEARENABOARDMINUTESNovember13, 2018

6:00p.m.

Present:ChairmanWalterHudsonandmembersJeffLindquist, KevinKasel, GayleWeber, KariDwinnellandKeithWettschreck. MemberJohnVetschwasabsent. Alsopresent: CityAdministratorAdamNafstadandKarlAfromSTMAYouthHockeyAssociation. Themeetingwascalledtoorderat6:00p.m. byChairmanWalterHudson.

SetAgendaChairmanHudsonrequestedacorrectiontotheagendaundernewbusinessunderitemAtostatethreemonitorsinsteadoffour.

MembersLindquist/Webermovedtosettheagendaasamended. Allvotedaye.

ApprovalofMinutesMembersWeber/KaselmovedtoapprovetheminutesoftheOctober8, 2018BoardMeetingaspresented. Allvotedaye.

FinanceReportsNafstadinformedtheBoardthattheNovemberrevenueswillbelowerthanprojectedinthebudgetduetothesecondsheetopeninglate; however, summersalesweremorethanprojected.

MembersKasel/WettschreckmovedtoapprovetheOctoberlistofclaimstotaling $14,058.84andtheOctoberFinancialReportaspresented. Allvotedaye.

ArenaManager’sReportTherewerenocommentsonthemanagers’ report

NewBusinessNafstadpresentedthetwoquotesforthenewarenamenuboardandlockerassignmentboards. ThefirstquotefromTierneyistopurchaseandinstallthemonitors; thesecondquoteisforthesoftwareinstallationandannualfee. MemberLindquistaskedwhytheforneedsoftware. Nafstadunderstoodthesoftwaretobeforthemenu (tolistitemandprice), lockerroomassignments (tolistteamandlockerroomnumber) inadditionthereisascrollingfeatureforsponsorsoradvertising. NafstadmentionedthattherewasathirdpartyvendorforadvertisingbuthadLanneslookintoit. LannesmeetwithREACHandinsuredthatallprogrammingincludingadvertisementscanbedonebystaffeasily.

MemberKaselaskedwhytwolicenses. Nafstadsaiditwashisunderstandingthatoneisneededforthemenuboardandoneforthelockerassignments, butwouldneedtochecktobesure. MemberLindquistandWeberstatedthatthelicensefeeseemshigh. TheBoardcontinuedtodiscusstheneedandcostofthesoftware.

MemberWettschreckaskedwhythiswasnotincludedaspartoftheprojectandifitshouldhavebeen? NafstaddidnotknowwhyitwasnotincludedwiththeprojectandnoteditwasnotaplannedArenaBoardpurchase, butthecapitalimprovementfundcouldbeusedtomakethepurchaseandhebelieveditwasanecessarypurchase.

TheBoardcontinuedtodiscussthesoftware, costandfunding.

MembersKasel\\Lindquistmovedtoapprovethepurchaseofthree (3) monitorsforthemenuBoardandlockerroomassignmentsfor $4,016.80, subjecttostaffreviewandverification. Allvotedaye.

STMAArenaBoardMtg12/10/18 Page 1

STMAIceArenaNovember13, 2018MinutesPage2

MembersKasel\\Lindquistmovedtoapprovethepurchase, upto $2,378.38, forhardwareandsoftwaretodisplaythemenuBoardandlockerroomassignments, subjecttostaffreviewandverification. Allvotedaye.

Nafstadaskedforfeedbackonfurnitureforthenewarena. Theadditionhasnofurnishingsincludedintheprojectfortheconcessionarea, lobbyarea, orthecommunityroom. YouthHockeyhasamemberthatiswillingtodonatesomefurnitureforthecommunityroomandYouthHockeyAssociationisconsideringdonatingTV’sforthecommunityroomandconcessionsarea. NafstadaskedtheBoardtoconsiderfurnishingtheconcessionarea. Therecommendationwasmadetopurchaseuserfriendlymaintenancefreefurnishingssuchasrecycledplasticbenches, tablesandchairsandexamplesweprovided. Nafstadsuggestedafurniturebudgetof $7,000ashethoughtitwouldallowforatleastsixbenchesandsixhigh-toptables. Nafstadsaidnoimmediateactionswasneeded, butwantedtobeginthediscussion.

TheBoarddiscussedtheideasforfurnishingsforconcessionsareaanddecidedtowaitandseehowtheareaworksduringgamesbeforefurtherdiscussion. Nafstadsaidhewouldgetmoreaccuratepricingandbringitbackatafuturemeeting.

YouthHockeyKarlinformedtheBoardthattheyareexcitedtogetintothenewarena.

AdjournMembersKasel/Wettschreckmovedtoadjournatapproximately6:40p.m. Allvotedaye.

Attest:

TinaL. Lannes, CityFinanceDirector


STMAIceArenaBudgettoActualNovember2018 (CashBasis)

2018Actual 2018YTD2018Annual November YTD % of

Budget 2018Actual 11/30/18 BudgetIncome

IceRental $ 419,896.25 $ 44,437.50 $ 301,664.83 71.84% Concessions $ 36,857.15 $ 6,472.87 $ 31,330.92 85.01% OtherRevenues (Advertising/LMC/InsClaims) $ 13,000.00 $ 0.00 $ 12,000.00 92.31% Vending $ 1,100.00 $ 238.25 $ 1,187.25 107.93% OpenSkate/Hockey, etc. $ 5,000.00 $ 560.00 $ 3,385.50 67.71% Interest $ 1,000.00 $ 0.00 $ 0.00 0.00% Misc. Revenue $ 1,600.00 $ 1,117.95 $ 1,386.45

Total Income $ 478,453.40 $ 52,826.57 $ 350,954.95 73.35% Expenses

Salaries, Wages, Taxes & Benefits $ 238,932.91 $ 16,569.81 $ 135,309.38 56.63% Supplies (Office, Misc.) $ 1,500.00 $ 0.00 $ 586.78 39.12% Supplies (Concession) $ 15,400.00 $ 0.00 $ 6,833.21 44.37% Fuel, Misc. $ 1,800.00 $ 181.18 $ 1,385.13 76.95% ProfessionalServices$ 22,000.00 $ 388.72 $ 19,658.58 89.36% SalesTax $ 2,500.00 $ 220.75 $ 3,245.21 129.81% Telephone $ 1,500.00 $ 272.37 $ 1,397.75 93.18% Electric $ 75,000.00 $ 14,110.05 $ 70,444.67 93.93% Gas $ 20,000.00 $ 1,434.04 $ 14,687.61 73.44% Water$ 25,000.00 $ 1,516.41 $ 21,740.11 86.96% Refuse $ 3,000.00 $ 215.30 $ 1,846.46 61.55% Insurance $ 12,000.00 $ 6,793.00 $ 14,908.00 124.23% Administration $ 14,625.00 $ 1,218.75 $ 13,406.25 91.67% Misc. $ 2,585.00 $ 450.00 $ 2,132.50 82.50% RepairMaintenance –Machinery$ 11,000.00 $ 569.55 $ 7,709.64 70.09% RepairMaintenance –Building $ 30,000.00 $ 1,722.82 $ 16,483.62 54.95%

TotalOperatingExpenses $ 477,942.91 $ 45,662.75 $ 331,774.90 69.42%

NetIncome/Loss $ 510.49 $ 7,163.82 $ 19,180.05


STMAICEARENACASHBALANCESANDRECEIVABLESNovember30, 2018

CashBalanceOperations

CashBalanceOperations1/1/18 $ 100,757

AddRevenues (collectedin2018) $ 350,955LessExpenses $( 331,775) Est. CashBalanceOperations11/30/18 $ 119,937

AccountsReceivable (invoiced) OperationsNovember30, 2018 - $3,700.00

CashBalanceDedicatedCapitalImprovementFund

ArenaOwnerDedicatedCap. Imp. FundBeginningBalance1/1/18$ 157,160

DownpaymentonZamboni ($ 34,919) ISD8852018Contribution$ 15,000St. Michael2018Contribution$ 15,000Albertville2018Contribution $ 15,000POSdrawers, computers, monitors ($ 5,484)

Balance11/30/18 $ 161,757


STMAIceArenaVendorCheckDetailRegisterCITYOFALBERTVILLE

November2018

CheckAmtInvoiceCommentPaidChk# 006738E11/1/2018 BCBSOFMINNESOTA

E810-00000-130 EmployerPaidIns (GENERAL)$ 1,439.5018100239828EmpHealthIns

PaidChk# 006771E11/5/2018 ELANFINANCIALSERVICES570 OfficeEquipandFurnishings$ 50.19VGAcable,HDMIinputE810-00000

E810-00000-570 OfficeEquipandFurnishings$ 1,720.65HP280G2SFFCoreE810-00000-570 OfficeEquipandFurnishings$ 542.60Arena-StepOne, POSdrawersE810-00000-570 OfficeEquipandFurnishings$ 397.74Arena-CDWGMonitorsE810-00000-570 OfficeEquipandFurnishings$ 819.40Arena-CDWGComputersE810-00000-570 OfficeEquipandFurnishings$ 1,952.94Arena-(3) HP250computers,(3) monitors

PaidChk# 006793E11/5/2018 AMERIPRIDESERVICES, INC. 405 Repair/Maint - Buildings$ 16.002201106041ArenamatsE810-00000

E810-00000-405 Repair/Maint - Buildings$ 16.002201111248Arenamats

PaidChk# 006808E11/5/2018 RANDYSENVIRONMENTALSERVICES384 Refuse/GarbageDisposal$ 215.30NOVEMBERArenaTrashE810-00000

PaidChk# 006811E11/5/2018 WATSONCOMPANYR810-00000-34740 Park & RecConcessions$ 439.30892941ArenaFoodConcession

PaidChk# 006814E11/10/2018SIGNAPAY300 ProfessionalSrvs (GENERAL)$ 31.72ArenaCCFeesE810-00000

PaidChk# 006827E11/20/2018BCBSOFMINNESOTA130 EmployerPaidIns (GENERAL)$ 1,439.5018110210934EmpHealthInsuranceE810-00000

E810-00000-130 EmployerPaidIns (GENERAL)$ 1,303.0018110210934EmpHealthInsurance

PaidChk# 006829E11/20/2018MNDEPARTMENTOFREVENUE315 SalesTax$ 220.75ArenaSalesTaxE810-00000

PaidChk# 006830E11/19/2018AMERIPRIDESERVICES, INC.

E810-00000-405 Repair/Maint - Buildings$ 16.002201116827Arenamats

PaidChk# 006836E11/19/2018FERRELLGASE810-00000-212 MotorFuels$ 86.891102868084ArenaPropaneE810-00000-212 MotorFuels$ 94.291103052775ArenaPropane

PaidChk# 006846E11/19/2018WRIGHT-HENNEPINCOOPELECTRICE810-00000-381 ElectricUtilities$ 27.95ArenaFirePanelMonitoring

PaidChk# 006847E11/19/2018WATSONCOMPANY34740 Park & RecConcessions$ 950.58893496ArenaFoodR810-00000

PaidChk# 006854E11/19/2018ABDO, EICK & MEYERS, LLP301 AuditingandAcctgServices$ 38.35406637ProfessionalAudit/AccountingServicesE810-00000



November2018

CheckAmtInvoiceComment

PaidChk# 03827311/5/2018 BANYONDATASYSTEMSE810-00000-300 ProfessionalSrvs (GENERAL)$ 97.1400158009POSSupport/FixedAssetsSupport

PaidChk# 03827911/5/2018 CHARTERCOMMUNICATIONSE810-00000-321 Telephone$ 31.7701315381024ArenaCable

PaidChk# 03829711/5/2018 METLIFE-GROUPBENEFITS130 EmployerPaidIns (GENERAL)$ 185.73101618EmpLife, Dental, Stdis, VisionE810-00000

PaidChk# 03830211/5/2018 MNDEPARTMENTOFHEALTHE810-00000-433 DuesandSubscriptions$ 450.002019LicenseRenewal

PaidChk# 03831111/5/2018 SCR, INC - ST. CLOUD405 Repair/Maint - Buildings$ 690.00C002839MonthlyBlanketBillingE810-00000

PaidChk# 03831211/5/2018 STEPSAVERINC405 Repair/Maint - Buildings$ 163.88122661bulksalt,resincleanerIRONOUTE810-00000

PaidChk# 03832011/19/2018ACEOFALBERTVILLE - ARENAE810-00000-405 Repair/Maint - Buildings$ 66.32104971/1bucket,batteries,Mrcleaneraser,floorsqueegeeE810-00000-405 Repair/Maint - Buildings$ 101.90105034/1safetyvest, bleach,pinesolcleaner,tekkhardhat,nylon

rope,sparkplugE810-00000-405 Repair/Maint - Buildings($ 11.00)105036/1nylonropeE810-00000-405 Repair/Maint - Buildings$ 39.99105038/1multiusetorchkitE810-00000-405 Repair/Maint - Buildings$ 4.98105040/1singlecutkeyE810-00000-405 Repair/Maint - Buildings($ 55.96)105055/1tekkhardhat,safetyvestE810-00000-405 Repair/Maint - Buildings$ 22.99105157/1cartridgefilter

PaidChk# 03832411/19/2018B & DPLUMBING405 Repair/Maint - Buildings$ 650.00144163LeakingCondensateLineE810-00000

PaidChk# 03832611/19/2018CENTERPOINTENERGYE810-00000-383 GasUtilities$ 1,434.045898LachmanAvenueNE5390131-0

PaidChk# 03832711/19/2018CHARTERCOMMUNICATIONSE810-00000-321 Telephone$ 240.6001317021102ArenaVoice

PaidChk# 03832911/19/2018CULLIGAN405 Repair/Maint - Buildings$ 21.00101X3188900DICarbonStandbyRentalServiceE810-00000

PaidChk# 03833211/19/2018E-ZSHARPE810-00000-404 Repair/Maint - Machinery/Equip$ 376.80160068GrindingWheel,diamonddresser

PaidChk# 03833611/19/2018HILLYARD404 Repair/Maint - Machinery/Equip$ 212.75603200333Dispfreshnerinstallautoactaire1C,activeairelavenderE810-00000

12CS

PaidChk# 03834311/19/2018LEAGUEOFMNCITIESINSTRUST150 WorkersComp (GENERAL)$ 4,132.0040001973InsurancePremiumE810-00000

E810-00000-360 Insurance (GENERAL)$ 2,661.0010003286InsurancePremium

PaidChk# 03836211/19/2018BUREAUOFCRIMINALAPPREHENSIOE810-00000-300 ProfessionalSrvs (GENERAL)$ 15.00BackgroundCheckforRobertEmmer



November2018

CheckAmtInvoiceComment

PaidChk# 038364 11/20/2018XCELENERGYE810-00000-381 ElectricUtilities$ 14,082.10614323269Arena-5898LachmanAve51-5873315-4

PaidChk# 03836511/26/2018BUREAUOFCRIMINALAPPREHENSIOE810-00000-300 ProfessionalSrvs (GENERAL)$ 15.00BackgroundCheckKennethGudmonson

PaidChk# 03836611/27/2018BUREAUOFCRIMINALAPPREHENSIO300 ProfessionalSrvs (GENERAL)$ 15.00BackgroundCheckThomasMathisonE810-00000

810STMAARENA $ 37,461.68


MANAGER’ GENERALUPDATEth, Date: December102018

To: STMAArenaBoardFrom: GrantFitch, STMAArenaManager

ARH- NRENAENTALOURS OVEMBERNamePrime-time Off-peakYouthHockey 232hoursAdultHockey 0hoursHighSchoolBoys/Girls 66hoursPublicSkating/OH 18hoursPrivaterentals 9 hoursLearntoSkate0hours

Totalhours 325 (2sheets) Totalhours2017 233 (1sheet)

AccidentatRink: Wehadaveryunfortunateandsevereheadinjuryoccurastheresultofafallontheiceon11-27-18. Wehavereceivedmanyquestionsregardingemergencyprotocolandgenerallyrelatedtowhoshouldbecontactingfamilyofavictimandavailabilityofemergencycontactinformation. Wearelookingintohavingemergencycontactinformationforplayersandcoachesattherink.

thrdNewRink: OccupancyofIcesurfaceNovember15, BuildingoccupancyFridayNovember23thandJV/VarsityLocker-roomsprojectedtobecompletebyFridayDecember14. Punchlistwork

willbeongoing.

Operations: 1.11-18-18 (Oldrink) Foundcompressor #5dischargelinehadacrackandweshutthe

compressordowntocontaintheleak. AlsohadR-22deliveredandSCR (StCloudRefrigeration) returnedtore-pipedischargeline. Added210lbtosystemtogetthe

streceiverabovethe1sightglass. Costcoveredundermaintenanceagreement.

2.12-2-18 (OldRink) Hadissueswithdehumidificationsystem. AftertalkingtoSCR, webelieveitmayhavetrippedduetoconstruction. We’llcontinuetomonitortheunit.

UpdatedIceTimeProjectedforSpring/Summer2019: 1.MidwestHockeyProgram3502.SummerHockeyDevelopmentBoysandGirls1403.STMAYHA324.Privaterental365.OpenHockeyandOpenSkate756.HockeyFinder50


7.94’sAAA 1008.PondHockeyLeague40

Totalprojectedhours823 (2019) vsActual574 ( 2018)

CommunityRoomUse: Arenastaffislookingfordirectiononuseofthecommunityroom. Wearereceivingquestionsaboutuseandreservationrequests. Wehavebeenallowinghockeygroupstouseforitformeetings, teampictures, etc.

FurnitureforArena: WehavereviewedfurnitureoptionsandpricingandwouldliketodiscussfurtherwiththeArenaBoard.

ArenaClockandSub-Scoreboard:WehavereceivedrequestsfortheseitemsandwillneedtimetofurtherresearchfortheBoard. TheDistrictisresearchingtheseitemsaswell.

Clarificationonmenuandlockerroomassignmenthardwareandsoftware: AtthelastmeetingtheBoardauthorizedthepurchaseofmonitorsandsoftware, butaskedstafftoclarrifyafewthings. Thebulletsbelowaddressthosequestions:

1.Therearetwoplayers (harddrivedevices), oneforthemenuboardandoneforthelockerroomassignments. Theyareseparatedigitaldisplays.

2.Eachplayerdevicehastohaveitsownlicensefor $350. 3.Thesoftwareisdesignedforicearenasandisusedinthousandsoflocations. They

arealsoaleaderintheindustryandhavebeeninthisbusinessforover14years. 4.Thesoftwarehastheabilitytoscroll, change, advertise, andscheduleforeachdisplay

item. Italsohasseveraldifferentlayoutssoitcanbechangedanytimeinadditiontochangingpositionofadsorannouncementswithanautopopulationfeature. Thesoftwareisallinclusive, sothereisnottheabilitytoremovecapabilitysuchasadvertisingtoreducetheprice.

5.Thisisawebbasedsoftwareandapplicationsothedescriptionofunlimitedaccessiswhereyoucanlogintochangetheitemsdisplayingontheboards, notloadthesamesoftwarelicenseonmultipledevices.

6.Thepriceforthissoftware, designedspecificallytoaccomplishthegoalssuchashowitdisplays, schedule, content, advertisingis $350/licenseinthequote. Uponcheckingintothesametypeofsoftwareneededtodowhatweneedittodisplaycorrectlyranged $500-$700annuallyperlicense.


FurnishingsforArenaAdditionDate: December7, 2018To: STMAArenaBoardFrom: AdamNafstad

Staffwouldliketocontinuethediscussionofpurchasingfurniturefortheconcessionareaandlobbyarea, aswellas, providingstoolsforthedrinkrailintheicearena. WehaveworkedwithCallan’sFurnituretoreviewthespaceanddeterminewhatfurniturewouldworkbestforthespace. Webelievehighqualityrecycledplasticfurniturewouldbeeconomicalandwithstandthenormalusetobeexpectedatapublicrink. Thefollowingpiecesareproposedforthevariousareas:

ConcessionArea5 - 60” benches5 - 48” benches5 - 2” roundbarheighttables13 - Stools

LobbyArea3 - 32” roundbarheighttables9 - Stools

DrinkRail30 - Stools

Theabovefurnitureretailsfor $33,520. Callan’shasofferedtosellthefurnitureatcostfor16,595.

Samplesandthequotewillbeprovidedatthemeeting. Thisisnotabudgetedorplannedpurchase, buttheBoardhasthecapitalfundsavailableshouldtheydesiretoproceedwiththefurniture.


CommunityRoomUseDate: December7, 2018To: STMAArenaBoardFrom: AdamNafstad

StaffwouldlikedirectionontheuseoftheCommunityRoominthenewarenaaddition. TheSchoolDistrictrecentlydiscussedthistopicandwouldliketolimittheuseofthespacetohighschoolgamesandrentals.

Currentlythespaceisunfurnished.

ItemstobediscussedbytheBoard: VisonforspaceUsersgroupsSwingSeasonvs. OffPeakRentalPolicy/RatesImplementation


STMAARENABOARDAGENDA DECEMBER10, 2018 ALBERTVILLECITYHALL ... · stmaarenaboardagenda december10,...

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