STEPS OF SAP FICOGENERAL LEDGER1) Define Company : Menu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Define Company T Code : OX15

2) Define Company Code Menu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Edit, Copy, Delete Company Code T Code : OX02

3) Assign Company Code to CompanyMenu Path: IMG – Enterprise Structure – Assignment – Financial Accounting – Assign Company code to CompanyT Code : OX16

4) Define Business AreaMenu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Define Business AreaT Code : OX03

5) Define Functional AreaMenu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Define Functional AreaT Code : SPRO

6) Define Credit Controlling AreaMenu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Define Credit Controlling AreaT Code : OB45

7) Assign Company Code to Credit Controlling AreaMenu Path: IMG – Enterprise Structure – Assignment – Financial Accounting – Assign Company code toCredit Control AreaT Code : SPRO

8) Define Fiscal Year VariantMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Fiscal year - Fiscal year VariantT Code : OB29

9) Assign Company Code to Fiscal Year VariantMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Fiscal year – Assign CompanyCode to Fiscal year VariantT Code : OB37

10) Define Variant for Open Posting PeriodMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Posting Period –Define Variant for Open Posting PeriodT Code : OBBO

11) Open and close Posting PeriodsMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Posting Period –Open and close Posting PeriodsT Code : OB52

12) Assign Company Code to Posting Period VariantMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Posting Period –Assign Company Code to Posting period VariantT Code : OBBP

13) Define Field status VariantMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items –Controls – Maintain field status VariantT Code : OBC4

14) Assign Company Code to Field Status VariantMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items –Controls - Assign Company Code to Field Status VariantT Code : OBC5

15) Define Tolerance Group for UsersMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items –Controls – Define Tolerance group for UsersT Code : OBA4

16) Define Document TypesMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – DocumentHeader – Define Document TypesT Code : OBA7

17) Define Number Ranges for Document TypesMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – DocumentHeader – Define Document TypesT Code : OBA7

18) Define Posting KeysMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items –Controls – Define Posting KeysT Code : OB41

19) Define Chart of AccountsMenu Path: IMG – Financial Accounting – General Ledger Accounting – General Ledger Accounts –Master Records – Preparation – Edit Chart of accounts listT Code : OB13

20) Assign Company Code to Chart of AccountsMenu Path: IMG – Financial Accounting – General Ledger Accounting – General Ledger Accounts –Master Records – Preparation – Assign Company Code to Chart of accountsT Code : OB62

21) Define Account Groups and Number RangesMenu Path: IMG – Financial Accounting – General Ledger Accounting – General Ledger Accounts –Master Records – Preparation – Define Account GroupT Code : OBD4

22) Define Retained Earning AccountMenu Path: IMG – Financial Accounting – General Ledger Accounting – General Ledger Accounts –Master Records – Preparation – Define Retained Earning A/cT Code : OB53

23) Create GL Master Records (Screen 1)Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create CentrallyT Code : FS00

Testing Configurations – End user part1) GL Document Entry (Screen 1)Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger – Document Entry –General PostingT Code : F-02

1. To view posting documents - FB032. To view GL master record - FBL3N3. To view GL master record Line items - FS10N4. To change Line Items of a document - FB095. To Change Document - FB026. To park GL Account - F-657. To view parking documents - FBV38. To Delete, Edit, Clear Parked Document - FBV09. Clear GL Account - F-0310.Reverse GL Document - FB08

ACCOUNTS PAYABLE

1) Define Vendor Account GroupsMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Vendor Accounts –Master Data – Preparation for creating Vendor Master Data – Define Account groups with Screen LayoutT Code : OBD3

2) Create Number Ranges for Vendor Account GroupsMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Vendor Accounts –Master Data – Preparation for creating Vendor Master Data – Create Number range for Vendor account groupsT Code : XKN1

3) Assign Number Ranges to Vendor Account GroupsMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Vendor Accounts –Master Data – Preparation for creating Vendor Master Data – Assign Number range for Vendor account groups

4) Define Vendor Tolerance GroupMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Open Item Clearing – Clearing Differences - Define Tolerances for Customers / VendorsT Code : OBA3

5) Create GL A/c for Vendor Recon Account (Screen 1)Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create CentrallyT Code : FS00

6) Create Vendor Master Records (Screen 1)Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Payable – Master Records - CreateT Code : FK01

7) Define Payment Terms for vendor Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions – Outgoing Invoice/Credit memo – Maintain Terms of Payment T Code : OBB8 (Select, if interest calculation is required)

8) Assign Payment Terms to Vendor Master (Screen 1)Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Payable – Master Records - ChangeT Code : FK02

9) Define alternative recon a/c for Down PaymentsMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Down payment made – Define alternative recon a/c for Down paymentsT Code : OBYR (create Advance to Vendors GL A/c)

10) Assign Automatic PostingMenu Path:T Code : OBXU, FBKP ( create discount allowed and discount received account)

11) Creation of House Bank (Screen 1)Menu Path: IMG – Financial Accounting – Bank Accounting – Bank Accounts – Define House BankT Code : FI12

12) Automatic Payment ProgramMenu Path: IMG – Financial Accounting – Accounts Receivable & Payable – Business Transactions – OutgoingPayments – Automatic Outgoing payments – Payment method/Bank Selection for Payment programT Code : FBZP

13) Creation of Check LotsMenu Path: IMG – Financial Accounting – Accounts Receivable & Payable – Business Transactions – OutgoingPayments – Automatic Outgoing payments – Payment method/Bank Selection for Payment programT Code : FCHI

14) Assign Payment Method to Vendor Master Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Payable – Master Records - ChangeT Code : FK02

GL Master Records to be created in AP

ASSETS Advance to VendorsINCOME Cash Discount ReceivedLIABILITIES Sundry Creditors (Recon) A/cEXPENSES Purchase Account

Configurations testing – End user part

Post Purchase InvoicePost Outgoing Payment for vendorPost Advance Payment to VendorPost Cash Discounting EntriesAutomatic Payment Program runImportant Transaction Codes for End user

1) Vendor Invoice PostingMenu Path: Easy Access – Accounting – Financial Accounting – Accounts Payable – Document Entry - InvoiceT Code : FB60

2) Vendor Outgoing payment PostingMenu Path: Easy Access – Accounting – Financial Accounting – Accounts Payable – Document Entry – Outgoing payment – Post (F-53)T Code : F-53

3) Vendor Down Payment PostingMenu Path: Easy Access – Accounting – Financial Accounting – Accounts Payable – Document Entry – DownPayment – Down Payment (F-48)T Code : F-48

4) Vendor Outgoing Payment Posting (Discount)Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Payable – Document Entry – Outgoing payment – Post (F-53)T Code : F-53

Vendor Payment Posting1. Payment after Due date (F-53)2. Payment before Due date (F-53)3. Advance payment (F-48)

Important T Codes in Accounts Payable1. Vendor Document Posting - F-432. Vendor Document Posting (One screen) - FB603. Vendor Credit Memo - F-414. Vendor Credit Memo 9One Screen) - FB655. Vendor Invoice Parking - FV606. Vendor Credit Memo Parking - FV657. Document Reversal - FB088. Clear Vendor Transactions - F-449. To view Vendor Document - FB0310. To view Vendor master record Line items - FK10N11. To view Vendor Master Records - FBL1N12. Post Outgoing payment posting - F-5313. Post Down payment Posting - F-4814. Automatic payment Run - F110

Accounts Receivable

1) Define Customer Account GroupsMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Customer Accounts –Master Data – Preparation for creating Customer Master Data – Define Account groups with Screen LayoutT Code : OBD2

2) Create Number Ranges for Vendor Account GroupsMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Customer Accounts –Master Data – Preparation for creating Customer Master Data – Create Number range for Customer account groupsT Code : XDN1

3) Assign Number Ranges to Vendor Account GroupsMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Customer Accounts –Master Data – Preparation for creating Customer Master Data – Assign Number range for Customer account groupsT Code : SPRO

4) Define Vendor Tolerance GroupMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Open Item Clearing – Clearing Differences - Define Tolerances for Customers / VendorsT Code : OBA3

5) Create GL A/c for Customer Recon Account (Screen 1)Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create CentrallyT Code : FS00

6) Create Customer Master Records (Screen 1)Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - CreateT Code : FD01

7) Define Payment Terms for vendorMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Outgoing Invoice/Credit memo – Maintain Terms of PaymentT Code : OBB8

8) Assign Payment Terms to Customer MasterMenu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - ChangeT Code : FD02

9) Define alternative recon a/c for Down PaymentsMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Down payment received – Define alternative recon a/c for Customer Down paymentsT Code : OBXR (CREATE Advance from Customers GL A/c)

10) Assign Automatic PostingMenu Path:T Code : FBKP ( Click ‘Automatic postings’ 2. Click ‘Cash disc. And pmt differences’ 3. Click ‘Cash disc. Exp’4. Enter Chart of A/c 5. Click ‘Save’ button 5. Enter GL A/c 6. SAVE the settings)

11) Dunning (Reminder)1. Dunning Area2. Dunning Procedure3. Dunning Levels4. Dunning Text5. Dunning Charges6. Minimum Amount for Dunning7. Dunning Forms

Assign Dunning Procedure to Customer12) Define Dunning AreaMenu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Dunning – Basic settings for dunning – Define Dunning AreaT Code : OB61

GL Master Records to be created in ARASSETS Sundry Debtors (Recon) A/c Bill of Exchange (Recon) A/cINCOME Sales AccountsLIABILITIES Advance from Customers Bills Discounting (Automatic)EXPENSES Cash Discount Allowed Bank Charges

Configurations testing – End user partPost Sales InvoicePost Receipt from CustomersAdvance receipt postingPost Bill of ExchangePost Bills DiscountingDunning Run

1) Customer Invoice PostingMenu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry - InvoiceT Code : FB70

2) Customer Receipt PostingMenu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Incoming paymentT Code : F-28

3) Customer Down Payment PostingMenu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Down payment – Down paymentT Code : F-29

4) Post Bill of Exchange (Screen 1)Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – PaymentT Code : F-36

5) Post Bills Discounting (Screen 1)Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – DiscountingT Code : F-33

Customer Receipt Posting1. Receipt after Due date (F-28)2. Receipt before Due date (F-28)3. Advance Receipt (F-29)

Codes in Accounts Receivable 1. Customer Document Posting - F-22 13. Post Down payment Posting - F-29 2. Customer Document Posting (One screen) - FB70 14. Post Bill of Exchange - F-36 3. Customer Credit Memo - F-27 15. Post Bills Discounting - F-33 4. Customer Credit Memo 9One Screen) - FB75 16. Post Reversal for Bills Discounting - F-20 5. Customer Invoice Parking - FV70 17. Dunning Run - F1506. Customer Credit Memo Parking - FV757. Document Reversal - FB088. Clear Customer Transactions - F-329. To view Customer Document - FB0310. To view Customer master record Line items - FD10N11. To view Customer Master Records - FBL5N

12. Post Incoming Receipt posting - F-28

ASSET ACCOUNTING

1) Define Tax codes for Sales / PurchasesMenu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases -Calculation – Define Tax Codes for Sales / PurchasesT Code : FTXP

1. Enter ‘Tax %age’ 2. SAVE the settings

Enter Country Code1. Enter ‘Tax Code’- Press ‘Enter’2. Enter ‘Description’3. Enter ‘Tax type’- Press ‘Enter

Steps:1. Enter ‘Tax %age’ 2. SAVE the settingsSteps:1. Click ‘Position’2. Enter ‘Co. Code’3. Enter ‘Input Tax code’4. Enter ‘Output tax code’5. SAVE the settings

2) Copy Reference Chart of DepreciationMenu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Copy referenceChart of Depreciation/Depreciation AreaT Code : EC08

3) Assign Chart of Depreciation to Company CodeMenu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Assign Chart ofDepreciation to Company codeT Code : OAOB

4) Define Depreciation AreaMenu Path: IMG – Financial Accounting – Asset Accounting – Valuation – Determine Chart of DepreciationT Code : OADB

5) Specify Account DeterminationMenu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class –Specify Account DeterminationT Code : SPRO

6) Create Screen Layout RuleMenu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class –Create Screen layout RuleT Code : SPRO

7) Define Number Range IntervalMenu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class –Define Number Range IntervalT Code : AS08

8) Define Asset ClassMenu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class –Define Asset ClassT Code : OAOA

9) Assign GL Accounts to Fixed AssetsMenu Path: IMG – Financial Accounting – Asset Accounting – Integration with General Ledger – Assign GeneralLedger AccountsT Code : AO90 (Double click ‘Depr.’)

10) Determination of Depreciation Area in Asset ClassMenu Path: IMG – Financial Accounting – Asset Accounting – Valuation – Determination of Depreciation AreaIn Asset ClassT Code : OAYZ

11) Specify Intervals and Posting RulesMenu Path: IMG – Financial Accounting – Asset Accounting – Integration with General Ledger – Post DepreciationTo General Ledger – Specify Intervals and Posting RulesT Code : OAYR (Select ‘Co. Code’ - Double click ‘Posting Rules)

12) Specify Rounding off Net Book value and/or DepreciationMenu Path: IMG – Financial Accounting – Asset Accounting – Valuation – Amount specification – Specify roundingOff Net Book value and/or DepreciationT Code : OAYO

13) Define Screen Layout for Asset Master DataMenu Path: IMG – Financial Accounting – Asset Accounting – Master Data – Screen layout – Define ScreenLayout for Asset Master data

14) Define Screen Layout for Asset Depreciation AreaMenu Path: IMG – Financial Accounting – Asset Accounting – Master Data – Screen layout – Define ScreenLayout for Asset Depreciation AreaT Code : AO21

15) Define Base MethodMenu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – DepreciationKey – Calculation Methods – Define Base Method

16) Define Declaiming Balance MethodMenu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – DepreciationKey – Calculation Methods – Define Declaiming Balance Method

17) Define Multi Level Method (Straight Line Method)Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – DepreciationKey – Calculation Methods – Define Multi Level MethodT Code : AFAMS (Double Click ‘Levels)

18) Define Multi Level Method (Written Down Value Method)Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – DepreciationKey – Calculation Methods – Define Multi Level MethodNEW ENTRIES (Double Click ‘Levels’)

19) Maintain Period Control MethodMenu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – DepreciationKey – Calculation Methods – Maintain Period Control MethodT Code : AFAMP

20) Maintain Depreciation KeyMenu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – DepreciationKey – Maintain Depreciation KeyT Code : AFAMA (Double click ‘Assignment of Calculation methods’) (Click ‘Back’ button)(Select ‘Ord Dep.’ 2. Click ‘Activate’ 3. Click ‘Back’ button)

21) Creation of Asset MasterMenu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – CreateT Code : AS01 (Click ‘Master Data’) (Click ‘Depreciation areas’)

22) Creation of Sub-Asset MasterMenu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create – Sub Number –CreateT Code : AS11 (Enter ‘Asset’ Enter ‘Co. Code Click ‘Master Data)(Enter ‘Description’ 2. Enter ‘Co. Code’ 3. Click ‘Master Data’)

GL Master Records to be created in ARASSETSFixed Asset (Recon) A/c Accumulated DepreciationA/c. Asset AcquisitionINCOME Sales of Asset

Profit on Sale of AssetEXPENSES Loss on Sale of Asset Loss due to Asset Scrap Depreciation

Configurations testing – End user part Post Asset Purchase Invoice Depreciation Run

Asset Purchase PostingMenu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Postings – Acquisition –External Acquisition with VendorT Code : F-90

Depreciation RunMenu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – DepreciationRun - ExecuteT Code : AFAB (Select ‘Test Run’ 6. Click ‘Execute’ - Press ‘Enter)

Depreciation RunMenu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – DepreciationRun - ExecuteT Code : AFABSteps:1. Enter ‘Co. Code’2. Enter Fiscal Year’3. Enter ‘Period’4. Select ‘Planned posting run’5. De Select ‘Test Run’6. Click ‘Program’7. Click ‘Execute in Back ground’- Enter ‘Output Device’- Click ‘Continue’- Click ‘Immediate’- SAVE the settings

Next StepSteps:- Go to ‘System>Service>Jobs>Job overview- Click ‘Execute’ button- Select the ‘Job’- Click ‘Spool’ button- Select the Line Item- Click ‘Display’ button- Final Screen will appearfor posting Depreciation.

1. Asset Purchase Posting - F-902. Asset Transfer (Within Company Code) - ABUMN3. Asset Transfer (Inter Company Asset Transfer) - ABT1N4. Asset Retirement - F-925. Asset Scraping - ABAVN6. Reverse the Document - AIST7. Asset Master Creation - AS018. Sub-Asset Master Creation - AS119. Asset Group Creation - AS2110. Sub-Asset Group Creation - AS2411. Change Asset Master - AS0212. Change Sub-Asset Master - AS2213. Depreciation Run - AFAB

14. Recalculate Depreciation - AFAR15. Asset Explore - AW01N16. Upload Asset Balances – OASV