Steering Committee Agenda 25-3-14

• Overall Program Status• High Level Program Schedule• Project scope by phases • Key milestones

– Phase 1 (P1)– Overall (P1 – P3)

• UK Channel launch sequence • Status By Track• “Go – live” recap• Value tracker• Next Steps• Appendix

– Financial summary– Contract status

Overall Program Status

•Contracting: Completed 15 of 17 contracts/production licenses•Finance: On track and reconciled weekly•Beginning Madrid greenlight processProject Setup

•Initial Phase 1 “Go Live” on 4/14 with the channel migrations ending in August

•Revised schedule enables channel migration activities to be supported earlier in the process based on planned rollout of functionality

Schedule

•Original Scope OK•High level Madrid scope determinedScope

•Project financials are on track. Detailed reviews with individual project managers to update forecasts.

•Preliminary budget discussions have taken place regarding Madrid. Planned green light meeting in April/May

Project Budget

•Deployment risks mitigated based on new phased rollout•Resource availability through Q4•Vision 4.06 dependency

Issues & Risks

High Level Program Schedule

Sept-July 2014 – Stage 1: Initial Build

Initial Build & Launch• Initial AWS Build with MAM & Initial screens

• MCS Tools• Initial Integrations including GPMS to UK Vision

• Network Project Complete• Local build complete• Aspera Project Complete• VOD workflows• First Channel live

April-August 2014 – Stage 2: Channel Rollout

Rollout Channels• Rollout channels on MediaCentre (All UK Channels live)

• Stabilize & Tune system• Additional Integration services live

• BCM Integration• Continued development and testing

July-Sept 2014 – Stage 3: Additional Automation

First Wave of Automations• New automated workflows• Additional screens and enhancements

• Additional integration services

• Cloud NLE prototype• Madrid Requirements

October 2014 – December Stage 4: BMS enhancements

Second Wave of Automation & BMS Enhancements• Additional workflow automation

• BMS enhancements• Additional Integration• Screen enhancements• Madrid Development

Dec - April 2015 – Stage 5: Madrid & Budapest Archive

Expand to Madrid & CE (Archive)• Launch Madrid Channels• Vision CE integrated• MediaCentre Services available

• CE Archive available

P0 (App)

•Landing Page•Simple Login•Authentication

•User Management•Users/Roles•Sony IDM Integration

•Search (Vidispine)•Title/Alpha hierarchy traversal

•ODS Title/Alpha integration•ODS Metadata•Platform Ops Support

P1 (DAM/IMS)

•Profile Management:•Provider

•Monitoring Inbound (ingest):

•Provider Receiving•Proxy Generation•Aspera Integration

• Workflow Tasks:•Matching

•Workflow Management:•Ingest•Transcoding•Bulk Ingest•Migrations•Priority Ranking System•Rank by Admin Flag•Upload

•Inventory Detail

•MCS Tools Integration•Authentication•Ingest•Preview•Annotation

P2 (Delivery)

•Profile Management:•Channel & Recipient

•Monitoring Inbound (ingest):•Qcloud (monitoring UI)•Qcloud metadata & integration to Vidispine

•Workflow Tasks:•Ingest Order Management

•Manual QC

•Alpha Creation•Alpha creation via ODS service

P3 (Scheduling)

•Scheduling•ODS schedule integration (Vision)

•Monitoring Outbound:• Deliveries (Aspera Transfers)•Transcoding•Vidispine Jobs

•Dashboard:•Business Intelligence•Usage Activity•Logging•Alerts•Failures/Rejections•Reports

•Workflow Tasks:•Delivery Management•Compliance•Reports•Priority ranking•Rank by TX•File management rules

•Localization

•VOD/Catchup•Enhanced XML transform capability to support VOD catchup servicing•Additional VOD specific transcode profiles

01/22/2014 April 2014 (4/14) June 2014 (6/9) July 2014 (7/7)

“Go-Live” dates

ODIN

Local Build

Network

Aspera P1 Go-Live 4/14

Key milestone dates (“Soft Go-Live” April 14th)

Feb March AprilProject threads

2/24 (Monday)

3/3(Monday)

3/10(Monday)

3/17(Monday)

3/24(Monday)

3/31(Monday

4/7 (NAB)(Monday)

4/14(Monday)

4/21(Monday)

MediaCentre

ODIN

Training

Onboarding

Change Mgmt.

P1 Dev

P1 QA P1 UAT

MC P1 practical

P1 UAT (Users)

P1 Go-Live 4/14

On-board Russia & Africa

Title (AMMO)

Dev

Technical Aspera set-up

Title process Go live 4/14

Outreach to providers

QA Mirror/UAT (Titles)

Title (ODIN, Vision)

Title training dev.

High level communications

Logistics

Weekly UpdatesProcess changes (document,

approvals, communicate)

Code freeze 2/26Fixes 2/27 & 2/28

Data Migratio

n Train the

trainer

User Forums

MC P1Dev complete

Title trainingready

Title Training

MCMTraining

MC Go-Live

Key milestone dates (P1- P3 “Go - Live”)

Feb March April May June2/24 2/28

3/33/7

3/103/14

3/173/21

3/243/28

3/314/4

4/74/11

4/144/18

4/214/25

4/285/2

5/55/9

5/125/16

5/195/23

5/265/30

6/26/6

6/96/13

6/166/20

6/236/27

6/307/4

MediaCentre

Training

P1 Dev

P1 QA P1 UAT UAT

P1 Go-Live 4/14

P2 Dev

P2 QA P2 UAT

MC P2

P2 Go-Live 6/9

P3 Dev

P3 QA P3 UAT

MC P3

P3 Go-Live 7/7

MC P1

P2 UAT

P3 UAT

UK Channel Launch Schedule Update

Ongoing parallel work for migration:• Distributor on-boarding

migration and standard operating procedure defined

• Aspera in place• Schedule has been validated in

meetings with core teams• Schedule is built with UAT &

Training considerations. 

Region Provider

Onboarding Start Go Live ReviewAfrica      Sony Max Africa 17/03/2014 14/04/2014 13/05/2014SET Africa 17/03/2014 14/04/2014 13/05/2014

Russia      SET Russia 17/03/2014 14/04/2014 13/05/2014SET Baltics 17/03/2014 14/04/2014 13/05/2014Sony Turbo Russia 17/03/2014 14/04/2014 13/05/2014Sony Turbo Baltics 17/03/2014 14/04/2014 13/05/2014AXN Sci-Fi Russia 17/03/2014 14/04/2014 13/05/2014

UK      Movies4Men 28/04/2014 07/07/2014 21/07/2014More Than Movies 28/04/2014 07/07/2014 21/07/2014SET UK 28/04/2014 07/07/2014 21/07/2014SMC UK 28/04/2014 07/07/2014 21/07/2014

Italy      AXN Sci-Fi Italy 26/05/2014 21/07/2014 04/08/2014AXN Italy 26/05/2014 21/07/2014 04/08/2014

Germany      AXN Germany 23/06/2014 04/08/2014 18/08/2014Animax Germany 23/06/2014 04/08/2014 18/08/2014SET Germany 23/06/2014 04/08/2014 18/08/2014

P1 Soft Go Live – 14/04

P3 Go Live – 07/07

The MediaCentre’s Projects

Asp

era

Asp

era

JBOSS ESB & Rules120 ESB

MAM

Metadata

Update

GPMS

Vision

BCM

ODS

2

1

INTEGRATION BMS Systems

3

MAM in Cloud

4

Network

ESB

Local56 MASTER7

MCS ???UI Screens

• On track • Vision upgrade

complete• Provys migration

(March – May)• Performance issue

patch implemented• Meetings with users

regarding title metadata management

• On track• ODIN in production

3/14• ODIN training this

week• ODIN migration

scripts and validation

• Development behind initial plan schedule by 6 weeks for P1, assessing overall impact on P2-3

• Project Structure changed to address schedule

• All screens to support P0 – P3 functionality have been completed and approved

• P1 UAT in progress• Vidispine configured, deployed and

demonstrated in HA configuration• MCS’s integration activities are complete

• Project Completed• Solution integrated

into current workflows

• On track• Training complete• London and

Budapest using Aspera

• On track• 15 of 17 contracts

approved• Financials on track• MediaCentre training

scheduled for beginning of April

• Project Completed

• Both primary/back-up 10G connections are up and running

• Encompass Upgrades completed

MADRID…8

• Plan developed• Investigating

Broadcast Master

“Go-Live” RecapJanuary• 10G connectivity to AWS (primary and backup)• Aspera software installed • Encompass Aspera complete• Tape ingest and Aspera training complete• Upgraded workstations connected to the SAN storage, Adobe Premier

rolled out February • Vision upgraded to 4.06• Arqiva and Encompass upgradesMarch• ODIN live 3/14 (autopublish in April)• Title metadata management (ODIN/Vision) meetings week of 3/24• MediaCentre training beginning in April

Value Tracker

Benefit Jan Feb Mar Apr May Jun Jul AugCost Reduction/Avoidance                  Reduce Third party Content Prep and Encompass services                  Simpler Content Prep for future Channels                

 Retire Bespoke solution, Avoid future Infrastructure build-out in Golden Square                

  Lower Cost for new channels, including lower HD Acquisition cost                  Single File Ingest Point for SPTN, leveragable across territories                

 Reduce Local Technology spend and expensive third party media management spend                

  German VOD catch-up service                Operational Efficiency Improvement                  Avoid email and .XLS for workflow and communication                  Better exploitation of assets across territories / brands                

 Shared inventory visibility in other regions and worfklow flexibility best practices                

  More efficient compliance editing on shared content                Risk Mitigation                  Reduced risk of future OFCOM violations through system controls                

Today

Align current costs and scheduleMedianMoterGovernance

Next Steps

• Upcoming Focus– MAM Buildout for P1– Madrid Greenlight meeting– MediaCentre training (contextual, hands on)– ODIN autopublish to Vision – Change management– Channel onboarding– Continue Vision upgrade & Provys migrations

work

Appendix

• Media Centre Project Financials• Contract Summary Status

Media Centre Project Financials

Summary includes actual activity through February 2013 and estimates to complete the project

CPR VARIANCE

Project Project #Prior FY Actuals

YTD Actuals

FY14 Remaining Forecast

FY15 Forecast

Current Forecast CPR Total Variance

Master I01803 70,800 402,434 178,024 519,276 $1,170,534 $1,116,140 ($54,394)

ASPERA I02005 0 282,917 9,120 0 $292,037 $300,000 $7,963

BMS I02006 0 0 0 325,000 $325,000 $325,000 $0

Integration I02007 0 608,843 97,141 570,560 $1,276,544 $1,392,205 $115,661

Local I02008 0 299,762 4,538 0 $304,300 $502,444 $198,144

MAM-AWS I02009 0 692,669 530,000 646,500 $1,869,169 $1,929,700 $60,531

Network I02010 0 514,400 17,228 0 $531,628 $550,000 $18,372

Total

70,800 2,801,024 836,051

2,061,337 $5,769,212 $6,115,489 $346,277

Contract Summary Status (15 of 17 complete)• DSB AWS reseller agreement: initial

draft completed and submitted for review by team

• MCS Production License: pricing agreed upon, working on finalizing SPE wide SLAs